(Education Code 35149, 48918(c), 72122) Administrative Hearing Officer: Dawn Mori, Director of Student Services

(Government Code 54956.95) Number of Cases: One (1)

Case Name: Tillman

(Education Code 54957.6) District Negotiator: Debra M. Hendricks and Sharon Roddick
 Employee Organizations: All Groups (Sylvan Educators Association (SEA); California School Employees Association, Chapter 73 (CSEA); and Unrepresented) 

(Government Code 54957)

Title: Superintendent's Evaluation

It is recommended the Board of Trustees approve the recommendations of the Administrative Hearing Panel in the matter of Student 2017/2018 - AH# 16.

The Board of Trustees received two (2) forms of written communication:

1- Stanislaus County Office of Education: Sylvan Union School District Second Interim Report for fiscal year 2017-18

2- California Department of General Services - Office of Public School Construction: School Facility Program Fund Release for Modernization of Sherwood Elementary

The Collective Bargaining Agreement with the Sylvan Educators Association (SEA) expires June 30, 2018.  The current contract will remain in effect until a Successor Agreement is reached.

The District presents its Initial Proposal for the Successor Agreement for public comment.

The collective bargaining agreement between the District and CSEA/Sylvan Chapter #73 wishes to open its negotiations for the 2018-19 year in accordance with Article 25 for reopening negotiations.

The District presents its Initial ("Sunshine") Proposal for public comment.

The district contract with School Loop, for our district website, is ending at the end of June.  The technology department has been speaking with multiple vendors, including our current School Loop CMS (Content Management System) provider.  Each vendor has shared their system and provided quotes for acquiring their services for the 2018-19 school year.  At this time, we have reviewed the proposal and have decided how our new site would appear in the new version of School Loop.  This conversion process will take place over the next two (2) months.  School Loop provided a very competitive proposal and their design has much improved over the current version.  Staff is attaching copies of the vendor proposals for comparison purposes.  

California Assembly Bill 2589 requires fully-insured plans to disclose to their governing board any fees and/or commissions paid to agents, brokers, and/or other groups.  This item is for information/notification purposes to comply with the mandate.

Initial Proposals by both the District and a collective bargaining unit must be approved by the Board before negotiations can commence.

Sylvan Educators Association (SEA) presents its Initial Proposal for Board approval, thus enabling negotiations to commence for the successor agreement.  Staff is also presenting and seeking Board approval for the Initial ("Sunshine") proposal to SEA.

Staff is seeking approval of the Sylvan Educators Association (SEA) Initial Proposal for the Successor Agreement and the initial ("Sunshine") proposal to SEA.

Initial Proposals by the District and a collective bargaining unit must be approved by the Board before negotiations can commence.

Staff is seeking approval of the SUSD Initial ("Sunshine") Proposal to California School Employees Association, Sylvan Chapter #73 (CSEA).

There is a need to hire Intern credentialed Psychologists which has created a need for an appropriate salary cell on the Psychologist salary schedule.  This salary is used to place intern level hires until a preliminary credential is earned by the candidate.

The Teachers salary schedule includes a similar cell titled "NVC" which is used to place intern teachers while the teacher preparation program is fully completed and a "preliminary" credential is issued.

The "NVC" cell being amended to the Psychologist schedule was calculated with the same formula as the Teacher "NVC" cell. Human Resources has consulted with SEA on this amended item.

This salary cell will enable the District to hire intern level Psychologists when needed.  The School Psychologist classification is a challenging classification to fill when there is a vacancy.  This will enable the recruitment and hiring of School Psychologist interns.

Staff is seeking Board approval for this amended Psychologist Salary Schedule.

In the negotiations during this 2017-18 year the District and Sylvan Educators Association (SEA) agreed to continue the provision of protected time for team collaboration through early dismissal time on Wednesdays.  SEA secured a successful vote of their members on this matter.

This MOU will continue the structure of collaboration time for the 2018-19 year.

Staff recommends approval of the Memorandum of Understanding for collaboration time for the 2018-19 school year.

The Board of Trustees to consider approval and acceptance of the Measure A Citizens' Bond Oversight Committee's annual Performance Audit and Financial Report for fiscal year ending June 30, 2017.

N/A

The Governing Board of School Districts must certify that a diligent search (as defined in the attached declaration) to recruit fully prepared teachers was made, and if suitable, fully prepared teachers are not available to the District, the District makes a reasonable effort to recruit based on the priority stated in the attached declaration.

Staff recommends that the Board of Trustees declare a need for fully qualified educators for the 2018-2019 school year.

A Declaration of Need for Fully Qualified Educators is being presented to the Board of Trustees for approval.

Staff solicited proposals from eight (8) audit firms. Two (2) firms submitted a proposal by the April 25 deadline.  Proposals are attached for the Board of Trustees' review.  Staff reviewed each proposal for the firm’s ability to provide the necessary services the District requires.  Both firms have numerous years of experience, training, and adequate staff. 

