Regular Meeting of the Board of Education
Irvine USD
January 17, 2017 6:30PM
IRVINE UNIFIED SCHOOL DISTRICT
Administration Center
5050 Barranca Parkway
Irvine, CA 92604
5:15 p.m. Closed Session / 6:30 p.m. Regular Meeting
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| President Glasky called the meeting to order at 5:21 p.m. |
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| Opportunities for public input occur prior to closed session (limited to closed session agenda items), at the beginning of each agenda item and at Oral Communication (for items not on the agenda). Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes. |
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Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public. If additional time is required, the Board will reconvene the Closed Session at the end of the regular meeting.
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The Board adjourned to closed session at 5:22 p.m.
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| Property: Approximately 10 acres of land located in the Portola Springs area, Northeast of Portola Parkway in the City of Irvine, County of Orange, California (“Property”). Negotiating Parties: Irvine Unified School District, real property negotiators John Fogarty, Assistant Superintendent, Business Services, and Andreas Chialtas of Atkinson, Andelson, Loya, Ruud & Romo, District legal counsel (“Buyer”); and Irvine Community Development Company, LLC, a Delaware limited liability company, real property negotiator Michael Le Blanc, Senior Vice President (“Seller”). Under Negotiation: Instruction to Buyer’s real property negotiators will concern price and terms of payment issues associated with terms for the proposed acquisition of the Property.
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| The Board met with legal counsel to discuss negotiations relative to real property. |
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Resolution No. 16-17-38: Placing Classified Employee on Compulsory Leave of Absence
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| The Board met with staff to discuss a public employee discipline/dismissal/release/resignation. |
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The Board discussed one student discipline issue.
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Superintendent's Goals and Objectives 2016-17
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The Board reviewed progress toward the Superintendent’s Goals and Objectives for 2016-17.
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President Glasky reconvened the meeting at 6:39 p.m.
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The Pledge of Allegiance to the Flag of the United States of America was led by Student Member Allie Hunter and was followed by a moment of silence in memory of Bonita Canyon Elementary Kindergartner Joshua Lin and Northwood High School Teacher Gregg Payne, who passed away.
Members Present:
Paul Bokota
Lauren Brooks
Betty Carroll
Ira Glasky
Sharon Wallin
Student Members Present:
Aidan Arasasingham
Kyle Baker
Allie Hunter
Cara LeVasseur
Staff:
Terry L. Walker, Superintendent of Schools
John Fogarty, Assistant Superintendent, Business Services
Eamonn O'Donovan, Assistant Superintendent, Human Resources
Cassie Parham, Assistant Superintendent, Education Services
Brianne Ford, Chief Technology Officer
Raianna Chavez, Executive Assistant to the Superintendent |
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| President Glasky reported on the discussion in Closed Session; including the approval of Item No. 3.b. Public Employee Discipline/Dismissal/Release/Resignation Resolution No. 16-17-38 directing to place Classified Employee No. 56152 on unpaid leave with a 5-0 roll call vote by Members Bokota, Brooks, Carroll, Glasky, and Wallin. |
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The Board of Education has established policies and standards of behavior in order to promote learning and protect the safety and well-being of all students. When these policies and standards are violated, it may be necessary to suspend or expel a student from regular classroom instruction.
In accordance with Education Code Sections 35146 and 48918, actions of student discipline relative to expulsions are reviewed and acted upon by the Board. In addition, Board Policy, Administrative Regulation, and Administrative Procedure 5144 delineates the program and procedures to be utilized related to student conduct including the expulsion and readmission procedures for students.
IUSD/Parham/Hornig
Board Agenda
January 17, 2017 |
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| Approve the staff recommendation to expel Case No. 01H-1617 through the end of the first semester of the 2016-17 school year and for the second semester of the 2016-17 school year. |
Approve the staff recommendation to expel Case No. 01H-1617 for one calendar year from the date of expulsion. Passed with a motion by Paul Bokota and a second by Sharon Wallin. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Betty Carroll.
Yes Ira Glasky.
Yes Sharon Wallin.
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| Approve the staff recommendation to expel Case No. 01H-1617 through the end of the first semester of the 2016-17 school year and for the second semester of the 2016-17 school year. |
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Approve the IUSD Financing Authority minutes of the following meeting(s), as presented: December 13, 2016 - Regular Meeting
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Approve the IUSD Financing Authority minutes of the following meeting(s), as presented: December 13, 2016 - Regular Meeting
Passed with a motion by Lauren Brooks and a second by Paul Bokota. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Betty Carroll.
Yes Ira Glasky.
Yes Sharon Wallin.
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Approve the IUSD Financing Authority minutes of the following meeting(s), as presented: December 13, 2016 - Regular Meeting
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FA Minutes - 121316
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Approve the minutes of the following meeting(s), as presented:
November 15, 2016 - Regular Meeting
December 13, 2016 - Regular Meeting
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Approve the minutes of the following meeting(s), as presented:
November 15, 2016 - Regular Meeting
December 13, 2016 - Regular Meeting
Passed with a motion by Lauren Brooks and a second by Paul Bokota. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Betty Carroll.
Yes Ira Glasky.
Yes Sharon Wallin.
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Approve the minutes of the following meeting(s), as presented:
November 15, 2016 - Regular Meeting
December 13, 2016 - Regular Meeting
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Minutes - 111516
Minutes - 121316
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Adopt agenda, as presented.
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Adopt agenda, as presented.
Passed with a motion by Lauren Brooks and a second by Paul Bokota. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Betty Carroll.
Yes Ira Glasky.
Yes Sharon Wallin.
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Adopt agenda, as presented.
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- Robin Leftwich, Vice President, Community Affairs
- Student performance by Allie Hunter, Woodbridge High School, grade 12
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| Robin Leftwich commented on the positive impacts of the Excellence in Education Enrichment Fund, and re-proclaimed the commitment by the Irvine Company by extending the grant for an additional ten years. At the conclusion of the initial grant the Irvine Company has disbursed over $23 million to provide enhanced curriculum in the areas of art, music and science by specialist teachers in grades 4-6. Examples of student achievement in the arts were highlighted and appreciation was expressed for the unique partnership between the District and the Irvine Company to provide the optimum learning experience for students. A facsimile check in the amount of $2,150,000 was presented representing the last installment of the initial grant, followed by a breathtaking performance by Woodbridge High School 12 grade vocalist Allie Hunter, accompanied by Director of Vocal Music, Rob Blaney on the piano. |
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Neda Eaton, Chief Executive Officer
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| Neda Eaton reported on IPSF’s successful Annual Campaign. The Annual Campaign is IPSF’s largest campaign of the year and intended to not only raise funds, but also raise awareness of IPSF’s funding areas. She reported that there was a 56% increase in the number of gifts and a 26% increase in the total amount raised over last year. She thanked the City of Irvine for matching all of those contributions. The City also generously agreed to double match gifts for one month in honor of IPSF’s 20th anniversary. In total, $237,000 was raised. IPSF is prepared to commit just over $1.9 million for the 2017-18 school year, in the funding priority areas as well as additional program sponsorships to support IUSD. In other news, she shared that IPSF is now accepting applications for the Innovative Grants Program. This year, in honor of IPSF’s anniversary, they will be awarding five schools with a mega grant of $20,000 each. The deadline for applications is January 30, with a reception on March 20 to celebrate the winners. In closing, she invited the Board to IPSF’s 20th Birthday Bash on April 22, the event will feature the STEAM Carnival in addition to a backyard block party with live music and activities for all ages. |
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| An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person; 30 minutes per topic.
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| None. |
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Student Board Members Arasasingham, Baker, Hunter, and LeVasseur reported on school activities.
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| Superintendent Walker reported on the Governor’s proposed budget noting it was a significant reduction compared to projections, which will be infused into discussions regarding the District’s LCAP and review of mission critical priorities. He reported on the upcoming Continuous Improvement Council meeting, which will include a focus on the perspective of the student experience to improve service and support. With regarding to the District’s Annual Survey for community outreach and feedback, he reported the District received input from 22,000 students, up 80% from the prior year. Input from 4,400 parents, up 75% from the prior year and input from 1,280 teachers, up 20% from the prior year. He reported that despite the excessive rain District construction projects remain on schedule; Eastwood Elementary is set to open on time. Additionally, the Facilities team is underway with planning and approvals for many Measure E projects. In closing, he thanked the Irvine Company and IPSF for their partnerships and their continued commitment to education. |
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Board Members Bokota, Brooks, Carroll, Glasky and Wallin reported on school visits, conference attendance and meeting participation.
