Regular Meeting of the Board of Education
Irvine USD
May 03, 2016 6:30PM
IRVINE UNIFIED SCHOOL DISTRICT
Administration Center
5050 Barranca Parkway
Irvine, CA 92604
6:00 p.m. Closed Session / 6:30 p.m. Regular Meeting
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President Bokota called the meeting to order at 6:02 p.m.
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Opportunities for public input occur at the beginning of each agenda item and at Oral Communication (for items not on the agenda). Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes.
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| None. |
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Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public. If additional time is required, the Board will reconvene the Closed Session at the end of the regular meeting.
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The Board adjourned to closed session at 6:03 p.m.
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| Properties: Approximately 10 acres of land located in the Portola Springs area, more particularly, Northeast of Portola Parkway in the City of Irvine, County of Orange, California; and approximately 10 acres of land located near Gitano, Encanto and Dana streets in the Los Olivos Community of PA 39, City of Irvine, County of Orange, California (“Properties”).
Negotiating Parties: Irvine Unified School District, real property negotiators John Fogarty, Assistant Superintendent, Business Services, and Andreas Chialtas of Atkinson, Andelson, Loya, Ruud & Romo, District legal counsel (“Buyer”); and Irvine Community Development Company, LLC, a Delaware limited liability company, real property negotiator Michael Le Blanc, Senior Vice President (“Seller”).
Under Negotiation: Instruction to Buyer’s real property negotiators will concern price and terms of payment issues associated with terms for the proposed acquisition of the Properties.
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The Board met with legal counsel to discuss negotiations relative to real property.
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President Bokota reconvened the meeting at 6:33 p.m.
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The Pledge of Allegiance to the Flag of the United States of America was led by Student Member Fassett.
Members Present:
Paul Bokota
Lauren Brooks
Ira Glasky
Michael Parham
Sharon Wallin
Student Members Present:
Courtney Fassett
Samantha Kosai
Karina Sun
Student Members Absent:
Sarah Verdegan(excused)
Staff:
Terry L. Walker, Superintendent of Schools
John Fogarty, Assistant Superintendent, Business Services
Eamonn O'Donovan, Assistant Superintendent, Human Resources
Cassie Parham, Assistant Superintendent, Education Services
Raianna Chavez, Executive Assistant to the Superintendent |
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| President Bokota reported on the discussion in Closed Session. |
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Approve the minutes of the following meeting(s), as presented:
March 22, 2016 - Special Meeting
April 12, 2016 - Regular Meeting
April 20, 2016 - Special Meeting
April 26, 2016 - Special Meeting
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Approve the minutes of the following meeting(s), as presented:
March 22, 2016 - Special Meeting
April 12, 2016 - Regular Meeting
April 20, 2016 - Special Meeting
April 26, 2016 - Special Meeting
Passed with a motion by Sharon Wallin and a second by Michael Parham. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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Approve the minutes of the following meeting(s), as presented:
March 22, 2016 - Special Meeting
April 12, 2016 - Regular Meeting
April 20, 2016 - Special Meeting
April 26, 2016 - Special Meeting
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Minutes - 032216
Minutes - 041216
Minutes - 042016
Minutes - 042616
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Adopt agenda, as presented.
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Adopt agenda, as presented.
Passed with a motion by Sharon Wallin and a second by Lauren Brooks. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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Adopt agenda, as presented.
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| Connie Stone, President |
| Connie Stone, IUCPTA President updated the Board regarding the recent activities of the Campaign for Irvine Schools. She shared that the state California PTA has officially accepted the bylaws for forming the Portola High and Beacon Park School PTAs, adding that members from IUCPTA recently attended a tour of Portola High School. She continued, noting IUCPTA supports the various high schools' Grad Night and have requested matching funds from the City of Irvine on behalf of Creekside High School and while the funds haven’t materialized, IUCPTA has donated to Creekside’s Grad Night. In closing, Connie shared information on the Youth Mental Health Campaign, a free training program to provide mental health first aid. |
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| Presenter: Elissa Oransky, Executive Director, Irvine Valley College Foundation |
| Elissa Oransky, Executive Director of the Irvine Valley College Foundation presented who presented a facsimile check in the amount of $4,750 representing the total student awards for the Astounding Inventions contest. |
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Presenter: Eamonn O'Donovan, Assistant Superintendent, Human Resources
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Following remarks by CSEA President Janelle Cranch and ITA President Theresa Sorey, Assistant Superintendent Eamonn O'Donovan recognized IUSD's 2015-16 retirees, listed below, and introduced those in attendance.
Certificated Staff:
Susan Adorante
Janet Anderson
Beth Andrews
Michael Antrim
Jacqueline Awbrey
Eric Bangs
Barbara Beckley
Elizabeth Blackburn
Sharon Bohannon
Scott Bowman
Laurie Brady
Julie Campbell
Chris Conlin
Colleen Cosgrove
Pamela De Cubellis-Jacobs
Debra De Santis
Susan English
John Farley
Bonny Gillespie
Sandi Gillette
Vivian Glick
Anne Goins
Susan Gumpert
Jacquelyn Harris
Kirk Harris
Laurie Hartstein
Juliette Ho
Mary Holladay
Laura Holly
Patty James
Lynn Kaminsky
Linda Kayiran
Regina Keenan
Kathy Koss
Karen Kugler
Kathline Maltby
Shari Martinez
Sharon McCubbin
Ann Jane Mitchell
Colette Moore
Katherine Moore
Stephen Odom
Barbara Orosz
Karen Parker
Judith Persons
Michael Politiski
Ann Reigel
Elissa Richardson
Pauline Rosenthal
Diana Stasand
Eileen Thiessen
Robert Venable
Lenore Weir
Nancy White
Classified Staff:
Kaye Atkinson
Gary Bates
Shu Sheila Chan
Josiane De Karver
Jeanne De Noon
Afsaheh Djifroudi
Michael Edman
Oscar Gonzales
Isaac Indich
Rishi Kondru
Jose Ramos
Candace Rollins
Karen Taylor
Leslie Tunnell
Caridad Ubay |
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An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person; 30 minutes per topic.
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Mark Newgent addressed the Board regarding school security.
Hanna Karacic addressed the Board regarding sun protection in schools.
Speaking to the topic of PE exemptions/graduation requirements:
Bambie Shaili
Kylee Dietz
Susy Osborn
Sabrina Hernandez
Isabella Atencio
Nila Hamidian
Leena Mizyed
Bob Venable
Speaking to the topic of Portola High School:
Harvey Liss
Alan Meyerson
Gail Lewis
Angelo Vassos
Ed Pope
Ira Lewis
Shirley Lorenz
Cal Hibrawi
Larry Agran
Speaking to the topic of Consent Calendar Item 15.b. Contract Services Action Report
Harvey Liss
Carolyn Inmon
Larry Agran
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| Student Board Members Fassett, Kosai, and Sun reported on school activities. |
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| Superintendent Walker reported on the Board’s request for additional information regarding the continuation of student services without the WIOA grant. He shared the grant was awarded to the Pacific Islander Agency who will serve IUSD’s students as well as other students in the region. IUSD will continue to provide services to our students from a variety of other grants and programs the District is involved in. He shared that the LCAP survey had been disseminated and will close on May 16th; the results of the survey will be available and discussed with the budget. He reported that the Mitigation Agreement Amendment, for approval on the agenda, provides the District alternatives to the expansions of Oak Creek and Alderwood Elementary schools which is different than the projects proposed under Measure E; adding the Measure E projects, per school, are available on the District’s website, as well as the prioritization process the District completed to customize and individualize the projects based on input from site stakeholders. Further, Superintendent Walker shared the additional confirmational testing at Portola High School had been completed; however, the results have not been received; noting, the test results will be posted on the District website once they have been received. He shared University High School received their six year accreditation status for WASC; Woodbridge High School was awarded as the National Grammy winner. Plaza Vista, Woodbury and Cypress Village schools were awarded Gold Ribbon Awards. In closing, he shared two of IUSD’s Teachers of the Year, Steve Sewell and Henry Miller are semifinalist for the Orange County Teacher of the Year recognition. |
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Board Members Bokota, Brooks, Glasky, Parham and Wallin reported on school visits, conference attendance and meeting participation.
Members Brooks, Wallin and Bokota requested the topic of California State PE Requirements be agendized for a later meeting. |
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Passed with a motion by Michael Parham and a second by Sharon Wallin. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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All matters of the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda an item may be removed from the consent calendar by the Board, staff, or community for discussion.
