(Education Code 54957.6) District Negotiator: Debra M. Hendricks and Sharon Roddick
 Employee Organizations: All Groups (Sylvan Educators Association (SEA); California School Employees Association, Chapter 73 (CSEA); and Unrepresented) 

(Education Code 54957, Education Code 44951)

Title: Administrative Assignments

(Government Code 54957)

Title: Superintendent's Goals/Objectives

Receive public comment on the proposed Local Control and Accountability Plan (LCAP).

The Board of Trustees to receive public comment on the proposed Local Control and Accountability Plan (LCAP).

The District is preparing to open bargaining for the 2018-2019 year with California School Employees Association, Chapter 73 (CSEA).   As per Board Policy 4143.1/4243.1, the public has an opportunity to provide input before the Board adopts initial proposals.  A copy of CSEA's "Initial Sunshine Proposal" is attached for the public and Board of Trustees to review.

The Sylvan Union School District and the California School Employees Association, Chapter 73 (CSEA) are preparing to open bargaining for 2018-2019.  CSEA's “Sunshine Proposal” is being presented for 2018-2019 negotiations.

The Board of Trustees to be presented with an End of Year update on the 2017-2018 Governance Goals and the 3 Year Plan.

The Board of Trustees will be presented with the draft 2018-19 Governance Goals and Superintendent's Goals for review.

The Confidential Salary Schedule represents two (2) employees.  Their salary schedule is the only remaining schedule with six (6) steps.  All other employee salary and wages have a seven (7) step schedule.  Therefore, in an effort to demonstrate consistent opportunity to improve earned wages to all employees we are bringing this revised schedule to the Board for discussion.  The draft schedule includes a seventh step which is highlighted.

$2,725 in wages

The current Nurse schedule does not align longevity increments with the other certificated schedules.  To provide consistency throughout the unit the revised schedule is provided to the Board for information and discussion. 

In order to align the longevity increments at steps 15, 20, 25, 30, 35, and 40 a step 10 has been added to the Nurse schedule. To maintain the previous structure of the Nurse schedule values have been entered at cells A4, B6, and C8.

There is no financial impact to the 2018-19 year. 

Staff is presenting drafts of new board policy and administrative regulation 5145.13: Response to Immigration Enforcement.

Seeking Board of Trustees acceptance of the California School Employees Association (CSEA) Chapter #73 initial "Sunshine" proposal for 2018-19.  Board of Trustees' action will authorize the opening of negotiations between the parties.

Staff recommends the Board of Trustees approve the California School Employees Association (CSEA) Chapter #73 initial "Sunshine" proposal for 2018-19 and authorize the opening of negotiations between the parties.

Seeking Board of Trustees acceptance of the California School Employees Association (CSEA) Chapter #73 initial "Sunshine" proposal for 2018-19.  Board of Trustees' action will authorize the opening of negotiations between the parties.

The district issued an informal bid for flooring at two (2) sites.  A mandatory job walk was attended by three (3) contractors on May 22, 2018.  Sealed bids were due on June 6, 2018.  The district received three (3) responsive bids from the following bidders:

1.  R-J, Inc., dba RJ Commercial Flooring Company $18,543.90

2.  Shelton Lee Flooring Specialties, Inc. $19,075.00

3.  Tri County Flooring $16,485.88 (Only one site was bid)

Staff originally estimated the project at $33,460.

As part of the contractor’s submitted bid package, the district has verified the following: 

1. Bid Bond 

2. Designated Subcontractors List 

3. Non-Collusion Affidavit 

4. Contractor's License 

5. Site Visit Certification

Prior to finalizing the contract and before issuing the Notice to Proceed, the contractor will be required to file all required contract documents within seven (7) days of the Notice of Award.

Staff recommends award to the lowest bidder.

Staff recommends the Board of Trustees accept the low bid and award a contract to R-J, Inc., dba RJ Commercial Flooring Company.

The Board of Trustees will consider approval of bid and a contract award to R-J, Inc., dba RJ Flooring Company.