Member Glasky suggested University High School teacher Judy Richonne and student Sonia Kelly, who were selected as the only California student/teacher team to study D-Day in France, be invited to share their experience at a Board Meeting when they return from Normandy this summer. |
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Approve Consent Calendar Item Nos. 17.a. - 21.b. with the exception of Item No. 17.b. Contract Services Action Report 2016-17/08 and 21.b. Gifts, pulled by Member Wallin for separate approval.
Passed with a motion by Paul Bokota and a second by Lauren Brooks. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Betty Carroll.
Yes Ira Glasky.
Yes Sharon Wallin.
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All matters of the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda an item may be removed from the consent calendar by the Board, staff, or community for discussion.
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Commercial Check Registers are presented to the Board of Education listing checks which have been issued in accordance with the established purchasing procedures and administrative regulations of the Irvine Unified School District.
These checks represent previously approved purchase orders and contracts and are presented to the Board of Education for ratification in accordance with the applicable provisions of the Education and Government Code Statutes of the State of California. A copy of the full report is attached.
District 75, Irvine Unified School District - Numbers 00239386 through 00240671
District 50, CFD No. 01-1 - Numbers 00001736 through 00001738
District 44, CFD No. 86-1 - Numbers 00007314 through 00007359
District 41, Irvine Child Care Project - Numbers 00003262 through 00003269
Revolving Cash - Numbers 44379 through 44531
IUSD/Fogarty/Payton
Board Agenda
January 17, 2017
Attachment |
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| Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts. |
| Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts. |
01-17-2017 Check Register Report
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ADVANCED GEOTECHNICAL SOLUTIONS, INC.
Consultant to provide geotechnical and soils testing services for the Measure E 2016A Improvement project at Venado Middle School to construct new Science Labs.
January 18, 2017 – March 30, 2019
Budget No.: 2151691085-6270
Okino/Construction & Facilities
Fee....................................................... not to exceed $49,265.00
Building Fund – Fund 21
APPLIED BEST PRACTICES, LLC.
Consultant to provide services to include third party review of Debt Obligations Continuing Disclosure Annual Report. All applicable CFDs will contribute their pro-rata share.
February 3, 2017 – February 2, 2018
Budget No.: 0100564481-5811
Fogarty/Business Services
Fee....................................................... not to exceed $9,000.00
Community Facilities District – Multiple
CENTER FOR DISCOVERY
Consultant to provide information workshops about mental health and mental health services for students, staff and families at IUSD school sites at no cost.
January 18, 2017 – June 30, 2017
DiScala/Education Services
CHAMBERS GROUP, INC.
Consultant to provide supplemental environmental hazard studies for the proposed PA 6 North Elementary School site in the Portola Springs community. The scope is related to the increased scope requested by the Department of Toxic Substances Control (DTSC) to increase fieldwork related to the Preliminary Environmental Assessment (PEA).
June 28, 2016 – December 31, 2018
Budget No.: 3570590185-6117
Okino/Construction & Facilities
Fee....................................................... not to exceed $70,602.00
Community Facilities District 09-1 / County School Facilities Fund – Fund 35
GOLDBERG, ROBIN, Ph.D.
Consultant to provide behavior therapy and consultation for a student with special needs per the student’s Individualized Education Plan (IEP).
(Previously Board Approved August 23, 2016 and October 18, 2016.)
July 1, 2016 – June 30, 2017
Budget No.: 0101755710-5811
Hertig/Special Education
Fee....................................................... not to exceed $5,610.00
Fee....................................................... not to exceed $11,610.00
Restricted General Fund
HANOVER RESEARCH
Consultant to provide a three year membership to an organization-wide framework for addressing questions and concerns that all administrators face when determining the effectiveness of curriculum and instruction practices. This framework provides districts with access to research-based components such as: Learning Outcomes Evaluation, Instructional Model Effectiveness, Instructional Coaching Evaluations, and Cost-Benefit-Achievement Analysis. Beyond determining instructional effectiveness, Consultant provides a host of solutions related to instructional integrity, including: Achievement Gap Analysis, State Standards Alignment, Curriculum Implementation Strategies, Program Scaling and Sustainability, Review of Formative and Summative Assessments, and Professional Learning Communities.
(Previously Board Approved on September 16, 2014, January 13, 2015, and May 19, 2015.)
January 1, 2015 – December 31, 2017
Budget No.: 0100904127-5811
Schlichting/Student Support Services
Fee....................................................... not to exceed $122,500.00
Fee....................................................... not to exceed $195,000.00
Unrestricted General Fund
HEALTHY ADVENTURES FOUNDATION
In partnership with the District’s Employee Well-Being Program, consultant to provide wellness presentations and staff development workshops to interested sites.
July 1, 2016 – June 30, 2018
Budget No.: 6900516960-5825
Bayne/Risk Management
Fee....................................................... not to exceed $40,000.00*
Self-Insurance Fund
*Amount to be reimbursed by Blue Shield of California
HOLLAR, SUSAN
HOLLAR SPEECH AND LANGUAGE THERAPY
Consultant to provide Independent Educational Evaluation (IEE) Speech and Language Assessment for Special Education students.
(Previously Board Approved June 28, 2016.)
July 1, 2016 – June 30, 2017
Budget No.: 0101755710-5811
Hertig/Special Education Services
Fee....................................................... not to exceed $2,600.00
Fee....................................................... not to exceed $5,200.00
Restricted General Fund
JL SURVEYING, INC.
Consultant to provide topographic and construction surveying as required to design and construct the project at Portola Springs Elementary School during the summer 2017. Projects include a “villa-style” relocatable and an expansion of the parking lot.
January 18, 2017 – December 31, 2017
Budget No.: 3514799785-6114
Okino/Construction & Facilities
Fee....................................................... not to exceed $2,500.00
Community Facilities District 09-1 / County School Facilities Fund – Fund 35
January 18, 2017 – December 31, 2017
Budget No.: 3514790185-6114
Okino/Construction & Facilities
Fee....................................................... not to exceed $4,100.00
Community Facilities District 09-1 / County School Facilities Fund – Fund 35
JL SURVEYING, INC.
Consultant to provide survey services for both design and construction for the Measure E 2016A Improvement project at Venado Middle School to construct one (1) new 9,680 sq.ft. classroom building and site improvements.
January 18, 2017 – March 30, 2019
Budget No.: 2151691085-6114
Okino/Construction & Facilities
Fee....................................................... not to exceed $16,000.00
Building Fund – Fund 21
NATIONAL ALLIANCE FOR MENTAL ILLNESS ORANGE COUNTY
Consultant to provide information workshops about mental health and mental health services for students, staff and families at IUSD school sites at no cost.
January 18, 2017 – June 30, 2017
DiScala/Education Services
NOVAK, KATIE
Consultant to provide a full day professional development workshop for Venado Middle School staff focused on Universal Design for Learning (UDL).
October 9, 2017 – October 9, 2017
Budget No.: 0151612510-5810
Torres/Venado Middle School
Fee....................................................... not to exceed $4,500.00
Unrestricted General Fund
ORANGE COUNTY ASIAN PACIFIC ISLANDER COMMUNITY ALLIANCE
Consultant to provide information workshops, outreach and engagement mental health services for students, staff and families at IUSD school sites at no cost.
January 18, 2017 – June 30, 2017
DiScala/Education Services
PJHM ARCHITECTS
Consultant to assist the District in the design and DSA approval of modifications to each of the interior pod entries (six locations) at Jeffrey Trail Middle School.
February 1, 2017 – December 31, 2017
Budget No.: 4300584381-5601
Okino/Construction & Facilities
Fee....................................................... not to exceed $5,500.00
Community Facilities District 09-1 / County School Facilities Fund – Fund 35
RUHNAU RUHNAU CLARKE
Consultant to provide architectural services related to the replacement of the existing skylight system at the District Office.