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| Approve Consent Calendar Item Nos. 15.a. – 19.a. |
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Commercial Check Registers are presented to the Board of Education listing checks which have been issued in accordance with the established purchasing procedures and administrative regulations of the Irvine Unified School District.
These checks represent previously approved purchase orders and contracts and are presented to the Board of Education for ratification in accordance with the applicable provisions of the Education and Government Code Statutes of the State of California. A copy of the full report is attached.
District 75, Irvine Unified School District - Numbers 00227163 through 00228260
District 50, CFD No. 01-1 - Numbers 00001719 through 00001720
District 44, CFD No. 86-1 - Numbers 00006718 through 00006778
District 41, Irvine Child Care Project -00003185 through 00003195
Revolving Cash - Numbers 43003 through 43170
IUSD/Fogarty/Payton
Board Agenda
May 3, 2016
Attachment |
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| Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts. |
| Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts. |
05-03-16 Check Register Report
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AGILINE, LLC
Consultant to assist IUSD Information Technology staff to assess the district’s Sharepoint Portal environment, recommend and implement configuration changes to improve performance, and complete custom development projects to support data dashboard and document management projects.
May 16, 2016 – December 31, 2016
Budget No.: 0100910477-5810
Ford/Information Services
Fee....................................................... not to exceed $35,000.00
Unrestricted General Fund
A-TECH CONSULTING, INC.
Consultant to conduct a limited asbestos and lead-XRF survey and hazardous materials assessment of the Nutrition Services Kitchen at Rancho San Joaquin Middle School in preparation for the demolition and redevelopment of the space into a music room.
May 3, 2016 – June 30, 2016
Budget No.: 3500553585-6118
Okino/Construction & Facilities
Fee....................................................... not to exceed $2,000.00
Community Facilities District 01-1 / County School Facilities Fund – Fund 35
ATKINSON, ANDELSON, LOYA, RUUD & ROMO
Consultant to provide professional legal services related to the 5th High School and additional testing required by the Department of Toxic Substances Control (DTSC).
March 1, 2016 – June 30, 2016
Budget No.: 3570290185-5839
Fogarty/Business Services
Fee....................................................... not to exceed $20,000.00
Community Facilities District 09-1 / County School Facilities Fund – Fund 35
CARTY WEB STRATEGIES, INC. DBA HOME CAMPUS
Consultant to provide Home Campus software to assist the Athletic Department at Portola High School with the scheduling, tracking, and registration of athletic-related events and camps.
July 1, 2016 – June 30, 2017
Budget No.: 0161002027-5810
Pehrson/Portola High School
Fee....................................................... not to exceed $1,095.00
Unrestricted General Fund
CITY OF IRVINE
Consultant to provide reimbursement to Irvine Unified School District for assistance with the coordination, programming, and marketing for the annual Jazz at the Palm Court special event.
May 7, 2016 – May 7, 2016
Van Patten/Visual and Performing Arts
Budget No.: 0100970010-4398
Income .................................................... not to exceed $5,000.00
ED TECH TEAM GAFE BOOTCAMP
Consultant to provide four professional training days at Culverdale Elementary School to familiarize educators with the Google Apps Suite and prepare them to pass the tests necessary to be recognized as Google Certified Educators in their respective areas.
April 4, 2016 – April 25, 2016
Jetzer/Culverdale Elementary School
Budget No.: 0111613810-5210
Fee....................................................... not to exceed $10,000.00
Unrestricted General Fund
Budget No.: 0111620610-5210
Fee....................................................... not to exceed $8,124.00
Restricted General Fund
HEALTH DECISIONS, INC.
Consultant to provide a comprehensive claims audit of Blue Shield’s PPO/HMO medical and prescription claims for IUSD. In July 2015, Blue Shield moved over to a new billing system which created inconsistencies in IUSDD’s PPO/HMO invoiced amounts. The claims audit will ensure proper PPO/HMO claims are being billed appropriately.
May 4, 2016 – December 31, 2016
Bayne/Risk Management
Fee....................................................... not to exceed $54,000.00*
Self-Insurance Fund
*Blue Shield of California to reimburse IUSD for cost of the Comprehensive Claims Audit.
MUSIC PRODIGY, INC.
Consultant to provide music student learning and associated teacher data reporting software as a no cost pilot program.
July 1, 2015 – June 30, 2017
Van Patten/Visual and Performing Arts
Fee....................................................... not to exceed $0.00
MY FLIPPIN PARTY
Consultant to provide flip books to attendees at Northwood High School Prom 2016.
May 21, 2016 – May 21, 2016
Roach/Northwood High School
Fee....................................................... not to exceed $1,400.00
Northwood High School ASB
NEW MILLENNIUM CONSULTING, INC.
CANALE, ROBIN
Consultant to provide support to the IUSD Information Technology staff through project management process review and development, training, and mentorship.
(Previously Board Approved December 8, 2015. Name change only.)
December 18, 2015 – December 31, 2016
Budget No.: 0100910477-5810
Ford/Information Services
Fee....................................................... not to exceed $30,000.00
Unrestricted General Fund
ORANGE COUNTY SUPERINTENDENT OF SCHOOLS / INTERNET ACCESS
Contract with Consultant as the District’s Internet Service Provider. Through the K-12 High Speed Network, Consultant is able to provide internet access to IUSD at no cost. Should Consultant be unable to provide internet access and support at no cost, the District has the option to pay the actual expenses per the provided itemize invoice or terminate the agreement.
(Previously Board Approved March 4, 2014 and March 3, 2015.)
July 1, 2014 – June 30, 2016
July 1, 2014 – June 30, 2017
Ford/Information Technology Services
Fee............................................................... not to exceed $0.00
ORANGE COUNTY SUPERINTENDENT OF SCHOOLS / LOCAL EDUCATION CONSORTIUM (LEC)
Orange County Superintendent of Schools has entered into an agreement with the California State Department of Health Care Services. Consultant to serve as the Local Educational Consortium (LEC) for Region 9 to administer school-based Medi-Cal Administrative Activities Program.
July 1, 2016 – June 30, 2017
Budget No.: 0102510833-5810
O'Neill/Guidance Resources
Fee............................................................... not to exceed $1,000.00
Unrestricted General Fund
ORANGE COUNTY SUPERINTENDENT OF SCHOOLS / NETWORK SUPPORT SERVICES
Consultant to provide network support services for data connectivity and provide the District access to applications via the OCDE’s telecommunications network including access to Payroll, Financial, Human Resources, Time and Attendance Systems as well as Imaging, Cloud Storage and Email Archiving as needed.
July 1, 2016 – June 30, 2017
Budget No.: 0100910477-5810
Ford/Information Technology Services
Fee............................................................... not to exceed $2,000.00
Unrestricted General Fund
ORANGE COUNTY SUPERINTENDENT OF SCHOOLS / ORANGE COUNTY CAREER PATHWAYS PARTNERSHIP (OCCPP) PROGRAM
Consultant to provide reimbursement to IUSD through grant funding for eligible expenses incurred while providing the services and activities associated with the Orange County Career Pathways Partnership (OCCPP) Program at Irvine High School, Northwood High School, University High School, and Woodbridge High School.
July 1, 2014 – June 30, 2018
Budget No.: 0160073100-8699 (Irvine High School)
0160273100-8699 (Northwood High School)
0160873100-8699 (University High School)
0161273100-8699 (Woodbridge High School)
Tuominen/Secondary Education
Income............................................................ not to exceed $455,801.00
Restricted General Fund
ORANGE COUNTY SUPERINTENDENT OF SCHOOLS / SUNGARD BI-TECH SYSTEM
Access to and application of SunGard Bi-Tech System services to IUSD including Basic/Financial Budget, School Site Finance, Stores Inventory and Fixed Asset systems.
July 1, 2013 – June 30, 2016
July 1, 2013 – June 30, 2017
Budget No.: 0100910477-5810
Fogarty/Business Services
Fee............................................................... not to exceed $89,960.00 (2013-14)
Fee............................................................... not to exceed $89,960.00 (2014-15)
Fee............................................................... not to exceed $94,458.00 (2015-16)
Fee............................................................... not to exceed $99,181.00 (2016-17)
Unrestricted General Fund
RUHNAU RUHNAU CLARKE
Consultant to provide design, architectural and engineering services to IUSD for the modernization of the board room at the district office.