Routine Repair and Maintenance:  $18,543.90

The district issued an informal bid for asphalt projects at multiple sites.  A mandatory job walk was attended by three (3) contractors on May 23, 2018.  Sealed bids were due on June 6, 2018.  The district received one (1) responsive bid from Cal Coating Asphalt Inc.

Staff originally estimated the project at $99,500.00

As part of the contractor’s submitted bid package, the district has verified the following: 

1. Bid Bond 

2. Designated Subcontractors List 

3. Non-Collusion Affidavit 

4. Contractor's License 

5. Site Visit Certification

Prior to finalizing the contract and before issuing the Notice to Proceed, the contractor will be required to file all required contract documents within seven (7) days of the Notice of Award.

Staff recommends award to Cal Coating Asphalt Inc.

Staff recommends the Board of Trustees approve the recommendation to award a contract to Cal Coating Asphalt Inc. for asphalt work as presented.

The Board of Trustees to consider approval of the recommendation to award a contract to Cal Coating Asphalt Inc. for asphalt work as presented.

Routine Repair and Maintenance:  126,013.12

The District issued a formal bid for paint projects - multiple sites.  Through a formal addendum, the district removed the scope of work at Savage Middle School issued five (5) days prior to the bid opening.  A mandatory job walk was attended by nine (9) contractors on May 29, 2018.  Sealed bids were due on June 6, 2018.  The district received six (6) responsive bids from the following bidders:

Staff originally estimated the project at $185,000

As part of the contractor’s submitted bid package, the district has verified the following: 

1. Bid Bond 

2. Designated Subcontractors List 

3. Non-Collusion Affidavit 

4. Contractor's License 

5. Site Visit Certification

Prior to finalizing the contract and before issuing the Notice to Proceed, the contractor will be required to file all required contract documents within seven (7) days of the Notice of Award.

Staff recommends approval to award a contract to the following contractor:

JPB Designs Inc.: Ustach Exterior: $93,000.

Staff recommends the Board of Trustees approve the recommendation to award a contract to JPB Designs Inc., to paint the exterior of Ustach Middle School.

The Board of Trustees to consider approval to award a contract to JPB Designs Inc., to paint the exterior of Ustach Middle School.

Routine Repair and Maintenance: $93,000

To provide training for Speech Pathologists, Autism and Moderate-Severe teachers in communication strategies to use with non-verbal students.

As noted in previous Friday updates, the purpose of the set-aside professional learning days for the 2018-2019 school year, which include August 2-3 along with the District Inservice day on August 6, is to provide certificated teachers with training and support for ensuring that all Sylvan District students are achieving at high levels.

To that end, we have scheduled a series of presenters to lead and facilitate the professional learning sessions to take place on the above mentioned days that will mark the launch of the 2018-2019 school year. The content for each session was developed by the Ed Services Department and in consultation with teachers who have provided feedback and requests for training to support the areas of curriculum, instruction, and/or assessment. All session content is aligned to current District initiatives or programs with the identified outcomes of deepening the learning of our teacher groups, providing for purposeful professional growth, and supporting the transfer or application to the classroom for the benefit of our students. One particular area of consideration in planning for professional learning are the goals set forth in our 2020 Plan. In addition, content is designed for and intended to address the needs of English Learners which has been clearly illuminated through an analysis of both site and District-wide academic performance data.

Several of the presenters we have secured for August 2-3 and 6, 2018, regularly present in the area, but instead of costs associated with sending teachers to trainings, we are looking forward to bringing the training to us. The memorandum of understanding (MOU) with Shalek Chappill-Nichols includes 2 days of onsite professional development services designed to support and build the capacity of our Transitional Kindergarten (TK) teachers in the area of vocabulary and social-emotional learning, including self-regulation, relationships, and social Interactions. TK-specific sessions will include “make and take” materials.