January 18, 2017 – December 30, 2017
Budget No.: 1400530981-5630
Hoffman/Maintenance & Operations
Fee....................................................... not to exceed $24,000.00
Deferred Maintenance Fund – Fund 14
RUHNAU RUHNAU CLARKE
Consultant to assist the District with consolidating and organizing its warehouse and storage facility functions and planning to identify and meet long term needs.
January 18, 2017 – December 30, 2017
Budget No.: 0100505381-5630
Hoffman/Maintenance & Operations
Fee....................................................... not to exceed $20,000.00
Restricted General Fund
SOUTHWEST INSPECTION & TESTING, INC.
Consultant to provide an updated Geotechnical Report for the Portola Springs 2017 Parking Lot Expansion project and perform DSA required construction soils testing and inspection services for the Parking Lot Expansion project and “Villa-Style” Relocatable project at the site.
January 18, 2017 – December 31, 2017
Budget No.: 3514799785-6117
Okino/Construction & Facilities
Fee....................................................... not to exceed $4,000.00
Community Facilities District 09-1 / County School Facilities Fund – Fund 35
January 18, 2017 – December 31, 2017
Budget No.: 3514790185-6117
Okino/Construction & Facilities
Fee....................................................... not to exceed $6,000.00
Community Facilities District 09-1 / County School Facilities Fund – Fund 35
STEINHORN, JULY
In partnership with the IUSD Employee Well-Being Program, consultant to provide two 2-hour A Woman’s Right self-defense and personal safety seminars to IUSD employees.
February 7, 2017 – April 27, 2017
Bayne/Risk Management
Fee....................................................... not to exceed $1,000.00*
Self-Insurance Fund
*Amount to be reimbursed by Blue Shield of California
IUSD/Fogarty/Payton
Board Agenda
January 17, 2017
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Community Facilities District – not to exceed $101,702.00
Deferred Maintenance Fund – not to exceed $24,000.00
Building Fund – not to exceed $65,265.00
Restricted General Fund - not to exceed $28,600.00
Self-Insurance Fund – not to exceed $41,000.00*
*Amount to be reimbursed by Blue Shield of California
Unrestricted General Fund – not to exceed $77,000.00
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| Approve and/or ratify the Contract Services Action Report 2016-17/08, as submitted. |
| Approve and/or ratify the Contract Services Action Report 2016-17/08, as submitted. |
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The purchase orders listed on the Purchase Order Detail Report are processed in compliance with the applicable purchasing procedures and administrative regulations of the Irvine Unified School District. A copy of the full report is attached. A purchase order cannot be initiated unless the funds necessary have been previously approved in the school or program budget by the Board of Education. Each purchase order has been approved in the form of a requisition by the school administrator or manager responsible for the respective site or program. After initial approval at the local level, each requisition is reviewed and, if appropriate, authorized for processing in the form of a purchase order by staff of the Business Department.
IUSD/Fogarty/Payton
Board Agenda
January 17, 2017
Attachment |
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| All expenditures have been made within the authorized budget. |
| Approve the Purchase Order Detail Report dated January 6, 2017. |
| Approve the Purchase Order Detail Report dated January 6, 2017. |
01-17-2017 Purchase Order Detail Report
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The approved mileage reimbursement rate was adopted on January 12, 2016 at a rate of $0.54 per mile. Effective January 1, 2017, the IRS standard mileage rate will be decreased to $0.535 per mile.
The IRS standard mileage rate is a guideline. If the IRS reimbursement rate is exceeded by an entity, the amount above $0.535 cents is taxable.
Mileage reimbursement applies to incidental use by employees for required travel between schools, conferences and similar approved use. This reimbursement rate does not apply to administrators who have mileage allowances.
IUSD/Fogarty
Board Agenda
January 17, 2017 |
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| Decrease the mileage reimbursement rate from $0.54 per mile to $0.535 per mile. |
| Effective January 1, 2017, set the mileage reimbursement rate at $0.535 per mile. |
| Effective January 1, 2017, set the mileage reimbursement rate at $0.535 per mile. |
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| As a result of the Williams Settlement, Ed. Code 35186(d) requires “A school district shall report summarized data on the nature and resolution of all complaints on a quarterly basis to the county superintendent of schools and the governing board of the school district. The summaries shall be publicly reported on a quarterly basis at a regularly scheduled meeting of the governing board of the school district. The report shall include the number of complaints by general subject area with the number of resolved and unresolved complaints. The complaints and written responses shall be available as public records.” Quarter 2 Report (October 1 – December 31, 2016) - Deficiency of instructional materials: zero complaints
- Emergency or urgent facilities conditions: zero complaints
- Teacher vacancy or misassignment: zero complaints
IUSD/Parham
Board Agenda
January 17, 2017
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For information.
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For information.
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| District policy states that field trips or excursions that involve out-of-state travel, overnight travel, air travel or solicitation of funds in excess of $3,500 shall be submitted to the Superintendent or designee for review and recommendation to the Board.
District policy further states that no expenses of pupils participating in a field trip or excursion shall be paid with school district funds, unless the field trip is required as part of an approved program. If an individual cannot raise the funds, a scholarship or other form of financial support shall be provided. The source of this financial support shall not be from any IUSD account.
Applications for the attached field trips were received for approval. These trips fall within district overnight field trip restrictions. District liability will apply.
IUSD/Parham
Board Agenda
January 17, 2017
Attachment
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Approve field trips and excursions funded by donations as submitted.
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Approve field trips and excursions funded by donations as submitted.
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Field Trips
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The Certificated Personnel Action Report represents proposed Employment, Resignations and/or Separations from Employment.
IUSD/O'Donovan/Krumes
Board Agenda
January 17, 2017Attachment |
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| Approve and/or ratify the Certificated Personnel Action Report 2016-17/08 as submitted for Employment, Leave of Absence and Resignation/Separations. |
| Approve and/or ratify the Certificated Personnel Action Report 2016-17/08 as submitted for Employment, Leave of Absence and Resignation/Separations. |
Certificated Personnel Action Report 2016-17/08
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The Classified Personnel Action Report represents proposed Employment, Resignation and/or Separations from Employment.
IUSD/O'Donovan/Baum
Board Agenda
January 17, 2017
Attachment |
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Approve and/or ratify the Classified Personnel Action Report 2016-17/08 as submitted for Employment, Retirement and Separations.
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Approve and/or ratify the Classified Personnel Action Report 2016-17/08 as submitted for Employment, Retirement and Separations.
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Classified Personnel Action Report
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| The district continues to experience need for non-public school and agency (NPS/NPA) services. Provision of service is mandated by law under the Individuals with Disabilities Education Act (IDEA) for one or more of the following reasons:
• Student has been placed in one of the district’s less restrictive programs and has been found to need a more restrictive setting. The change of placement occurs through the IEP process.
• Student was placed in a NPS or NPA program by another school district prior to the student’s Irvine residency. The placement will continue until reviewed by the IEP team.
• District is unable to provide the type or amount of service required in the student’s IEP due to lack of staff with appropriate qualifications or level of expertise.
• Students, with extreme mental health needs, who are in danger of harming themselves or others and have not been successful in less restrictive placements, may be placed in residential NPS schools in California or out-of-state placements.
Each year the district prepares a master agreement for special education services with nonpublic schools and nonpublic agencies. In addition to the general agreement, individual service agreements for each identified special education student are negotiated at each IEP meeting. NPS/NPA providers work cooperatively with the district to provide services unattainable within the district or other local public schools.
IUSD/Parham/Hertig
Board Agenda
January 17, 2017 |
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$273,112.57 for the 2016-17 school year in special education related services.
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Authorize the Executive Director of Special Education to contract with and approve the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies.
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| Authorize the Executive Director of Special Education to contract with and approve the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies. |
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Pursuant to the Settlement Agreement(s), the negotiated agreement(s) has/have been reached.
IUSD/Parham/Hertig
Board Agenda
January 17, 2017 |
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| $23,000.00 special education related services. |
| Approve agreement to settle two case(s) in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreements. |
| Approve agreement to settle two case(s) in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreements. |
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On occasion, it is appropriate for the District to enter into a contract arrangement with parents of students with special education needs. A small percentage of more severely involved special education students have very unique needs that cannot be met entirely by special education employees of IUSD who normally support our school-based programs. It is frequently financially advantageous to the district to have the flexibility to provide these specialized services without the usual employment restrictions associated with education code procedures. All services are provided as required by federal and state mandates or the IEP.
