(Government Code 54956.95) Number of Cases: One (1)

Case Name: Danipour

(Education Code 54957, Education Code 44951)

Title: Administrative Assignments

The district received notification that our Make Dreams Real application for the 2018 grant in the amount of $10,000 was approved to assist in funding our Outdoor Education program for middle school students.

The Board of Trustees is required to adopt a Local Control and Accountability Plan (LCAP) for the 2018-2020 school years on or before July 1, 2018.  The purpose of the LCAP is to provide information on services and programs planned by the District to support positive student outcomes across a broad spectrum of areas.  The LCAP is not required to state details about specific actions or tasks; rather focuses on strategic goals, progression of outcomes, and services and related expenditures based on local needs.

The LCAP and the proposed budget are presented to the Board of Trustees at the same meeting for adoption.  The documents are then forwarded together to the Stanislaus County Office of Education (SCOE) for review.

The Board of Trustees is required to approve a Local Control and Accountability Plan (LCAP) Federal Addendum for the 2018-2019 school year on or before August 15, 2018.  The purpose of the Addendum is to ensure districts meet Local Educational Agency Plan provisions of the Every Student Succeeds Act (ESSA). In combination with the LCAP and the Consolidated Application, and with the approval of the Addendum, Sylvan District will have met the requirements of ESSA for the Federal Local Educational Agency Plan requirements.  The Addendum is supplemental to the LCAP and should not drive LCAP development.

The Title federal funds included in the Addendum are, Title I, Title II, Title III, and Title IV.  The state has determined identified provisions within each of the Title funds that are in the LCAP as they are aligned to one or more of the LCFF State Priorities which we are required to address within the LCAP.  The provisions not included in the LCAP are addressed in the Addendum.  Funds may be expended once an LEA has a locally-approved LCAP, a submitted Consolidated Application with the Addendum certification page, and a submitted LCAP Federal Addendum meeting the Readers’ Conference deadlines.

The Addendum will be submitted to the California Department of Education no later than August 15, 2018, to be considered for approval at the Readers’ Conference.  To be considered for approval at the Readers’ Conference, the Addendum must be approved by the local governing board.

The Board of Trustees to approve the 2018-2019 Local Control and Accountability Plan Federal Addendum for the Sylvan Union School District.

The Board of Trustees is required to adopt an annual budget by July 1 each year.  The budget cannot be adopted until the Local Control Accountability Plan (LCAP) is adopted and only after a public hearing for each has been held.  The District held a public hearing for the Local Control Accountability Plan and 2018-2019 Budget on June 12, 2018.  

The budget, at its public hearing, must include a statement of reasons that substantiates the need for a combined assigned and unassigned ending fund balance that is above the minimum recommended reserve for economic uncertainties for the budget year.  The statement of reasons, and the 2018-19 Fund Balance Reserves, was provided at the June 12, 2018, public hearing and is attached.

Please find attached the following budget documents: 
    - 2018-19 Fiscal Year Budget packet which includes: 
         o Budget Certification 
         o Workers’ Compensation Certification 
         o Official State Financial Reports (SACS-Standardized Account Code Structure forms) for all funds the District operates 
         o SACS Form ADA 
         o SACS Form MYP 
         o SACS Criteria and Standards Review 
         o SACS Technical Review Checks 
    - 2018-19 Budget MYP 
    - 2018-19 Adopted Budget Assumptions 
    - 2018-19 Fund Balance Reserves (Statement of reasons in excess of minimum recommended reserves)

The Board of Trustees will be taking action on the State Financial Report inclusive of the Criteria and Standards Review. 

It is recommended the Board of Trustees adopt the 2018-19 Fiscal Year Budget as provided.

It is recommended the Board of Trustees adopt the 2018-19 Fiscal Year Budget as provided.

