Organizational/Regular Meeting of the Board of Education
Irvine USD
December 08, 2015 6:30PM
IRVINE UNIFIED SCHOOL DISTRICT
Administration Center
5050 Barranca Parkway
Irvine, CA 92604
Organization/Regular Meeting
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| President Brooks called the meeting to order at 6:31 p.m. |
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The Pledge of Allegiance to the Flag of the United States of America was led by Student Member Sarah Verdegan and was followed by a moment of silence in memory of:
Cypress Village Elementary School, Fourth Grader, Kevin Jiang
Special Education Administrative Secretary Sheri Aguilar
Northwood Elementary School Psychologist Debbie Krumpholz
and the victims of the San Bernardino attack on December 2.
Members Present:
Paul Bokota
Lauren Brooks
Ira Glasky
Michael Parham
Sharon Wallin
Student Members Present:
Courtney Fassett
Samantha Kosai
Veronica Montemayor in for Karina Sun
Sarah Verdegan
Staff:
Terry L. Walker, Superintendent of Schools
John Fogarty, Assistant Superintendent, Business Services
Eamonn O'Donovan, Assistant Superintendent, Human Resources
Cassie Parham, Assistant Superintendent, Education Services
Raianna Chavez, Executive Assistant to the Superintendent |
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| Election of Officers
In accordance with Board Policy 9120, the Board of Education shall elect annually, at the Organizational Meeting, a Board President and a Clerk.
IUSD/Walker/Chavez
Board Agenda
December 8, 2015
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| Open nominations and elect the Board President and Clerk. |
Open nominations and elect the Board President and Clerk.
President Brooks opened nominations for officers.
Member Wallin nominated Member Bokota to serve as Board President, seconded by Member Glasky. Member Bokota was unanimously elected to serve as Board President. Passed with a motion by Sharon Wallin and a second by Ira Glasky. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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Open nominations and elect the Board President and Clerk.
Member Brooks nominated Member Glasky to serve as Board Clerk, seconded by Member Parham. Member Glasky was unanimously elected to serve as Board Clerk. Passed with a motion by Lauren Brooks and a second by Michael Parham. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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| Open nominations and elect the Board President and Clerk. |
President Brooks opened nominations for Board President.
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| Responsibilities
The Board determines appointments to serve on various committees and/or fulfill specific obligations.
IUSD/Walker/Chavez
Board Agenda
December 8, 2015 Attachment
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Determine responsibilities/committee appointments.
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Determine responsibilities/committee appointments.
The Board reorganized responsibilities and committee appointments, as presented. Passed with a motion by Sharon Wallin and a second by Lauren Brooks. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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Determine responsibilities/committee appointments.
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2016 Board Responsibilities
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School Site Liaison Assignments
Each Board Member is assigned a group of schools (determined on a continuing yearly rotation basis) and serves as the liaison for those schools to the Board of Education. Board members may wish to periodically attend such functions as open house, back-to-school night, special assemblies and athletic events for their assigned group of schools.
IUSD/Walker/Chavez
Board Agenda
December 8, 2015 Attachment
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Approve School Site Liaison assignments.
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Approve School Site Liaison assignments.
The Board approved the school site liaison assignments, as presented. Passed with a motion by Lauren Brooks and a second by Ira Glasky. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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Approve School Site Liaison assignments.
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2016 School Site Liaison Assignments
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| Appointment of Representatives to District Committees
Each Board Member appoints representatives to the following district committees: Education Advisory Committee - two appointed representatives
Finance Committee - one appointed representative
Health Advisory Committee - one appointed representative These representatives serve for a two-year term commensurate with IUSD Board elections. Each Board Member has the opportunity to select a new representative or reappoint their existing representative every two years.
IUSD/Walker/Chavez
Board Agenda
December 8, 2015 Attachment
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Appoint representatives to the Education Advisory, Finance and Health Advisory Committees, as needed.
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Appoint representatives to the Education Advisory, Finance and Health Advisory Committees, as needed.
Board members confirmed appointments to the Education Advisory, Finance and Health Advisory committees, as presented.
Board members discussed the roles of the committees and requested an update on the Education Advisory, Finance and Health Advisory Committees. Passed with a motion by Lauren Brooks and a second by Sharon Wallin. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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Appoint representatives to the Education Advisory, Finance and Health Advisory Committees, as needed.
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2016 District Committee Appointments
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| Establishment of Meeting Dates
The Board establishes dates and times for its regular meetings for the ensuing year (through December 2016). A tentative calendar is provided. Following Board action, adopted meeting dates will be posted to the District website.
IUSD/Walker/Chavez
Board Agenda
December 8, 2015 Attachment
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Establish meeting dates for 2016.
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Establish meeting dates for 2016.
Passed with a motion by Lauren Brooks and a second by Michael Parham. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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Establish meeting dates for 2016.
