Regular Meeting of the Board of Education
Irvine USD
August 23, 2016 6:30PM
IRVINE UNIFIED SCHOOL DISTRICT
Administration Center
5050 Barranca Parkway
Irvine, CA 92604
5:00 p.m. Closed Session / 6:30 p.m. Regular Meeting
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President Bokota called the meeting to order at 5:05 p.m.
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| Opportunities for public input occur prior to closed session (limited to closed session agenda items), at the beginning of each agenda item and at Oral Communication (for items not on the agenda). Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes. |
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Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public. If additional time is required, the Board will reconvene the Closed Session at the end of the regular meeting.
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Case #10-01431
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| The Board met with staff to discuss an existing litigation matter. |
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| The Board met with staff to discuss a public employee discipline/dismissal/release matter. |
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Agency Negotiator: Eamonn O'Donovan, Assistant Superintendent, Human Resources
Employee Organizations:- Irvine Teachers Association
- California School Employees Association
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| The Board discussed labor negotiations involving the Irvine Teachers Association and the California School Employees Association. |
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- Superintendent's Goals and Objectives 2015-16
- Superintendent's Evaluation - 2015-16
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| The Board discussed and continued the Superintendent's Evaluation for 2015-16 and finalized discussion of the Superintendent's Goals and Objectives for 2015-16. |
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Board Designated Representative: Paul Bokota, Board President
Unrepresented Employee: Superintendent
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| The Board held a discussion with its designated negotiator regarding the Superintendent. |
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President Bokota reconvened the meeting at 6:35 p.m.
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The Pledge of Allegiance to the Flag of the United States of America was led by Member Brooks.
Members Present:
Paul Bokota
Lauren Brooks
Ira Glasky
Michael Parham
Sharon Wallin
Staff:
Terry L. Walker, Superintendent of Schools
John Fogarty, Assistant Superintendent, Business Services
Eamonn O'Donovan, Assistant Superintendent, Human Resources
Cassie Parham, Assistant Superintendent, Education Services
Brianne Ford, Chief Technology Officer
Raianna Chavez, Executive Assistant to the Superintendent |
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| President Bokota reported on the discussions in Closed Session; including the approval of Item No. 3.b. Public Employee Discipline/Dismissal/Release/Resignation and of the Resignation Agreement and General Release between the District and Certificated Employee No. 38421; whereby Certificated Employee No. 38421 will resign effective March 31, 2017, and will remain on paid administrative leave status through the date of resignation. Approved with a 4-0 roll call vote by Members Bokota, Brooks, Glasky and Wallin. |
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Approve the minutes of the following meeting(s), as presented:
June 28, 2016 - Regular Meeting
July 12, 2016 - Regular Meeting
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Approve the minutes of the following meeting(s), as presented:
June 28, 2016 - Regular Meeting
July 12, 2016 - Regular Meeting
Passed with a motion by Sharon Wallin and a second by Lauren Brooks. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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Approve the minutes of the following meeting(s), as presented:
June 28, 2016 - Regular Meeting
July 12, 2016 - Regular Meeting
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Minutes - 062816
Minutes - 071216
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Adopt agenda, as presented.
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Adopt agenda, as presented.
Passed with a motion by Lauren Brooks and a second by Ira Glasky. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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Adopt agenda, as presented.
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Items removed from Consent Calendars for discussion and separate action:
14.b. - Contract Services Action Report 2016-17/02 |
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Melissa DiScala, Coordinator
Michelle O'Neil, Coordinator
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| Coordinators Melissa DiScala and Michelle O'Neill presented the Mental and Behavior Health 2016-17 Update which included a review of the different types of supports the Guidance Resources Department provides and the multi-tiered systems of support provided in comparison to the supports provided in years past. They provided an overview of the support provided by Guidance Assistants, Elementary Resource Counselors and Project Success counseling, including an overview of Mental Health training provided to teachers and the implementation of the School Wellness Coordinators. |
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| An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person; 30 minutes per topic.
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| None. |
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| Superintendent Walker expanded on the Mental Health presentation stating that IUSD has lead the way in making mental health a priority and will continue to refine the services provided. He then reported, that year round schools have begun the 2016-17 school year with traditional schools starting soon. He thanked the Irvine Chamber of Commerce, University of Irvine, and Irvine Valley College for their joint efforts in the Powering the Future speaking engagement and thanked them for their continued partnership. He reported on the IUSD Leadership Advance which focused on leveraging collaboration to enhance student learning experiences and reported on the districtwide Professional Development Training which focused on student learning and collaboration. In closing, he reported that the District is ready for the upcoming first day of school with the hiring of hundreds of new staff members and the completion of Beacon Park and Portola High Schools. |
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| Board Members Bokota, Brooks, Glasky, Parham and Wallin reported on school visits, conference attendance and meeting participation. |
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All matters of the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda an item may be removed from the consent calendar by the Board, staff, or community for discussion.
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| Approve Consent Calendar Item Nos. 14.a. – 18.b. with the exception of Item No. 14.b. for separate approval. |
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Commercial Check Registers are presented to the Board of Education listing checks which have been issued in accordance with the established purchasing procedures and administrative regulations of the Irvine Unified School District.
These checks represent previously approved purchase orders and contracts and are presented to the Board of Education for ratification in accordance with the applicable provisions of the Education and Government Code Statutes of the State of California. A copy of the full report is attached.
District 75, Irvine Unified School District - Numbers 00231717 through 00233131
District 50, CFD No. 01-1 - Numbers 00001725 through 00001727
District 44, CFD No. 86-1 - Numbers 00006961 through 00007075
District 41, Irvine Child Care Project - Numbers 00003219 through 00003236
Revolving Cash - Numbers 43536 through 43632
IUSD/Fogarty/Payton
Board Agenda
August 23, 2016
Attachment
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| Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts. |
| Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts. |
08-23-16 Check Register Report
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ALL STAR EVENTS AND VENUES
Consultant to assist Northwood High School with the coordination of vendors for Winter Formal 2017 to be held at Arroyo Trabuco Country Club.
January 20, 2017 – January 20, 2017
Roach/Northwood High School
Fee....................................................... not to exceed $30,000.00
Northwood High School ASB
BENCHMARK EDUCATION, LLC
Consultant to provide online resources for teachers and students to utilize the online materials for the 3-6 product as a no-cost pilot program to be considered for the new ELA adoption.
October 15, 2016 – January 15, 2017
Glowacki/Elementary Education
Fee....................................................... no cost pilot program
BLAST ATHLETICS, LLC
Consultant to provide fundraising, coverage and communication for sports teams, band, cheer, and/or dance teams.
July 1, 2016 – June 30, 2017
Krebs/Woodbridge High School
Fee....................................................... not to exceed $10,000.00
Woodbridge High School ASB
CAL POLY CORPORATION
As part of the IRVINE 01 CubeSat STEM Program, contractor to provide Irvine Unified School District Radio Relay and Support Services at Woodbridge High School. The team at Woodbridge High School is responsible for team communication: command, control, and download.
August 24, 2016 – August 23, 2017
Krebs/Woodbridge High School
Fee....................................................... not to exceed $34,564.00
*Amount to be reimbursed by IPSF
CASAS
Consultant to provide adult education assessments that will be used for Irvine Adult School for student ESL level placement and for ongoing monitoring of student progress to assist with compliance for the state Adult Education Block Grant funds.
April 5, 2016 – June 30, 2017
Budget No. 1100514010-4301
Roberts/Creekside Education Center
Fee....................................................... not to exceed $8,000.00
Unrestricted General Fund
CDW-GOVERNMENT, LLC
Consultant to provide services to support low cost procurement, returns and exchanges, and warranty repairs or replacements on a variety of equipment from the company’s service catalog. CDWG is a reseller of a wide range of equipment and services to the District and IUSD has a need to create consistent expectations for support that extends to smaller, independent purchases not already covered under IUSD bid(s) or other procurement vehicles. This agreement is a no cost to IUSD.
July 22, 2016 – July 21, 2021
Ford/Information Services
CITY OF IRVINE COMMUNITY SERVICES
Consultant to provide structured activities for children to participate during lunch recess through the Lunch Time Activities Program.
July 18, 2016 – June 9, 2017
Budget No. 0117470010-4301
Vlasic/Vista Verde School
Fee....................................................... not to exceed $5,500.00
Restricted General Fund
COASTLINE REGIONAL OCCUPATIONAL PROGRAM (ROP)
Consultant to reimburse Irvine Unified School District for all program costs related to the summer session of Theatre Technology Boot Camp at Woodbridge High School taught by instructor C. Gaona.
June 13, 2016 – September 30, 2016
Budget No.: 0161202010-1110
Tuominen/Secondary Education
Fee....................................................... not to exceed $3,015.00
Unrestricted General Fund
*Amount to be reimbursed by Coastline ROP
COLLEGE ENTRANCE EXAMINATION BOARD AKA COLLEGE BOARD/SPRINGBOARD
Consultant to provide its SpringBoard program designed to help prepare students in grades 6-12 to succeed at college-level work. Program includes student editions and website license in mathematics and/or English Language Arts through an integrated web-supported program as a no-cost pilot program to be considered for the new ELA adoption.