Since approval of Proposition 30, Education Protection Account (EPA), increasing sales tax and income tax for upper-income tax payers, each school district is required to report the use of these funds.   EPA revenue funds are deposited into resource 1400.  The estimated EPA for fiscal year 2018-19 is $9,471,599.   EPA revenue is expended entirely on school site employee salaries and benefits.  For 2018-19, EPA is budgeted for salaries and benefits for middle school teachers and counselors.   Attached is an exhibit of the spending determinations for EPA showing that the majority of the funds are allocated for instruction (certificated teachers salaries and benefits) and a portion for guidance and counseling services (counselors salaries and benefits).  The accounting of EPA will be posted on the District’s website with the adopted budget documents and updated with final receipt amount and expenditures at the end of each fiscal year. 

Proposition 30, The Schools and Local Public Safety Protection Act of 2012, approved by the voters on November 6, 2012, temporarily increases the states sales tax rate for all taxpayers and the personal income tax rates for upper-income taxpayers.  The revenues generated from Proposition 30 are deposited into a state account called the Education Protection Account (EPA). 

Despite implementation of the Local Control Funding Formula (LCFF) in fiscal year 2013–14, EPA entitlements continue to be calculated based on adjusted revenue limits.  The funding amounts continue as components of the LCFF as part of an LEA's (local educational agency) floor calculation.  The California Department Education (CDE) calculates EPA entitlements based on the statewide total of revenue limits and charter school block grant funding.  Each LEA's EPA entitlement is then reduced so that funding from local revenue and the EPA combined do not exceed the LEA's adjusted LCFF.  The CDE will allocate EPA revenues on a quarterly basis (September, December, March, and June) through the 2030–31 fiscal year.* 

*Proposition 55 (2016), the ballot measure to continue the increased personal income taxes for an additional 12 years—not the increased sales taxes—contained in Proposition 30 (2012), continues the use of the EPA as the fund into which the increased revenues are deposited for the purpose of distributing to California school agencies. 

Proposition 55 continues the requirement that the funds received from the EPA cannot be used for salaries or benefits of administrators or any other administrative costs.  Therefore, the following requirements still apply to local school or community college agencies with respect to funds received from the EPA: 
    • Adopt a spending plan in the public session of a meeting of the Governing Board before the fiscal year begins 
    • Post a report on the website of the amount of EPA funds received and how the funds were spent 
    • Make the necessary information available for the external auditor to confirm compliance during the annual financial audit

It is recommended the Board of Trustees adopt Resolution 2017/2018 - #27: 2017-18 
Education Protection Account.

Staff is recommending the Board of Trustees approve the 2018-2019 Governance Goals.

Staff is presenting the 2018-19 Governance Goals for approval.

Staff is recommending the Board of Trustees approve the 2018-2019 Superintendent's Goals for the Superintendent's Evaluation.

Staff is presenting the 2018-19 Superintendent's Goals for the Superintendent's evaluation for approval.

During the Spring Governance Board Retreat on May 29, 2018, the Board of Trustees discussed participating in a Board self evaluation and obtaining consulting services with California School Boards Association (CSBA).  Staff was able to secure a workshop with consultant Deb Dudley on September 13, 2018, from 5:00 - 9:00 p.m. during the Fall Governance Team Retreat.  Staff is presenting the agreement for Governance Consulting Services by CSBA for review and approval. 

Staff recommends the Board of Trustees approve the agreement with California School Boards Association (CSBA) for Governance Consulting Services with Deb Dudley on September 13, 2018.

General Fund: $2,700 (Base Fee), plus reasonable travel expenses

The Confidential Hourly Salary Schedule represents two (2) employees.  Their salary schedule is the only remaining schedule with six (6) steps.  All other employee salary and wages have a seven (7) step schedule.  Therefore, in an effort to demonstrate consistent opportunity to improve earned wages to all employees we brought this revised schedule to the Board for discussion at the June 12, 2018, board meeting.  The draft schedule includes a seventh step which is highlighted.  Staff is seeking Board approval.

Staff is recommending the Board of Trustees approve the revised Confidential Hourly Salary Schedule for 2018-2019.

$2,725 in wages

The current Nurse schedule does not align longevity increments with the other certificated schedules.  To provide consistency throughout the unit the revised schedule was provided to the Board for information and discussion at the June 12, 2018, board meeting.  Staff is seeking approval of the revised Nurse Salary Schedule for 2018-2019. 