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| The Board approved the 2016 meeting dates, as presented. |
2016 Board Meeting Dates
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Approve the minutes of the following meeting(s), as presented:
November 10, 2015 - Special Meeting
November 17, 2015 - Regular Meeting
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Approve the minutes of the following meeting(s), as presented:
November 10, 2015 - Special Meeting
November 17, 2015 - Regular Meeting
Passed with a motion by Sharon Wallin and a second by Lauren Brooks. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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Approve the minutes of the following meeting(s), as presented:
November 10, 2015 - Special Meeting
November 17, 2015 - Regular Meeting
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Minutes - 111015
Minutes - 111715
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Adopt agenda, as presented.
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Adopt agenda, as presented.
Passed with a motion by Michael Parham and a second by Ira Glasky. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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Adopt agenda, as presented.
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| An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person; 30 minutes per topic.
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| Mark Newgent, Canyon View Elementary School parent, addressed the Board regarding school security. |
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Student Board Members Fassett, Kosai, Montemayor attending for Sun and Verdegan reported on school activities.
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| Superintendent Walker expressed his appreciation for Member Brooks’ service as Board President for the past year. He reported the LCAP process is underway with the goal setting survey receiving more feedback than in prior years, with nearly 3,000 responses. He reported his attendance at the OC Pathways for Career Readiness Preparation conference. He recognized the District’s music program and all four district high schools for being finalists for the Grammy awards. In closing, he urged staff and students to have a safe and relaxing winter break. |
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| Board Members Bokota, Brooks, Glasky, Parham and Wallin reported on school visits, conference attendance and meeting participation. |
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Passed with a motion by Lauren Brooks and a second by Ira Glasky. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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All matters of the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda an item may be removed from the consent calendar by the Board, staff, or community for discussion.
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| Approve Consent Calendar Item Nos. 11.a. – 15.b. |
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Commercial Check Registers are presented to the Board of Education listing checks which have been issued in accordance with the established purchasing procedures and administrative regulations of the Irvine Unified School District.
These checks represent previously approved purchase orders and contracts and are presented to the Board of Education for ratification in accordance with the applicable provisions of the Education and Government Code Statutes of the State of California. A copy of the full report is attached.
District 75, Irvine Unified School District - Numbers 00220572 through 00221506
District 50, CFD No. 01-1 - Numbers 00001710 through 00001710
District 44, CFD No. 86-1 - Numbers 00006293 through 00006341
District 41, Irvine Child Care Project - Numbers 00003138 through 00003149
Revolving Cash - Numbers 42287 through 42444
IUSD/Fogarty/Payton
Board Agenda
December 8, 2015
Attachment
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| Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts. |
Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts.
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Check Register Report 12-8-2015
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ALTURA ASSOCIATES, INC.
Consultant to provide commissioning and acoustical services in accordance with the implementation section of the 2009 California Collaborative for High Performance School Best Practices manual for the Eastwood (PA5B) Elementary School project.
December 9, 2015 – December 31, 2016
Budget No.: 3570490185-6267
Okino/Construction & Facilities
Fee....................................................... not to exceed $37,695.00
Community Facilities District – CFD 09-1 / County School Facilities Fund – Fund 35
CANALE, ROBIN
Consultant to provide support to the IUSD Information Technology staff through project management process review and development, training, and mentorship.
December 18, 2015 – December 31, 2016
Budget No.: 0100910477-5810
Ford/Information Services
Fee....................................................... not to exceed $30,000.00
Restricted General Fund
CAPITAL ENGINEERING CONSULTANTS, INC.
Consultant to provide Commissioning of High Performance Schools (CHPS) Fundamental Commissioning services for the Beacon Park School project.
(Previously Board Approved March 17, 2015.)
March 18, 2015 – November 30, 2016
Budget No.: 3570190185-6267
Linton/Construction & Facilities
Okino/Construction & Facilities
Fee....................................................... not to exceed $28,098.00
Fee....................................................... not to exceed $37,128.00
County School Facilities Fund –Fund 35
(To be reimbursed by Heritage Fields El Toro, LLC)
COLBI TECHNOLOGIES, INC.
Consultant to provide web/phone support, application updates, training, and consulting for Account-Ability Software.
December 14, 2015 – December 13, 2016
Budget No.: 0100564472-5831
Fogarty/Business Services
Fee....................................................... not to exceed $18,625.00
Community Facilities District – Multiple / County School Facilities Fund – Fund 35
CONNOR, FLETCHER & HEDENKAMP, LLP
Consultant to provide professional legal and consulting services related to the Deerfield Elementary Expansion.
(Previously Board Approved on August 21, 2012, April 16, 2013, June 25, 2013, November 12, 2013, April 14, 2015, and August 18, 2015.)
July 1, 2012 – June 30, 2016
Budget No.: 3512090385-5839
Fogarty/Business Services
Fee....................................................... not to exceed $14,000.00
Fee....................................................... not to exceed $16,000.00
Community Facilities District – CFD 86-1 / County School Facilities Fund – Fund 35
GLOBAL ENVIRONMENTAL COMPLIANCE, INC.