May 4, 2016 – December 31, 2018
Budget No.: 4000564085-6221
Okino/Construction & Facilities
Fee....................................................... not to exceed $22,000.00
Special Reserve Fund – Fund 40
SOUTH ORANGE COUNTY COMMUNITY COLLEGE DISTRICT (SOCCCD)/IRVINE VALLEY COLLEGE
Consultant to provide approved curriculum, instruction, student services and award college credit for courses for current IUSD students, grades 9-11, at no cost to IUSD. Under separate contract, the City of Irvine to pay SOCCCD for all direct costs of courses and fees.
June 20, 2016 – June 30, 2017
Tuominen/Secondary Education
Fee....................................................... not to exceed $00.00
SOUTHWEST INSPECTION & TESTING, INC.
Consultant to provide specialty soils testing and inspection service during construction for the High School No. 5 project.
(Previously Board Approved June 24, 2014.)
July 1, 2014 – October 31, 2016
July 1, 2014 – February 28, 2017
Budget No.: 3570290185-6270
Linton/Construction & Facilities
Okino/Construction & Facilities
Fee............................................................... not to exceed $496,214.00
Fee............................................................... not to exceed $533,714.00
Community Facilities District – CFD 09-1 / County School Facilities Fund – Fund 35
THE REGENTS OF THE UNIVERSITY OF CALIFORNIA
Consultant to provide consulting services for special education students with medical needs and Individual Education Plans (IEPs) through University of California, San Diego School of Medicine, Department of Pediatrics.
March 1, 2016 – June 30, 2016
Budget No.: 0101755710-5811
Hertig/Special Education Services
Fee....................................................... not to exceed $2,000.00
Restricted General Fund
THINKING MAPS, INC.
Consultant to provide five Trainer of Trainers workshops to staff at Northwood Elementary School. Trained staff to provide onsite Thinking Maps professional development support.
June 21, 2016 – October 10, 2016
Budget No.: 0114412524-5210
Saravia/Northwood Elementary School
Fee....................................................... not to exceed $10,000.00
Unrestricted General Fund
TITAN SCHOOL SOLUTIONS
Consultant to provide software and support to the Nutrition Services Department to inventory intake and output of food and other items distributed by their kitchens.
May 4, 2016 – May 3, 2017
Budget No.: 1300568039-5831
Hartstein/Nutrition Services
Fee....................................................... not to exceed $5,500.00
Restricted General Fund
VAN VORHIS KEY, PH.D., SUSAN E. DBA DR. SUE’S TRAVELING INSECT AND ANTHROPOD ZOO
Consultant to provide one science enrichment assembly for all second grade students followed by two hands-on sessions.
April 25, 2016 – April 25, 2016
Pace/Santiago Hills Elementary School
Budget No.: 0114870010-5809
Fee....................................................... not to exceed $575.00
Restricted General Fund
VARSITY NEWS NETWORK (VNN)
Consultant to provide an online platform and hosting for the Carty Web Strategies, Inc. DBA Home Campus software purchased to assist the Athletic Department at Portola High School with the scheduling, tracking, and registration of athletic-related events and camps.
July 1, 2016 – June 30, 2017
Budget No.: 0161002027-5810
Pehrson/Portola High School
Fee....................................................... not to exceed $2,145.00
Unrestricted General Fund
IUSD/Fogarty/Payton
Board Agenda
May 3, 2016
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Community Facilities District – not to exceed $59,500.00
Restricted General Fund – not to exceed $16,199.00
Special Reserve Fund – not to exceed $22,000.00
Unrestricted General Fund – not to exceed $160,421.00
Self-Insurance Fund – not to exceed $54,000.00*
*Blue Shield of California to reimburse IUSD for cost of the Comprehensive Claims Audit.
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Approve and/or ratify the Contract Services Action Report 2015-16/15, as submitted.
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| Approve and/or ratify the Contract Services Action Report 2015-16/15, as submitted. |
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The purchase orders listed on the Purchase Order Detail Report are processed in compliance with the applicable purchasing procedures and administrative regulations of the Irvine Unified School District. A copy of the full report is attached. A purchase order cannot be initiated unless the funds necessary have been previously approved in the school or program budget by the Board of Education. Each purchase order has been approved in the form of a requisition by the school administrator or manager responsible for the respective site or program. After initial approval at the local level, each requisition is reviewed and, if appropriate, authorized for processing in the form of a purchase order by staff of the Business Department.
IUSD/Fogarty/Payton
Board Agenda
May 3, 2016
Attachment |
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| All expenditures have been made within the authorized budget. |
| Approve the Purchase Order Detail Report dated April 21, 2016. |
| Approve the Purchase Order Detail Report dated April 21, 2016. |
05-03-16 Purchase Order Detail Report
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Nutrition Services and Culinary Arts have an ongoing need to purchase kitchen equipment, smallwares and accessories throughout the school year.
The bid was advertised as required per Public Contract Code on April 4 and April 11, 2016. A bid due date of April 20, 2016 at 1:00 pm was set; seven (7) vendors responded to the call for bids.
The bids received were evaluated by Purchasing staff to ensure adherence to District specifications and responsiveness according to Public Contract Code. District staff has reviewed the pricing on the bid and found them to be competitive.
The following vendors have been determined to be the lowest qualified and responsive bidders, awarded items as per attached Bid Matrix:
Action Sales
Arrow Restaurant Equipment & Supplies, Inc.
Chefs' Toys
East Bay Restaurant Supply
Plastic Package, Inc.
Sunrise Packaging Products, Inc.
The Platinum Packaging Group
The following bid line items have been removed from the bid: No. 9 (Large Equipment) and Nos. 9, 19, 29, 31, and 32 (Catalog Percentage Discounts).
The initial term of the contract is through December 31, 2016 with the option to extend for two (2) additional one (1) year terms upon mutual written agreement of the District and Vendor and the approval of the District's Governing Board, for a maximum term of three (3) years, in accordance with provisions contained in Education Code section 17596.
IUSD/Fogarty/Hartstein/Ragas
Board Agenda
May 3, 2016
Attachment
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| Funding may be provided from several categories, including, but not limited to: General Fund, County School Facilities Fund, CFD, Developer Fees, and Special Reserves. |
| Authorize the Assistant Superintendent of Business Services to award Bid No. 15/16-03NS, Kitchen Equipment, Smallwares & Accessories to the vendors outlined in the attached Bid Matrix, effective through December 31, 2016. |
| Authorize the Assistant Superintendent of Business Services to award Bid No. 15/16-03NS, Kitchen Equipment, Smallwares & Accessories to the vendors outlined in the attached Bid Matrix, effective through December 31, 2016. |
Bid No. 15/16-03NS, Kitchen Equipment, Smallwares & Accessories - Bid Matrix
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On June 25, 2013, the Board of Education approved the two (2) year contract with Prudential Overall Supply for supplying and laundering employee uniforms. The term of the initial contract expired on June 30, 2015 with an option for an additional two (2) years at current price levels.
Escalating operational costs are impacting the uniform supply industry. It is expected to result in higher costs to the District if bid solicitations were exercised. Extending the contract at this time would hold costs at the level of the past three years.
IUSD/Fogarty/Hoffman
Board Agenda
May 3, 2016
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| $54,000.00 General Fund |
| Approve extending the contract with Prudential Overall Supply for the fiscal year 2016-17 in the amount of $54,000.00. |
| Approve extending the contract with Prudential Overall Supply for the fiscal year 2016-17 in the amount of $54,000.00. |
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| The objective of the school-wide Positive Behavioral
Intervention and Supports services (PBIS) program is to improve student academic
and behavior outcomes by ensuring all students have access to the most
effective and accurately implemented instructional, behavioral practices, and
interventions possible. PBIS provides an
operational framework for achieving these outcomes. PBIS focuses on developing a decision-making
framework that guides selection, integration, and implementation of the best
evidence-based academic and behavioral practices for improving important
academic and behavior outcomes for all students.
The PBIS trainers will be contracting with other school
districts and entities to provide training, consulting, and direct coaching
services. The income realized from these
external contracts will be used to fund the PBIS program thereby reducing
impact to the General Fund.
The Irvine Unified School District PBIS trainers will be
training and coaching staff of Rowland Unified School District. This agreement in the amount of $43,700
(includes all expenses) will be executed by IUSD PBIS staff during the 2016-17
school year.
