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Regular Meeting of the Board of Education
Irvine USD
March 07, 2017 6:30PM
IRVINE UNIFIED SCHOOL DISTRICT Administration Center 5050 Barranca Parkway Irvine, CA 92604 5:45 p.m. Closed Session / 6:30 p.m. Regular Meeting

1. CALL TO ORDER
2. ORAL COMMUNICATION
Quick Summary / Abstract:
Opportunities for public input occur prior to closed session (limited to closed session agenda items), at the beginning of each agenda item and at Oral Communication (for items not on the agenda). Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes.
3. CLOSED SESSION
Quick Summary / Abstract:
Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public. If additional time is required, the Board will reconvene the Closed Session at the end of the regular meeting.

3.a. Public Employee Discipline/Dismissal/Release [Government Code Section 54957]
Quick Summary / Abstract:
Resolution No. 16-17-43: Non-Reelection of Probationary Certificated Employee(s)
3.b. Public Employee Performance Evaluation [Government Code Section 54957]
Quick Summary / Abstract:
Superintendent's Goals and Objectives - 2016-17
4. RECONVENE REGULAR MEETING - 6:30 PM
5. PLEDGE OF ALLEGIANCE / ROLL CALL
6. REPORT OF CLOSED SESSION DISCUSSION / ACTION
7. APPROVAL OF MINUTES
Recommended Motion:
Approve the minutes of the following meeting(s), as presented:

February 21, 2017 - Regular Meeting
Quick Summary / Abstract:
Approve the minutes of the following meeting(s), as presented:

February 21, 2017 - Regular Meeting
Attachments:
Minutes - 022117
8. ADOPTION OF AGENDA
Recommended Motion:
Adopt agenda, as presented.

Quick Summary / Abstract:
Adopt agenda, as presented.
9. SPECIAL PRESENTATIONS / RECOGNITIONS
9.a. Irvine Unified Council PTA
Quick Summary / Abstract:
Tracey Rinard, President
10. SPECIAL REPORT
10.a. Health Advisory Committee Report
Quick Summary / Abstract:
Presenter: Kristen Winn, Director of STEM
11. ORAL COMMUNICATION
Quick Summary / Abstract:
An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person; 30 minutes per topic.
12. STUDENT BOARD MEMBER REPORTS
13. SUPERINTENDENT'S REPORT
14. ANNOUNCEMENTS AND ACKNOWLEDGMENTS
15. CONSENT CALENDAR
Quick Summary / Abstract:
All matters of the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At this time an item may be removed from the consent calendar by the Board, staff, or community for discussion.
16. CONSENT CALENDAR - Business Services
16.a. Check Register Report
Rationale:
Commercial Check Registers are presented to the Board of Education listing checks which have been issued in accordance with the established purchasing procedures and administrative regulations of the Irvine Unified School District.

These checks represent previously approved purchase orders and contracts and are presented to the Board of Education for ratification in accordance with the applicable provisions of the Education and Government Code Statutes of the State of California. A copy of the full report is attached.

District 75, Irvine Unified School District - Numbers 00242677 through 00243498
District 50, CFD No. 01-1 - Numbers 00001742 through 00001747
District 44, CFD No. 86-1 - Numbers 00007427 through 00007441
District 41, Irvine Child Care Project - Numbers 00003280 through 00003287
Revolving Cash - Numbers 44783 through 44899


IUSD/Fogarty/Payton
Board Agenda
March 7, 2017

Attachment
 
Recommended Motion:
Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts.
Quick Summary / Abstract:
Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts.
Attachments:
Check Register Report 03-07-2017
16.b. Contract Services Action Report 2016-17/11
Rationale:
ALL AMERICAN INSPECTION, INC.
Consultant to provide DSA in-plant inspection services for one (1) 60’ x 60’ Classroom Relocatable Building for the Portola Springs Elementary School “Villa Style” Relocatable 2017 project.

March 8, 2017 – September 30, 2017
Budget No.: 3514799785-6280
Okino/Construction & Facilities
Fee....................................................... not to exceed $5,580.00
Community Facilities District – CFD 09-1 / County School Facilities Fund – Fund 35

CARDINAL ENVIRONMENTAL CONSULTANTS, INC.
Consultant to conduct the three-year re-inspection for all District sites that may or may not hold asbestos-containing building materials. Consultant will review and compile the reports necessary for compliance with the Asbestos Hazard Emergency Response Act (AHERA) of 1986.

March 7, 2017 – June 30, 2017
Budget No.: 0100505381-5811
Bayne/Risk Management
Fee....................................................... not to exceed $16,500.00
Restricted General Fund

CARROLL, GRIFFIN
Consultant to provide sound system, video projector screen and lights for dances at Portola High School.

October 1, 2016 – June 30, 2017
Pehrson/Portola High School
Fee....................................................... not to exceed $3,500.00
Other Funds – Portola High School ASB

COKER, STEPHEN
Consultant to provide conducting services for the Honor’s Concert.

February 27, 2017 – March 16, 2017
Budget No.: 0100981110-5811
Van Patten/Visual and Performing Arts
Fee....................................................... not to exceed $1,100.00
Restricted General Fund

FAGEN FRIEDMAN & FULFROST, LLP
Consultant to provide specialized legal review and consulting services to Business Services – General Legal/Facilities.
(Previously Board Approved October 4, 2016.)