Consultant to provide SWPPP and QSP inspection, monitoring and compliance services for the Maintenance & Operations Modernization project.
(Previously Board Approved on November 18, 2014.)(Extend time only.)
November 19, 2014 – December 31, 2015
November 19, 2014 – June 30, 2017
Budget No.: 0100586185-6267
Linton/Construction & Facilities
Okino/Construction & Facilities
Fee....................................................... not to exceed $41,412.00
Community Facilities District – CFD 86-1 / County School Facilities Fund – Fund 35
GOODWILL INDUSTRIES OF ORANGE COUNTY/DEAFINITELY PROFESSIONAL INTERPRETING SERVICES
Consultant to provide Sign Language interpreting services for deaf and hard of hearing students for meetings with Student Services.
December 9, 2015 – June 30, 2016
Budget No.: 0100902532-5810
Hornig/Student Services
Fee....................................................... not to exceed $1,000.00
Unrestricted General Fund
KHOSROWPOUR, IMAN
Consultant to provide conducting services for the 2016 Honors Concert.
November 12, 2015 – April 19, 2016
Budget No.: 0100981110-5811
Van Patten/Visual and Performing Arts
Fee....................................................... not to exceed $1,200.00
Restricted General Fund
MCKINNON, DAN B.
Consultant to provide strolling magic entertainment at the Northwood High School Winter Formal 2016.
January 22, 2016 – January 22, 2016
Budget No.: 0160270010-5810
Roach/Northwood High School
Fee....................................................... not to exceed $550.00
Restricted General Fund
OVERDRIVE
Consultant to provide web-based services and support to increase the enjoyment of reading by providing additional fiction and non-fiction materials to students, parents and staff.
(Previously Board Approved August 19, 2014.)(Extend time only.)
July 1, 2014 – June 30, 2015
July 1, 2014 – June 30, 2017
Budget No.: 0100952110-5831
Schlichting/Student Support Services
Fee....................................................... not to exceed $20,000.00
Restricted General Fund
RODERICK, STEPHEN D.
Consultant to develop an Irvine Adult School education plan that will address the needs of IUSD adult education learners to improve their academic and English language skills.
December 14, 2015 – January 28, 2016
Budget No.: 1100514027-5810
Roberts/Creekside Education Center/Irvine Adult School
Fee....................................................... not to exceed $9,375.00
Unrestricted General Fund
VANIR CONSTRUCTION MANAGEMENT, INC.
Consultant to provide preconstruction consulting services for the Maintenance & Operations Modernization project.
(Previously Board Approved August 19, 2014.)(Extend time only.)
August 20, 2014 – December 31, 2015
August 20, 2014 – June 30, 2016
Budget No.: 0100586185-6266
Linton/Construction & Facilities
Okino/Construction & Facilities
Fee....................................................... not to exceed $91,500.00
Community Facilities District – CFD 86-1 / County School Facilities Fund – Fund 35
VANIR CONSTRUCTION MANAGEMENT, INC.
Consultant to provide project management services to augment District staff for the Cypress Village Elementary School Relocatable 2015 project.
(Previously Board Approved March 17, 2015.)(Extend time only.)
March 18, 2015 – November 30, 2015
March 18, 2015 – December 31, 2015
Budget No.: 3511899785-6266
Linton/Construction & Facilities
Okino/Construction & Facilities
Fee....................................................... not to exceed $47,250.00
Community Facilities District – CFD 09-1 / County School Facilities Fund – Fund 35
VANIR CONSTRUCTION MANAGEMENT, INC.
Consultant to provide project management services to augment District staff for the Northwood High School Culinary Arts project.
(Previously Board Approved March 17, 2015.)(Extend time only.)
March 18, 2015 – November 30, 2015
March 18, 2015 – December 31, 2015
Budget No.: 0100564485-6266
Linton/Construction & Facilities
Okino/Construction & Facilities
Fee....................................................... not to exceed $47,250.00
Community Facilities District – CFD 86-1 / County School Facilities Fund – Fund 35
VANIR CONSTRUCTION MANAGEMENT, INC.
Consultant to provide project management services to augment District staff for the Jeffrey Trail Middle School Relocatable 2015 project.
(Previously Board Approved March 17, 2015.)(Extend time only.)
March 18, 2015 – November 30, 2015
March 18, 2015 – December 31, 2015
Budget No.: 3570099785-6266
Linton/Construction & Facilities
Okino/Construction & Facilities
Fee....................................................... not to exceed $47,250.00
Community Facilities District – CFD 09-1 / County School Facilities Fund – Fund 35
IUSD/Fogarty/Payton
Board Agenda
December 8, 2015
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Community Facilities District – not to exceed $58,320.00
County School Facilities Fund – not to exceed $9,030.00
Restricted General Fund - not to exceed $31,750.00
Unrestricted General Fund – not to exceed $10,375.00
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| Approve and/or ratify the Contract Services Action Report 2015-16/08, as submitted. |
| Approve and/or ratify the Contract Services Action Report 2015-16/08, as submitted. |
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The purchase orders listed on the Purchase Order Detail Report are processed in compliance with the applicable purchasing procedures and administrative regulations of the Irvine Unified School District. A copy of the full report is attached. A purchase order cannot be initiated unless the funds necessary have been previously approved in the school or program budget by the Board of Education. Each purchase order has been approved in the form of a requisition by the school administrator or manager responsible for the respective site or program. After initial approval at the local level, each requisition is reviewed and, if appropriate, authorized for processing in the form of a purchase order by staff of the Business Department.