IUSD/Fogarty/Parham/Schlichting
Board Agenda
May 3, 2016
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| $43,700 income to the General Fund. |
| Authorize entering into an agreement with Rowland Unified School District to provide Positive Behavioral Intervention and Supports services for fiscal year 2016-17. |
| Authorize entering into an agreement with Rowland Unified School District to provide Positive Behavioral Intervention and Supports services for fiscal year 2016-17. |
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The California Career Technical Education Incentive Grant (CTEIG) is a state education, economic, and workforce development initiative with the goal of providing pupils in kindergarten and grades 1 through 12, inclusive, with the knowledge and skills necessary to transition to employment and post-secondary education.
The Irvine Unified School District Career Technical Education (CTE) focus will be on applying innovation, creativity, and critical thinking as students move from concept to design to product.
Hallmarks of the IUSD CTE Program will include:
- Empowering students to be successful in any career by providing opportunities to learn and practice career related technical and professional skills (Responsibility, Ethics, Communication, Teamwork, Interpersonal Skills, Initiative, Flexibility, and Integrity).
- Monitoring job market data to enhance and grow programs according to regional and global industry demands.
- CTE standards based courses; UC A-G approved and articulated with post-secondary education whenever possible.
- Career exploration experiences at the middle school level, articulating with the high school pathway programs.
- Professional Development and training for CTE teachers.
- Connections with business and industry, post-secondary CTE programs and support organizations, such as Coastline ROP and Vital Link.
- Work-based learning opportunities for students to explore careers in the field.
- Program marketing and showcasing for parents, students, business/industry, and colleges.
The term of the California Technical Education Incentive Grant is July 1, 2015 through June 30, 2017.
IUSD/Parham/Tuominen
Board Agenda
May 3, 2016
Attachment |
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Award total of $1,752,219.00
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Approve implementation of Career Technical Education Incentive Grant, and authorize the Superintendent or appointee to sign and execute any and all documents required.
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Approve implementation of Career Technical Education Incentive Grant, and authorize the Superintendent or appointee to sign and execute any and all documents required.
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| Camp High Trails, Thousand Pines, Pali Institute, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute and Irvine Ranch Outdoor Education Center Outdoor Science School provide students with an outdoor education program focusing on instruction in biology, geology, and environmental issues. Sixth, seventh and eighth grade students experience hands-on instruction in the flora and fauna of California’s mountain, high desert, and island regions with emphasis on individual learning in small group settings. Camp High Trails, Thousand Pines, Pali Institute, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute, and Irvine Ranch Outdoor Education Center are privately owned facilities prepared to meet the needs of sixth, seventh and eighth grade students. All outdoor schools blend science and nature activities with social growth where students will be hiking, exploring, and learning about the environment. It is a wonderful opportunity to learn cooperative and leadership skills. Students are challenged to think about the world around them.
Alderwood will attend the Pali Institute and Bonita Canyon will attend the Catalina Island Marine Institute.
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School
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# of Days
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Cost Per Student
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Alderwood
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4
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$415
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Bonita Canyon
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5
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$540
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IUSD/Parham/Machesky
Board Agenda
May 3, 2016
|
| |
Authorize the Assistant Superintendent, Business Services to enter into contracts with Camp High Trails Outdoor Science School, Thousand Pines Outdoor Science School, Pali Institute Outdoor Science School, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute and Irvine Ranch Outdoor Education Center Outdoor Science School for the 2016-17 school year on behalf of the following schools:
Alderwood
Bonita Canyon |
Authorize the Assistant Superintendent, Business Services to enter into contracts with Camp High Trails Outdoor Science School, Thousand Pines Outdoor Science School, Pali Institute Outdoor Science School, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute and Irvine Ranch Outdoor Education Center Outdoor Science School for the 2016-17 school year on behalf of the following schools:
Alderwood
Bonita Canyon |
|
|
| District policy states that field trips or excursions that involve out-of-state travel, overnight travel, air travel or solicitation of funds in excess of $3,500 shall be submitted to the Superintendent or designee for review and recommendation to the Board.
District policy further states that no expenses of pupils participating in a field trip or excursion shall be paid with school district funds, unless the field trip is required as part of an approved program. If an individual cannot raise the funds, a scholarship or other form of financial support shall be provided. The source of this financial support shall not be from any IUSD account.
Applications for the attached field trips were received for approval. These trips fall with district overnight field trip restrictions. District liability will apply.
IUSD/Parham
Board Agenda
May 3, 2016
Attachment |
| |
| Approve field trips and excursions funded by donations as submitted. |
| Approve field trips and excursions funded by donations as submitted. |
Field trips
|
|
|
The Certificated Personnel Action Report represents proposed Employment, Resignations and/or Separations from Employment.
IUSD/O'Donovan/Krumes
Board Agenda
May 3, 2016 Attachment |
| |
| Approve and/or ratify the Certificated Personnel Action Report 2015-16/15 as submitted for Employment, Resignations and Retirements. |
| Approve and/or ratify the Certificated Personnel Action Report 2015-16/15 as submitted for Employment, Resignations and Retirements. |
Certificated Personnel Action Report 2015-16/15
|
|
|
The Classified Personnel Action Report represents proposed Employment, Resignations and/or Separation from Employment.
IUSD/O'Donovan/Baum
Board Agenda
May 3, 2016
Attachment
|
| |
Approve and/or ratify the Classified Personnel Action Report 2015-16/15 as submitted for Employment, Resignation and Separations.
|
Approve and/or ratify the Classified Personnel Action Report 2015-16/15 as submitted for Employment, Resignation and Separations.
|
Classified Personnel Action Report 15-16/15
|
|
|
| The district continues to experience need for non-public school and agency (NPS/NPA) services. Provision of service is mandated by law under the Individuals with Disabilities Education Act (IDEA) for one or more of the following reasons:
• Student has been placed in one of the district’s less restrictive programs and has been found to need a more restrictive setting. The change of placement occurs through the IEP process.
• Student was placed in a NPS or NPA program by another school district prior to the student’s Irvine residency. The placement will continue until reviewed by the IEP team.
• District is unable to provide the type or amount of service required in the student’s IEP due to lack of staff with appropriate qualifications or level of expertise.
• Students, with extreme mental health needs, who are in danger of harming themselves or others and have not been successful in less restrictive placements, may be placed in residential NPS schools in California or out-of-state placements.
Each year the district prepares a master agreement for special education services with nonpublic schools and nonpublic agencies. In addition to the general agreement, individual service agreements for each identified special education student are negotiated at each IEP meeting. NPS/NPA providers work cooperatively with the district to provide services unattainable within the district or other local public schools.
IUSD/Parham/Hertig
Board Agenda
May 3, 2016 |
| |
$36,785.00 for the 2015-16 school year in Special Education related services.
|
| Authorize the Executive Director of Special Education to contract with and approve the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies. |
| Authorize the Executive Director of Special Education to contract with and approve the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies. |
|
|
Pursuant to the Settlement Agreement(s), the negotiated agreement(s) has/have been reached.
IUSD/Parham/Hertig
Board Agenda
May 3, 2016
|
| |
$43,200.00 Special Education related services.
|
Approve agreement to settle four case(s) in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreements.
|
Approve agreement to settle four case(s) in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreements.
|
|
|
On occasion, it is appropriate for the District to enter into a contract arrangement with parents of students with special education needs. A small percentage of more severely involved special education students have very unique needs that cannot be met entirely by special education employees of IUSD who normally support our school-based programs. It is frequently financially advantageous to the district to have the flexibility to provide these specialized services without the usual employment restrictions associated with education code procedures. All services are provided as required by federal and state mandates or the IEP.