July 1, 2016 – June 30, 2017
Budget No.: 0100503071-5839
Fogarty/Business Services
Fee....................................................... not to exceed $15,000.00
Fee....................................................... not to exceed $25,000.00
Unrestricted General Fund

GROUP DELTA CONSULTANTS, INC.
Consultant to provide environmental consulting services for Measure E Series 1 Enclose Open Classroom Modernization/Expansion projects at the following sites:  Bonita Canyon, College Park, Culverdale, Greentree, Santiago Hills and Stone Creek Elementary Schools.

March 8, 2017 – September 30, 2017
Budget No.: 2110891085-6268 (Bonita Canyon ES)
Budget No.: 2112991085-6268 (College Park ES)
Budget No.: 2111691085-6268 (Culverdale ES)
Budget No.: 2113691085-6268 (Greentree ES)
Budget No.: 2114891085-6268 (Santiago Hills ES)
Budget No.: 2115291085-6268 (Stone Creek ES)
Okino/Construction & Facilities
Fee....................................................... not to exceed $10,000.00
Building Fund – Fund 21

GROUP DELTA CONSULTANTS, INC.
Consultant to provide geotechnical and soils testing and inspection services for the Measure E Series 1 Improvement project at Springbrook Elementary School to construct one (1) new 5,200 sq. ft. music classroom building and site improvements.

March 8, 2017 – November 30, 2020
Budget No.: 2115091085-6268
Okino/Construction & Facilities
Fee....................................................... not to exceed $65,000.00
Building Fund – Fund 21

KALTURA, INC.
Consultant to provide closed captioning for blended learning course videos to ensure accessibility to all students and to adhere to compliance requirements for the US Section 504 and Section 508 provisions for electronic information.  Closed captioning service is an additional, optional expense for services rendered under previous Board-approved contract (Item 14.h. Receive Proposals/Award Contract – Media Repository Solution Board Approved August 18, 2015).

October 1, 2016 – September 30, 2017
Budget No.: 0161612510-5810
Roberts/Creekside Education Center
Fee....................................................... not to exceed $2,550.00
Unrestricted General Fund

KITCHELL CEM, INC.
Consultant to provide construction management staff augmentation services for the Canyon View Elementary School Relocatable 2017-18 project.

March 8, 2017 – December 31, 2017
Budget No.: 4314699785-6266
Okino/Construction & Facilities
Fee....................................................... not to exceed $36,456.00
Community Facilities District – CFD 09-1 / County School Facilities Fund – Fund 35

KITCHELL CEM, INC.
Consultant to provide construction management staff augmentation services for the Eastshore Elementary School Relocatable 2017 project.

March 8, 2017 – December 31, 2017
Budget No.: 2500565085-6266
Okino/Construction & Facilities
Fee....................................................... not to exceed $24,738.00
Capital Facilities Fund – Fund 25

KITCHELL CEM, INC.
Consultant to provide construction management staff augmentation services for the Portola Springs Elementary School “Villa Style” Relocatable and Parking Lot Expansion 2017 project.

March 8, 2017 – December 31, 2017
Budget No.: 3514799785-6266
Okino/Construction & Facilities
Fee....................................................... not to exceed $52,080.00
Community Facilities District – CFD 09-1 / County School Facilities Fund – Fund 35

March 8, 2017 – December 31, 2017
Budget No.: 3514790185-6114
Okino/Construction & Facilities
Fee....................................................... not to exceed $10,416.00
Community Facilities District – CFD 09-1 / County School Facilities Fund - Fund 35

KITCHELL CEM, INC.
Consultant to provide construction management staff augmentation services for the Rancho San Joaquin Middle School Music Room Remodel project.

March 8, 2017 – December 31, 2017
Budget No.: 3550055385-6266
Okino/Construction & Facilities
Fee....................................................... not to exceed $51,298.80
Community Facilities District - CFD 01-1 / County School Facilities Fund – Fund 35

KITCHELL CEM, INC.
Consultant to provide construction management staff augmentation services for the Woodbridge High School Relocatable 2017 project.

March 8, 2017 – December 31, 2017
Budget No.: 2561299785-6266
Okino/Construction & Facilities
Fee....................................................... not to exceed $26,040.00
Capital Facilities Fund – Fund 25

KROGSDALE, ELIZABETH
Consultant to provide administrator support consulting services for the Special Education Department.

February 15, 2017 – June 30, 2017
Budget No.: 0101755710-5811
Hertig/Special Education Services
Fee....................................................... not to exceed $2,000.00
Restricted General Fund

PLACEWORKS
Consultant to assist the district with obtaining site clearance from the Department of Toxic Substance Control and California Department of Education for the second K-8 school in the Heritage Fields development.
(Previously Board Approved June 28, 2016 and September 13, 2016.)