IUSD/Fogarty/Payton
Board Agenda
December 8, 2015
Attachment
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All expenditures have been made within the authorized budget.
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Approve the Purchase Order Detail Report dated November 30, 2015.
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| Approve the Purchase Order Detail Report dated November 30, 2015. |
Purchase Order Detail Report 12-08-2015
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Sites and programs have an ongoing need to purchase audio visual equipment, such as, charging/security carts.
Pursuant to Public Contract Code section 20118, school districts may purchase under another entity's contract when using the same terms and conditions. This procedure is often referred to as "piggy-backing".
Capistrano Unified School District awarded Bid No. 1516-02, Audio Visual Equipment on June 24, 2015 with an initial term through July 31, 2016, renewable annually upon mutual agreement with Board approval for a term not to exceed three (3) years. The bid was awarded on an item-by-item basis to eight (8) lowest responsible bidders. Seven (7) of the awarded vendors allowed for piggy-backable use; Blue Label Power, Inc., CDW Government LLC, Camcor, Inc., Golden Star Technology, Inc. dba GST, PC & MacExchange, Pathway Communications, LTD, and Ward's Media Technology.
Staff has reviewed the terms, conditions, and pricing and finds them to be extremely competitive; therefore, recommends authorization to be granted to contract with the above listed vendors.
IUSD/Fogarty/Ford/Ragas
Board Agenda
December 8, 2015 |
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| General Fund and Restricted Funding Sources - amount of expenditure undetermined. School sites and programs make purchases within budget allocation amounts. Savings is anticipated, due to reduced pricing of piggyback bid. |
| Authorize the utilization of Capistrano Unified School District Bid No. 1516-02, Audio Visual Equipment through July 31, 2016. |
| Authorize the utilization of Capistrano Unified School District Bid No. 1516-02, Audio Visual Equipment through July 31, 2016. |
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| All schools in the Irvine Unified School District receive some state and federal funding to support teaching and learning opportunities at the site level. A prerequisite for receiving funds is the annual submission of the Single Plan for Student Achievement (SPSA) which addresses the steps taken by the school to raise the academic performance of students and improve the school’s educational program. In addition, the SPSA must also describe how the site is utilizing these state and federal funds to directly support these goals.
The SPSA has targets that focus on the district-wide goal: To encourage intellectual risk taking and the admission of error as a central part of the learning process for students and staff. The SPSA focuses on areas of academic need identified by specific rationale, data, assessments, and instructional practices. Additionally, student impact statements are included for each target that describes how instruction will change and what evidence the school will accept that the target was met. These targets are written with measurable, achievable, relevant and time-related outcomes. Specifically, targets focus on groups and subgroups of students with the school identified as needing models of intervention to meet standards or acceleration for those students exceeding standards.
Each year, schools are asked to revise and make current targets so that the SPSAs are dynamic and reflect the current academic efforts. Professional growth and Continuous Improvement Efforts are identified in each SPSA.
Middle and elementary schools use the SPSA to focus their instruction for each academic year. At the high school level, the SPSA also serves as the focal point for accreditation reviews by the Western Association of Schools and Colleges (WASC). School Site Councils, at all levels, approve the SPSA and accompanying budgets. Based on the work of the Continuous Improvement Council, homework plans have been reviewed and updated for 2015-16.
The SPSA will be implemented during the 2015-16 school year. In many cases, certain targets are implemented over multiple years.
IUSD/Parham/Schlichting
Board Agenda
December 8, 2015
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| Approve the annual submission of SPSA plans for 2015-16. |
| Approve the annual submission of SPSA plans for 2015-16. |
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| District policy states that field trips or excursions that involve out-of-state travel, overnight travel, air travel or solicitation of funds in excess of $3,500 shall be submitted to the Superintendent or designee for review and recommendation to the Board.
District policy further states that no expenses of pupils participating in a field trip or excursion shall be paid with school district funds, unless the field trip is required as part of an approved program. If an individual cannot raise the funds, a scholarship or other form of financial support shall be provided. The source of this financial support shall not be from any IUSD account.
Applications for the attached field trips were received for approval. These trips fall with district overnight field trip restrictions. District liability will apply.
IUSD/Parham
Board Agenda
December 8, 2015
Attachment
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| Approve field trips and excursions funded by donations, as submitted. |
| Approve field trips and excursions funded by donations, as submitted. |
Field trips
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The Certificated Personnel Action Report represents proposed Employment, Resignations and/or Separations from Employment.