October 15, 2016 – January 15, 2017
Glowacki/Elementary Education
Fee....................................................... no cost pilot program
EDGENUITY, INC.
Consultant to provide online blended learning courses grades 7-12 that will be used by San Joaquin Schools. Students throughout IUSD have access to take these blended learning courses. The courses will be used according to program need to provide instruction in both original credit and credit recovery programs.
July 1, 2016 – June 30, 2017
Budget No.: 0161674510-4301
Roberts/Creekside Education Center
Fee....................................................... not to exceed $54,000.00
Restricted General Fund
EDUCATIONAL TESTING AND ASSESSMENT, INC.
Consultant to provide psycho-educational Independent Educational Evaluation (IEE) including assessments, classroom observation, written report and IEP meeting attendance.
July 1, 2016 – June 30, 2017
Budget No.: 0101755710-5811
Hertig/Special Education Services
Fee...........................................................not to exceed $9,000.00
Restricted General Fund
FEIFER, STEVEN
Consultant to provide training to School Psychologists that focuses on using FAR, reading disabilities and identification, and intervention during the 2016-17 school year.
August 3, 2016 – June 30, 2017
Budget No.: 0101774524-5811
Hertig/Special Education Services
Fee....................................................... not to exceed $4,000.00
Restricted General Fund
FREEMAN, BJ, Psy.D.
Consultant to provide Independent Educational Evaluation (IEE) Psycho-Educational Assessment for students with special needs during the 2016-17 school year.
July 1, 2016 – June 30, 2017
Budget No.: 0101755710-5811
Hertig/Special Education Services
Fee....................................................... not to exceed $4,750.00
Restricted General Fund
GOLDBERG, ROBIN, Ph.D.
Consultant to provide behavior therapy and consultation for a student with special needs per the student’s Individualized Education Plan (IEP).
July 1, 2016 – June 30, 2017
Budget No.: 0101755710-5811
Hertig/Special Education
Fee....................................................... not to exceed $3,300.00
Restricted General Fund
GOODWILL INDUSTRIES OF ORANGE COUNTY, DEAFINITELY PROFESSIONAL INTERPRETING SERVICES
Consultant to provide Sign Language interpreting services for the Special Education Department.
July 1, 2016 – June 30, 2017
Budget No.: 0101755710-5811
Hertig/Special Education Services
Fee....................................................... not to exceed $1,000.00
Restricted General Fund
HOUGHTON MIFFLIN HARCOURT PUBLISHING, CO./COLLECTIONS GRADES 7-8
Consultant to provide online resources for teachers and students to utilize the online materials for the Collections, Grades 7-8, California Edition product as a no-cost pilot program to be considered for the new ELA adoption.
October 15, 2016 – January 15, 2017
Glowacki/Elementary Education
Fee....................................................... no cost pilot program
HOUGHTON MIFFLIN HARCOURT PUBLISHING, CO./JOURNEYS GRADES K-2
Consultant to provide online resources for teachers and students to utilize the online materials for the Journeys K-2, California Edition product as a no-cost pilot program to be considered for the new ELA adoption.|
October 15, 2016 – January 15, 2017
Glowacki/Elementary Education
Fee....................................................... no cost pilot program
IMPACT APPLICATIONS, INC.
Consultant to provide cognitive testing (baseline and post-injury) for athletes involved in contact sports at all five IUSD high schools.
July 1, 2016 – June 30, 2017
Budget No.: 0160011710-5831
Colunga/Irvine High School
Fee....................................................... not to exceed $800.00
Unrestricted General Fund
July 1, 2016 – June 30, 2017
Budget No.: 0160211710-5831
Roach/Northwood High School
Fee....................................................... not to exceed $800.00
Unrestricted General Fund
July 1, 2016 – June 30, 2017
Budget No.: 0161011710-5831
Pehrson/Portola High School
Fee....................................................... not to exceed $400.00
Unrestricted General Fund
July 1, 2016 – June 30, 2017
Budget No.: 0160811710-5831
Astor/University High School
Fee....................................................... not to exceed $800.00
Unrestricted General Fund
July 1, 2016 – June 30, 2017
Budget No.: 0161211710-5831
Krebs/Woodbridge High School
Fee....................................................... not to exceed $800.00
Unrestricted General Fund
IRVINE CUBESAT PROGRAM (IRVINE 01)
Memorandum of Understanding between Irvine Unified School District, Irvine Public Schools Foundation, Brent Freeze and Kain Sosa for the Irvine CubeSat Program (ICP). The Irvine CubeSat Program (ICP)(IRVINE01) is a joint project between Irvine public schools and industry partners to assemble, test and launch a CubeSat (Nano-Satellite) into low Earth Orbit. Funding for the ICP IRVINE01 program by Irvine Public Schools Foundation was board approved on February 16, 2016 (Item 24.b. Irvine Public Schools Foundation Funding Priorities 2016-17).
February 16, 2016 – June 30, 2018
Tuominen/Secondary Education
JL SURVEYING, INC.
Consultant to provide topographic construction survey for the Canyon View Elementary School Relocatable 2017 project.
August 24, 2016 – September 30, 2017
Budget No.: 0100564485-6114
Okino/Construction & Facilities
Fee....................................................... not to exceed $12,000.00
Community Facilities District – CFD 86-1 / County School Facilities Fund - Fund 35
JROSS QUALITY ASSURANCE
Consultant to provide Division of the State Architect inspection services for the Central Kitchen and Culinary Arts Facility Project.
(Previously Board Approved January 13, 2015.)
February 1, 2015 – January 31, 2016
February 1, 2015 – December 31, 2016
Budget No.: 0170390385-6280
Linton/Construction & Facilities
Okino/Construction & Facilities
Fee....................................................... not to exceed $163,800.00
Community Facilities District – CFD 86-1
MC GRAW-HILL SCHOOL EDUCATION, LLC/STUDY SYNC GRADES 6-8
Consultant to provide online resources for teachers and students to utilize the online materials for the Study Sync Grades 6-8 product as a no-cost pilot program to be considered for the new ELA adoption.
July 1, 2016 – November 1, 2016
Glowacki/Elementary Education
Fee....................................................... no cost pilot program
MC GRAW-HILL SCHOOL EDUCATION, LLC/WONDERS GRADES K-5, 6-8
Consultant to provide online resources for teachers and students to utilize the online materials for the Wonders Grades K-5, 6-8 product as a no-cost pilot program to be considered for the new ELA adoption.
July 1, 2016 – November 1, 2016
Glowacki/Elementary Education
Fee....................................................... no cost pilot program
MIND RESEARCH INSTITUTE
Consultant to provide licensed software and support for all K-6 schools, consisting of a uniquely visual, non-language-based approach to teaching math, delivered through a ST Math instructional software for 2016-17.
July 1, 2016 - June 30, 2017
Budget No.: 0100952110-5831
Schlichting/Student Support Services
Fee........................................................... not to exceed $562,000.00
Restricted General Fund
ORGANIZATIONAL DYNAMICS ASSOCIATES
Consultant to provide continuous leadership development and district capacity building for future program sustainability for the 2015-16 fiscal year.
July 1, 2015 – June 30, 2016
Budget No.: 0100920620-5810
Schlichting/Student Support Services
Fee....................................................... not to exceed $110,606.88
Restricted General Fund
ORGANIZATIONAL DYNAMICS ASSOCIATES
Consultant to provide continuous leadership development and district capacity building for future program sustainability for the 2016-17 fiscal year.
July 1, 2016 – June 30, 2017
Budget No.: 0100920624-5810
Schlichting/Student Support Services
Fee....................................................... not to exceed $90,617.00
Restricted General Fund
PEARSON EDUCATION, INC. / MYMATHLAB
Consultant to provide online resources for teachers and students to utilize the online materials for the MyMathLab product.
July 1, 2016 – June 30, 2017
Budget No.: 0160213710-4301
Roach/Northwood High School
Fee....................................................... not to exceed $2,000.00
Unrestricted General Fund
PONZURIC, JENNY L.
Consultant to provide training to the Special Education staff. The training will cover Patterns of Strengths and Weaknesses (PSW) Model for Specific Learning Disability (SLD) Identification.
July 1, 2016 – June 30, 2017
Budget No.: 0101774524-5811
Hertig/Special Education Services
Fee....................................................... not to exceed $5,000.00
Restricted General Fund
RUHNAU RUHNAU CLARKE
Consultant to attain certification of nine (9) projects currently designated as closed without certification through the Division of the State Architect and research the need to reopen thirty-four (34) void/cancelled projects.