In order to align the longevity increments at steps 15, 20, 25, 30, 35, and 40, step 10 has been added to the Nurse schedule. To maintain the previous structure of the Nurse schedule values have been entered at cells A4, B6, and C8.

Staff recommends the Board of Trustees approve the revised Nurse Salary Schedule for 2018-2019.

There is no financial impact to the 2018-2019 year. 

The new History-Social Science Framework lays out important new shifts in instructional practices in this content area. Four (4) key areas of emphasis are brought forward in the framework.

Instruction is content driven. The latest scholarly and disciplinary research is reflected in the chapters and translated into age-appropriate narratives and classroom examples. California’s students also learn about the history and geography of the world beyond our national borders in grades six, seven, and ten.

Inquiry is the second shift. The Historical and Social Science Analysis Skills highlight the importance of chronological and spatial thinking; research, evidence, and point of view; and historical interpretation, organized in three separate but related grade spans: K–5, 6–8, and 9–12. Embedded within these grade spans are discrete skills vital for student learning, critical thinking, and literacy. These include understanding relationships between events, chronological understanding, understanding perspective and bias, and corroboration

Literacy in History Social Studies (HSS) involves learning how to read and write “like a historian”. Literacy in the content areas is critical to overall student literacy development. Text-based disciplines such as history–social science demand student proficiency in content-specific informational text. Studying these disciplines entails vocabulary, reading, writing, and discourse patterns that are difficult for students. The HSS Framework chapters explain that by teaching students how to identify different kinds of texts and how to read a text closely, with different purposes each time, students learn to slow down and read on a level that transcends simple vocabulary or content comprehension. It also heightens students’ critical thinking. In all of the grade levels, students explore a variety of texts (e.g., census records, religious texts, memoirs, and government propaganda), learn to identify a document by its purpose—whether it be persuasive, narrative, or autobiographical – and evaluate its purpose and context.

Citizenship is the fourth critical shift in the framework. History and the related social sciences emphasize the development of civic and democratic values as integral elements of citizenship. The HSS Framework encourages students to understand the relationship between citizens and the state and to recognize their role as members of their community.

Given the new structure of the History-Social Science Framework, and the number of years that have passed since the previous History adoption (10+), we have developed a plan to work with Christine Sisco of the Stanislaus County Office of Education (SCOE) to provide training in developing a deep understanding the new framework and its implications for our adoption. The scope of her work will include study of the framework, an introduction to the materials approved by the State Board of Education, and highlighting the history and literacy connections between the framework and our ELA/ELD adoption, Benchmark Advance for elementary teachers.

Staff recommends the Board of Trustees approve the agreement for special contract services with the Stanislaus County Office of Education (SCOE) with Christine Sisco for professional learning on History-Social Science Standards.

Staff recommends the Board of Trustees approve the agreement for special contract services with the Stanislaus County Office of Education (SCOE) with Christine Sisco for professional learning on History-Social Science Standards.

General Fund (0103): Not to Exceed $6,000

To provide training in curriculum purchased last year for our Moderate to Severe teachers.

Staff recommends the Board of Trustees approve the service agreement with N2Y to provide Moderate/Severe curriculum training.

To provide training in curriculum purchased last year for our Moderate to Severe teachers.

General Fund (0103): $229 Live Webinar "X" three (3): $687; Not to Exceed: $1,000

The original agreement was approved by the Board of Trustees at the May 22, 2018, Board meeting.  Due to providing Comp Ed for a student per their IEP, it is necessary to bring back the agreement for an additional request and extension of timeline.

Staff recommends the Board of Trustees approve the revised service agreement with Terriann Zeek tutoring Services.

 $35/hour X 100 hours = $3,500; NOT TO EXCEED: $3,500

The Board of Trustees reviewed new BP and AR 5145.13 at the June 12, 2018, Board meeting.  Staff is presenting drafts and final copies of new board policy and administrative regulation 5145.13: Response to Immigration Enforcement for adoption before July 1, 2018.