IUSD/O'Donovan/Krumes
Board Agenda
December 8, 2015
Attachment
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| Approve and/or ratify the Certificated Personnel Action Report 2015-16/08 as submitted for Employment and Resignations. |
| Approve and/or ratify the Certificated Personnel Action Report 2015-16/08 as submitted for Employment and Resignations. |
Certificated Personnel Action Report 2015-16/08
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The Classified Personnel Action Report represents proposed Employment, Resignations and/or Separations from Employment.
IUSD/O'Donovan/Baum
Board Agenda
December 8, 2015
Attachment
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| Approve and/or ratify the Classified Personnel Action Report 2015-16/08 as submitted for Employment and Separation. |
| Approve and/or ratify the Classified Personnel Action Report 2015-16/08 as submitted for Employment and Separation. |
Classified Personnel Action 2015-16/08
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| The district continues to experience need for non-public school and agency (NPS/NPA) services. Provision of service is mandated by law under the Individuals with Disabilities Education Act (IDEA) for one or more of the following reasons:
• Student has been placed in one of the district’s less restrictive programs and has been found to need a more restrictive setting. The change of placement occurs through the IEP process.
• Student was placed in a NPS or NPA program by another school district prior to the student’s Irvine residency. The placement will continue until reviewed by the IEP team.
• District is unable to provide the type or amount of service required in the student’s IEP due to lack of staff with appropriate qualifications or level of expertise.
• Students, with extreme mental health needs, who are in danger of harming themselves or others and have not been successful in less restrictive placements, may be placed in residential NPS schools in California or out-of-state placements.
Each year the district prepares a master agreement for special education services with nonpublic schools and nonpublic agencies. In addition to the general agreement, individual service agreements for each identified special education student are negotiated at each IEP meeting. NPS/NPA providers work cooperatively with the district to provide services unattainable within the district or other local public schools.
IUSD/Parham/Hertig
Board Agenda
December 8, 2015 |
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| $227,173.84 for the 2015-16 school year in special education related services. |
| Authorize the Executive Director of Special Education to contract with and approve the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies. |
| Authorize the Executive Director of Special Education to contract with and approve the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies. |
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Board approval and/or ratification is required for the attendance of staff at the following out-of-state event:
Event: ASTA
Location: Tampa Bay, FL
Dates: March 2-5, 2016
Attendees: Keith Kroesen
Cost: $345.00
Budget: 0100913410-5210
IUSD/Walker
Board Agenda
December 8, 2015
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Approve/ratify out-of-state conference attendance for staff, as follows:
1) Keith Kroesen to Tampa Bay, FL March 2-5, 2016 for $345.00. |
Approve/ratify out-of-state conference attendance for staff, as follows:
1) Keith Kroesen to Tampa Bay, FL March 2-5, 2016 for $345.00. |
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| The site listed has been offered the following gifts:
School: Irvine Unified School District
Donation: $1,000.00
Donor: The JBA Foundation
School: Visual Arts / Performing Arts
Donation: Two pianos with estimated value of $2,000.00
Donor: The JBA Foundation
IUSD/Walker
Board Agenda
December 8, 2015
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| Accept gift(s) to the District, as listed. |
| Accept gift(s) to the District, as listed. |
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Passed with a motion by Ira Glasky and a second by Lauren Brooks. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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All Resolutions on the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda, an item may be removed from the Consent Calendar by the Board, staff, or community for discussion.
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Approve Consent Calendar Resolution Item Nos. 16.a. – 16.b.
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| Public Contract Code section 20118.2 allows school districts to acquire technology products and services through a Request for Proposals (RFP) process that takes into account requirements and evaluation criteria in addition to cost.
Safety and security of IUSD campuses is priority. IUSD plans to incrementally replace and augment video security cameras throughout our campuses. To reduce cost and ensure manageability of our security systems, IUSD will issue a Request for Proposals (RFP) to evaluate solutions and establish a standard for video equipment and associated software.
Given the specialized nature of video surveillance technology and management software, the District is requesting Board Approval to publish an RFP with the following evaluation components (1) Price – 30%, (2) Management/Software Solution – 25%, (3) Cameras and Site Technology – 15%, (4) Technical Requirements and Interoperability – 15%, and (5) Vendor Support and Ability to Perform – 15%.
The RFP will be published after Board Approval of the RFP Process. The recommendation for award will be brought back to the Board after the selection process concludes.
IUSD/Fogarty/Ford
Board Agenda
December 8, 2015
Attachment |
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None
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| Authorize the procurement of a Video Security Solution and related services under Public Contract Code section 20118.2. Approve the evaluation factors and percentages assigned to each factor defined in the attached resolution. |
| Authorize the procurement of a Video Security Solution and related services under Public Contract Code section 20118.2. Approve the evaluation factors and percentages assigned to each factor defined in the attached resolution. |
Resolution 15-16-19 Security RFP
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Public Contract Code section 20118.2 allows school districts to acquire technology products and services through a Request for Proposals (RFP) process that takes into account requirements and evaluation criteria in addition to cost.