August 24, 2016 – January 30, 2016
Budget No.: 3500553581-5601
Okino/Construction & Facilities
Fee....................................................... not to exceed $25,000.00
County School Facilities Fund - Fund 35
SEGERSTROM CENTER FOR THE ARTS
Consultant to provide standards aligned, introductory arts experiences in the visual arts discipline for first through third grade students across Irvine Unified School District.
August 24, 2016 – June 9, 2017
Budget No.: 0100913510-5810
Van Patten/Visual and Performing Arts
Fee....................................................... not to exceed $300,000.00
Unrestricted General Fund
SGIC, INC.
Consultant to provide Division of the State Architect, Class III Assistant Project Inspector services for the Beacon Park School project as required by the California Administrative Code (California Code of Regulations, Title 24, Part 1). Services include inspection and administrative assistance to the Project Inspector of Record.
(Previously Board Approved June 2, 2015.)
June 3, 2015 – August 31, 2016
June 3, 2015 – December 31, 2016
Budget No.: 3570190185-6280
Okino/Construction & Facilities
Fee....................................................... not to exceed $125,000.00
Fee....................................................... not to exceed $136,000.00
County School Facilities Fund - Fund 35
*Amount to be reimbursed by Five Point Communities
SGIC, INC.
Consultant to provide Division of the State Architect, Class II Assistant Project Inspector services for the Eastwood Elementary School project as required by the California Administrative Code (California Code of Regulations, Title 24, Part 1). Services include inspection and administrative assistance to the Project Inspector of Record.
October 1, 2016 – September 30, 2017
Budget No.: 3570490185-6280
Okino/Construction & Facilities
Fee....................................................... not to exceed $130,000.00
Community Facilities District – CFD 09-1 / County School Facilities Fund - Fund 35
SUNTEX INTERNATIONAL, INC.
First In Math Online Program, provided by Suntex International, will build a solid foundation of academic skills for all students, allowing them to take ownership of the learning process. The program in mathematics curriculum supplement for students in kindergarten through grade eight. The program delivers essential math skills that students will need for college, work, and life.
August 1, 2016 – June 30, 2017
Budget No.: 0100952110-5831
Schlichting/Student Support Services
Fee....................................................... not to exceed $82,685.50
Restricted General Fund
SUSANNE M. SMITH, INC.
Consultant to provide Independent Educational Evaluation (IEE) services for a special education student.
July 12, 2016 – June 30, 2017
Budget No.: 0101755710-5811
Hertig/Special Education Services
Fee....................................................... not to exceed $1,500.00
Restricted General Fund
THOMAS, JAMES
Consultant to provide facilitation services for the 2016-2017 school year for the Visual and Performing Arts Department.
September 1, 2016 – June 9, 2017
Budget No.: 0100909324-5811
Van Patten/Visual and Performing Arts
Fee....................................................... not to exceed $10,000.00
Unrestricted General Fund
URBAN-AG ECOLOGY CONSULTING SERVICES
Consultant to assist the District in training IUSD staff regarding integrating organic and sustainable landscape and pest management and provide recommendations to District on meeting goals for IUSD organic IPM practices in relation to landscape and pest management.
August 24, 2016 – June 30, 2017
Budget No.: 0100503781-5811
Hoffman/Maintenance & Operations
Fee....................................................... not to exceed $10,000.00
Restricted General Fund
VOYAGER SOPRIS LEARNING
Consultant to provide Professional Development implementation for Step Up to Writing program for all grade levels.
October 4, 2016 – May 2, 2017
Budget No.: 0114870010-5811
Ogden/Santiago Hills
Fee....................................................... not to exceed $7,200.00
Restricted General Fund
WEBB FOODSERVICE DESIGN
Contractor to provide food service equipment operation and maintenance training to Nutrition Services staff at the Central Kitchen and Portola High School.
August 24, 2016 – June 30, 2017
Budget No.: 1300568039-5810
Hartstein/Nutrition Services
Fee....................................................... not to exceed $10,000.00
Cafeteria Fund
RELIANCE COMMUNICATIONS, LLC
WEST INTERACTIVE SERVICES
Consultant to provide SchoolMessenger software and hosting services to support IUSD’s emergency and general messaging.
(Previously Board Approved on June 14, 2016.)
July 1, 2016 – June 30, 2017
Budget No.: 0100910477-5810
Ford/Information Services
Fee....................................................... not to exceed $46,000.00
Unrestricted General Fund
IUSD/Fogarty/Payton
Board Agenda
August 23, 2016 |
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Cafeteria Fund – not to exceed $10,000.00
Community Facilities District – not to exceed $142,000.00
County School Facilities Fund – not to exceed $25,000.00
County School Facilities Fund – not to exceed $11,000.00*
*Amount to be reimbursed by Five Point Communities
Restricted General Fund - not to exceed $951,159.38
Restricted General Fund – not to exceed $34,564.00*
*Amount to be reimbursed by Irvine Public Schools Foundation
Unrestricted General Fund – not to exceed $323,600.00
Unrestricted General Fund – not to exceed $3,015.00*
*Amount to be reimbursed by Coastline ROP |
| Approve and/or ratify the Contract Services Action Report 2016-17/02, as submitted. |
| Approve and/or ratify the Contract Services Action Report 2016-17/02, as submitted. |
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The purchase orders listed on the Purchase Order Detail Report are processed in compliance with the applicable purchasing procedures and administrative regulations of the Irvine Unified School District. A copy of the full report is attached. A purchase order cannot be initiated unless the funds necessary have been previously approved in the school or program budget by the Board of Education. Each purchase order has been approved in the form of a requisition by the school administrator or manager responsible for the respective site or program. After initial approval at the local level, each requisition is reviewed and, if appropriate, authorized for processing in the form of a purchase order by staff of the Business Department.
IUSD/Fogarty/Payton
Board Agenda
August 23, 2016
Attachment |
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| All expenditures have been made within the authorized budget. |
| Approve the Purchase Order Detail Report dated August 12, 2016. |
| Approve the Purchase Order Detail Report dated August 12, 2016. |
08-23-16 Purchase Order Detail Report
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There are times when District Departments have a need to purchase fleet vehicles such as, cars, trucks, vans, or SUVs. With the continued growth of IUSD, purchases are necessary for the replacement of old vehicles or required job duties of new staff.
Pursuant to Public Contract Code Sections 10298, 10299, and 12100, IUSD can utilize equipment and supplies through California Department of General Services (DGS) awarded contracts.
DGS awarded all three (3) contracts listed below with an initial contract term of two (2) years, from February 22, 2016 through February 21, 2018, with an option to extend for two (2) additional one (1) year periods. The terms, conditions, and prices for the contract extensions shall be by mutual agreement between the contractor and the State. If a mutual agreement cannot be made, the contract may be terminated at the end of the current contract term.
Staff has reviewed the terms, conditions, and pricing of the contracts and finds them to be competitive; therefore, recommends authorization for the utilization of the following DGS Contract Nos. for the purchase of fleet vehicles:
1-16-23-10 A through I, Supplement 1 - Fleet Vehicles - Cars
1-16-23-20 A through J, Supplement 2 - Fleet Vehicles - Trucks
1-16-23-23 A through H, Supplement 2 - Fleet Vehicles - Vans & SUVs
IUSD/Fogarty/Hoffman/Ragas
Board Agenda
August 23, 2016
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| Maintenance, Nutrition Services, and Transportation Funds. Expenditures are undetermined at this time but savings are anticipated due to reduced pricing. |
| Authorize the utilization of Department of General Services Contract Nos. listed for the purchase of fleet vehicles from February 22, 2016 through February 21, 2018. |
| Authorize the utilization of Department of General Services Contract Nos. listed for the purchase of fleet vehicles from February 22, 2016 through February 21, 2018.
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Paper products and supplies, such as, trays, napkins, and utensils are necessary items needed to serve student meals daily at each of the District's school sites.
Bid No. 1151, Food Services Paper Products, was formally bid by Huntington Beach Union High School District on behalf of the Beach Cities Nutrition Services Cooperative for their annual paper product needs. The cooperative is comprised of Buena Park School District, Huntington Beach City School District, Huntington Beach Union High School District, Irvine Unified School District, Magnolia School District, Newport-Mesa Unified School District, Saddleback Valley Unified School District, and Westminster School District.
On September 1, 2015, the Board of Education approved the award of Bid No. 1151, Food Services Paper Products - Beach Cities Nutrition Services Cooperative with P & R Paper Supply Co., Sunrise Packaging Products, Inc., and Unisource Worldwide, Inc. (a Veritiv Co.).
The initial term of the contract was from the date of the award through June 30, 2016 with an option to extend for two (2) additional one (1) year increments upon mutual written agreement of the District and Vendor and the approval of the District's Governing Board, for a maximum term of three (3) years, in accordance with provisions contained in Education Code section 17596 (K-12).