June 29, 2016 – December 31, 2017
Budget No.: 3570690185-6117
Okino/Construction & Facilities
Fee....................................................... not to exceed $225,000.00*
Fee....................................................... not to exceed $275,000.00*
County School Facilities Fund – Fund 35
*Amount to be reimbursed by Five Point Communities

SANTOMIERI SYSTEMS
Consultant to provide database engineering and programming services to enhance integration between student data systems and augment IUSD technical team during peak periods.
(Previously Board Approved June 28, 2016.)

July 1, 2016 – June 30, 2017
Budget No.: 0100910477-5811
Ford/Information Technology
Fee....................................................... not to exceed $5,000.00
Fee....................................................... not to exceed $15,000.00
Unrestricted General Fund

SCHOOL ADVISORS
Consultant to provide entitlement services pertaining to state agency approvals for eligible Measure E projects as outlined in their proposal.

March 8, 2017 – June 30, 2019
Budget No.: 3500553581-5811
Okino/Construction & Facilities
Fee....................................................... not to exceed $77,100.00
County School Facilities Fund – Fund 35

SHOCKLEY, MATT
Consultant to perform live music at the Senior BBQ to be held on the Northwood High School campus.

May 25, 2017 – May 25, 2017
Roach/Northwood High School
Fee....................................................... not to exceed $750.00
Other Funds – Northwood High School ASB

SOUTHWEST INSPECTION & TESTING, INC.
Consultant to provide materials testing and inspection services for the Portola Springs Elementary School “Villa Style” Relocatable 2017 project.

March 8, 2017 – December 31, 2017
Budget No.: 3514799785-6270
Okino/Construction & Facilities
Fee....................................................... not to exceed $6,000.00
Community Facilities District – CFD 09-1 / County School Facilities Fund – Fund 35

UC DAVIS CENTER FOR INTEGRATED COMPUTING & STEM
Consultant to provide supplementary implementation of the C-STEM CTE curriculum through a supplemental elective course to middle school students.  Curriculum will include computer science skills and robotics which will prepare students to participate in regional C-STEM Robotics competitions.

March 8, 2017 – March 7, 2018
Budget No.: 0100958710-5810
Tuominen/Secondary Education
Fee....................................................... not to exceed $1,600.00
Restricted General Fund


IUSD/Fogarty/Payton
Board Agenda
March 7, 2017

 
Financial Impact:
Community Facilities District – not to exceed $161,830.80

County Schools Facilities Fund – not to exceed $77,100.00

County Schools Facilities Fund – not to exceed $50,000.00*
*Amount to be reimbursed by Five Point Communities

Building Fund – not to exceed $75,000.00

Capital Facilities Fund – not to exceed $50,778.00

Restricted General Fund - not to exceed $21,200.00

Unrestricted General Fund – not to exceed $25,550.00

Other Funds – ASB and/or Donations – not to exceed $4,250.00
Recommended Motion:
Approve and/or ratify the Contract Services Action Report 2016-17/11, as submitted.
Quick Summary / Abstract:
Approve and/or ratify the Contract Services Action Report 2016-17/11, as submitted.
16.c. Purchase Order Detail Report
Rationale:
The purchase orders listed on the Purchase Order Detail Report are processed in compliance with the applicable purchasing procedures and administrative regulations of the Irvine Unified School District. A copy of the full report is attached. A purchase order cannot be initiated unless the funds necessary have been previously approved in the school or program budget by the Board of Education. Each purchase order has been approved in the form of a requisition by the school administrator or manager responsible for the respective site or program. After initial approval at the local level, each requisition is reviewed and, if appropriate, authorized for processing in the form of a purchase order by staff of the Business Department.


IUSD/Fogarty/Payton
Board Agenda
March 7, 2017

Attachment
 
Financial Impact:
All expenditures have been made within the authorized budget.
Recommended Motion:
Approve the Purchase Order Detail Report dated February 24, 2017.
Quick Summary / Abstract:
Approve the Purchase Order Detail Report dated February 24, 2017.
Attachments:
Purchase Order Detail Report 03-07-2017
16.d. Piggyback Authorization - Purchase of Irrigation Supplies
Rationale:
The Maintenance and Operations Department has the need to purchase irrigation supplies to maintain IUSD's landscape and irrigation systems.

Pursuant to Public Contract Code section 20118, school districts may purchase under another school district's contract when purchasing the same price and terms.  This procedure is often referred to as "piggybacking".

Corona-Norco Unified School District awarded Bid No. 14/15-013, Irrigation Supplies on June 16, 2015 to Ewing Irrigation. The term of the contract is July 1, 2015 through June 30, 2018.

Staff has reviewed the terms, conditions, and prices in this bid and finds them to be competitive; therefore, recommends authorization be granted to acquire supplies using the Corona-Norco Unified School District bid.