Irvine Unified School District relies on a large number of data systems to support school operations, classroom activities, student assessment and academic records. Each system houses critical information that helps Irvine Unified School District better serve our students. Irvine Unified School District is seeking a solution to improve integration between these disparate systems and to support analysis and decision-making. Irvine Unified School District will issue a Request for Proposals (RFP) to evaluate analytics solutions.
Given the specialized nature of business intelligence and analytics technology, the District is requesting Board Approval to publish an RFP with the following evaluation components (1) Price 20%, (2) Technical Foundation 10%, (3) Data Modeling Toolset 15%, (4) Data Visualization and Reporting 15%, (5) Predictive Analytics 10%, (6) Other/Related Systems 10% and (7) Vendor Support and Ability to Perform 20%.
The RFP will be published after Board approval of the RFP Process. The recommendation for award will be brought back to the Board after the selection process concludes.
IUSD/Fogarty/Ford
Board Agenda
December 8, 2015
Attachment |
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| Authorize the procurement of a Business Intelligence and Analytics Solution and related services under Public Contract Code section 20118.2. Approve the evaluation factors and percentages assigned to each factor defined in the attached resolution. |
| Authorize the procurement of a Business Intelligence and Analytics Solution and related services under Public Contract Code section 20118.2. Approve the evaluation factors and percentages assigned to each factor defined in the attached resolution. |
Resolution 15-16-20 BI-Analytics RFP
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Passed with a motion by Lauren Brooks and a second by Michael Parham. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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| All matters of the Community Facilities District Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda, an item may be removed from the Consent Calendar by the Board, staff, or community for discussion. |
| Approve Facilities Consent Calendar Item Nos. 17.a. – 17.c. |
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| Certain modifications were required during the construction phase of the Portola High School project, which require a change order. A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.
The following list contains the bid category, contractor, change order amount, and brief description. The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.
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Change Orders
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Description: Change Order Request No. 1
Bid Package No.: 05-2 Building Deck Drains
Contractor: Verne’s Plumbing, Inc.
Requested by: District
Reason: Added Trench Drains and Area Drain Revisions, Deduct for Deck Downspouts
Amount: $89,480.00
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Description: Change Order Request No. 4
Bid Package No.: 07-1 Metal Roofing and Sheet Metal
Contractor: Challenger Sheet Metal, Inc.
Requested by: District
Reason: Added Deck Downspouts
Amount: $65,000.00
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Description: Change Order Request No. 5
Bid Package No.: 22-1 Plumbing
Contractor: Verne’s Plumbing, Inc.
Requested by: District
Reason: Custom Art Sink
Amount: $16,171.00
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The total contract amount awarded for the project to date is $121,243,315.75. The total of all change orders is $1,436,295.00 or 1.18% of the project. The new total of all contract amounts shall be $122,679,610.75.
IUSD/Fogarty/Okino
Board Agenda
December 8, 2015
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| $170,651.00 CFD 09-1 |
| Approve the listed change orders in the amount of $170,651.00 at the Portola High School project as listed. No change to the completion date. |
| Approve the listed change orders in the amount of $170,651.00 at the Portola High School project as listed. No change to the completion date. |
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| Certain modifications were required during the construction phase of the Portola Springs Elementary School project, which require a change order. A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.
The following list contains the bid category, contractor, change order amount, and brief description of the change orders. The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.
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Change Orders
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Description: Change Order Request No. 3
Bid Package No.: 03-2 Site Concrete, Rebar & AC
Contractor: KAR Construction, Inc.
Requested by: District
Reason: Grade Curbs at Drive Entrance, Correct Subgrade at V Gutters, Playfield Mow Curb, Building C/E and Grade at Building B/F
Amount: $21,984.00
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Description: Change Order Request No. 1
Bid Package No.: 09-3 Floor Covering
Contractor: Floor Tech America, Inc.
Requested by: District
Reason: Credit for Unused Allowance
Amount: < $54,136.00 >
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Description: Change Order Request No. 1
Bid Package No.: 15-1 Fire Sprinklers
Contractor: First Responder Fire Protection Corp.
Requested by: District
Reason: Credit for Unused Allowance
Amount: < $39,688.00 >
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Description: Change Order Request No. 1
Bid Package No.: 15-3 HVAC
Contractor: Sheldon Mechanical Corporation
Requested by: District
Reason: Credit for Unused Allowance
Amount: < $35,000.00 >
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The total contract amount awarded for the project to date is $25,360,187.00. The total of all change orders is $8,057.00 or .03% of the project. The new total of all contract amounts shall be $25,368,244.00.