The District has been pleased with the services from P & R Paper Supply Co., Sunrise Packaging Products, Inc., and Unisource Worldwide, Inc. (a Veritiv Co.); therefore, staff requests the authorization to extend the first one (1) year term, as allowable per the terms and conditions outlined in the bid, from July 1, 2016 through June 30, 2017, as follows:
P & R Paper Supply Co. - same as previously awarded
Sunrise Packaging Products, Inc. - same as previously awarded
Unisource Worldwide, Inc. (a Veritic Co.) - all items, except 87, 92, 166, 363, 384, 385, 417
IUSD/Fogarty/Hartstein/Ragas
Board Agenda
August 23, 2016
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| Approximately $160,000 - Fund 13 Cafeteria Special Revenue |
Authorize the Assistant Superintendent of Business Services to extend the Beach Cities Nutrition Services Cooperative, Huntington Beach Union High School District's Bid No. 1151, Food Services Paper Products with P & R Paper Supply Co., Sunrise Packaging Products, Inc., and Unisource Worldwide, Inc. (a Veritiv Co.) for an additional one (1) year term, effective July 1, 2016 through June 30, 2017.
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Authorize the Assistant Superintendent of Business Services to extend the Beach Cities Nutrition Services Cooperative, Huntington Beach Union High School District's Bid No. 1151, Food Services Paper Products with P & R Paper Supply Co., Sunrise Packaging Products, Inc., and Unisource Worldwide, Inc. (a Veritiv Co.) for an additional one (1) year term, effective July 1, 2016 through June 30, 2017.
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Certain modifications were required during the construction phase of the Prop 39 HVAC Retrofit Design-Build Services project at University High School and Westpark Elementary School, which require a change order. A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Maintenance & Operations office upon request.
The following list contains the bid category, contractor, change order amount, and brief description. The cumulative total of the change order to the contractor listed below is within the 10% allowance allowed by the Public Contract Code.
| Change Order |
Description: Change Order No. 01
Bid Package No. N/A
Contractor: Emcor Services / Mesa Energy Systems
Requested by: District
Reason: Coating not necessary on cooling coils at University High School
Amount: < $6,006.00 > |
The original total contract amount for this project is $2,416,423.84. The total of all change orders is < $6,006.00 >, or < 0.0025% > of the project. The new total contract amount shall be $2,410,417.84.
IUSD/Fogarty/Hoffman
Board Agenda
August 23, 2016 |
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| < $6,006.00 > CA Clean Energy Prop 39/FAC & ACQ |
| Approve the listed change order in the amount of < $6,006.00 > for the Prop 39 HVAC Retrofit Design-Build Services project at University High School and Westpark Elementary School. No change to the completion date. |
| Approve the listed change order in the amount of < $6,006.00 > for the Prop 39 HVAC Retrofit Design-Build Services project at University High School and Westpark Elementary School. No change to the completion date. |
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The CAL200 Settlement Agreement mandates the following tasks be completed regarding PE compliance:
- Class schedules are obtained showing days, times and duration of scheduled PE instruction.
- Class schedules are posted on a school website or in each classroom as well as in the school's main office.
- Reporting is done by each teacher on a monthly basis and an assigned reporting form is completed.
- Monitoring on an ongoing basis including two unannounced classroom visits by the principal or designee per month during scheduled PE time.
- Reports to the governing board are given within 60 days of the end of each semester.
- The District is to provide an annual notice of PE requirements (Ed Code 51210(g)) to all parents/guardians.
- The District shall provide a complaint form for parents/guardians to use in filing complaints regarding the number of PE instruction minutes provided to their child.
School principals or designees have all confirmed full compliance in the above mentioned areas.
IUSD/Parham/Machesky
Board Agenda
August 23, 2016
Attachment |
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| Approve the CAL200 Compliance Report for period of January 2016 through June 2016.
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| Approve the CAL200 Compliance Report for period of January 2016 through June 2016. |
Reports to the Governing Board - PE Compliance January 2016-June 2016
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Camp High Trails, Thousand Pines, Pali Institute, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute and Irvine Ranch Outdoor Education Center Outdoor Science School provide students with an outdoor education program focusing on instruction in biology, geology, and environmental issues. Sixth, seventh and eighth grade students experience hands-on instruction in the flora and fauna of California’s mountain, high desert, and island regions with emphasis on individual learning in small group settings. Camp High Trails, Thousand Pines, Pali Institute, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute, and Irvine Ranch Outdoor Education Center are privately owned facilities prepared to meet the needs of sixth, seventh and eighth grade students. All outdoor schools blend science and nature activities with social growth where students will be hiking, exploring, and learning about the environment. It is a wonderful opportunity to learn cooperative and leadership skills. Students are challenged to think about the world around them.
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School
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# of Days
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Cost Per Student
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Camp
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Culverdale
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4
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$250
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Camp High Trails
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Canyon View
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4
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$295
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Irvine Ranch
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Westpark
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3
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$280
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Pali Institute
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IUSD/Parham/Machesky
Board Agenda
August 23, 2016
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None |
| Authorize the Assistant Superintendent, Business Services to enter into contracts with Camp High Trails Outdoor Science School, Thousand Pines Outdoor Science School, Pali Institute Outdoor Science School, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute and Irvine Ranch Outdoor Education Center Outdoor Science School for the 2016-17 school year on behalf of the following schools:
Culverdale, Canyon View and Westpark |
Authorize the Assistant Superintendent, Business Services to enter into contracts with Camp High Trails Outdoor Science School, Thousand Pines Outdoor Science School, Pali Institute Outdoor Science School, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute and Irvine Ranch Outdoor Education Center Outdoor Science School for the 2016-17 school year on behalf of the following schools:
Culverdale, Canyon View and Westpark |
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District policy states that field trips or excursions that involve out-of-state travel, overnight travel, air travel or solicitation of funds in excess of $3,500 shall be submitted to the Superintendent or designee for review and recommendation to the Board.
District policy further states that no expenses of pupils participating in a field trip or excursion shall be paid with school district funds, unless the field trip is required as part of an approved program. If an individual cannot raise the funds, a scholarship or other form of financial support shall be provided. The source of this financial support shall not be from any IUSD account.
Applications for the attached field trips were received for approval. These trips fall within district overnight field trip restrictions. District liability will apply.
IUSD/Parham
Board Agenda
August 23, 2016
Attachment
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| Approve field trips and excursions funded by donations as submitted. |
| Approve field trips and excursions funded by donations as submitted. |
Field Trips
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| The Certificated Personnel Action Report represents proposed Employment, Resignations and/or Separations from Employment.
IUSD/O'Donovan/Krumes
Board Agenda
August 23, 2016
Attachment |
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| Approve and/or ratify the Certificated Personnel Action Report 2016-17/02 as submitted for Employment, Leaves of Absence and Resignations. |
| Approve and/or ratify the Certificated Personnel Action Report 2016-17/02 as submitted for Employment, Leaves of Absence and Resignations. |
Certificated Personnel Action Report 2016-17/02
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The Classified Personnel Action Report represents proposed Employment, Resignations and/or Separation from Employment.
IUSD/O'Donovan/Baum
Board Agenda
August 23, 2016
Attachment
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Approve and/or ratify the Classified Personnel Action Report 2016-17/02 as submitted for Employment, Retirements and Resignations.
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Approve and/or ratify the Classified Personnel Action Report 2016-17/02 as submitted for Employment, Retirements and Resignations.
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| The district continues to experience need for non-public school and agency (NPS/NPA) services. Provision of service is mandated by law under the Individuals with Disabilities Education Act (IDEA) for one or more of the following reasons:
• Student has been placed in one of the district’s less restrictive programs and has been found to need a more restrictive setting. The change of placement occurs through the IEP process.
• Student was placed in a NPS or NPA program by another school district prior to the student’s Irvine residency. The placement will continue until reviewed by the IEP team.
• District is unable to provide the type or amount of service required in the student’s IEP due to lack of staff with appropriate qualifications or level of expertise.
• Students, with extreme mental health needs, who are in danger of harming themselves or others and have not been successful in less restrictive placements, may be placed in residential NPS schools in California or out-of-state placements.
Each year the district prepares a master agreement for special education services with nonpublic schools and nonpublic agencies. In addition to the general agreement, individual service agreements for each identified special education student are negotiated at each IEP meeting. NPS/NPA providers work cooperatively with the district to provide services unattainable within the district or other local public schools.
IUSD/Parham/Hertig
Board Agenda
August 23, 2016
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| $180,292.10 for the 2016-17 school year in Special Education related services. |
| Authorize the Executive Director of Special Education to contract with and approve the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies. |
| Authorize the Executive Director of Special Education to contract with and approve the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies. |
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Pursuant to the Settlement Agreement(s), the negotiated agreement(s) has/have been reached.
IUSD/Parham/Hertig
Board Agenda
August 23, 2016 |
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$98,775.37 Special Education related services.
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Approve agreement to settle ten case(s) in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreements.
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Approve agreement to settle ten case(s) in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreements.