IUSD/Fogarty/Hoffman/Ragas
Board Agenda
March 7, 2017
 
Financial Impact:
General Fund Expenditures are undetermined at this time; however, savings are anticipated due to reduced pricing of the piggyback bid.
Recommended Motion:
Authorize the utilization of Corona-Norco Unified School District Bid No. 14/15-013, Irrigation Supplies awarded to Ewing Irrigation through June 30, 2018.
Quick Summary / Abstract:
Authorize the utilization of Corona-Norco Unified School District Bid No. 14/15-013, Irrigation Supplies awarded to Ewing Irrigation through June 30, 2018.
17. CONSENT CALENDAR - Education Services
17.a. Participation in Outdoor Education Science Camps for the 2017-18 School Year
Rationale:
Camp High Trails, Thousand Pines, Pali Institute, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute and Irvine Ranch Outdoor Education Center Outdoor Science School provide students with an outdoor education program focusing on instruction in biology, geology, and environmental issues. Sixth, seventh and eighth grade students experience hands-on instruction in the flora and fauna of California’s mountain, high desert, and island regions with emphasis on individual learning in small group settings. Camp High Trails, Thousand Pines, Pali Institute, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute, and Irvine Ranch Outdoor Education Center are privately owned facilities prepared to meet the needs of sixth, seventh and eighth grade students. All outdoor schools blend science and nature activities with social growth where students will be hiking, exploring, and learning about the environment. It is a wonderful opportunity to learn cooperative and leadership skills. Students are challenged to think about the world around them.

The following school is scheduled to attend:

School

# of Days

Cost Per Student

Location

Bonita Canyon

5

$415.50

Catalina Island

 

IUSD/Parham/Machesky
Board Agenda
March 7, 2017

 
Recommended Motion:
Authorize the Assistant Superintendent, Business Services to enter into contracts with Camp High Trails Outdoor Science School, Thousand Pines Outdoor Science School, Pali Institute Outdoor Science School, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute and Irvine Ranch Outdoor Education Center Outdoor Science School for the 2017-18 school year on behalf of the following school:

Bonita Canyon

Quick Summary / Abstract:
Authorize the Assistant Superintendent, Business Services to enter into contracts with Camp High Trails Outdoor Science School, Thousand Pines Outdoor Science School, Pali Institute Outdoor Science School, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute and Irvine Ranch Outdoor Education Center Outdoor Science School for the 2017-18 school year on behalf of the following school:

Bonita Canyon

17.b. Field Trips and ExcursionsWas edited within 72 hours of the Meeting
Rationale:

District policy states that field trips or excursions that involve out-of-state travel, overnight travel, air travel or solicitation of funds in excess of $3,500 shall be submitted to the Superintendent or designee for review and recommendation to the Board.

District policy further states that no expenses of pupils participating in a field trip or excursion shall be paid with school district funds, unless the field trip is required as part of an approved program.  If an individual cannot raise the funds, a scholarship or other form of financial support shall be provided.  The source of this financial support shall not be from any IUSD account.

Applications for the attached field trips were received for approval.  These trips fall within district overnight field trip restrictions.  District liability will apply.


IUSD/Parham
Board Agenda
March 7, 2017

Attachment


 
Recommended Motion:
Approve field trips and excursions funded by donations as submitted.
Quick Summary / Abstract:
Approve field trips and excursions funded by donations as submitted.
Attachments:
Field Trips
18. CONSENT CALENDAR - Human Resources
18.a. Certificated Personnel Action Report 2016-17/11
Rationale:
The Certificated Personnel Action Report represents proposed Employment, Resignations and/or Separations from Employment.


IUSD/O'Donovan/Krumes
Board Agenda
March 7, 2017


Attachment

 
Recommended Motion:
Approve and/or ratify the Certificated Personnel Action Report 2016-17/11 as submitted for Employment and Retirements.
Quick Summary / Abstract:
Approve and/or ratify the Certificated Personnel Action Report 2016-17/11 as submitted for Employment and Retirements.
Attachments:
Certificated Personnel Action Report 2016-17/11
18.b. Classified Personnel Action Report 2016-17/11
Rationale:
The Classified Personnel Action Report represents proposed Employment, Resignation and/or Separations from Employment.


IUSD/O'Donovan/Baum
Board Agenda
March 7, 2017

Attachment
 
Recommended Motion:
Approve and/or ratify the Classified Personnel Action Report 2016-17/11 as submitted for Employment.
Quick Summary / Abstract:
Approve and/or ratify the Classified Personnel Action Report 2016-17/11 as submitted for Employment.
Attachments:
Classified Personnel Action Report 2016-17/11
19. CONSENT CALENDAR - Special Education
19.a. Payment for Nonpublic School/Agency Services for Special Education
Rationale:
The district continues to experience need for non-public school and agency (NPS/NPA) services. Provision of service is mandated by law under the Individuals with Disabilities Education Act (IDEA) for one or more of the following reasons:

• Student has been placed in one of the district’s less restrictive programs and has been found to need a more restrictive setting. The change of placement occurs through the IEP process.

• Student was placed in a NPS or NPA program by another school district prior to the student’s Irvine residency. The placement will continue until reviewed by the IEP team.

• District is unable to provide the type or amount of service required in the student’s IEP due to lack of staff with appropriate qualifications or level of expertise.

• Students, with extreme mental health needs, who are in danger of harming themselves or others and have not been successful in less restrictive placements, may be placed in residential NPS schools in California or out-of-state placements.

Each year the district prepares a master agreement for special education services with nonpublic schools and nonpublic agencies. In addition to the general agreement, individual service agreements for each identified special education student are negotiated at each IEP meeting. NPS/NPA providers work cooperatively with the district to provide services unattainable within the district or other local public schools.