TK teaching and learning is important to the success of our students as they embark on their first formal educational experience with the Sylvan School District. We believe that the unique needs of TK teachers and students can best be addressed with a specific focus on age and developmentally appropriate approaches to teaching and learning. Thus, we propose to contract a consultant that has been recommended by our SJCOE colleagues within the California Preschool Instructional Network (CPIN). CPIN provides evidence-based resources and professional development based on CDE publications, including

• California Preschool Learning Foundations

• California Preschool Curriculum Frameworks

• Preschool English Learner Resource Guide

• Inclusion Works! Creating Child Care Programs That promote Belonging for Children

With both academic achievement and social-emotional learning as LCAP goals, professional learning in these areas is a priority. Fees as outlined in the MOU will be paid for with General Fund monies that were earmarked for professional learning, outlined in the 2017-18 Budget, and approved by the Board on April 11, 2017.

Staff recommends the Board of Trustees approve the MOU with Shalek Chappill-Nichols, Consultant, for onsite professional development services on August 3 and 6, 2018.

It is recommended the Board of Trustees approve the MOU with Shalek Chappill-Nichols, Consultant, for onsite professional development services on August 3 and 6, 2018.

General Fund: $1,500

It is recommended that the Board of Trustees ratify the Somerset Middle School Yearbook Agreement with Jostens for the 2018-2019 school year.

It is recommended that the Board of Trustees ratify the Somerset Middle School Yearbook Agreement with Jostens for the 2018-2019 school year.

This report was prepared under the guidelines of GASB Statements 74 and 75, and reflects the valuation as of July 1, 2017.  The GASB requires governmental agencies to account for Other Post-Employment Benefits (OPEB) in their financial statement using the full accrual method.

Staff recommends the Board of Trustees approve the Actuarial Study of Retiree Health Insurance Program as of July 1, 2017.

None

It is recommended that Board of Trustees approve the minutes of the May 22, 2018, Regular Board Meeting and the May 29, 2018, Governance Team Spring Board Retreat.

The Sylvan Union School District has qualified for State of California ASES funds in the amount of $237,837 for C.F. Brown and Sylvan Elementary Schools.  The After School Education and Safety (ASES) Program will provide the funds to the District, which will be utilized to partner with the Boys & Girls Club of Stanislaus County (Club).  The Club will provide services in furtherance of the ASES Program’s purpose to deliver literacy and educational and recreational enrichment activities for the benefit of students from the ending of each regular school day to 7:00 p.m. 

Staff recommends the approval of the agreement not to exceed a total fee of $237,837.  Compensation will be reduced for indirect costs incurred by the District for Administrative Support of the grant.  Additionally, total compensation will be adjusted downward in an amount each year to cover the cost of employment compensation of district employees who will provide services to support both the ASES Program and Boys & Girls Club of Stanislaus County educational and recreational enrichment activities.    

Staff recommends the Board of Trustees approve the Independent Contractor Agreement for Special Services to support a partnership with the nationally recognized Boys & Girls Club of Stanislaus County for the 2018-19 fiscal year at C.F. Brown Elementary and Sylvan Elementary School.

The Board of Trustees will consider approval of an Independent Contractor Agreement for Special Services to support a partnership with the nationally recognized Boys & Girls Club of Stanislaus County for the 2018-19 fiscal year C.F. Brown Elementary and Sylvan Elementary School.

The Sylvan Union School District has partnered with the Boys & Girls Club of Stanislaus County (Club) and wishes to continue to contract with the Club for program services for the 2018-19 fiscal year.  The Club will partner with the District to deliver literacy, educational and recreational enrichment activities for the benefit of students from the ending of each regular school day to 7:00 p.m.  The District will provide facilities and custodial support for the program for the school year and invoice the Club for services for the summer program.

The Board of Trustees will consider approval of an Independent Contractor Agreement for Special Services to support a partnership with the nationally recognized Boys & Girls Club of Stanislaus County for the 2018-19 fiscal year.

School Services of California, Inc. is a consulting firm which provides an array of fiscal services to school districts. The services include:

1. Their Fiscal Report containing information on issues of school finance, budgets, or practices that impact school district policy.

2.Access to website with fiscal tools and resources.