IUSD/Parham/Hertig
Board Agenda
January 17, 2017 |
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$22,668.00 in Special Education Related Services
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| Authorize payment for Special Education related services in an amount not to exceed $22,668.00 for ongoing educational services to one family. |
| Authorize payment for Special Education related services in an amount not to exceed $22,668.00 for ongoing educational services to one family. |
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Education Code Section 56172(b) provides that a county superintendent of schools or district governing board may develop an education program for individual students in special education who are in the attendance area of other districts or counties. The most cost effective way of developing programs for students with more severe handicapping conditions (such as blind, deaf, and severely retarded) is to develop an agreement, in writing, to provide the special programs for Irvine students. This Memorandum of Understanding offers Irvine Unified School District the opportunity to place students who are hard of hearing in programs appropriate to their needs that are available in Santa Ana Unified School District. Irvine Unified School District does not have comparable programs to serve these students at this time. It is the district’s experience that contracting for services with other neighboring districts and county schools is a cost effective method of funding a program for a limited number of special education students with unique needs.
IUSD/Parham/Hertig
Board Agenda
January 17, 2017 |
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Categorical – Special Education. Costs associated with this Memorandum of Understanding will be computed as per the formula presented within the document which is on file in the Special Education department. Currently, Irvine Unified School District anticipates that three students will be served through this program in school year 2016-17.
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Authorize the Special Education Director to enter in an agreement with Santa Ana Unified School District for the 2016-17 school year to provide special education programs and services for individuals with exceptional needs who are the responsibility of the Irvine Unified School District.
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Authorize the Special Education Director to enter in an agreement with Santa Ana Unified School District for the 2016-17 school year to provide special education programs and services for individuals with exceptional needs who are the responsibility of the Irvine Unified School District.
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Board approval and/or ratification is required for the attendance of staff at the following out-of-state events:
Event: NASP National Convention
Location: San Antonio, TX
Dates: February 21-24, 2017
Attendees: Meg Dennison and Stefanie Cachola
Cost: $3,708.02
Budgets: 0101703431-5210, 0151612510-5210 and 0113612510-5210
Event: NASP National Convention
Location: San Antonio, TX
Dates: February 21-24, 2017
Attendees: Sharri Hogan
Cost: $249.00
Budget: 0101703431-5210
Event: SIGSCE Technical Symposium 2017
Location: Seattle, WA
Dates: March 3-12, 2017
Attendees: Kimberly Hermans and Faten Sakallah
Cost: $2,280.00
Budget: 0100958710-5210
Event: NCSM Annual Conference
Location: San Antonio, TX
Dates: April 3-5, 2017
Attendees: Martha Barrett, Kristie Donavan, Maureen Leong, Kimberly Armstrong
Cost: $5,384.00
Budgets: 0100909310-5210
Event: NCSM Annual Conference
Location: San Antonio, TX
Dates: April 3-5, 2017
Attendees: Kristen Winn and Rhonda Cameron
Cost: $2,692.00
Budgets: 0100909320-5210
IUSD/Walker
Board Agenda
January 17, 2017 |
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Approve/ratify out-of-state conference attendance for staff, as follows:
1) Meg Dennison and Stefanie Cachola to San Antonio, TX February 21-24, 2017 for $3,708.02;
2) Sharri Hogan to San Antonio, TX February 21-24, 2017 for $249.00;
3) Kimberly Hermans and Faten Sakallah to Seattle, WA March 9-12, 2017 for $2,280.00;
4) Martha Barrett, Kristie Donavan, Maureen Leong, Kimberly Armstrong to San Antonio, TX April 3-5, 2017 for $5,384.00;
5) Kristen Winn and Rhonda Cameron to San Antonio, TX April 3-5, 2017 for $2,692.00.
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Approve/ratify out-of-state conference attendance for staff, as follows:
1) Meg Dennison and Stefanie Cachola to San Antonio, TX February 21-24, 2017 for $3,708.02;
2) Sharri Hogan to San Antonio, TX February 21-24 for $249.00;
3) Kimberly Hermans and Faten Sakallah to Seattle, WA March 9-12, 2017 for $2,280.00;
4) Martha Barrett, Kristie Donavan, Maureen Leong, Kimberly Armstrong to San Antonio, TX April 3-5, 2017 for $5,384.00;
5) Kristen Winn and Rhonda Cameron to San Antonio, TX April 3-5, 2017 for $2,692.00.
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| The site listed has been offered the following gift:
School: Turtle Rock Elementary School
Donation: $1,000.00
Donor: Mr. Chin Lee and Ms. Li Hsieh
School: Turtle Rock Elementary School
Donation: $80,052.30
Donor: Anonymous
School: Turtle Rock Elementary School
Donation: $5,000.00
Donor: Mi Kyung Kim
School: Rancho San Joaquin Middle School
Donation: $3,000.00
Donor: Family of Joonho Lee
School: IUSD VAPA
Donation: Piano with an appraised value of $3,000.00
Donor: Ellen Einkauf/Eta Kappa House Corporation Board
IUSD/Walker
Board Agenda
January 17, 2017 |
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| Accept gift(s) to the District, as listed. |
| Accept gift(s) to the District, as listed. |
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Approve Consent Calendar Resolution Item Nos. 22.a. – 22.c.
Passed with a motion by Sharon Wallin and a second by Paul Bokota. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Betty Carroll.
Yes Ira Glasky.
Yes Sharon Wallin.
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All Resolutions on the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda, an item may be removed from the Consent Calendar by the Board, staff, or community for discussion.
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The Orange County Department of Education (OCDE) requires each school district to provide, by resolution, the names and specimen signatures of staff authorized to sign necessary documents related to Payroll, Vendor Orders for Payment, Purchase Orders, Contracts and Travel Reimbursement Requisitions.
The authorization of signatures resolution is to be submitted annually prior to the each fiscal year and whenever there are changes to the staff identified in the document.
IUSD/Fogarty
Board Agenda
January 17, 2017
Attachment |
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| Adopt Resolution No. 16-17-34, authorizing the named person(s) to sign necessary documents related to Payroll, Vendor Orders for Payment, Purchase Orders, Contracts and Travel Reimbursement Requisitions and to rescind all previous authorizations. |
| Adopt Resolution No. 16-17-34, authorizing the named person(s) to sign necessary documents related to Payroll, Vendor Orders for Payment, Purchase Orders, Contracts and Travel Reimbursement Requisitions and to rescind all previous authorizations. |
Res No 16-17-34 Authorization to Sign Vendor - Payroll Checks
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| On December 13, 2016, the Board of Education approved the lease and placement of a temporary modular building office for Measure E Operations at Jeffrey Trail Middle School.
It has now become necessary for the Board of Education to pass a resolution required by the Division of the State Architect (DSA) to allow for the placement of a temporary leased modular office building due to regulations surrounding the placement at an existing school site. The building must be designated that it is not for school purposes and that no pupils or teachers will be permitted to use the temporary leased modular building. The building shall be designed and constructed to meet the requirements of the building code but shall not be regulated by DSA. California Code of Regulations (CCR) Section 4-310 of Title 24 requires measures and precautions to prevent use by pupils or teachers which may include fencing-off the area and the installation of signage stating “the building does not meet the earthquake safety requirements of the California State building code and shall not be entered by pupils or teachers.” The temporary modular office is a cost effective solution commonly utilized in the building industry to provide short-term office space to operate the planning and construction of a capital improvement program.
IUSD/Fogarty/Okino
Board Agenda
January 17, 2017
Attachments |
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Adopt Resolution No. 16-17-35 stating the temporary leased modular building for Measure E Operations shall not be used for school purposes and that no pupils or teachers will be permitted to use or enter the building.
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Adopt Resolution No. 16-17-35 stating the temporary leased modular building for Measure E Operations shall not be used for school purposes and that no pupils or teachers will be permitted to use or enter the building.
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Reso No 16-17-35 Placement of Temp Trailer
Reso No 16-17-35 Placement of Temp Trailer Exhibit A
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The District’s vendor checks are printed at Orange County Department of Education School Financial Service Disbursements Office. Batch files, approved and transmitted electronically to the County, will provide the District’s authority to print these warrants. The County requires Board action to authorize certain District personnel to approve and transmit these batch files.