IUSD/Parham/Hertig
Board Agenda
May 3, 2016 |
| |
$6,420.00 in Special Education Related Services
|
| Authorize payment for Special Education related services in an amount not to exceed $6,420.00 for ongoing educational services to three families. |
| Authorize payment for Special Education related services in an amount not to exceed $6,420.00 for ongoing educational services to three families. |
|
|
Board approval and/or ratification is required for the attendance of staff at the following out-of-state events:
Event: Reno Jazz Festival
Location: Reno, NV
Dates: April 28-May 1, 2016
Attendees: Rebecca Venlet
Cost: $280.00
Budget: 0151612510-5210
Event: Residential Treatment Center
Location: Westminster, CO
Dates: May 19-20, 2016
Attendees: Amil Alzubadi
Cost: $1,090.00
Budget: 0101757620-5210
Event: ASCA National Conference
Location: New Orleans, LA
Dates: July 9-12, 2016
Attendees: Elizabeth Taylor
Cost: $2,071.96
Budget: 0161212510-5210 and 0100900520-5210
IUSD/Walker
Board Agenda
May 3, 2016
|
| |
Approve/ratify out-of-state conference attendance for staff, as follows:
1) Rebecca Venlet to Reno, NV April 28-May 1, 2016 at a cost of $280.00;
2) Amil Alzubadi to Westminster, CO May 19-20, 2016 at a cost of $1,090.00;
3) Elizabeth Taylor to New Orleans, LA July 9-12, 2016 at a cost of $2,071.96.
|
Approve/ratify out-of-state conference attendance for staff, as follows:
1) Rebecca Venlet to Reno, NV April 28-May 1, 2016 at a cost of $280.00;
2) Amil Alzubadi to Westminster, CO May 19-20, 2016 at a cost of $1,090.00;
3) Elizabeth Taylor to New Orleans, LA July 9-12, 2016 at a cost of $2,071.96. |
|
|
Passed with a motion by Ira Glasky and a second by Sharon Wallin. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
|
|
All Resolutions on the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda, an item may be removed from the Consent Calendar by the Board, staff, or community for discussion.
|
Approve Consent Calendar Resolution Item Nos. 20.a. – 20.b.
|
|
|
| The governing board of a school district, by adoption of a resolution, may revise the date upon which the schools of the district determine student holidays, teacher work days and the instructional calendar. This also may include the date upon which the schools of the district close in observance of any of the holidays identified, including and not limited to the holiday known as Lincoln's Day.
It is specified in Education Code Section 37220 that public schools shall close on the Monday or Friday of the week in which February 12 occurs, known as the holiday Lincoln's Day. On the day that school is in session prior to the day on which schools are closed for that purpose, all public schools and educational institutions throughout the state shall hold exercises in memory of Abraham Lincoln.
Irvine Unified seeks approval to move the February 12, 2017 holiday known as “Lincoln’s Day,” to November 22, 2017 to extend the Thanksgiving break for students and staff.
A work calendar for 2017-18 was agreed to in negotiations with ITA and CSEA during the spring of 2016. This work calendar is based on the 2017-18 instructional calendar, which precipitated the moving of the observance of Lincoln's Day.
IUSD/O’Donovan
Board Agenda
May 3, 2016
Attachments
|
| |
| Adopt Resolution No. 15-16-36 authorizing the designation of Lincoln's Day holiday to November 22, 2017, thereby extending the Thanksgiving break for students and approving the 2017-18 calendar. |
| Adopt Resolution No. 15-16-36 authorizing the designation of Lincoln's Day holiday to November 22, 2017, thereby extending the Thanksgiving break for students and approving the 2017-18 calendar. |
Res. 15-16-36 Lincoln's Day Holiday
Instructional Calendar 2017-18
|
|
|
Lack of work and/or lack of funds for the 2016-17 school year will necessitate a limited classified services layoff. The District has determined that the identified classifications in Exhibit A will be subject to layoff due to the District's non-participation in the Workforce Innovation and Opportunity Act (WIOA) grant program.
A 4.375 FTE (full-time equivalent) count for the identified classifications is provided on Exhibit A of the attached Resolution No. 15-16-38.
IUSD/O'Donovan
Board Agenda
May 3, 2016
Attachments |
| |
Adopt Resolution No. 15-16-38 eliminating positions and ordering layoffs in the Classified services due to lack of work and/or lack of funds, thereby authorizing the Superintendent or designee to identify the individuals within these classifications for layoff and to proceed with the reduction in force process.
|
Adopt Resolution No. 15-16-38 eliminating positions and ordering layoffs in the Classified services due to lack of work and/or lack of funds, thereby authorizing the Superintendent or designee to identify the individuals within these classifications for layoff and to proceed with the reduction in force process.
|
Resolution No. 15-16-38
Exhibit A
|
|
|
Passed with a motion by Sharon Wallin and a second by Lauren Brooks. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
|
|
| All matters of the Community Facilities District Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda, an item may be removed from the Consent Calendar by the Board, staff, or community for discussion. |
Approve Facilities Consent Calendar Item Nos. 21.a. – 21.h.
|
|
|
| Bids were opened and publicly read aloud at 2:00 p.m. on April 19, 2016.
The following list contains the numbered bid category, along with a brief description of the scope of work contained in the category.
|
Bid Category
|
Number of Bids
|
Range of Bids
|
|
No. 11 Doors, Frames & Hardware
|
3
|
$514,500.00 - $718,000.00
|
|
No. 14 Floor Covering
|
3
|
$298,721.00 - $391,753.00
|
The following contractors have been determined to be the lowest qualified and responsive bidders and are within the amount budgeted for this category. Staff has verified references and bid documentation.
|
Bid Category
|
Contractor
|
Bid Amount
|
|
No. 11 Doors, Frames & Hardware
|
Star Hardware, Inc.
|
$514,500.00
|
|
No. 14 Floor Covering
|
Continental Flooring, Inc.
|
$298,721.00
|
IUSD/Fogarty/Okino
Board Agenda
May 3, 2016 |
| |
| $813,221.00 CFD 09-1 |
Authorize the Assistant Superintendent of Business Services to award the contracts for the Eastwood Elementary School project rebid, for each bid category as listed.
|
Authorize the Assistant Superintendent of Business Services to award the contracts for the Eastwood Elementary School project rebid, for each bid category as listed.
|
|
|
Facilities, Planning and Construction have ongoing needs to purchase music instruments and science equipment that will support the upcoming construction projects.
On March 8 and 15, 2016, the District advertised Bid No. 2015/16-3FA for Music Instruments & Accessories consisting of 251 items and Bid No. 2015/16-5FA for Science Equipment & Supplies consisting of eleven (11) categories for District school sites currently under construction and to allow for ordering on an “as needed” basis. Eight (8) bids were received for Bid No. 2015/16-3FA and four (4) bids were received for Bid No. 2015/16-5FA. All bids were opened at 11:00 a.m. on March 24, 2016.
The bids received were evaluated by District staff to ensure adherence to District specifications and responsiveness according to Public Contract Code. District staff has reviewed the pricing on these bids and found them to be competitive.
As required by the Orange County Department of Education, the Facilities, Planning and Construction Department solicited bids on March 8 and 15, 2016 for Music Instruments & Accessories and Science Equipment & Supplies for a one (1) year term with an option to extend the contract by mutual consent for an additional two (2) one (1) year periods. The contract extension is in accordance with provisions contained in Education Code, Section 17596 (K-12). The maximum term of the Agreement may not exceed three (3) years from bid award.
The following vendors have been determined to be the lowest qualified and responsive bidders:
|
Category Section
|
Vendor
|
Total Estimated Bid
|
|
Music Instruments & Accessories
Bid No. 2015/16-3FA
|
Bertrand’s Music
|
$181,150.50
|
|
Music Instruments & Accessories
Bid No. 2015/16-3FA
|
Jim’s Music Center
|
$65,654.88
|
|
Music Instruments & Accessories
Bid No. 2015/16-3FA
|
La Habra Music Center
|
$4,560.89
|
|
Music Instruments & Accessories
Bid No. 2015/16-3FA
|
Morey’s Music Store, Inc.
|
$22,358.00
|
|
Music Instruments & Accessories
Bid No. 2015/16-3FA
|
Music & Arts Center
|
$180,703.90
|
|
Music Instruments & Accessories
Bid No. 2015/16-3FA
|
Nick Rail Music
|
$39,924.35
|
|
Music Instruments & Accessories
Bid No. 2015/16-3FA
|
Washington Music Center
|
$71,940.65
|
|
Music Instruments & Accessories
Bid No. 2015/16-3FA
|
Wenger Corporation
|
$21,796.00
|
*Eight (8) vendors were awarded portions of the 251 items. The Bid Matrix of the various awarded items is attached.
The following vendor has been determined to be the lowest qualified and responsive bidders:
|
Category Section
|
Vendor
|
Total Percentages
Catalog Pricing
|
|
Science Equipment & Supplies
Bid No. 2015/16-5FA
Following Categories:
- Biology
- Chemistry
- Earth Science
- Environmental Science
- Geophysical
- Life Science
- Physic
- Pre-med
Science Furniture- Lab Apparatus & Supplies
- Miscellaneous Equipment
|
Flinn Scientific, Inc.
|
- 15%
- 15%
- 15%
- 15%
- 15%
- 15%
- 15%
- 15%
- Removed
- 15%
- 15%
|
*One (1) vendor was awarded portions of the ten (10) categories.