Staff is recommending the Board of Trustees adopt Board Policy and Administrative Regulation 5145.13: Response to Immigration Enforcement.

Crossroads West Update: 

Attached are the following documents:

1. Draft Environmental Impact Report for the CR West Specific Plan (658 pages).  The report can be accessed from City of Riverbank Website.
2. Letter from John Anderson informing the district of the report and deadline of August 2 to submit written comments regarding the Draft EIR.

With a cursory review of the report two (2) areas of concern will need to be addressed.

1.  Location of a second school

2.  Size of the land needed

3.  The 4th paragraph of the letter that refers to "agricultural resources, greenhouse gases", etc. 

The report will take time to review, after which Mrs. Hendricks and I will schedule a meeting with John Anderson to discuss the report, and if necessary consult with legal counsel. 

Mrs. Hendricks and I have a target date of July 26, 2018, to submit our written comments to the City of Riverbank; well in advance of the August 2 deadline.

It is recommended that Board of Trustees approve the minutes of the June 12, 2018, Regular Board Meeting.

The Sylvan Union School District participates in an insurance pool with Modesto City Schools and the Stanislaus Union School District for excess liability insurance. 

The excess liability insurance invoice from the Schools Excess Liability Fund (SELF) for the period July 1, 2018, to June 30, 2019, provides $50,000,000 of excess liability insurance coverage for Sylvan Union School District above the primary liability insurance amount of $5,000,000 provided by Wesco Insurance Company.

2017-18: $48,920

2018-19: $69,685

See attached press release from SELF explaining the increase in cost.

Staff recommends the approval of the Schools Excess Liability Fund insurance invoice for 2018-2019 in the amount of $69,685.80.

The Board of Trustees will consider the approval of the Schools Excess Liability Fund insurance invoice for 2018-2019.

Total amount: $69,685.80

Funding Source: General Fund

The California Commission on Teacher Credentialing (CCTC) allows teacher candidates enrolled in University Credential Programs to provide instructional services while completing teacher preparation program requirements.  This Memorandum of Understanding (MOU) establishes the terms of the collaboration between Sylvan Union School District and California State University, Stanislaus (CSUS) for Ana Shawgo-Jackson as she completes requirements for the Education Specialist: Moderate/Severe Intern Credential.

Staff recommends ratification of the Memorandum of Understanding (MOU) with California State University, Stanislaus (CSUS) for intern collaboration.

Mary Ann Sanders Elementary School has been recognized as a Leader in Me School (TLIM) since August 2014.  We have received a Panda Cares Grant that covers all teacher and student materials, as well as all formal training for the last three (4) years.  During the Mary Ann Sanders Elementary School achieved 2017-2018 Lighthouse School status.  The $3,900 grant will pay for the cost of the TLIM Promotional Membership License.  Additionally, $5,000 has been budgeted out of site funds and approved by our site council to cover additional costs of implementing TLIM on the Sanders’ campus.

Staff recommends the Board of Trustees approve The Leader in Me Coaching System Agreement between Franklin Covey Client Sales, Inc. and Mary Ann Sanders Elementary School for The Leader in Me Coaching System as part of The Leader in Me Program at Mary Ann Sanders Elementary School for the 2018-2019 school year.

Site Funds: $3,900 Promotional Membership License.

Plus travel expenses ($5,000 has been budgeted and approved by our site council to cover this cost).

It is recommended the Board of Trustees approve the continued use of Bourke Williams & Sorensen, LLC; Dannis Woliver Kelley; Fagen Friedman & Fulfrost LLP; and Lozano Smith as legal firms providing professional services for the 2018-2019 fiscal year.

It is recommended the Board of Trustees approve the Portrait Agreements with Shoob Photography and Life Touch for the 2018-2019 school year for the following schools:

C.F. Brown Elementary School

Crossroads Elementary School 

Freedom Elementary School

Orchard Elementary School

Sherwood Elementary School

Stockard Coffee Elementary School

Sylvan Elementary School

Woodrow Elementary School

1. The donation of $238.05 from Jan Taylor to Somerset Middle School for the purchase of supplies used for the school beautification and projects for Love Modesto April 2018.