IUSD/Fogarty
Board Agenda
January 17, 2017
Attachment |
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| Acting as the governing body of the Irvine Unified School District, Irvine Child Care Project, and Community Facilities Districts No. 86-1, No. 01-1, No. 04-1, No. 04-2A, No. 04-2B, No. 06-1, No. 08-1, and No. 09-1 adopt Resolution No. 16-17-37 which updates the roster of personnel authorized to electronically approve all IUSD vendor claims/orders for Ledgers 41, 44, 50 and 75. |
| Acting as the governing body of the Irvine Unified School District, Irvine Child Care Project, and Community Facilities Districts No. 86-1, No. 01-1, No. 04-1, No. 04-2A, No. 04-2B, No. 06-1, No. 08-1, and No. 09-1 adopt Resolution No. 16-17-37 which updates the roster of personnel authorized to electronically approve all IUSD vendor claims/orders for Ledgers 41, 44, 50 and 75. |
Res No 16-17-37 Authorization to Receive Checks and Documents
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Approve Facilities Consent Calendar Item Nos. 23.a. – 21.m.
Passed with a motion by Lauren Brooks and a second by Paul Bokota. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Betty Carroll.
Yes Ira Glasky.
Yes Sharon Wallin.
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| All matters of the Community Facilities District Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda, an item may be removed from the Consent Calendar by the Board, staff, or community for discussion. |
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On May 11, 2016 during the Facilities Study Session, staff presented new school opening dates. A new elementary school is anticipated to be needed by fall 2019 located in the Portola Springs community. At this time an appraisal of the future elementary site is needed to satisfy funding requirements as outlined by the Office of Public School Construction (OPSC) in the Application for Funding Form SAB 50-04. On December 1, 2016 staff issued a Request for Proposals (RFP) to five (5) firms to provide appraisal services for a site in Planning Area 6 (PA 6 North Elementary School).
On December 21, 2016, three (3) firms submitted a proposal package. Based on the review of proposals, staff is recommending the selection of Gary L. Vogt and Associates to provide appraisal services for the elementary site in Planning Area 6 (PA 6 North Elementary School). Selection was based on Gary L. Vogt and Associates prior experience in working with the District. The proposed fee includes an original appraisal and an updated appraisal as necessary.
IUSD/Fogarty/Okino
Board Agenda
January 17, 2017 |
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| $11,000.00 Community Facilities District 09-1/ County School Facilities Fund - Fund 35 |
| Authorize the Assistant Superintendent of Business Services to enter into a contract for appraisal services with Gary L. Vogt and Associates for the elementary school site in Planning Area 6 (PA 6 North Elementary School). |
| Authorize the Assistant Superintendent of Business Services to enter into a contract for appraisal services with Gary L. Vogt and Associates for the elementary school site in Planning Area 6 (PA 6 North Elementary School). |
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Portola Springs Elementary School was master planned to accommodate 1,000 students. As originally constructed, the parking lots (Parking Lot A and Parking Lot B) serve 44 and 72 parking spaces, respectively. As the school site has continued to grow towards its planned occupancy of 1,000 students, the school site has experienced a deficiency in the amount of available parking throughout the day. Currently, Portola Springs Elementary School is the only elementary school in the District which has no immediately adjacent offsite parking.
To remedy the deficiency in parking, staff recommends Webb Cleff Architecture and Engineering (Webb Cleff) be retained for architectural services for the design of expanded parking at Portola Springs Elementary School. Webb Cleff is the architect of record for the villa style classroom building being designed for placement during the summer of 2017 and was the architect of record for the Creekside Education Parking Expansion completed during the summer of 2016.
IUSD/Fogarty/Okino
Board Agenda
January 17, 2017 |
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| $20,000.00 Community Facilities District No. 09-1/County School Facilities Fund - Fund 35 |
| Authorize the Assistant Superintendent of Business Services to enter into a contract with Webb Cleff Architecture and Engineering to provide architectural services for expanded parking at Portola Springs Elementary School. |
| Authorize the Assistant Superintendent of Business Services to enter into a contract with Webb Cleff Architecture and Engineering to provide architectural services for expanded parking at Portola Springs Elementary School. |
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School Facilities Improvement Bond Measure E Series 1 project list includes site work and placement of classroom portables for the use of El Camino Real as an interim campus for elementary schools that require significant modernization under Measure E.
On May 24, 2016, the Board approved a pool of fifteen (15) architectural firms. Staff reviewed the qualifications of the firms within the pool and issued a Request for Proposal (RFP) to three (3) firms on December 6, 2016 requesting architectural design services for the following scope of work:
Site improvements including upgrades to electrical, I.T., playground and the general building infrastructure, as well as the addition of eight (8) portable classrooms and associated site work to increase the site capacity.
On December 21, 2016 staff received proposals from the three (3) firms. After their review, staff recommends Ruhnau Ruhnau Clarke (RRC) to be retained for architectural design services for site improvements and addition of classroom portables at the El Camino Real site for use as an interim campus. RRC brings extensive school modernization experience and are fully dedicated to meeting the project schedule.
IUSD/Fogarty/Okino
Board Agenda
January 17, 2017 |
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$168,750.00
Building Fund – Fund 21, Community Facilities District 86-1, Capital Facilities Fund – Fund 25, Special Reserve Fund for Capital Outlay Projects – Fund 40 |
| Authorize the Assistant Superintendent of Business Services to enter into a contract with Ruhnau Ruhnau Clarke to be retained for architectural design services for site improvements and addition of classroom portables at the El Camino Real site for use as an interim campus. |
| Authorize the Assistant Superintendent of Business Services to enter into a contract with Ruhnau Ruhnau Clarke to be retained for architectural design services for site improvements and addition of classroom portables at the El Camino Real site for use as an interim campus. |
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School Facilities Improvement Bond Measure E Series 1 project list includes site work and placement of classroom portables for the use of Westwood Basics as an interim campus for elementary schools that require significant modernization under Measure E.
On May 24, 2016, the Board approved a pool of fifteen (15) architectural firms. Staff reviewed the qualifications of the firms within the pool and issued a Request for Proposal (RFP) to three (3) firms on December 6, 2016 requesting architectural design services for the following scope of work:
Site improvements including upgrades to electrical, I.T., playground and the general building infrastructure as well as the addition of five (5) portable classrooms and associated site work to increase the site capacity.
On December 21, 2016 staff received proposals from the three (3) firms. After their review, staff recommends Ruhnau Ruhnau Clarke (RRC) to be retained for architectural design services for site improvements and addition of classroom portables at the Westwood Basics site for use as an interim campus. RRC brings extensive school modernization experience and are fully dedicated to meeting the project schedule.
IUSD/Fogarty/Okino
Board Agenda
January 17, 2017 |
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$50,625.00
Building Fund – Fund 21, Community Facilities District 86-1, Capital Facilities Fund – Fund 25, Special Reserve Fund for Capital Outlay Projects – Fund 40 |
| Authorize the Assistant Superintendent of Business Services to enter into a contract with Ruhnau Ruhnau Clarke to be retained for architectural design services for site improvements and addition of classroom portables at the Westwood Basics site for use as an interim campus. |
| Authorize the Assistant Superintendent of Business Services to enter into a contract with Ruhnau Ruhnau Clarke to be retained for architectural design services for site improvements and addition of classroom portables at the Westwood Basics site for use as an interim campus. |
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| The Bank of New York Mellon (BNY Mellon) is the Trustee of bond funds for the Irvine Unified School District Community Facilities Districts 86-1, 01-1, 04-1, 04-2A, 04-2B, 06-1, 08-1, and 09-1. Due to recent changes in Board members, it is necessary to update and resubmit the CFD Certificate of Authorized Officers authorized to process payments and documents related to Community Facilities District Nos. 86-1, 01-1, 04-1, 04-2A, 04-2B, 06-1, 08-1, and 09-1. Accordingly, Board approval is requested for the following updated CFD Certificate of Authorized Officers:
Board Member - Clerk
Superintendent of Schools
Assistant Superintendent, Business Services
Director of Fiscal Services
Asst. Director of Fiscal Services
IUSD/Fogarty
Board Agenda
January 17, 2017
Attachment |
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Acting as the governing body of Community Facilities District Nos. 86-1, 01-1, 04-1, 04-2A, 04-2B, 06-1, 08-1, and 09-1, approve the updated CFD Certificate of Authorized Officers.