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On occasion, it is appropriate for the District to enter into a contract arrangement with parents of students with special education needs. A small percentage of more severely involved special education students have very unique needs that cannot be met entirely by special education employees of IUSD who normally support our school-based programs. It is frequently financially advantageous to the district to have the flexibility to provide these specialized services without the usual employment restrictions associated with education code procedures. All services are provided as required by federal and state mandates or the IEP.
IUSD/Parham/Hertig
Board Agenda
August 23, 2016
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| $35,650.00 in Special Education Related Services |
Authorize payment for Special Education related services in an amount not to exceed $35,650.00 for ongoing educational services to two families.
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Authorize payment for Special Education related services in an amount not to exceed $35,650.00 for ongoing educational services to two families.
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Board approval and/or ratification is required for the attendance of staff at the following out-of-state event:
Event: NAGC Annual Convention
Location: Orlando, FL
Dates: November 2-6, 2016
Attendees: Kara Rydman
Cost: $2,069.00
Budget: 0102140924-5210
IUSD/Walker
Board Agenda
August 23, 2016
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Approve/ratify out-of-state conference attendance for staff, as follows:
1) Kara Rydman to Orlando, FL November 2-6, 2016 for $2,069.00. |
Approve/ratify out-of-state conference attendance for staff, as follows:
1) Kara Rydman to Orlando, FL November 2-6, 2016 for $2,069.00. |
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| The site listed has been offered the following gift:
School: Early Childhood Learning Center
Donation: Jog-A-Thon T-shirts valued at $1,950.00
Donor: M. Kay DeRight
IUSD/Walker
Board Agenda
August 23, 2016 |
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| Accept gift(s) to the District, as listed. |
| Accept gift(s) to the District, as listed. |
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Passed with a motion by Ira Glasky and a second by Michael Parham. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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All Resolutions on the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda, an item may be removed from the Consent Calendar by the Board, staff, or community for discussion.
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The Promise Initiative emphasizes the employment and career development of youth with disabilities receiving Supplemental Security Income (SSI), by providing year-round services to connect them successfully to needed support services. Services will include: specialized case management, placement in work related opportunities, benefits planning and career planning. Collaborative partnerships will help to support positive outcomes.
IUSD/Parham/Hertig
Board Agenda
August 23, 2016 |
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| No fiscal impact on the Irvine Unified School District General Fund. All activities outlined in this proposal will be paid for through grant funds of $432,290 for 2016-17 and $335,516 for the 2017-18. |
Adopt Resolution 16-17-11 for signature authorization for the 2016-17 Continued Grant Implementation: Promise Initiative, 2016-18.
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Adopt Resolution 16-17-11 for signature authorization for the 2016-17 Continued Grant Implementation: Promise Initiative, 2016-18.
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CaPROMISE Board Resolution #16-17-11 - Signature Page
CaPROMISE Board Resolution #16-17-11 - Contract
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Passed with a motion by Lauren Brooks and a second by Michael Parham. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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| All matters of the Community Facilities District Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda, an item may be removed from the Consent Calendar by the Board, staff, or community for discussion. |
| Approve Facilities Consent Calendar Item Nos. 20.a. - 20.i. |
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Canyon View Elementary School was completed in 2000. In 1998, thirteen (13) relocatable classrooms and two (2) relocatable restroom buildings were installed as part of the interim school while the permanent school was under construction. In the winter of 2015, Facilities Staff recommended a future expansion of Canyon View Elementary School to provide capacity up to 1,200 students through a new permanent facility. This expansion was proposed in the area of the current relocatable units on the school site. In order to construct the future buildings to bring the master planned capacity to 1,200 students, staff is recommending replacement of the existing relocatable classrooms and restroom facilities with new relocatables in a configuration/placement onsite to anticipate future potential permanent expansion. Staff is recommending new relocatables in lieu of moving the existing relocatable classrooms and restroom facilities because of their current age and condition.
On May 24, 2016, the Board approved a pool of architectural firms subsequent to a staff review of qualification statements for architectural services on upcoming projects. Staff reviewed the qualifications and issued a Request for Proposal (RFP) to five (5) firms on July 26, 2016, to seek design firms to provide architectural services for preliminary scoping assumptions including placement of relocatable classrooms including one (1) restroom relocatable at Canyon View Elementary School. Five (5) firms responded by submitting their proposal. The funds to replace these buildings were included in the Mitigation Agreement Amendment with The Irvine Company approved on May 3, 2016.
Staff recommends Harley Ellis Devereaux (HED) be retained for architectural services for relocatable replacement and Master Plan update at Canyon View Elementary School. HED has experience across Southern California providing design services for school districts.
IUSD/Fogarty/Okino
Board Agenda
August 23, 2016
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| |
| $125,000.00 CFD No. 86-1 |
| Authorize the Assistant Superintendent of Business Services to enter into a contract with Harley Ellis Devereaux to provide architectural design services for relocatable replacement and Master Plan update at Canyon View Elementary School. |
| Authorize the Assistant Superintendent of Business Services to enter into a contract with Harley Ellis Devereaux to provide architectural design services for relocatable replacement and Master Plan update at Canyon View Elementary School. |
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Portola Springs Elementary School was master planned to accommodate 1,000 students with 700 students in permanent capacity per Board Policy 7112. Based on their initial and projected enrollment, there is a need to increase capacity by three (3) classrooms to accommodate 1,000 students. Staff is recommending these classrooms be placed during the summer of 2017 in anticipation of their projected enrollment needs. It is projected that this school site will need to house students at the maximum capacity for more than ten (10) years; therefore, staff is recommending that relocatable classrooms (“villa-style”) are placed in lieu of standard relocatable classrooms. Staff recommends these relocatable classrooms be purchased and staff will seek any available state funding to off-set the project costs. In addition, it was recommended by the Facilities Advisory Committee that these relocatable classrooms also include a student collaboration space similar to the permanent construction.
On May 24, 2016, the Board approved a pool of architectural firms subsequent to a staff review of qualification statements for architectural services on upcoming projects. Staff reviewed the qualifications and issued a Request for Proposal (RFP) to four (4) firms on July 26, 2016, to seek design firms to provide architectural services for the placement of three (3) relocatable classrooms and one (1) relocatable shared common building at Portola Springs Elementary School. Four (4) firms responded by submitting their proposal.
Staff recommends Webb Cleff Architecture and Engineering (Webb Cleff) be retained for architectural services for placement of three (3) relocatable classrooms and one (1) relocatable shared common building at Portola Springs Elementary School. Webb Cleff is the architect of record for Cypress Village Elementary School modular classrooms. As such they are very familiar with IUSD’s standards and expectations.
IUSD/Fogarty/Okino
Board Agenda
August 23, 2016
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| $25,000.00 CFD No. 09-1 |
| Authorize the Assistant Superintendent of Business Services to enter into a contract with Webb Cleff Architecture and Engineering to provide architectural services for placement of three (3) relocatable classrooms and one (1) relocatable shared common “villa style” building at Portola Springs Elementary School. |
| Authorize the Assistant Superintendent of Business Services to enter into a contract with Webb Cleff Architecture and Engineering to provide architectural services for placement of three (3) relocatable classrooms and one (1) relocatable shared common “villa style” building at Portola Springs Elementary School. |
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On July 12, 2016, the Board of Education authorized the retention of Sprotte + Watson Architecture & Planning, Inc., to provide architectural services for the installation of a 36’ x 40’ leased portable that will serve as a new office for the Emotional Related Mental Health Services (ERMHS) staff due to program growth. The 1,440 sq. ft. building will include a work area, as well as a meeting space, and can accommodate future growth. The building will be placed on the Jeffrey Trail Middle School adjacent to the support services campus which houses Facilities & Construction, Language Development Program, and other Special Education Services.
At this time, staff is requesting Board approval to lease the relocatable building as set forth in the Williams Scotsman, Inc. Quote No. 651076. The lease of the relocatable building is a five (5) year lease with a monthly lease rate of $893.70 per month. Additionally there is a one-time fee of $33,959.68 which includes delivery & installation, tenant improvements for eight (8) offices, exterior paint to match existing buildings and final return of building. Additional cost associated with the placement of this relocatable will include site preparation and required Division of the State Architect approval.
IUSD/Fogarty/Okino
Board Agenda
August 23, 2016 |
| |
| $87,581.68 Fund 40 |
| Authorize the Assistant Superintendent of Business Services to enter into a contract with Williams Scotsman, Inc. to lease one (1) relocatable building to be placed at Jeffery Trail Middle School. |
| Authorize the Assistant Superintendent of Business Services to enter into a contract with Williams Scotsman, Inc. to lease one (1) relocatable building to be placed at Jeffery Trail Middle School. |
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On December 9, 2014, the Board of Education approved the contract for Bid Package No. 22-1 Plumbing to Verne’s Plumbing, Inc. for the Portola High School project, in the amount of $3,067,110.00.