Proposals include renewable prices for three (3) years. All things being equal between the firms, Christy White Associates provided the lowest cost proposal.  Christy White Associates performed the district's audit for the past three (3) fiscal years.

Linger, Peterson & Shrum: 

General Fund:

2017-18:  $26,060

2018-19:  $26,915

2019-20:  $27,795

In January 2018, the State Allocation Board authorized an inflationary increase of fees from $3.48 per square foot to $3.79 per square foot for residential construction as long as the increase is justified.  In addition, any fee increased by a local agency is only effective after a 60-day waiting period.  Staff has determined that no significant adverse impacts on public health, welfare, and safety within the District can be demonstrated due to the increase, which would justify an emergency measure.    

Implementing laws for school facilities (Level One Developer) fees require that a stringent accounting procedure be developed. The District is complying with the on-going requirements in this area. Developer fees are used to fund school facilities and the District’s share of state projects.    

Staff has revised the School Facilities Fee Plan, which justifies the need for the fee increase.  A copy of the School Facilities Fee Plan is attached.  The plan addresses, among other things, the purpose of the fees, the use of the fees, the relationship between the use of the fees and the projects in which the fees are used, the relationship of need for the facilities, and the type of development in which the fees are imposed.    

The School Facilities Fee Plan has been made available to the public for the required ten-day period preceding the public hearing.  Legal advertisements have been published in the local newspaper announcing the public hearing as required.    

The new fee of $3.79 per square foot will go into effect on July 1, 2018, to allow time for all affected Boards to act and for the 60-day waiting period to expire.  In the interim, the current fee will remain in effect.  The new fee will be split as follows: 

Sylvan (60%):  $2.27

Modesto City Schools (40%):  $1.52

Total:  $3.79

Staff recommends adoption of the Resolution 2017/2018 - #26 to increase School Facilities (Level One Developer) fees.

The Board of Trustees will consider adopting Resolution 2017/2018 - #26 Increasing School Facilities (Level One Developer) Fees.

The Board of Trustees approved the California School Board Association (CSBA) Manual Maintenance membership at the June 2, 2015, Board Meeting.  CSBA's manual maintenance agreement will allow CSBA to maintain an electronic copy of the District's board policies and administrative regulations on GAMUT, CSBA's web-based policy hosting platform.  Through manual maintenance, we will have online access to our district's policy manual, legal references, and a "public" account for increased transparency, and unlimited user accounts for district staff and board members to sample board policies.  CSBA is currently reviewing the district's policies for the upload to GAMUT.  An updated agreement is needed to complete the final stages and process of going live with GAMUT.

It is recommended that the Board of Trustees approve the California School Boards Association (CSBA) Manual Maintenance Service Agreement to house district board policies and administrative regulations.

$3,485/year for Manual Maintenance Service

California School Boards Association (CSBA) released information that our current Agenda Online Program will be updated with many new changes and features.  The district's Agenda Online service is up for renewal on July 1, 2018.  As a current member, CSBA is offering a two (2) year "premium" service package for the price of our current annual agreement rate of $2,750.    The promotional rate will be $2,750 for the first year (July 1, 2018 to June 30, 2019) and free for the second year (July 1, 2018 to June 30, 2020).  The premium package fees are $6,000/year for new clients.  At the end of our service agreement on June 30, 2020, we will have the opportunity to continue the current premium package at full price, or choose from the two (2) other packages offered by CSBA (Lite $1,000/year or Pro $3,500/year).

Staff is recommending approval of the California School Boards Association Agenda Online "Premium" Service Agreement for a two (2) year period from July 1, 2018, to June 30, 2020, for $2,750.

It is recommended the Board of Trustees approve the expenditure of construction funds as listed.

It is recommended that Board of Trustees approve the minutes of the April 10, 2018, Special Board Meeting and the April 17, 2018, Regular Board Meeting.

Stanislaus Partners in Education (SPIE) is a local organization which promotes school and business partnerships that provide services to our staff and students.

It is recommended the Board of Trustees ratify the membership renewal for Stanislaus Partners in Education (SPIE) for the 2018-2019 school year.

Based on projected P-2, 7717 ADA x .35 = $2,700.95 (Decrease of $24.50 from prior year)

1. The donation of $1,504.47 from Crossroads PTA to Crossroads Elementary School to purchase PE equipment for 2nd grade classrooms.

2. The donation of $10.00 from Your Cause Corporate Employee Giving Programs to Freedom Elementary School for the purchase of student supplies and recognition.

3. The donation of $497.82 from Sanders PTA to Mary Ann Sanders Elementary for the purchase of art supplies for students.

4. The donation of $117.00 from Lemiz and Michael Berry to Somerset Middle School for Outdoor Ed student scholarship.

5. The donation of $117.00 from Traci Jones to Somerset Middle School for Outdoor Ed student scholarship.

6. The donation of $625.00 from Marion and John Unis to Ustach Middle School for the purchase of student supplies and recognition.