IUSD/Fogarty/Okino
Board Agenda
December 8, 2015
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< $106,840.00 > CFD 09-1
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| Approve the listed change orders in the deductive amount of < $106,840.00 > at the Portola Springs Elementary School project as listed. No change to the completion date. |
| Approve the listed change orders in the deductive amount of < $106,840.00 > at the Portola Springs Elementary School project as listed. No change to the completion date. |
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The following list contains the bid category, contractor and the date the Board of Education approved the listed contracts for the Portola Springs Elementary School project.
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Bid Category
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Contractor
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Board Approval Date
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No. 03-1 Structural Concrete, Rebar & CMU
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KAR Construction, Inc.
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July 22, 2014
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No. 03-2 Site Concrete, Rebar & AC
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KAR Construction, Inc.
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July 22, 2014
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09-3 Floor Covering
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Floor Tech America, Inc.
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July 22, 2014
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15-1 Fire Sprinklers
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First Responder Fire Protection, Corp.
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July 22, 2014
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15-3 HVAC
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Sheldon Mechanical Corporation
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July 22, 2014
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These contracts are substantially complete and ready for acceptance by the Board of Education.
At this time, staff requests the Board accept these contracts as complete and authorize staff to file Notices of Completion for the contractors listed, with the County of Orange Recorder’s Office.
IUSD/Fogarty/Okino
Board Agenda
December 8, 2015
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| Accept the contracts of the listed contractors for the Portola Springs Elementary School project as complete and authorize staff to file Notices of Completion with the County of Orange Recorder’s Office. |
| Accept the contracts of the listed contractors for the Portola Springs Elementary School project as complete and authorize staff to file Notices of Completion with the County of Orange Recorder’s Office. |
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On June 30, 2015, Governor Brown signed Senate Bill 277. Senate Bill 277 repeals the personal belief exemption from immunization. In accordance with the law, Irvine Unified will no longer be able to enroll students without the required vaccinations unless the family submits a medical exemption from a licensed Medical Doctor or Doctor of Osteopathy.
Senate Bill 277 also amends Health and Safety Code section 120335(g), so that it states that a pupil, who prior to January 1, 2016, submitted a letter or affidavit on file at a private or public elementary or secondary school, child day care center, day nursery, nursery school, family day care home, or development center stating beliefs opposed to immunization shall be allowed enrollment to any private or public elementary or secondary school, child day care center, day nursery, nursery school, family day care home, or development center within the state until the pupil enrolls in the next grade span.
Section 120335(g)(2) defines “grade span” as birth to preschool, kindergarten and grades 1 to 6, inclusive, including transitional kindergarten, and grades 7 through 12 inclusive. When a student moves from preschool to kindergarten, or from 6th grade to 7th grade, the student will be required to be immunized.
The Irvine Unified School District has revised our Board Policy and accompanying Administration Regulations to reflect the changes in the law.
IUSD/Parham
Board Agenda
December 8, 2015
Attachments |
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Approve for first reading proposed revisions to Board Policy 5141.31: Immunization.
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Approve for first reading proposed revisions to Board Policy 5141.31: Immunization.
Passed with a motion by Michael Parham and a second by Lauren Brooks. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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Approve for first reading proposed revisions to Board Policy 5141.31: Immunization.
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Assistant Superintendent Parham reviewed the proposed policy revision and advised the amendments were necessary to remain current with the changes in state law.
The Board waived the second reading and approved proposed amendments to Board Policy 5141.31: Immunization. |
BP 5141_31 Immunization
AR 5141_31 Immunization
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On December 8, 2009, the Board of Education adopted Resolution No. 09-10-40 approving the District’s implementation of the Solar Power Services and Site Lease Agreement between the Irvine Unified School District and SunEdison.
Subsequent to this action, solar panels have been installed at 22 district sites totaling 5.3 megawatts of solar energy production. The initial installation at Maintenance and Operations began producing power in August, 2010. The final sites in Phase 2 were completed and began producing power in October, 2014. During the 62 months the solar panels have been producing power, the aggregate avoided electricity costs is approximately $950,000.
The Board directed staff to bring back for approval any additional sites that were determined to be suitable for the installation of solar panels. Staff is proposing the installation of solar vehicle shade structures at Beacon Park School and Portola High School. If approved, the installation of the panels will take place beginning in September, 2016 pending approval by the Division of the State Architect.