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Acting as the governing body of Community Facilities District Nos. 86-1, 01-1, 04-1, 04-2A, 04-2B, 06-1, 08-1, and 09-1, approve the updated CFD Certificate of Authorized Officers.
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Cert Authorized Officers CFD Bond Series
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The School Facilities Improvement Bond Measure E Series 1 includes a project that will enclose open classrooms. The doors at these classrooms will offer additional security and safety at the following six (6) sites:
- Bonita Canyon Elementary School;
- College Park Elementary School;
- Culverdale Elementary School;
- Greentree Elementary School;
- Santiago Hills Elementary School; and
- Stone Creek Elementary School.
At several of these sites, there is additional work included under the bond measure that will be incorporated into these projects. At College Park and Santiago Hills Elementary Schools, new/improved student collaboration spaces (“commons”) will be constructed adjacent to the classrooms. At Stone Creek Elementary School, a new Design Lab will be added to the existing building.
On November 15, 2016, the Board approved a pool of eight (8) construction management firms for construction management multi-prime delivery services on upcoming projects. Staff reviewed the qualifications of the pool of firms and issued a Request for Proposal (RFP) to three (3) firms on November 18, 2016, to provide construction management multi-prime delivery services for the following:
1. Preconstruction Services: cost estimating, master scheduling, value engineering and constructability plan review.
2. Construction Management Services: bidding, contracting, construction management and supervision.
3. Construction Closeout Services: plan as-builts, contract change order resolution, management of trainings, attic stock turnover, provision of operation and maintenance manuals and punch list completion.
Staff recommends Ledesma & Meyer Construction Co., Inc. to be retained for construction management services for the Measure E Series 1 enclose open classroom/modernization projects. Ledesma & Meyer Construction Co., Inc. brings extensive educational expertise and experience and is fully committed to meeting the scope of services in a professional and timely matter.
IUSD/Fogarty/Okino
Board Agenda
January 17, 2017 |
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$1,213,344.00 Building Fund - Fund 21
By Site:
Bonita Canyon Elementary School - $32,215.00
College Park Elementary School - $285,812.00
Culverdale Elementary School - $199,446.00
Greentree Elementary School - $133,514.00
Santiago Hills Elementary School - $89,324.00
Stone Creek Elementary School - $473,033.00 |
Authorize the Assistant Superintendent of Business Services to enter into a contract with Ledesma & Meyer Construction Co., Inc. to be retained for construction management services for the Measure E Series 1 enclose open classroom/modernization projects.
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Authorize the Assistant Superintendent of Business Services to enter into a contract with Ledesma & Meyer Construction Co., Inc. o be retained for construction management services for the Measure E Series 1 enclose open classroom/modernization projects.
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| Certain modifications were issued during the construction phase of the Cypress Village and Portola Springs Elementary School Relocatable 2016 project and require a change order to the contract. A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.
The following list contains the bid category, contractor, change order amount, and brief description. The cumulative total of the change orders to the contractor listed below is within the 10% allowed by the Public Contract Code.
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Change Order
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Description: Change Order No. 1
Bid Package No.: 01 General Building Contractor – Cypress Village Elementary School
Contractor: JRH Construction Company, Inc.
Requested by: District
Reason: Added Carpet, Credit for Unused Allowance
Amount: $22,276.90
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Description: Change Order No. 1B
Bid Package No.: 01 General Building Contractor – Portola Springs Elementary School
Contractor: JRH Construction Company, Inc.
Requested by: District
Reason: Credit for Unused Allowance
Amount: < $28,832.01 >
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The total contract amount awarded for the project to date is $1,201,148.00. The total of this change order is < $6,555.11 > or < 0.55% > of the project. The new total of the contract shall be $1,194,592.89.
IUSD/Fogarty/Okino
Board Agenda
January 17, 2017 |
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| < $6,555.11 > CFD 09-1 |
Approve the listed change orders in the deductive amount of < $6,555.11 > for the Cypress Village Elementary and Portola Springs Elementary School Relocatable 2016 project. No change to the completion date.
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Approve the listed change orders in the deductive amount of < $6,555.11 > for the Cypress Village Elementary and Portola Springs Elementary School Relocatable 2016 project. No change to the completion date.
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| Certain modifications were issued during the construction phase of the Eastwood Elementary School project and require a change order to the contract. A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.
The following list contains the bid category, contractor, change order amount, and brief description. The cumulative total of the change order to the contractor listed below is within the 10% allowed by the Public Contract Code.
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Change Order
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Description: Change Order No. 2
Bid Package No.: 19 Electrical & Low Voltage
Contractor: Gilbert & Stearns, Inc.
Requested by: District
Reason: Change to Light Fixture Types and Finishes
Amount: $17,401.00
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The total contract amount awarded for the project to date is $21,380,834.00. The total of all change orders is $83,601.00 or .39% of the project. The new total of all contract amounts shall be $21,464,435.00.
IUSD/Fogarty/Okino
Board Agenda
January 17, 2017 |
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| $17,401.00 CFD 09-1 |
Approve the listed change order in the amount of $17,401.00 at the Eastwood Elementary School project as listed. No change to the completion date.
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Approve the listed change order in the amount of $17,401.00 at the Eastwood Elementary School project as listed. No change to the completion date.
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| Certain modifications were issued during the construction phase of the Portola High School project and require a change order to the contracts. A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.
The following list contains the bid category, contractor, change order amount, and brief description. The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.
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Change Orders
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Description: Change Order No. 5
Bid Package No.: 08-1 Doors, Frames and Hardware
Contractor: Star Hardware, Inc.
Requested by: District
Reason: Frame Rework, Custom Thresholds at Bldg. L, Panic Hardware at SCE Gate
Amount: $17,472.00
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Description: Change Order No. 2
Bid Package No.: 09-6 Painting and Wall Covering
Contractor: CTG Construction, Inc.
Requested by: District
Reason: Paint Rooftop Numbers, Paint White Block at Interior Lobby and Exterior Main Entrance
Amount: $30,071.00
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Description: Change Order No. 2
Bid Package No.: 23-1 HVAC
Contractor: West Tech Mechanical, Inc.
Requested by: District
Reason: Add Bldg. L Dryer Vent
Amount: $2,501.00
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Description: Change Order No. 7
Bid Package No.: 27-1 Low Voltage
Contractor: Digital Networks Group, Inc.
Requested by: District
Reason: Bldg. E and L Audio Visual Upgrades
Amount: $22,750.00
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Description: Change Order No. 8
Bid Package No.: Site Work
Contractor: 32-2 K.A.R. Construction, Inc.
Requested by: District
Reason: Install Additional Catch Basin at Bldg. A, Removal of Concrete Light Pole Base at Parking Lot B
Amount: $9,568.00
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Description: Change Order No. 3
Bid Package No.: 32-5 Irrigation and Landscaping
Contractor: Pierre Landscape, Inc.
Requested by: District
Reason: Varsity Baseball Field Revisions
Amount: $22,398.00
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The total contract amount awarded for the project to date is $121,243,315.75. The total of all change orders is $4,392,452.00 or 3.62% of the project. The new total of all contract amounts shall be $125,635,767.75.
IUSD/Fogarty/Okino
Board Agenda
January 17, 2017 |
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| $104,760.00 CFD 09-1 |
Approve the listed change orders in the amount of $104,760.00 at the Portola High School project as listed. No change to the completion date.
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Approve the listed change orders in the amount of $104,760.00 at the Portola High School project as listed. No change to the completion date.
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The following list contains the bid category, contractor, and the date the Board of Education approved the listed contract for the Cypress Village and Portola Springs Elementary School Relocatables 2016 project:
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Bid Category
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Contractor
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Board Approval Date
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No. 01 General Building Contractor
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JRH Construction Company, Inc.
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May 11, 2016
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This contract is substantially complete and ready for acceptance by the Board of Education.
At this time, staff requests the Board accept this contract as complete and authorize staff to file a Notice of Completion for the contractor listed with the County of Orange Recorder's Office.
IUSD/Fogarty/Okino
Board Agenda
January 17, 2017 |
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Accept the contract of the listed contractor for the Cypress Village and Portola Springs Elementary Relocatables 2016 project as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office.