The following three (3) bidders submitted a bid that requested certain conditions that are non-bid related or non-negotiable, therefore the bidders should be declared non-responsive: Fisher Scientific Company LLC, NASCO, VWR International dba Sargent Welch & dba Ward’s Scientific.
IUSD/Fogarty/Okino
Board Agenda
May 3, 2016
Attachments |
| |
Funding may be provided by various categories, including, but not limited to: General Fund, County School Facilities Fund, Developer Fee’s, CFD and Special Reserves.
|
Music Instruments & Accessories, Bid No. 2015/16-3FA:
1. Authorize the Assistant Superintendent of Business Services to award the contracts to; Bertrand’s Music, Jim’s Music Center, La Habra Music Center, Morey’s Music Store, Inc., Music & Arts Center, Nick Nail Music, Washington Music Center & Wenger Corporation as outlined in the attached Bid Matrix,
Science Equipment & Supplies, Bid No. 2015/16-5FA:
1. Authorize the Assistant Superintendent of Business Services to award the contract to; Flinn Scientific, Inc.
2. Reject the bids submitted by the following vendors: Fisher Scientific Company LLC, NASCO VWR International dba Sargent Welch and dba Ward's Scientific indicated to be non-responsive.
|
Music Instruments & Accessories, Bid No. 2015/16-3FA:
1. Authorize the Assistant Superintendent of Business Services to award the contracts to; Bertrand’s Music, Jim’s Music Center, La Habra Music Center, Morey’s Music Store, Inc., Music & Arts Center, Nick Nail Music, Washington Music Center & Wenger Corporation as outlined in the attached Bid Matrix,
Science Equipment & Supplies, Bid No. 2015/16-5FA:
1. Authorize the Assistant Superintendent of Business Services to award the contract to; Flinn Scientific, Inc.
2. Reject the bids submitted by the following vendors: Fisher Scientific Company LLC, NASCO VWR International dba Sargent Welch and dba Ward's Scientific indicated to be non-responsive.
|
Bid Matrix_Music Instruments-Accessories_Bid No 2015 16-3FA
Bid Matrix_Science Equipment_Bid 2015 16-5FA
|
|
|
On March 18 and 25, 2016, the District advertised Request for Qualifications/Proposal, (RFQ/P) No. 2015/16-6FA to seek a qualified firm to provide Post Construction Cleaning Services for new construction and modernization projects which will consist of final cleaning of interior for owner occupancy.
Timeline of Events
The below summarizes the timeline of events associated with issuing and reviewing each firms statement of qualifications related to the RFQ/P.
- Issue Request for Qualifications/Proposal – March 18, 2016
- Due date for RFQ/P – April 1, 2016
Grading, Criteria and Results
The Facilities, Planning & Construction department received and reviewed two (2) individual firm submissions. A standard scorecard was developed that was representative of the criteria identified in the RFQ/P, which placed emphasis on efficient processes, quality control and value. The below summarizes the individual sections upon which each firm was graded:
|
Criteria
|
Score Range
|
- Responsive of the Proposal
- Project Experience
- Cost Effectiveness
- Ability to Provide Services Required for the Project
|
0 - 10
0 - 20
0 - 50
0 - 20
|
The highest possible score achievable was 100 points. Scores were tallied for each firm and then averaged for the final score given to each submitting firm. The highest graded firm was Coast 2 Coast Preservations, Inc., dba: Diverse Janitorial.
IUSD/Fogarty/Okino
Board Agenda
May 3, 2016
|
| |
To be determined – Based on Scope of Project
Funding may be provided by various categories, including, but not limited to: County School Facilities Fund, Developer Fee’s, CFDs and Special Reserves. |
| Authorize the Assistant Superintendent of Business Services to award the contract for Post Construction Cleaning Services, RFQ/P No. 2015/16-6FA, to Coast 2 Coast Preservations, Inc., dba: Diverse Janitorial. |
| Authorize the Assistant Superintendent of Business Services to award the contract for Post Construction Cleaning Services, RFQ/P No. 2015/16-6FA, to Coast 2 Coast Preservations, Inc., dba: Diverse Janitorial. |
|
|
Based on the projected enrollment, there is a need to increase capacity at Eastshore Elementary School by two (2) classrooms to accommodate 68 students. Staff is recommending these classrooms be placed in the summer of 2017 in anticipation of their projected enrollment needs. It is projected that this school site will need to house students for five (5) years or less; therefore, staff is recommending that the relocatables be standard and leased.
On June 21, 2011, the Board authorized staff to issue a Request For Qualifications (RFQ) for architectural services on upcoming projects. The RFQ was issued on July 6, 2011. A total of thirty-eight (38) firms responded by submitting their qualifications as outlined in the RFQ. Staff reviewed the qualifications and issued a Request for Proposal (RFP) to four (4) firms on April 6, 2016, to seek design firms to provide a feasibility study and architectural services for the placement of two (2) relocatable classrooms at Eastshore Elementary School. One (1) firm responded by submitting their proposal.
Staff recommends PJHM Architects (PJHM) be retained for a feasibility study and architectural services for placement of two (2) relocatable classrooms at Eastshore Elementary School. PJHM is the architect of record for several schools, most recently Beacon Park School. As such they are very familiar with IUSD’s standards and expectations.
IUSD/Fogarty/Okino
Board Agenda
May 3, 2016
|
| |
| $25,000.00 Developer Fees/Fund 25 |
| Authorize the Assistant Superintendent of Business Services to enter into a contract with PJHM Architects, to conduct a feasibility study and provide architectural and engineering services for the relocatable addition at Eastshore Elementary School. |
| Authorize the Assistant Superintendent of Business Services to enter into a contract with PJHM Architects, to conduct a feasibility study and provide architectural and engineering services for the relocatable addition at Eastshore Elementary School. |
|
|
Certain modifications were required during the construction phase of the Central Kitchen and Culinary Arts project, which require a change order. A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.
The following list contains the bid category, contractor, change order amount, and brief description. The cumulative total of the change orders to the contractors listed below is within the 10% allowance allowed by the Public Contract Code.
|
Change Order
|
|
Description: Change Order No. 1
Bid Package: No. 1 Earthwork, Site Clearing, AC Paving & Striping
Contractor: JRH Construction Company, Inc.
Requested by: District
Reason: Credit for Unused Allowance
Amount: < $11,000.00 >
|
|
Description: Change Order No. 1
Bid Package: No. 2 Site Concrete, Landscape & Irrigation, Fences & Gates
Contractor: Robert Clapper Construction, Inc. dba R.C. Construction Services
Requested by: District
Reason: Ornamental Fence and Landscaping Deletion; Credit for Unused Allowance
Amount: < $31,492.00 >
|
|
Description: Change Order No. 1
Bid Package: No. 5 Structural Steel, Metal Decking, Metal Rails, Misc. Metals
Contractor: VSC Incorporated dba Vulcan Steel Company
Requested by: District
Reason: Credit for Solatube Curbs and Unused Allowance
Amount: < $46,154.00 >
|
|
Description: Change Order No. 2
Bid Package: No. 7 Metal Wall Panels, Flashing & Trim, Skylights, Roof Hatches
Contractor: Danny Letner Inc. dba Letner Roofing Company
Requested by: District
Reason: Construct Single Ply Roofing on Canopies
Amount: $24,675.00
|
|
Description: Change Order No. 2
Bid Package: No. 12 Specialties
Contractor: Inland Building Construction Companies, Inc.
Requested by: District
Reason: Procure and Install Three Additional Dock Door Overhangs for Loading Dock
Amount: $12,396.00
|
|
Description: Change Order No. 1
Bid Package: No. 15 Site Utilities
Contractor: JPI Development Group, Inc.
Requested by: District
Reason: Credit for Unused Allowance
Amount: < $12,350.00 >
|
|
Description: Change Order No. 1
Bid Package: No. 16 Building Plumbing
Contractor: JPI Development Group, Inc.
Requested by: District
Reason: Added Seismic Supports to Plumbing Trapeze; Added Condensate to Split System; Added Gas Line to Salamander Unit
Amount: $12,732.00
|
The original total contract amount for this project is $8,218,821.00. The total of all change orders is $13,942.00, or 0.17% of the project. The new total contract amount shall be $8,232,763.00.