On October 2, 2015, a dispute arose between Verne’s Plumbing, Inc. and the District over the means and methods used to hang certain plumbing pipes. The Architect of Record (“AOR”) issued a formal directive to resolve the issue, and Verne’s Plumbing followed the AOR’s directive. In performing the additional work, Verne’s Plumbing reserved its right to seek compensation for the work and the District reserved its rights to claim that Verne’s Plumbing is not entitled to any additional compensation for the work. Verne’s Plumbing made a formal claim for payment and issued multiple cost requests, which staff denied for reasons set forth in written communications to Verne’s Plumbing. The dispute is outlined in detail in written correspondence exchanged between Verne’s Plumbing and the District between October 2015 and June 2016.
With the assistance of the District’s legal counsel, Connor, Fletcher & Hedenkamp LLP, staff has negotiated a Limited Release and Payment Agreement to resolve the limited issue. The District has reserved any warranty and construction defect claims against Verne’s Plumbing, its surety, and any of its subcontractors, and sureties, but staff notes that the District is not presently aware of any such claims. The District shall make a payment to Verne’s Plumbing, Inc. in the amount of $165,000.00 to resolve the limited dispute, which Verne’s Plumbing claimed included costs in excess of $200,000.00.
Staff notes that Verne’s Plumbing, Inc. has not yet fully completed their scope of work for Bid Pkg No. 22-1 Plumbing and that additional progress payments will be made in the future. Staff further notes that Verne’s Plumbing’s retention account balance is $155,034.80.
IUSD/Fogarty/Okino
Board Agenda
August 23, 2016 |
| |
| $165,000.00 CFD 09-1 |
Authorize the Assistant Superintendent of Business Services to enter into a Limited Release and Payment Agreement with Verne’s Plumbing, Inc., Bid Pkg No. 22-1 Plumbing, on the Portola High School project.
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Authorize the Assistant Superintendent of Business Services to enter into a Limited Release and Payment Agreement with Verne’s Plumbing, Inc., Bid Pkg No. 22-1 Plumbing, on the Portola High School project.
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As the Irvine Unified School District continues to grow, there is a continual need to purchase and replace furniture throughout the District.
Pursuant to Public Contract Code Section 20118, school districts may purchase under another school district’s contract when procuring similar items from the district’s awarded vendor under the same price, terms and conditions. This procedure is often referred to as “piggy-backing.”
On May 25, 2014, the Hawthorne School District awarded Bid No. 13-14-1 to Culver-Newlin and Concepts School and Office Furnishings for the Purchase of Furniture and Accessories, for a contract period of one (1) year with the option to renew the contract for an additional four (4) years. On May 25, 2016, Hawthorne School District approved the second renewal of contract for a one (1) year period. The contract period is from July 1, 2016 through June 30, 2017.
District Staff has reviewed the bid pricing and finds these prices to be extremely competitive, and have obtained authorization from the Orange County Department of Education Legal Counsel to use this bid.
District Staff recommends authorization be granted to acquire furniture and accessories pursuant to Hawthorne School District “Piggy-back” Bid No. 13-14-1, for the 2016-17 school year.
IUSD/Fogarty/Okino
Board Agenda
August 23, 2016
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| |
| Funding may be provided by various categories, including, but not limited to: General Fund, Categorical Programs, County School Facilities Fund, Developer Fees, CFD and Special Reserves. |
| Authorize the use of the Hawthorne School District “Piggy-back” Bid No. 13-14-1 for the purchase of Furniture and Accessories with Culver-Newlin and Concepts School and Office Furnishings, for the 2016-17 school year. |
| Authorize the use of the Hawthorne School District “Piggy-back” Bid No. 13-14-1 for the purchase of Furniture and Accessories with Culver-Newlin and Concepts School and Office Furnishings, for the 2016-17 school year. |
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Certain modifications were required during the construction phase of the Beacon Park School project, which require a change order. A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.
The following list contains the bid category, contractor, change order amount, and brief description. The cumulative total of the change orders to the contractors listed below is within the 10% allowance allowed by the Public Contract Code.
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Change Order
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Description: Change Order No. 2
Bid Package: No. 7 Wood Framing, Rough Carpentry
Contractor: NEFF Construction, Inc.
Requested by: District
Reason: Install Plywood Sheeting at Lunch Shelter
Amount: $19,863.00
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Description: Change Order No. 2
Bid Package: No. 8 Insulation, Drywall, Lath & Plaster, Caulking & Sealing
Contractor: Platinum Construction, Inc.
Requested by: District
Reason: Modify Lath and Plaster in Restrooms and at Drinking Fountains; Patch Drywall at Stage and in Bldg. A for Relocated Television; Replace Drywall with Plaster at Door Frames; Replace Drywall for Electrical Stove Revisions; Remove and Reinstall Lathing at Windows; Revise Plaster Accent Band; Add Durarock at Exterior Wall of Women's Restrooms; Remove and Replace Insulation and Drywall to Accommodate Fire Sprinkler Revisions; Add Drywall and Insulation at Added Soffits; Modify Installed Plaster Substrate at C4 Restrooms; Remove and Reinstall Insulation to Accommodate Added Backing for Pipe Ballasts; Add Drywall to Added Utility Shaft; Make Plaster Revisions to Accommodate Revised Exterior Sink; Utilize Eisenwall Plaster to Accommodate Revised E06A Frame; Credit to Delete Dense Glass Sheeting at Underside of Lunch Shelter; Deduct Costs to Repaint Accent Band Crack Repairs
Amount: $36,681.00
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Description: Change Order No. 1
Bid Package: No. 9 Finish Carpentry, Millwork and Countertops
Contractor: K & Z Cabinet Co., Inc.
Requested by: District
Reason: Install Additional Cabinet and Top in Rms. D5, D7, F4, F5, and F6; Install Cedar Cladding at Added Utility Shaft in MRP Control Room; Modify Casework in Rm. C18 to Accommodate Added Dryer Vent
Amount: $5,610.00
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Description: Change Order No. 1
Bid Package: No. 14 Ceramic Tile
Contractor: Continental Marble and Tile Company
Requested by: District
Reason: Install Quarry Tile in Walk-In Refrigerator
Amount: $4,385.00
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Description: Change Order No. 2
Bid Package: No. 19 Plumbing
Contractor: JPI Development Group, Inc.
Requested by: District
Reason: Install Hot Water Return in Bldgs. C1 and C2; Add Plumbing for Two Added Sinks in Rm. C19; Add Hot Water to LAV-2 in Rms. B5, B6, and F2; Adjust Roof Drains in Clock Tower; Run Gas and Condensate to AC-50 in Bldg. C4
Amount: $24,373.00
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Description: Change Order No. 2
Bid Package: No. 21 Electrical-Building, Site and Low Voltage
Contractor: Gilbert & Stearns Inc.
Requested by: District
Reason: Electrical to Added Sump Pump to IRWD Vault; Fire Alarm Revisions at Rms. A16, B21, and F18; Power Revisions for Revised Stoves; Connect Data to Overhead Projectors; Add Conduit and Control Wire for Added Smoke Hatch Switches; Add Voicelift to Classrooms; Interconnect Overhead Projectors; Add Two OFCI Projectors to Bldg. B A/V System; Install Owner Furnished Wireless Access Points
Amount: $116,279.00
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The original total contract amount for this project is $29,801,317.00. The total of all change orders is $460,661.00, or 1.55% of the project. The new total contract amount shall be $30,261.978.00.
IUSD/Fogarty/Okino
Board Agenda
August 23, 2016 |
| |
| $207,191.00 County School Facilities Fund/Developer Fees (to be reimbursed by Heritage Fields El Toro, LLC) |
| Approve the listed change orders in the amount of $207,191.00 at the Beacon Park School project. No change to the completion date. |
| Approve the listed change orders in the amount of $207,191.00 at the Beacon Park School project. No change to the completion date. |
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| Certain modifications were required during the construction phase of the Eastwood Elementary School project, which require a change order. A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.
The following list contains the bid category contractor, change order amount, and brief description. The cumulative total of the change order to the contractor listed below is within the 10% allowed by the Public Contract Code.
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Change Orders
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Description: Change Order No. 1
Bid Package No.: 19 Electrical & Low Voltage
Contractor: Gilbert & Stearns, Inc.
Requested by: District
Reason: Change Cabling from CAT6 to CAT6A
Amount: $66,200.00
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The total contract amount awarded for the project to date is $21,380,834.00. The total of all change orders is $66,200.00 or 0.31% of the project. The new total of all contract amounts shall be $21,447,034.00.
IUSD/Fogarty/Okino
Board Agenda
August 23, 2016 |
| |
| $66,200.00 CFD 09-1 |
Approve the listed change order in the amount of $66,200.00 at the Eastwood Elementary School project as listed. No change to the completion date.
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Approve the listed change order in the amount of $66,200.00 at the Eastwood Elementary School project as listed. No change to the completion date.
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| Certain modifications were required during the construction phase of the Portola High School project, which require a change order. A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.
The following list contains the bid category contractor, change order amount, and brief description. The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.