IUSD/Parham/Hertig
Board Agenda
March 7, 2017

 
Financial Impact:
$77,318.43 for the 2016-17 school year in special education related services.
Recommended Motion:
Authorize the Executive Director of Special Education to contract with and approve the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies.
Quick Summary / Abstract:
Authorize the Executive Director of Special Education to contract with and approve the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies.
19.b. Payment in Accordance with the Terms of the Settlement Agreement(s)
Rationale:
Pursuant to the Settlement Agreement(s), the negotiated agreement(s) has/have been reached.


IUSD/Parham/Hertig
Board Agenda
March 7, 2017
 
Financial Impact:
$0.00 special education related services.

Recommended Motion:
Approve agreement to settle one case in accordance with the terms of the Settlement Agreement and authorize the Executive Director of Special Education to enter into the negotiated agreements.
Quick Summary / Abstract:
Approve agreement to settle one case in accordance with the terms of the Settlement Agreement and authorize the Executive Director of Special Education to enter into the negotiated agreements.
20. CONSENT CALENDAR - Superintendent
20.a. Conference Attendance
Rationale:
Board approval and/or ratification is required for the attendance of staff at the following out-of-state events:

Event: IAPP Global Privacy Summit 2017
Location: Washington, DC
Dates: April 17-20, 2017
Attendee: Michelle Bowling
Cost: $3,440.00
Budget: 0100910477-5210

Event: 49th Annual CSADA Conference
Location: Reno, NV
Dates: April 20-23, 2017
Attendees: Katie Levensailor and Alyssa Dominguez
Cost: $2,200.00
Budget: 0161012510-5210


IUSD/Walker
Board Agenda
March 7, 2017
 
Recommended Motion:
Approve/ratify out-of-state conference attendance for staff, as follows:
1) Michelle Bowling to Washington, DC April 17-20, 2017 for $3,440.00;
2) Katie Levensailor and Alyssa Dominguez to Reno, NV April 20-23, 2017 for $2,200.00.
Quick Summary / Abstract:
Approve/ratify out-of-state conference attendance for staff, as follows:
1) Michelle Bowling to Washington, DC April 17-20, 2017 for $3,440.00;
2) Katie Levensailor and Alyssa Dominguez to Reno, NV April 20-23, 2017 for $2,200.00.
21. FACILITIES CONSENT CALENDAR
Quick Summary / Abstract:
All matters of the Community Facilities District Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At this time an item may be removed from the consent calendar by the Board, staff, or community for discussion.

21.a. Annual Renewal/Award Contract for Athletic Equipment & Uniforms, Bid No. 2015/16-2FA
Rationale:
On March 15, 2016, the Board of Education authorized the Assistant Superintendent of Business Services to enter into a contract with BSN Sports and Riddell, to provide athletic equipment and uniforms for a three (3) year period, renewable annually.  As a growing District, the Irvine Unified School District has a continual need to provide athletic equipment and uniforms to school sites and various programs.

As the first year term, March 16, 2016 - March 15, 2017, is set to expire, District staff would like to recommend an additional one (1) year renewal, March 16, 2017 - March 15, 2018.

The following vendors have agreed to continue to provide athletic equipment and uniforms:  BSN Sports and Riddell.

At each renewal period the vendor has the option to negotiate a price increase, BSN Sports and Riddell have agreed to maintain their prices for another year.


IUSD/Fogarty/Okino
Board Agenda
March 7, 2017
 
Financial Impact:
Funding may be provided by various categories, including, but not limited to:  General Fund, Categorical Programs, County School Facilities Fund, Community Facilities District, Capital Facilities Fund, and Special Reserves.
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to enter into a contract with BSN Sports and Riddell, for the renewal of Athletic Equipment & Uniforms, Bid No. 2015/16-2FA as needs are identified for a time period of up to one (1) additional year, renewable on an annual basis.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to enter into a contract with BSN Sports and Riddell, for the renewal of Athletic Equipment & Uniforms, Bid No. 2015/16-2FA as needs are identified for a time period of up to one (1) additional year, renewable on an annual basis.
21.b. Annual Renewal/Award Contract for Construction Security Services at Various District Sites, Bid No. 2014/15-2
Rationale:
On February 3, 2015, the Board of Education authorized the Assistant Superintendent of Business Services to enter into a contract with Kingdom Services, to provide construction security services for all Facilities and Construction projects for a five (5) year period, renewable annually.  As a growing District, the Irvine Unified School District has a continual need to provide security services for new and ongoing construction projects.

As the second year term, February 4, 2016 - February 3, 2017, is set to expire, District staff would like to recommend an additional one (1) year renewal, February 4, 2017 - February 3, 2018.

Kingdom Security has agreed to continue to provide construction security services for an additional year.

At each renewal period the vendor has the option to negotiate a price increase, Kingdom Security has agreed to maintain their prices for another year.