IUSD/Fogarty/Hoffman
Board Agenda
December 8, 2015 |
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| There are no anticipated costs to the General Fund : (i) there will be no upfront capital costs for installation of the solar photovoltaic systems; (ii) SunEdison will own, operate and maintain the systems; (iii) the District will lease a portion of its property at Beacon Park Elementary School and Portola High School to SunEdison for installation of the systems; and (iv) the District will purchase solar power generated by the systems at a set price comparable to or below current retail rates to mitigate its electricity needs from Southern California Edison. |
| Approve the installation of solar vehicle shade structure systems at Beacon Park School and Portola High School. |
Approve the installation of solar vehicle shade structure systems at Beacon Park School and Portola High School. Passed with a motion by Sharon Wallin and a second by Lauren Brooks. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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| Approve the installation of solar vehicle shade structure systems at Beacon Park School and Portola High School. |
| Assistant Superintendent Fogarty provided and overview of the savings thus-far from the solar project and advised that Beacon Park School and Portola High School can start installation of Solar Vehicle Shade Structure installation in September 2016. |
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Pursuant to the above referenced statute, each school district is required to examine and certify its financial condition twice during each fiscal year and submit updated financial projections to the Orange County Superintendent of Schools. This certification responds to the ability of each school district to meet its current and multi-year financial commitments. The First Interim Report reflects the district’s financial condition as of October 31 and is due to the Orange County Department of Education by December 15 annually. The Second Interim Report represents the District’s financial condition as of January 31, and is due to the Orange County Department of Education by March 15 annually.
The Board of Education is required to certify the financial condition of the Irvine Unified School District (IUSD) in one of three categories as follows:
- Positive Certification, Meaning that the district will be able to meet its financial obligations for the current and two subsequent fiscal years.
- Qualified Certification, Meaning that the district may not meet its financial obligations for the current and two subsequent fiscal years.
- Negative Certification, Meaning that the district will be unable to meet its financial obligations for the current and two subsequent fiscal years.
The General Fund is comprised of unrestricted and restricted funds. Restricted funds are those dollars that are designated for specific programs. Unrestricted funds are discretionary and are used for the general operations of the District.
First Interim Budget Assumptions
ADA Growth......................................931 Students
LCFF COLA......................................1.02%
LCFF Funding Rate..........................51.52%
Basic Aid Funding.............................No
Step/Column Increase Cert ..............2.00%
Step/Column Increase Class.............2.00%
Redevelopment Monies (Tustin & Great Park)
(Transfer to Special Reserve Fund)..$750,000
Unrestricted Revenue/Expense
Revenue
Expense
Contributions/Transfers
Change in Fund Balance
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$269.2 million
($227.8 million)
($ 43.8 million)
($ 2.4 million)
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Ending Balance
Beginning Unrestricted Balance
Decrease in Fund Balance
Ending Unrestricted Balance
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$ 37.9 million
($ 2.4 million)
$ 35.5 million |
Ending Balance Components
Revolving Cash
Stores
2% Economic Uncertainties
Other Assignments
Total
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$ 0.1 million
$ 0.4 million
$ 6.3 million
$ 28.7 million
$ 35.5 million |
Contributions to Restricted Programs
Within the Other Sources/Uses category are Contributions to Restricted Programs. Unrestricted funds are contributed to restricted programs that are under-funded and/or need to comply with accounting standards. Special Education is the primary under-funded program; whereas, the Routine and Restricted Maintenance contribution is an example of a contribution due to an accounting standards requirement.
Restricted Revenue/Expense
Revenue
Expense
Contributions/Transfers
Change in Fund Balance
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$ 41.7 million
($ 84.2 million)
$ 40.9 million
($ 1.6 million) |
Ending Balance
Beginning Unrestricted Balance
Decrease in Fund Balance
Ending Unrestricted Balance |
$ 8.3 million
($ 1.6 million)
$ 6.7 million
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Multi-Year Projections
Based on the information provided, staff certifies that the multi-year projections for 2016-17 and 2017-18 allow IUSD to recommend positive certification.
Conclusion
Based upon the information supporting the calculations included in the First Interim Report, the District is confident that it will be able to meet its multi-year obligations and therefore recommends the Board of Education certify a Positive First Interim Report as required by AB 1200, Chapter 1213, Statutes of 1991.
IUSD/Fogarty
Board Agenda
December 8, 2015
Attachment
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None.
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Certify the First Interim Report of 2015-16 as “Positive” based on information presented.
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Certify the First Interim Report of 2015-16 as “Positive” based on information presented.
Passed with a motion by Sharon Wallin and a second by Lauren Brooks. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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Certify the First Interim Report of 2015-16 as “Positive” based on information presented.
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| Assistant Superintendent Fogarty reviewed the First Interim Report, projecting a positive ending fund balance through 2017-18. He reviewed three scenarios, dependent on the state's economy, which were provided by the Legislative Analyst's Office. He advised that the main scenario, which forecasts moderate growth through 2019-20, would result in moderate increases for K-12 schools. He reviewed the District's current funding levels compared to 2007-08 funding levels and state and county averages, showing a remaining deficit. Funding estimates under the state's Local Control Funding Formula (LCFF) were provided, along with a review of multi-year assumptions and projections. |
District Certification of First Interim Report 2015-16
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| An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person, 30 minutes per topic.
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| None. |
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| Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public. |
| None. |
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Passed with a motion by Michael Parham and a second by Lauren Brooks. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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| The meeting was adjourned at 7:52 p.m. |
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| The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting. |
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| Present | Paul Bokota |
| Present | Lauren Brooks |
| Present | Ira Glasky |
| Present | Michael Parham |
| Present | Sharon Wallin |
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