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Accept the contract of the listed contractor for the Cypress Village and Portola Springs Elementary Relocatables 2016 project as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office.
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The following list contains the contractor and the date the Board of Education approved the listed contract for the Shade Structure project:
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Contractor
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Board Approval Date
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USA Shade & Fabric Structures, Inc.
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January 12, 2016
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This contract is substantially complete and ready for acceptance by the Board of Education.
At this time, staff requests the Board accept this contract as complete and authorize staff to file a Notice of Completion for the contractor listed with the County of Orange Recorder’s Office.
IUSD/Fogarty/Okino
Board Agenda
January 17, 2017 |
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| Accept the contract of the listed contractor for the Shade Structure project as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office. |
| Accept the contract of the listed contractor for the Shade Structure project as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office. |
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The following list contains the contractor and the date the Board of Education approved the listed contract for the Shade Structure project:
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Contractor
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Board Approval Date
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USA Shade & Fabric Structures, Inc.
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June 14, 2016
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This contract is substantially complete and ready for acceptance by the Board of Education.
At this time, staff requests the Board accept this contract as complete and authorize staff to file a Notice of Completion for the contractor listed with the County of Orange Recorder's Office.
IUSD/Fogarty/Okino
Board Agenda
January 17, 2017 |
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| Accept the contract of the listed contractor for the Shade Structure project as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office. |
| Accept the contract of the listed contractor for the Shade Structure project as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office. |
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On December 8, 2009, the Board of Education adopted Resolution No. 09-10-40 approving the District’s implementation of the Solar Power Services and Site Lease Agreement between the Irvine Unified School District and SunEdison.
Subsequent to this action, solar panels have been installed at 22 district sites totaling 5.3 megawatts of solar energy production. The initial installation at Maintenance and Operations began producing power in August, 2010. The final sites in Phase 2 were completed and began producing power in October, 2014. During the nearly seven (7) years since the solar panels have been producing power, the aggregate avoided electricity costs are approximately $1,075,000.
In April, 2016 SunEdison declared Chapter 11 bankruptcy. This had no impact on our existing 22 sites, but Cypress Village Elementary School and Portola Springs Elementary School (approved in December, 2014) and Beacon Park School and Portola High School (approved in December, 2015) have been delayed as a result of the bankruptcy.
As a result of SunEdison’s Chapter 11 Bankruptcy filing, in October, 2016 SunEdison entered into an agreement with Onyx Renewables to purchase the solar projects at these four (4) sites (Cypress Village Elementary School, Portola Springs Elementary School, Beacon Park School, and Portola High School). IUSD staff opened negotiations with SunEdison and Onyx Renewables regarding this proposed transfer of ownership. The negotiated Agreement for Financing Assignments and First Amendment to General Conditions and Special Conditions (Site Lease Agreement) for Four 2014-15 Sites is presented tonight for your consideration and approval.
IUSD/Fogarty/Hoffman
Board Agenda
January 17, 2017 |
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| There are no anticipated costs to the General Fund: (i) there will be no upfront capital costs for installation of the solar photovoltaic systems; (ii) Onyx Renewables will own, operate and maintain the systems at these four (4) sites only; (iii) the District will lease a portion of its property at Cypress Village Elementary School, Portola Springs Elementary School, Beacon Park School and Portola High School to Onyx Renewables for installation of the systems; and (iv) the District will purchase solar power generated by the systems at a set price comparable to or below current retail rates to mitigate its electricity needs from Southern California Edison. |
Approve the Agreement for Financing Assignments and First Amendment to General Conditions and Special Conditions (Site Lease Agreement) for Four (4) 2014-15 Sites.
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Approve the Agreement for Financing Assignments and First Amendment to General Conditions and Special Conditions (Site Lease Agreement) for Four (4) 2014-15 Sites.
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Approve Item No. 17.b. Contract Services Action Report 2016-17/08 and Item No. 21.b. Gifts. Passed with a motion by Paul Bokota and a second by Sharon Wallin. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Betty Carroll.
Yes Ira Glasky.
Yes Sharon Wallin.
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Item No. 17.b. Contract Services Action Report 2016-17/08
Member Wallin requested additional information regarding the National Alliance for Mental Illness Orange County contract listed on the Contract Services Action Report 2016-17/08.
Item No. 21.b. Gifts
Member Wallin requested additional background information be provided to the Board for substantial gift amounts. The Board and Executive Staff discussed equity and processing of gifted funds.
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The terms of the Master Agreement call for the Board of Education to make a formal request to the Irvine Public School Foundation (IPSF) for the upcoming school year relative to funding priorities.
The IPSF's Board of Trustees will establish its funding commitment for the subsequent school year.
Continuation of the following areas of support have been recommended:
Class Size Support
Elementary Instructional and Middle and High School Teacher Hours
| $ 850,000 | Music
Music Instructional Assistants 4-6
K-3 Music, Preschool Art & Music | $ 385,000 | STEM
Irvine CubeSat Program
| $ 170,000 | Health and Wellness
School Nurse and Athletic Trainers
| $ 175,000 | Counseling Support
Naviance Counseling System
| $ 14,000 | Total | $1,594,000 |
IUSD/Walker
Board Agenda
January 17, 2017
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As stated.
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| Approve the submission of a formal request to IPSF for the 2017-18 school year priorities, as described. |
Approve the submission of a formal request to IPSF for the 2017-18 school year priorities, as described. Passed with a motion by Paul Bokota and a second by Sharon Wallin. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Betty Carroll.
Yes Ira Glasky.
Yes Sharon Wallin.
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| Approve the submission of a formal request to IPSF for the 2017-18 school year priorities, as described. |
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| Vavrinek, Trine, Day & Co. (“VTD”), Certified Public Accountants have completed the examination of the financial statements of funds and accounts of the Irvine Unified School District.
The completion of this audit is in accordance with Education Code Section 41020. Copies of this report are filed with the County Superintendent of Schools, County Auditor, State Department of Education, and the Audit Division of the State Department of Finance. By law, the Board must file the audit by December 15 each year.
In accordance with Education Code Section 41020.3, contents of this report will be reviewed at the January 17, 2017 Board of Education meeting and a representative of VTD will be available to answer questions regarding the audit.
IUSD/Fogarty
Board Agenda
January 17, 2017 |
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| Receive and file the audit of the 2015-16 financial records of the Irvine Unified School District, as presented by Vavrinek, Trine, Day & Co. |
Receive and file the audit of the 2015-16 financial records of the Irvine Unified School District, as presented by Vavrinek, Trine, Day & Co. Passed with a motion by Sharon Wallin and a second by Lauren Brooks. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Betty Carroll.
Yes Ira Glasky.
Yes Sharon Wallin.
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| Receive and file the audit of the 2015-16 financial records of the Irvine Unified School District, as presented by Vavrinek, Trine, Day & Co. |
Assistant Superintendent Fogarty introduced Brandon Harrison, Partner, Vavrinek, Trine, Day & Co., who reviewed the Summary of Auditors' Results, indicating an "unmodified opinion" for the District's Financial Statements and Federal Awards and an "unmodified opinion" for the District's State Awards with the exception for the Unduplicated Local Control Funding Formula Pupil Counts.
Fogarty explained the different reporting dates for State and Federal compliance resulting in a finding; however, the Business and Technology departments have met to address and resolve the reporting matter. |
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On December 13, 2016 the Board of Education adopted Resolution No. 16-17-30 giving notice of intent to grant an easement and right-of-way to the Irvine Ranch Water District (IRWD) in order to provide access, maintenance and repairs as necessary to the water pipeline servicing the Beacon Park School. The required public hearing was scheduled to be conducted at the January 17, 2017 Board meeting.
IUSD/Fogarty/Okino
Board Agenda
January 17, 2017
Attachments
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| After conducting the public hearing and considering all public input, adopt Resolution No. 16-17-32 authorizing the dedication of an easement and right-of-way to IRWD in order to provide continued maintenance and repairs as necessary to the water pipeline servicing the Beacon Park School site. |
After conducting the public hearing and considering all public input, adopt Resolution No. 16-17-32 authorizing the dedication of an easement and right-of-way to IRWD in order to provide continued maintenance and repairs, as necessary, to the water pipeline servicing the Beacon Park School site. Passed with a motion by Sharon Wallin and a second by Lauren Brooks. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Betty Carroll.