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Change Orders
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Description: Change Order No. 1
Bid Package No.: 03-1 Structural Concrete
Contractor: K.A.R. Construction, Inc.
Requested by: District
Reason: Add Bridging at Trench Drains
Amount: $9,694.00
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Description: Change Order No. 8
Bid Package No.: 07-1 Metal Roofing and Sheet Metal
Contractor: Challenger Sheet Metal
Requested by: District
Reason: Add Leak Protection Apparatuses at Bldgs. D and L, Add Access Doors at Bldg. H Roof Top Units, Add Increased ACM Panel Material at Bldgs. G and K
Amount: $40,861.00
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Description: Change Order No. 6
Bid Package No.: 09-1 Metal Studs, Drywall, Fire Proofing, Plaster
Contractor: Caston, Inc.
Requested by: District
Reason: Add Additional Framing and Sheathing for Roof Edge Locations in Bldg. B, Add Dens Glass, Lath and Plaster at Balconies of Bldgs. F, G, H, J and K in Lieu of ACM Panels
Amount: $383,671.00
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Description: Change Order No. 1
Bid Package No.: 09-6 Painting and Wall Covering
Contractor: CTG Construction, Inc.
Requested by: District
Reason: Additional Painting
Amount: $57,257.00
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Description: Change Order No. 3
Bid Package No.: 10-1 Specialties
Contractor: Inland Building Construction Companies, Inc.
Requested by: District
Reason: Install Rails at Drop Off Locations
Amount: $23,206.00
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Description: Change Order No. 4
Bid Package No.: 27-1 Low Voltage
Contractor: Digital Networks Group, Inc.
Requested by: District
Reason: Card Readers for Elevators, Install District Furnished WAP’s
Amount: $46,748.00
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Description: Change Order No. 5
Bid Package No.: 32-2 Site Work
Contractor: K.A.R. Construction, Inc.
Requested by: District
Reason: Add Sleeves and Slurry for Light Pole Bases, Chain Link Revisions, Add Planter at Bldg. A, Relocation of Bldg. B Storm Drain
Amount: $48,216.00
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The total contract amount awarded for the project to date is $121,243,315.75. The total of all change orders is $3,139,931.00 or 2.59% of the project. The new total of all contract amounts shall be $124,383,246.75.
IUSD/Fogarty/Okino
Board Agenda
August 23, 2016 |
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| $609,653.00 CFD 09-1 |
Approve the listed change orders in the amount of $609,653.00 for the Portola High School project as listed. No change to the completion date.
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Approve the listed change orders in the amount of $609,653.00 for the Portola High School project as listed. No change to the completion date.
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The following list contains the bid category, contractor, and the date the Board of Education approved the listed contracts for the Beacon Park School project.
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Bid Category
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Contractor
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Board Approval Date
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BP 7 Wood Framing, Rough Carpentry
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NEFF Construction, Inc.
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March 17, 2015
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BP 8 Insulation, Drywall, Lath & Plaster, Caulking & Sealing
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Platinum Construction, Inc.
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February 17, 2015
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BP 14 Fire Suppression
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First Responder Fire Protection, Corp.
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February 17, 2015
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These contracts are substantially complete and ready for acceptance by the Board of Education.
At this time, staff requests the Board accept these contracts as complete and authorize staff to file Notices of Completion for the contractors listed with the County of Orange Recorder’s Office.
IUSD/Fogarty/Okino
Board Agenda
August 23, 2016 |
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| Accept the contracts of the listed contractors for the Beacon Park School project as complete and authorize staff to file Notices of Completion with the County of Orange Recorder's Office. |
| Accept the contracts of the listed contractors for the Beacon Park School project as complete and authorize staff to file Notices of Completion with the County of Orange Recorder’s Office. |
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Approve Item No. 14.b. Contract Services Action Report 2016-17/02
Passed with a motion by Sharon Wallin and a second by Lauren Brooks. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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| Member Wallin requested clarification on a contract, Assistant Superintendent of Business Services responded. |
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On March 1, 2016, the Irvine Unified School District (IUSD) Governing Board adopted Resolution No. 15-16-26 ordering the formation of School Facilities Improvement District No. 1 (SFID No. 1). In addition, the IUSD Governing Board adopted Resolution No. 15-16-27 ordering an election be held on June 7, 2016, on the question of authorizing the issuance of bonds of SFID No. 1, a portion of the territory within the Irvine Unified School District boundaries, in the aggregate principal amount of $319,000,000.
On June 7, 2016 the Bond Election was duly held and conducted for the purpose of voting on a measure for the issuance of bonds of the District on behalf of SFID No. 1 in the amount of $319,000,000 (Measure E). On June 27, 2016 the District received from the Orange County Registrar of Voters, the Canvass Certificate and the Official Statement of Results of the Bond Election certifying that more than fifty-five percent (55%) of the votes cast on Measure E were in favor of issuing the bonds, a copy of which is attached to Resolution No. 16-17-09.
In compliance with California Education Code Section 15124, the IUSD Governing Board is required to acknowledge the election results and record the results in the minutes and determine that all proceedings of the District in connection with the Bond Election have been accomplished according to law.
The Clerk of the Board is requested to deliver a copy of the fully executed and approved Resolution No. 16-17-09 with the Canvass Certification to the Orange County Superintendent of Schools and the Clerk of the Orange County Board of Supervisors.
IUSD/Fogarty
Board Agenda
August 23, 2016
Attachment |
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| Adopt Resolution No. 16-17-09 Entering Election Results into the Minutes and Certifying to the Orange County Board of Supervisors all Proceedings in the June 7, 2016 General Obligation Bond Election were conducted in accordance with California State law. |
Adopt Resolution No. 16-17-09 Entering Election Results into the Minutes and Certifying to the Orange County Board of Supervisors all Proceedings in the June 7, 2016 General Obligation Bond Election were conducted in accordance with California State law. Passed with a motion by Ira Glasky and a second by Sharon Wallin. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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| Adopt Resolution No. 16-17-09 Entering Election Results into the Minutes and Certifying to the Orange County Board of Supervisors all Proceedings in the June 7, 2016 General Obligation Bond Election were conducted in accordance with California State law. |
Assistant Superintendent, John Fogarty reported that on June 27, 2016 the District received from the Orange County Registrar of Voters, the Canvass Certificate and the Official Statement of Results of the June 7, 2016 Bond Election certifying that more than 55% of the votes cast on Measure E were in favor of issuing the bonds.
Further, he reported, in compliance with California Education Code Section 15124, the IUSD Governing Board is required to acknowledge the election results and record the results in the minutes and determine that all proceedings of the District in connection with the Bond Election have been accomplished according to law.
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Res No 16-17-09 Entering Election Results and Certifying
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On March 1, 2016, the Irvine Unified School District (IUSD) Governing Board adopted Resolution No. 15-16-26 ordering the formation of School Facilities Improvement District No. 1 (SFID No. 1). In addition, the IUSD Governing Board adopted Resolution No. 15-16-27 ordering an election be held on June 7, 2016, on the question of authorizing the issuance of bonds of SFID No. 1, a portion of the territory within the Irvine Unified School District boundaries, in the aggregate principal amount of $319,000,000.
On June 7, 2016 the Bond Election was duly held and conducted for the purpose of voting on a measure for the issuance of bonds of the District on behalf of SFID No. 1 in the amount of $319,000,000 (Measure E). On June 27, 2016 the District received from the Orange County Registrar of Voters, the Canvass Certificate and the Official Statement of Results of the Bond Election certifying that more than fifty-five percent (55%) of the votes cast on Measure E were in favor of issuing the bonds.
With the successful passage of Measure E, staff will publicly present a draft Measure E Project Implementation Plan. The intent of this agenda item is to discuss in an open public meeting the draft Measure E Project Implementation Plan and to receive public comments. No action is required by the Board on this matter.
IUSD/Fogarty
Board Agenda
August 23, 2016
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| For discussion. |
| For discussion. |
Assistant Superintendent, John Fogarty presented the Draft Project Implementation Plan for the Measure E Bond.
Fogarty reviewed the draft funding series for a projected total of $250.8 million based on a conservative 3% annual growth in assessed valuation. He also reviewed the District’s other funding sources totaling approximately $65 million from developer fees, sale of surplus properties and CFD 86-1. Noting, additional funds may be available should the State bond pass in November.
Director of Facilities Planning, Lorrie Ruiz reviewed the implementation process; noting the goal of improvement projects at 24 of the 28 schools within the SFID within the first six years of the bond, followed by the Draft Project Implementation Plan Overview.
Assistant Director of Facilities Planning, Kim Coffeen reviewed the summary of projects and estimated costs for bond series one through four.
Executive Director of Facilities and Construction, Kelvin Okino reviewed the next steps which includes communication to sites and their communities of the draft plans and financing timing for the first bond series.
Board members inquired about projects eligible for potential state funding, and the potential for delays in government approvals with the anticipated increase in projects state wide.