IUSD/Fogarty/Okino
Board Agenda
March 7, 2017
 
Financial Impact:
Funding may be provided by various categories, including, but not limited to, County School Facilities Fund, Capital Facilities Fund and Special Reserves.
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Kingdom Security, for the renewal of Construction Security Services at Various District Sites, Bid No. 2014/15-2 as needs are identified for a time period of up to one (1) additional year, renewable on an annual basis.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Kingdom Security, for the renewal of Construction Security Services at Various District Sites, Bid No. 2014/15-2 as needs are identified for a time period of up to one (1) additional year, renewable on an annual basis.
21.c. Authorization to Utilize the Corona-Norco Unified School District Band Uniforms, Bid No. 15/16-003
Rationale:
As the Irvine Unified School District continues to grow, there is a need to purchase band uniforms throughout the District.

Pursuant to Public Contract Code Section 20118, other school districts may purchase under another school district’s contract when procuring similar items from the district’s awarded vendor under the same price, terms and conditions.  This procedure is often referred to as “piggybacking.”

On October 6, 2015, the Corona-Norco Unified School District awarded Bid No. 15/16-003 to Stanbury Uniforms, Inc., for band uniforms, for a contract period of three (3) years.  The contract period is from October 7, 2015 through October 7, 2018. 

District staff have reviewed the terms, conditions and bid pricing and finds them to be competitive; therefore, recommends authorization be granted to acquire band uniforms pursuant to Corona-Norco Unified School District Bid No. 15/16-003.


IUSD/Fogarty/Okino
Board Agenda
March 7, 2017
 
Financial Impact:
Funding may be provided by various categories, including, but not limited to: General Fund, Categorical Programs, County School Facilities Fund, Capital Facilities Fund, Community Facilities District and Special Reserves.
Recommended Motion:
Authorize the use of the Corona-Norco Unified School District Piggyback Bid No. 15/16-003 for the purchase of band uniforms with Stanbury Uniforms, Inc., effective March 8, 2017 through October 7, 2018.
Quick Summary / Abstract:
Authorize the use of the Corona-Norco Unified School District Piggyback Bid No. 15/16-003 for the purchase of band uniforms with Stanbury Uniforms, Inc., effective March 8, 2017 through October 7, 2018.
21.d. Construction Management Services for Measure E Series 1 New Performing Arts Complex at Woodbridge High School
Rationale:
School Facilities Improvement Bond Measure E Series 1 project list includes the new Performing Arts Complex (PAC) located at Woodbridge High School.  The new PAC will provide a larger audience capacity, state-of-the art systems, and specialized labs that will optimize the Visual Arts and Performing Arts (VAPA) program educational opportunities.

On November 15, 2016, the Board approved a pool of eight (8) construction management firms for construction management multi-prime delivery services on upcoming projects.  Staff reviewed the qualifications of the pool of firms and issued a Request for Proposal (RFP) to three (3) firms on January 23, 2017, to provide construction management multi-prime delivery services for the new Performing Arts Complex at Woodbridge High School. The RFP included the following services:

1. Preconstruction Services: cost estimating, master scheduling, value engineering and constructability plan review
2. Construction Management Services: bidding, contracting, construction management and supervision
3. Construction Closeout Services: plan as-builts, contract change order resolution, management of trainings, attic stock turnover, provision of operation and maintenance manuals and punch list completion

Staff recommends Balfour Beatty Construction to be retained for construction management services for the Measure E Series 1 New PAC at Woodbridge High School. Balfour Beatty Construction brings extensive educational expertise and experience and is fully committed to meeting the scope of services in a professional and timely matter.

IUSD/Fogarty/Okino
Board Agenda
March 7, 2017

 
Financial Impact:
$1,534,639.00 Building Fund - Fund 21
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Balfour Beatty Construction to be retained for construction management services for the Measure E Series 1 New Performing Arts Complex at Woodbridge High School.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to enter into a contract with Balfour Beatty Construction to be retained for construction management services for the Measure E Series 1 New Performing Arts Complex at Woodbridge High School.
21.e. Receive Bids/Award Contract for Yearly Lease of Relocatable Buildings, Bid No. 2016/17-2FA
Rationale:
On February 1, 2017 and February 8, 2017, the District advertised Bid No. 2016/17-2FA, Yearly Lease of Relocatable Buildings consisting of different features to allow for flexibility when needed for Measure E Bond projects and District “short-term” projects.

The base bid amount (upon which the bid is to be awarded) is the total yearly lease price of the combined cost of one (1) each of the District’s most frequently leased buildings, including the delivery and set-up costs.  Therefore, the bid amount (reflected below) does not indicate an actual cost to the District, but acts as a mechanism to identify the lowest bidder.

Three (3) bids were received and publicly read loud on February 21, 2017 at 11:00 a.m.

Bid Category

Number of Bids Received

Bid Range Amount

Yearly Leased Relocatable Buildings

3

$1,794,374.00 - $3,299,777.62


The following vendor has been evaluated by Purchasing and Facilities Staff to ensure adherence to District specifications and responsiveness according to public contract code.  District staff has reviewed the pricing on this bid and found them to be competitive.

Bid Category

Vendor

Bid Amount

Yearly Leased Relocatable Buildings

Class Leasing, LLC

$1,794,374.00


The Yearly Lease of Relocatable Buildings' contract is for a minimum term of one (1) year.  The agreement term may be extended upon mutual consent of the District and the successful bidder for an additional four (4) one-year periods in accordance with provisions contained in Education Code, Section 17596(K-12).  Price increases may be negotiated at the time of renewal.  The maximum term of the agreement is five (5) years from bid award.