IUSD/Fogarty/Okino
Board Agenda
May 3, 2016 |
| |
| < $51,193.00 > CFD 86-1/Fund 40 |
| Approve the listed change orders in the amount of < $51,193.00 > at the Central Kitchen and Culinary Arts Facility project. No change to the completion date. |
| Approve the listed change orders in the amount of < $51,193.00 > at the Central Kitchen and Culinary Arts Facility project. No change to the completion date. |
|
|
| Certain modifications were required during the construction phase of the Portola High School project, which require a change order. A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.
The following list contains the bid category contractor, change order amount, and brief description. The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.
|
Change Orders
|
|
Description: Change Order No. 3
Bid Package No.: 09-1 Metal Studs, Drywall, Fire Proofing, Plaster
Contractor: Caston, Inc.
Requested by: District
Reason: Deck Edge Revisions and Installation of Furred Walls
Amount: $59,187.00
|
|
Description: Change Order No. 1
Bid Package No.: 09-5 Gymnasium Wood Flooring
Contractor: Prospectra Contract Flooring
Requested by: District
Reason: Removal of Cushioned Wood Flooring in Wrestling Room
Amount: < $26,628.00 >
|
|
Description: Change Order No. 2
Bid Package No.: 10-1 Specialties
Contractor: Inland Building Construction Companies, Inc.
Requested by: District
Reason: Install Wall to Wall Wrestling Mats
Amount: $32,018.00
|
|
Description: Change Order No. 8
Bid Package No.: 22-1 Plumbing
Contractor: Verne’s Plumbing, Inc.
Requested by: District
Reason: Addition of Shower Mixing Valve Assemblies and Water Heater Valves at Building M
Amount: $34,666.00
|
|
Description: Change Order No. 5
Bid Package No.: 26-1 Electrical
Contractor: RDM Electric, Inc.
Requested by: District
Reason: Addition of Conduit Infrastructure for Marquee Sign
Amount: $30,515.00
|
The total contract amount awarded for the project to date is $121,243,315.75. The total of all change orders is $2,072,868.00 or 1.71% of the project. The new total of all contract amounts shall be $123,316,183.75.
IUSD/Fogarty/Okino
Board Agenda
May 3, 2016 |
| |
| $129,758.00 CFD 09-1 |
Approve the listed change orders in the amount of $129,758.00 at the Portola High School project as listed. No change to the completion date.
|
Approve the listed change orders in the amount of $129,758.00 at the Portola High School project as listed. No change to the completion date.
|
|
|
| On December 9, 2014, the Board of Education approved the contract for Bid Package No. 04-1 Masonry for the Portola High School project, to Haxton Masonry, Inc.
Per Public Contract Code Section 9203, the legislative body can reduce the retention withheld up to half of the code required 5% of the contract price if more than 50% of the work is complete and the progress made by the contractor is satisfactory. OCDE legal services reviewed the interpretation and confirmed the Board has the ability to reduce the withheld retention by half.
As of April 2016, Haxton Masonry, Inc. is 99% complete with their contract work and is requesting such a release.
If the Board approves to release half of the held 5% retention, the remaining 2.5% retention is sufficient to secure the completion of all remaining contract work.
IUSD/Fogarty/Okino
Board Agenda
May 3, 2016 |
| |
| None (Funds held in an Escrow Account) |
| Approve to release 2.5% of the held retention to Haxton Masonry, Inc. on the Portola High School project. |
| Approve to release 2.5% of the held retention to Haxton Masonry, Inc. on the Portola High School project. |
|
|
The following list contains the bid category, contractor, and the date the Board of Education approved the listed contracts for the Central Kitchen and Culinary Arts Facility project.
|
Bid Category
|
Contractor
|
Board Approval Date
|
|
BP 1 Earthwork, Site Clearing, AC Paving & Striping
|
JRH Construction Company, Inc.
|
March 3, 2015
|
|
BP 2 Site Concrete, Landscape & Irrigation, Fences & Gates
|
Robert Clapper Construction, Inc. dba R.C. Construction Services
|
March 3, 2015
|
|
BP 4 Structural Concrete
|
JRH Construction Company, Inc.
|
March 3, 2015
|
|
BP 5 Structural Steel, Metal Decking, Metal Rails, Misc. Metals
|
VSC Incorporated dba Vulcan Steel Company
|
March 3, 2015
|
|
BP 7 Metal Wall Panels, Flashing & Trim, Skylights, Roof Hatches
|
Danny Letner Inc. dba Letner Roofing Company
|
March 3, 2015
|
|
BP 9 Metal Door & Window Frames, Doors, Hardware
|
Whitehead Construction, Inc.
|
March 3, 2015
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BP 12 Specialties
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Inland Building Construction Companies, Inc.
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March 3, 2015
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BP 15 Site Utilities
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JPI Development Group, Inc.
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March 3, 2015
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BP 16 Building Plumbing
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JPI Development Group, Inc.
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March 3, 2015
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These contracts are substantially complete and ready for acceptance by the Board of Education.
At this time, staff requests the Board accept these contracts as complete and authorize staff to file Notices of Completion for the contractors listed with the County of Orange Recorder’s Office.
IUSD/Fogarty/Okino
Board Agenda
May 3, 2016 |
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| Accept the contracts of the listed contractors for the Central Kitchen and Culinary Arts Facility project as complete and authorize staff to file Notices of Completion with the County of Orange Recorder’s Office. |
| Accept the contracts of the listed contractors for the Central Kitchen and Culinary Arts Facility project as complete and authorize staff to file Notices of Completion with the County of Orange Recorder’s Office. |
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As required by Education Code, the Board of Education is asked annually to approve new high school textbooks. The high school staff, with the assistance of curriculum committees, has selected additional textbooks to enhance the curriculum, as well as to provide resources for new classes previously approved by the Board. An item was posted to a website hosted by IUSD announcing that textbooks in the content areas of English, Foreign Language, Mathematics, Performing Arts, Science, Social Science, and Career Technical Education are on display at the various high schools for parent review. (Books will continue to be available for public review until Board adoption.)
In the case of textbooks that serve the content standards in the academic areas of Mathematics or Language Arts, the recommended textbooks are certified by the reviewers to be congruent with the state content standards in that area.
Specifically, books that are included for use as a basic source of study materials for a course (textbooks), or are intended to supply information in addition to or in extension of the basic textbook (supplementary books), require Board approval.
Approved titles will be added to the previously adopted titles contained in the IUSD High School Textbook Catalogue.
IUSD/Parham
Board Agenda
May 3, 2016
Attachment |
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| No impact to the General Fund. |
Approve textbooks/videos submitted for adoption as presented.
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Approve textbooks/videos submitted for adoption as presented.
Passed with a motion by Lauren Brooks and a second by Michael Parham. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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| Approve textbooks/videos submitted for adoption as presented. |
| Assistant Superintendent Parham reviewed the high school textbook adoption process and responded to questions. |
HS Textbook Adoption
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The Board of Education previously approved a Mitigation Agreement with The Irvine Company dated August 31, 2009. The Board of Education then approved a First Amendment dated July 21, 2011 to ensure language was consistent with the separate Heritage Fields El Toro, LLC Mitigation Agreement.
The parties have now negotiated a proposed Second Amendment to, among other things:
(i) redefine The Irvine Company’s development project to include 1,069 more residential dwelling units, all of which shall be built in CFD No. 09-1;
(ii) add certain school facilities to the list of facilities to be funded and constructed in order to accommodate the additional project students that may be generated by such additional residential dwelling units, and which will help address existing peak student housing issues being experienced by IUSD;
(iii) require The Irvine Company to reserve an elementary school site in PA 39 (Los Olivos development area) through 2020 for possible future acquisition, in addition to the reserved site located in PA 6 for IUSD’s Portola Springs Elementary School No. 2 project which IUSD agrees to acquire by June 2017, or as soon thereafter as feasible;
(iv) allow IUSD to prioritize the costs associated with the acquisition of the PA 39 School Site (Los Olivos development area) and the construction of an elementary school thereon, ahead of modernization of other District facilities; and
(v) to specify the process for addressing the impacts, if any, of the subsequent entitlement of future additional residential dwelling units after the date of this proposed Second Amendment.