3.Analysis of all major school finance legislation and reporting.

4.Revenue calculation tools.

5.Participation at School Services of California conferences at client rate.

Staff recommends approval of the Agreement for Special Services with School Services of California, Inc. for the period of July 1, 2018, through June 30, 2019.

The Board of Trustees to consider approving the Agreement with School Services of California, Inc. for the 2018-19 fiscal year.

General Fund:  $3,300  (an increase of $180 from the prior year)

Approving this agreement allows the Sylvan Union School District Food Service Department to continue providing food and supplies that will be used to prepare meals for the students attending Stanislaus County Office of Education (SCOE) Special Education sites located within the Stanislaus County.  The meals served to the SCOE students will be claimed for reimbursement by the Sylvan Union School District Food Service Department.  Additional prices and fees will be paid to the Sylvan Union School District Food Service Department by SCOE.

Staff recommends approval of the 2018-2019 Food Service Agreement between the Sylvan Union School District and the Stanislaus County Office of Education (SCOE).

The Board of Trustees to consider approval of the 2018-2019 Food Service Agreement between the Sylvan Union School District and the Stanislaus County Office of Education (SCOE).

Net increase in revenue to the Food Service Department with additional revenue for the Districts General Fund from the Indirect Costs charged to the Food Service Program by the District.

General Fund: $3,500

The California School Boards Association (CSBA) is a member-driven association that supports the governance team - school board members, superintendents and senior administrative staff - in its complex leadership role.  CSBA develops, communicates, and advocates the perspective of California school districts.  The district has not contributed to the Education Legal Alliance (ELA) in the past, and therefore, the fees for the 2018-19 fiscal year are $11,474. 

The history of annual fees is shown in the table below. 

Staff recommends approval of the 2018-19 fiscal year Annual Membership Dues with the California School Boards Association (CSBA).

The Board of Trustees will consider approval of the 2018-19 fiscal year Annual Membership Dues with California School Boards Association (CSBA).

General Operating Fund:  $11,474 (a $225 increase from prior year)

Services are needed the first half of the year (August - December) to cover an upcoming employee leave of absence.

Staff recommends approval of this contract for SLP services for August - December 2018.

Not to exceed $76,000

This memorandum of understanding will allow Fieldwork hours to be attained with Sylvan for a Speech and Language Pathology Assistant student.  There is no cost to Sylvan.

None

The California Commission on Teacher Credentialing (CCTC) allows teacher candidates enrolled in University Credential Programs to provide instructional services while completing teacher preparation program requirements.  This Memorandum of Understanding (MOU) establishes the terms of the collaboration between Sylvan Union School District and California State University, Stanislaus (CSUS) for David Lopez as he completes requirements for the Education Specialist: Mild/Moderate Intern Credential.

Staff recommends ratification of the Memorandum of Understanding (MOU) with California State University, Stanislaus (CSUS) for intern collaboration.

1. The donation of $25,000.00 from Crossroads PTA to Crossroads Elementary School to purchase Chromebooks schoolwide.

2. The donation of $4,908.96 in Scholastic Bucks from Crossroads PTA to Crossroads Elementary School to purchase library books.

3. The donation of $850.00 from Crossroads PTA to Crossroads Elementary School to purchase Wednesday folders for students.

4. The donation of $4,175.00 from Crossroads PTA to Crossroads Elementary School to purchase an on-site storage container.

5. The donation of $100.00 from Sneha Phatak to Mary Ann Sanders Elementary to purchase student recognition and supplies.

6. The donation of $1,076.05 from Sherwood PTC to Sherwood Elementary School to purchase playground equipment for the 2018-19 school year.

7. The donation of $100.00 from The Burchell Nursery Inc. to Standiford Elementary School for the parent and volunteer assembly.

8. The donation of $65.00 from Vickie and Sues Kona to Standiford Elementary to Standiford Elementary for their school assembly.

9. The donation of $40.00 from Efren and Natalie Martinez to Ustach Middle School for woodshop supplies for students.