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On March 1, 2016, the Irvine Unified School District (IUSD) Governing Board adopted Resolution No. 15-16-26 ordering the formation of School Facilities Improvement District No. 1 (SFID No. 1). In addition, on March 1, 2016, the IUSD Governing Board adopted Resolution No. 15-16-27 ordering an election be held on June 7, 2016, on the question of authorizing the issuance of bonds of SFID No. 1, a portion of the territory within the School District of the Irvine Unified School District, in the aggregate principal amount of $319,000,000.
On June 7, 2016 the Bond Election was duly held and conducted for the purpose of voting on a measure for the issuance of bonds of the District on behalf of SFID No. 1 in the amount of $319,000,000 (Measure E). On June 27, 2016 the District received from the Orange County Registrar of Voters, the Canvass Certificate and the Official Statement of Results of the Bond Election certifying that more than fifty-five percent (55%) of the votes cast on Measure E were in favor of issuing the bonds.
On the August 23, 2016 agenda is Resolution No. 16-17-09, which will enter the election results into the minutes and certify to the Orange County Board of Supervisors that all proceedings in the June 7, 2016 General Obligation Bond Election were conducted in accordance with California State law.
General Obligation Bond Measure E was approved and authorized subject to provisions of Section 1 of Article XIII A of the California Constitution. As such, California Education Code Section 15278 requires the establishment of an Independent Citizens’ Oversight Committee within 60 days of the date that the results from the Bond Election are entered into the minutes of the District. Assuming Resolution No. 16-17-09 is passed by the IUSD Governing Board, the results of the Bond Election will be entered into the minutes of the District on August 23, 2016 with the approval of Resolution No. 16-17-09.
The purpose of the Independent Citizens’ Oversight Committee is to inform the public concerning the expenditure of the proceeds from the Bonds.
The Committee shall have the specific purposes and be operated in the manner required by the Independent Citizens’ Oversight Committee Bylaws. The initial appointment of Committee members shall be undertaken in accordance with the Bylaws.
IUSD/Fogarty
Board Agenda
August 23, 2016
Attachment |
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| Adopt Resolution No. 16-17-10 Establishing an Independent Citizens’ Oversight Committee for Measure E and approving the Independent Citizens’ Oversight Committee Bylaws. |
Adopt Resolution No. 16-17-10 Establishing an Independent Citizens’ Oversight Committee for Measure E and approving the Independent Citizens’ Oversight Committee Bylaws. Passed with a motion by Michael Parham and a second by Sharon Wallin. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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| Adopt Resolution No. 16-17-10 Establishing an Independent Citizens’ Oversight Committee for Measure E and approving the Independent Citizens’ Oversight Committee Bylaws. |
Res No 16-17-10 Establishing COC and Approving Bylaws
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The establishment of Fund 21 is required to provide a separate fund for the operation of a Building Fund related to the issuance of School Facilities Improvement District No. 1, a General Obligation Bond.
IUSD/Fogarty
Board Meeting
August 23, 2016
Attachment |
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| Adopt Resolution No. 16-17-12 Establishing a Building Fund for Irvine Unified School District – Fund 21 – for School Facilities Improvement District No. 1. |
Adopt Resolution No. 16-17-12 Establishing a Building Fund for Irvine Unified School District – Fund 21 – for School Facilities Improvement District No. 1. Passed with a motion by Sharon Wallin and a second by Lauren Brooks. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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| Adopt Resolution No. 16-17-12 Establishing a Building Fund for Irvine Unified School District – Fund 21 – for School Facilities Improvement District No. 1. |
Res No 16-17-12 Establishing Fund 21
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| The Superintendent of the Irvine Unified School District and/or his designee is authorized by the Board of Education to manage access to statutory and contractual leaves and absences for employees. The proposed revisions to Board Policy and Administrative Regulation 4161 would more accurately reflect current practice and changes in the law for certificated employees since the policy was last revised. In particular, the proposed revisions more specifically address non-discrimination in practice, and practices relating to leaves and absences for non-contracted employees. In addition, a new proposed board policy regarding employee leaves and absences for classified employees complements this revised board policy for certificated employees.
IUSD/O'Donovan
Board Agenda
August 23, 2016
Attachments |
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| No impact to the General Fund. |
| Approve for first reading proposed revisions to Board Policy and Administrative Regulation 4161: Certificated Personnel - Leaves and Absences. |
Approve for first reading proposed revisions to Board Policy 4161: Certificated Personnel - Leaves and Absences. Passed with a motion by Lauren Brooks and a second by Sharon Wallin. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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| Approve for first reading proposed revisions to Board Policy and Administrative Regulation 4161: Certificated Personnel - Leaves and Absences. |
| The Board waived the second reading and approved the proposed revisions to Board Policy 4161: Certificated Personnel - Leaves and Absences. |
BP4161 Leaves Revision
AR4161.1 Leave Revisions
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The Superintendent of the Irvine Unified School District and/or his designee is authorized by the Board of Education to manage access to statutory and contractual leaves and absences for employees. The proposed Board Policy and Administrative Regulation 4261 would more accurately reflect current practice and changes in the law for classified employees. In particular, the proposed revisions more specifically address non-discrimination in practice, and practices relating leaves and absences for classified employees. In addition, this new proposed Board Policy regarding employee leaves and absences for classified employees complements a revised Board Policy for certificated employees.
IUSD/O'Donovan
Board Agenda
August 23, 2016
Attachments |
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| Approve for first reading to proposed Board Policy and Administrative Regulation 4261: Classified Personnel - Leaves and Absences. |
Approve for first reading to proposed Board Policy 4261: Classified Personnel - Leaves and Absences. Passed with a motion by Sharon Wallin and a second by Michael Parham. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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| Approve for first reading to proposed Board Policy and Administrative Regulation 4261: Classified Personnel - Leaves and Absences. |
The Board waived the second reading and approved the proposed revisions to Board Policy 4261: Classified Personnel - Leaves and Absences.
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BP4261 Classified Leaves
AR4261.1 Classified Leaves
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At the October 21, 2014 Board Meeting, the Irvine Unified School District (IUSD) Governing Board approved Resolution No. 14-15-18 authorizing the issuance of IUSD Community Facilities District (CFD) No. 09-1 Adjustable Rate Special Tax Bonds, Series 2014 C, in an aggregate principal amount of not to exceed $105,000,000. Subsequently, CFD 09-1 issued $100,825,000 in Series 2014 C Adjustable Rate Bonds, payable from the special taxes and certain other revenues of CFD No. 09-1. The proceeds of which are used to finance designated school facilities within CFD No. 09-1.
The CFD 2014 C Adjustable Rate Bonds were structured as variable rate bonds with daily resets and were secured by a letter of credit through a Reimbursement, Credit and Security Agreement between the CFD and U.S. Bank National Association. The initial letter of credit agreement expires in October, 2016. CFD No. 09-1 and U.S. Bank National Association have a mutual interest in extending the letter of credit through October 2019.
IUSD/Fogarty
Board Agenda
August 23, 2016
Attachment
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| Adopt Resolution No. 16-17-13 Authorizing the Execution and Delivery of an Amended and Restated Reimbursement, Credit and Security Agreement and Related Letter Agreement Relating to IUSD CFD No. 09-1 Adjustable Rate Special Tax Bonds, Series 2014 C. |
Adopt Resolution No. 16-17-13 Authorizing the Execution and Delivery of an Amended and Restated Reimbursement, Credit and Security Agreement and Related Letter Agreement Relating to IUSD CFD No. 09-1 Adjustable Rate Special Tax Bonds, Series 2014 C. Passed with a motion by Michael Parham and a second by Ira Glasky. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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| Adopt Resolution No. 16-17-13 Authorizing the Execution and Delivery of an Amended and Restated Reimbursement, Credit and Security Agreement and Related Letter Agreement Relating to IUSD CFD No. 09-1 Adjustable Rate Special Tax Bonds, Series 2014 C. |
Res No 16-17-13 IUSD CFD 09-1 2016 LOC Extension
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An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person, 30 minutes per topic.
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| None. |
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Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public.
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| None. |
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Passed with a motion by Michael Parham and a second by Sharon Wallin. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Ira Glasky.
Yes Michael Parham.
Yes Sharon Wallin.
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| The meeting was adjourned at 8:38 p.m. |
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FUTURE MEETINGS:
September 13, 2016
October 4, 2016
The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting.
Regular Board Meetings are broadcast live on Cox channel 39 and AT&T U-verse channel 99.
The board meeting agenda and support materials are accessible from the District's web site (www.iusd.org/board/) prior to the close of business on the Friday preceding the meeting. Any written materials distributed to the Board after the 72 hour posting period will also be made available for public review at the time of distribution. Copies may also be obtained at the District Administration Center or at the meeting.
* Opportunities for public input occur at the beginning of each agenda item. Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes.
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| The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting. |
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| Present | Paul Bokota |
| Present | Lauren Brooks |
| Present | Ira Glasky |
| Absent | Michael Parham |
| Present | Sharon Wallin |
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