Recommendation is made that the Board of Education award the contract to the lowest responsive and responsible bidder for Bid No. 2016/17-2FA for Yearly Lease of Relocatable Buildings.


IUSD/Fogarty/Okino
Board Agenda
March 7, 2017
 
Financial Impact:
Funding may be provided by various categories, including, but not limited to, County School Facilities Fund, Capital Facilities Fund, Community Facilities District, Building Fund and Special Reserves.
Recommended Motion:
Authorize the Assistant Superintendent of Business Services to award the contract to Class Leasing, LLC for Bid No. 2016/17-2FA Yearly Lease of Relocatable Buildings as needs are identified for a time period of up to five (5) years, renewable on an annual basis.
Quick Summary / Abstract:
Authorize the Assistant Superintendent of Business Services to award the contract to Class Leasing, LLC for Bid No. 2016/17-2FA Yearly Lease of Relocatable Buildings as needs are identified for a time period of up to five (5) years, renewable on an annual basis.
22. ITEMS REMOVED FROM THE CONSENT CALENDAR
23. ITEMS OF BUSINESS
23.a. High School Boundaries Review - Columbus Grove Revisit
Rationale:
At the December 13, 2016 Board Meeting the Board of Education authorized the designated Columbus Grove current eighth grade students, who attended Stone Creek Elementary School and were grandfathered to attend Lakeside Middle School, the choice to attend Woodbridge High School in the fall of 2017 and closed Woodbridge High School to accepting other student transfers other than siblings, as is the current practice.

Additionally the Board of Education authorized the designated Columbus Grove current sixth grade students, who were grandfathered to, and currently attend, Stone Creek Elementary, to receive priority in the open enrollment process for placement at Venado Middle School in the fall of 2017.

Further placement decisions for designated grandfathered Columbus Grove current sixth and seventh grade students were on hold pending further staff review.

After additional analysis and coordination with Woodbridge High School and Facilities staff and with the Board of Education’s approval at the February 21 Board Meeting to place four (4) relocatable classrooms on the Woodbridge campus, it is recommended by staff to authorize the designated Columbus Grove current sixth and seventh grade students who were, or are, grandfathered to attend Stone Creek Elementary and Lakeside Middle Schools, the choice to attend Woodbridge High School upon their freshman year.


IUSD/Parham/Tuominen
Board Agenda
March 7, 2017

 
Recommended Motion:
Approve and authorize the designated Columbus Grove current sixth and seventh grade students, who were, or are, grandfathered to attend Stone Creek Elementary and Lakeside Middle Schools, the choice to attend Woodbridge High School upon their freshman year.
Quick Summary / Abstract:
Approve and authorize the designated Columbus Grove current sixth and seventh grade students, who were or are grandfathered to attend Stone Creek Elementary and Lakeside Middle Schools, the choice to attend Woodbridge High School upon their freshman year.
23.b. First Reading - Proposed Revisions to Board Policy 6142: Health Education
Rationale:

The proposed Board Policy revisions, include language recommended by the California School Boards Association, are aligned with applicable laws, and reflect  IUSD's current practices.

IUSD/Parham/Holmes/Winn
Board Agenda
March 7, 2017

Attachment

 
Recommended Motion:
Approve for first reading proposed revisions to Board Policy 6142: Health Education.
Quick Summary / Abstract:
Approve for first reading proposed revisions to Board Policy 6142: Health Education.
Attachments:
BP 6142 Health Education
23.c. Proposed Great Park Amphitheater
Rationale:

At the February 21, 2017 School Board meeting, Board Members Ira Glasky, Lauren Brooks and Betty Carroll requested a discussion on the proposed interim amphitheater facility, planned for the Orange County Great Park, with respect to potential benefits the proposed facility could present to students of Irvine Unified.

The interim amphitheater facility is planned to be located on 50-acres of vacant land east of the Orange County Great Park Cultural Terrace site in District 6; with a maximum capacity for 12,000 people. The interim amphitheater is proposed for the project site for a period of three (3) years.

IUSD/Walker
Board Agenda
March 7, 2017

 
Recommended Motion:
For Board discussion and direction.
Quick Summary / Abstract:
For Board discussion and direction.
23.d. Second Interim Report of 2016-17 (AB1200, Chapter 1213, Statutes of 1991)
Rationale:
Pursuant to the above referenced statute, each school district is required to examine and certify its financial condition twice during each fiscal year and submit updated financial projections to the Orange County Superintendent of Schools.  This certification responds to the ability of each school district to meet its current and multi-year financial commitments.  The First Interim Report reflects the district’s financial condition as of October 31 and is due to the Orange County Department of Education by December 15 annually.  The Second Interim Report represents the District’s financial condition as of January 31, and is due to the Orange County Department of Education by March 15 annually.