IUSD/Fogarty
Board Agenda
May 3, 2016
Attachments
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| Adopt Resolution No. 15-16-40 approving the Second Amendment to the Irvine Company Mitigation Agreement, as presented. |
Adopt Resolution No. 15-16-40 approving the Second Amendment to the Irvine Company Mitigation Agreement, as presented. Passed with a motion by Michael Parham and a second by Ira Glasky. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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| Adopt Resolution No. 15-16-40 approving the Second Amendment to the Irvine Company Mitigation Agreement, as presented. |
District Attorney Andreas Chialtas gave an overview of the extensive process and amendment aspects to the Second Amendment to the Mitigation Agreement with the Irvine Company. Noting the need for the amendment stemmed from the Irvine Company increasing their development by 1,069 units which was approved by the City of Irvine, causing IUSD to house and support the added enrollment from the additional units. The amendment formalizes the decision to move forward with the Portola Springs No. 2 site, but also reserves the Los Olivos site for the District through 2020; it increased the bond limit to provide funding for the expansion of Eastwood and Canyon View Elementary schools as well as some possible funds for the purchase of the Los Olivos site or other facilities.
Member Glasky clarified that the expansion at Oak Creek and Alderwood Elementary schools are not planned. |
Resolution No. 15-16-40 Second Amendment to TIC Mitigation Agreement
Proposed Final Second Amendment to TIC Mitigation Agreement
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The Irvine Unified School District (the “School District”), a special district within the meaning of that term under the Landscaping and Lighting Act of 1972, being Part 2 of Division 15 of the California Streets and Highways Code, commencing with Section 22500 (the “Act”) pursuant to the provisions of the Act desires to initiate proceedings to levy and collect assessments against the lots and parcels of land within an existing assessment district designated “Irvine Unified School District Recreation Improvement and Maintenance District” (the “District”) to pay for the costs and expenses of the improvements described in Section 9 of the Resolution for the fiscal year commencing July 1, 2016 and ending June 30, 2017.
The boundaries of the District are coterminous with the boundaries of the School District.
The Board of Education hereby orders the Engineer, Willdan Financial, to prepare and file with the Clerk of the Board of Education a report in writing in connection with the levy and collection of assessments against lots and parcels of land within the proposed District for fiscal year 2016-17. This report shall be prepared in accordance with Article 4 of Chapter 1 of the Act and Section 4 of Article XIIID of the California Constitution.
IUSD/Fogarty
Board Agenda
May 3, 2016
Attachment
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| Adopt Resolution No. 15-16-37 authorizing the initiation of proceedings for the levy and collection of assessments for fiscal year 2016-17 within the Irvine Unified School District Recreation Improvement and Maintenance District. |
Adopt Resolution No. 15-16-37 authorizing the initiation of proceedings for the levy and collection of assessments for fiscal year 2016-17 within the Irvine Unified School District Recreation Improvement and Maintenance District. Passed with a motion by Lauren Brooks and a second by Sharon Wallin. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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| Adopt Resolution No. 15-16-37 authorizing the initiation of proceedings for the levy and collection of assessments for fiscal year 2016-17 within the Irvine Unified School District Recreation Improvement and Maintenance District. |
Resolution No. 15-16-27 Initiate Proceedings IUSD RIMD
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Fees for home to school transportation were last increased for the 2008-09 school year. At that time, IUSD was significantly below the average of our neighboring unified school districts (Capistrano, Saddleback and Tustin). Periodically, staff reviews the fee schedule to insure appropriate fees relative to costs and neighboring district fees.
Since the 2008-09 school year, the cost of home to school transportation as provided by the current contractor has risen approximately 5%, yet there has been no increase in bus pass fees. Based on this additional operating cost, staff is recommending a 5% increase, effective for the 2016-17 school year, which will bring the bus pass fee to $388.50.
IUSD/Fogarty/Clegg
Board Agenda
May 3, 2016 |
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$7,320.83 (approximate) increase in transportation fee revenue for fiscal year 2016-17.
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Authorize staff to increase the transportation fee schedule, as presented, effective for the 2016-17 school year.
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Authorize staff to increase the transportation fee schedule, as presented, effective for the 2016-17 school year.
Passed with a motion by Ira Glasky and a second by Sharon Wallin. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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Authorize staff to increase the transportation fee schedule, as presented, effective for the 2016-17 school year.
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| Assistant Superintendent, John Fogarty reviewed the proposal to increase the home to school transportation fees, noting the fee schedule was last increased in 2008-09, since then the transportation provider has helped in maintaining their contract fee, but recently have increased costs of 5%. The previous and proposed increased fee doesn’t cover the cost of the service; however, it helps to offset the expense to the District. Further, Fogarty shared that the proposed fee is below the fee charged by neighboring districts. |
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The November 8, 2016 school board election will include the expiring terms of Paul Bokota, Lauren Brooks and Michael Parham. The Orange County Registrar of Voters requires the Board to determine the number of words (200 or 400) authorized for the Candidate's Statement of Qualifications. In the last election of November 2014, the Board authorized 200 word statements. Based on 89,092 registered voters (as of 4/25/16), the cost to Irvine candidates has been estimated by the Registrar of Voters as follows: $1,500 – 200 words
$2,400 – 400 words
IUSD/Walker/Chavez
Board Agenda
May 3, 2016
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Select the number of words (200 or 400) for the Candidate's Statement of Qualifications and authorize the Secretary to the Board to notify the Registrar of Voters.
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Select the number of words (200 or 400) for the Candidate's Statement of Qualifications and authorize the Secretary to the Board to notify the Registrar of Voters.
Passed with a motion by Sharon Wallin and a second by Lauren Brooks. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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Select the number of words (200 or 400) for the Candidate's Statement of Qualifications and authorize the Secretary to the Board to notify the Registrar of Voters.
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| The Board selected 200 as the number of words for the Candidate's Statement of Qualifications and authorized the Secretary to the Board to notify the Registrar of Voters. |
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A consolidation election will be held on Tuesday, November 8, 2016, for members of specified governing boards, in accordance with Education Code Sections 5340 and 5342. The following Irvine Unified School District trustee terms expire on December 2, 2016: - Paul Bokota
- Lauren Brooks
- Michael Parham
A resolution of the specifications of the election order for the forthcoming Biennial Governing Board Election to be held on Tuesday, November 8, 2016, pursuant to Education Code Sections 5304 and 5322, and ordering consolidation of this election in accordance with Education Code Sections 5340 and 5342 is presented as required.
IUSD/Walker/Chavez
Board Agenda
May 3, 2016
Attachment
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Adopt Resolution No. 15-16-39, informing the County Superintendent of Schools, Orange County, of the specifications of the election order for the forthcoming Biennial Governing Board Election to be held on Tuesday, November 8, 2016, pursuant to Education Code Sections 5304 and 5322, and ordering consolidation of this election in accordance with Education Code Sections 5340 and 5342.
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Adopt Resolution No. 15-16-39, informing the County Superintendent of Schools, Orange County, of the specifications of the election order for the forthcoming Biennial Governing Board Election to be held on Tuesday, November 8, 2016, pursuant to Education Code Sections 5304 and 5322, and ordering consolidation of this election in accordance with Education Code Sections 5340 and 5342.
Passed with a motion by Sharon Wallin and a second by Lauren Brooks. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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Adopt Resolution No. 15-16-39, informing the County Superintendent of Schools, Orange County, of the specifications of the election order for the forthcoming Biennial Governing Board Election to be held on Tuesday, November 8, 2016, pursuant to Education Code Sections 5304 and 5322, and ordering consolidation of this election in accordance with Education Code Sections 5340 and 5342.
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Res. No. 15-16-39 Order of Biennial Trustee Election
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An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person, 30 minutes per topic.
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Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public.
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Passed with a motion by Lauren Brooks and a second by Sharon Wallin. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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| The meeting was adjourned at 9:42 p.m. |
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FUTURE MEETINGS:
May 24, 2016
June 14, 2016 The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting.
Regular Board Meetings are broadcast live on Cox channel 39 and AT&T U-verse channel 99. The board meeting agenda and support materials are accessible from the District's web site (www.iusd.org/board/) prior to the close of business on the Friday preceding the meeting. Any written materials distributed to the Board after the 72 hour posting period will also be made available for public review at the time of distribution. Copies may also be obtained at the District Administration Center or at the meeting.
* Opportunities for public input occur at the beginning of each agenda item. Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes.
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| The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting. |
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| Present | Paul Bokota |
| Present | Lauren Brooks |
| Present | Ira Glasky |
| Present | Michael Parham |
| Present | Sharon Wallin |
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