The Board of Education is required to certify the financial condition of the Irvine Unified School District (IUSD) in one of three categories as follows:

  • Positive Certification,
    Meaning that the district will be able to meet its financial obligations for the current and two subsequent fiscal years.
  • Qualified Certification,
    Meaning that the district may not meet its financial obligations for the current and two subsequent fiscal years.
  • Negative Certification,
    Meaning that the district will be unable to meet its financial obligations for the current and two subsequent fiscal years.

The General Fund is comprised of restricted and unrestricted funds.  Restricted funds are those dollars that are designated for specific programs.  Unrestricted funds are discretionary and are used for the general operations of the District.

Second Interim Budget Assumptions
ADA Growth...........................................................
LCFF COLA..............................................................
LCFF Funding Rate...............................................
Basic Aid Funding.................................................
Step/Column Increase Cert...............................
Step/Column Increase Class.............................
Redevelopment Monies (Tustin & Great Park)
(Transfer to Special Reserve Fund)..................


941 Students
0%
51.97%
No
2.00%
2.00%

$1,426,257


Unrestricted Revenue/Expense
Revenue
Expense
Contributions/Transfers
Change in Fund Balance


 $ 284.4 million
($ 249.9 million)
($   49.6 million)
($   15.1 million)


Ending Balance
Beginning Unrestricted Balance
Decrease in Fund Balance
Ending Unrestricted Balance


 $   49.3 million
($   15.1 million)
 $   34.2 million


Ending Balance Components
Revolving Cash
Stores
2% Economic Uncertainties
Contingency Reserve
Deferred LCAP Allocations
Other Assignments
Total


 $    0.2 million
 $    0.4 million
 $    7.3 million
 $    5.0 million
 $  12.7 million
 $    8.6 million
 $  34.2 million

Contributions to Restricted Programs
Within the Other Sources/Uses category are Contributions to Restricted Programs.  Unrestricted funds are contributed to restricted programs that are under-funded and/or need to comply with accounting standards.  Special Education is the primary under-funded program; whereas, the Routine and Restricted Maintenance contribution is an example of a contribution due to an accounting standards requirement. 

Restricted Revenue/Expense
Revenue
Expense
Contributions/Transfers
Change in Fund Balance


 $   55.7 million
($ 110.9 million)
 $   44.5 million
($   10.7 million)


Ending Balance
Beginning Unrestricted Balance
Decrease in Fund Balance
Ending Unrestricted Balance


 $   15.7 million
($   10.7 million)
 $     4.4 million

Conclusion
Based upon the information supporting the calculations included in the Second Interim Report and accompanying multi-year projections, the District is confident that it will be able to meet its current and multi-year obligations and therefore recommends the Board of Education certify a Positive certification for the 2016-17 Second Interim Report as required by AB 1200, Chapter 1213, Statutes of 1991.


IUSD/Fogarty
Board Agenda
March 7, 2017

Attachment

 
Recommended Motion:
Certify the Second Interim Report of 2016-17 as “Positive” based on information presented.
Quick Summary / Abstract:
Certify the Second Interim Report of 2016-17 as “Positive” based on information presented.
Attachments:
Second Interim Report - SACS Document Summary
23.e. Second Reading - Board Governance Protocols - 2017
Rationale:
In November 2002, the IUSD Board of Education adopted CSBA’s Professional Governance Standards for School Boards.  Those standards describe the three components vital to effective school governance:
  1. the attributes of an effective individual trustee,
  2. the attributes of an effective governing board, and
  3. the specific jobs the board performs in its governance role.

In contrast with governance standards, governance protocols are a set of more specific agreements made among the members of the Board that are designed to:

  • ensure a smooth transition for new board members,
  • increase the consistency of action and response between board members and executive staff, and
  • establish norms and expectations as a means of increasing predictability and reducing unnecessary conflict.

In July 2011, the Board and Superintendent met with consultants from Leadership Associates to review and revise IUSD’s  Board Governance Protocols.  The revised protocols were adopted in January 2012, with direction to staff to bring them back for review on an annual basis, which last occurred on September 16, 2014.


IUSD/Walker/Chavez
Board Agenda
March 7, 2017

Attachment

 
Recommended Motion:
Approve for second reading and adoption of the proposed Board Governance Protocols – 2017.


Quick Summary / Abstract:
Approve for second reading and adoption of the proposed Board Governance Protocols – 2017.

Attachments:
Board Governance Protocols 2017
24. ORAL COMMUNICATION
Quick Summary / Abstract:
An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person, 30 minutes per topic.
25. CLOSED SESSION
Quick Summary / Abstract:
Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public.
26. ADJOURNMENT
27. Board Meeting Information
Quick Summary / Abstract:

FUTURE MEETINGS:
March 21, 2017
April 18, 2017

The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting.

Regular Board Meetings are broadcast live on Cox channel 39 and AT&T U-verse channel 99.

 

The board meeting agenda and support materials are accessible from the District's web site (www.iusd.org/board/) prior to the close of business on the Friday preceding the meeting. Any written materials distributed to the Board after the 72 hour posting period will also be made available for public review at the time of distribution. Copies may also be obtained at the District Administration Center or at the meeting.

* Opportunities for public input occur at the beginning of each agenda item.  Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes.

Disability Information:
The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting.

Published: March 3, 2017, 8:49 AM

The resubmit was successful.