Yes Ira Glasky.
Yes Sharon Wallin.
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| After conducting the public hearing and considering all public input, adopt Resolution No. 16-17-32 authorizing the dedication of an easement and right-of-way to IRWD in order to provide continued maintenance and repairs as necessary to the water pipeline servicing the Beacon Park School site. |
President Glasky opened the public hearing at 7:59 p.m., received no comments and closed the public hearing at 8:00 p.m.
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Grant of Easement to IRWD at Beacon Park Exhibits AB
Reso No 16-17-32 Intent to Grant Easement to IRWD at Beacon Park School.attach
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On December 13, 2016 the Board of Education adopted Resolution No. 16-17-31 giving notice of intent to grant an easement and right-of-way to the Irvine Ranch Water District (IRWD) in order to provide access, maintenance and repairs as necessary to the water and sewer pipeline servicing the Portola High School. The required public hearing was scheduled to be conducted at the January 17, 2017 Board meeting.
IUSD/Fogarty/Okino
Board Agenda
January 17, 2017
Attachments
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| After conducting the public hearing and considering all public input, adopt Resolution No. 16-17-33 authorizing the dedication of an easement and right-of-way to IRWD in order to provide continued maintenance and repairs as necessary to the water and sewer pipelines servicing the Portola High School site. |
After conducting the public hearing and considering all public input, adopt Resolution No. 16-17-33 authorizing the dedication of an easement and right-of-way to IRWD in order to provide continued maintenance and repairs as necessary to the water and sewer pipelines servicing the Portola High School site. Passed with a motion by Paul Bokota and a second by Sharon Wallin. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Betty Carroll.
Yes Ira Glasky.
Yes Sharon Wallin.
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| After conducting the public hearing and considering all public input, adopt Resolution No. 16-17-33 authorizing the dedication of an easement and right-of-way to IRWD in order to provide continued maintenance and repairs as necessary to the water and sewer pipelines servicing the Portola High School site. |
President Glasky opened the public hearing at 8:00 p.m., received no comments and closed the public hearing at 8:01 p.m.
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Reso No 16-17-33 Intent to Grant Easement to IRWD at Portola HS.attach
Reso No 16-17-33 Grant of Easement to IRWD at Portola HS-Exhibits A1_B1_A2_B2-Water
Reso No 16-17-33 Grant of Easment to IRWD at Portola HS-Exhibits A & B -Sewer
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| Background
During the May 11, 2016 Facilities Study Session, staff presented demographic enrollment projections that indicated the need for the opening of a new elementary school in fall 2019.
On June 28, 2016, the Board authorized a contract for Chambers Group to provide environmental hazard studies for the Planning Area (PA) 6 North site.
Project Location
The proposed 11 acre school site is located within the PA 6 development (Portola Springs), bordered by streets Portola Parkway to the south, Tomato Springs to the north, and open space on the east and west sides of the property.
Project Description
The District proposed to develop and operate an elementary school with a maximum enrollment capacity of 1,000 students on approximately 11 acres of land. The first phase will include capacity for 750 TK-6 students. The school would consist of centrally located learning spaces, a transitional kindergarten and kindergarten with separate play area, an administration building, a multipurpose/performing arts center, food services, daycare buildings, ball fields, and play structures. Other features include a lunch court, bike storage area, and other grade specific courts for student use. Turf and asphalt play areas would be located on the southern portion of the school. The play areas would not be illuminated with high-intensity light standards for nighttime use. Buildings on the property would be no greater than two stories and would collectively occupy approximately 62,000 square feet of the school property.
C.E.Q.A. Compliance
An Initial Study (IS) and Mitigated Negative Declaration (MND) has been prepared pursuant to the California Environmental Quality Act (CEQA), the State CEQA guidelines, and IUSD procedures. The Initial Study (IS), Mitigated Negative Declaration (MND) and all related documents will be available for viewing at 2015 Roosevelt, Irvine, CA in the Facilities Planning and Construction office.
Consideration is request of the IS/MND, comments from other parties and responses prepared by the district consultant, Chambers Group, on behalf of IUSD. Following such a review, the Board is asked to consider adoption of the MND for the design and construction of the proposed PA 6 North Elementary School, subject to compliance with all applicable regulations as described in more detail in Resolution No. 16-17-36.
IUSD/Fogarty/Okino
Board Agenda
January 17, 2017
Attachment
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After conducting the public hearing and considering all public input, adopt Resolution No. 16-17-36 adopting and approving a Mitigated Negative Declaration and all related environmental documents for design and construction of the PA 6 North Elementary School Project; approve the Project and authorize staff to file a Notice of Determination with the required agencies.
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After conducting the public hearing and considering all public input, adopt Resolution No. 16-17-36 adopting and approving a Mitigated Negative Declaration and all related environmental documents for design and construction of the PA 6 North Elementary School Project; approve the Project and authorize staff to file a Notice of Determination with the required agencies.
Passed with a motion by Paul Bokota and a second by Sharon Wallin. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Betty Carroll.
Yes Ira Glasky.
Yes Sharon Wallin.
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| After conducting the public hearing and considering all public input, adopt Resolution No. 16-17-36 adopting and approving a Mitigated Negative Declaration and all related environmental documents for design and construction of the PA 6 North Elementary School Project; approve the Project and authorize staff to file a Notice of Determination with the required agencies. |
President Glasky opened the public hearing at 8:01 p.m., received no comments and closed the public hearing at 8:02 p.m.
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Reso No 16-17-36 Adopt IS & MND at PA6N ES.attach
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Board Policy 5141.27: Food Allergies and accompanying Administrative Regulations have been developed to reflect the District's commitment to keeping students safe at school by implementing research-based guidelines for the care of students with food allergies.
IUSD/Parham/Schlichting/Noonan
Board Agenda
January 17, 2017
Attachments |
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Approve for first reading proposed Board Policy 5141.27: Food Allergies.
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The Board waived the second reading and approved Board Policy 5141.27: Food Allergies. Passed with a motion by Paul Bokota and a second by Sharon Wallin. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Betty Carroll.
Yes Ira Glasky.
Yes Sharon Wallin.
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Approve for first reading proposed Board Policy 5141.27: Food Allergies.
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Assistant Superintendent, Cassie Parham introduced Executive Director, Alan Schlichting and Site Nurse, Daniella Gormond who reviewed the proposed Board Policy 5141.27: Food Allergies noting it was the result of efforts by the District's Medical Advisory Committee.
The Board asked questions regarding supporting students with allergies in school. |
BP 5141.27 Food Allergies
AR 5141.27 Food Allergies
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In an effort to align IUSD Board Policies with current language and practices, Education Services staff has consolidated three policies into one overarching curriculum development and evaluation policy.
IUSD/Parham/Holmes
Board Agenda
January 17, 2017
Attachments |
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| Repeal Board Policy 6140: Curriculum and Board Policy 6142.2: Curriculum Design and approve for first reading, proposed revised Board Policy 6141: Curriculum Development and Evaluation. |
Approve for first reading, proposed revised Board Policy 6141: Curriculum Development and Evaluation. Passed with a motion by Paul Bokota and a second by Sharon Wallin. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Betty Carroll.
Yes Ira Glasky.
Yes Sharon Wallin.
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| Repeal Board Policy 6140: Curriculum and Board Policy 6142.2: Curriculum Design and approve for first reading, proposed revised Board Policy 6141: Curriculum Development and Evaluation. |
The Board reviewed Board Policy 6141: Curriculum Development and Evaluation and requested language changes as discussed.
The Board tabled the repeal of Board Policy 6140: Curriculum and Board Policy 6142.2: Curriculum Design to be agendized again with the Second Reading of Board Policy 6141: Curriculum. |
BP 6140 Curriculum
BP 6141 Curriculum Development & Eval
BP 6141_2 Curr Dev and Revision
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An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person, 30 minutes per topic.
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| None. |
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Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public.
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| None. |
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Passed with a motion by Paul Bokota and a second by Sharon Wallin. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Betty Carroll.
Yes Ira Glasky.
Yes Sharon Wallin.
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| The meeting was adjourned at 8:25 p.m. |
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FUTURE MEETINGS:
February 7, 2017
February 21, 2017
The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting.
Regular Board Meetings are broadcast live on Cox channel 39 and AT&T U-verse channel 99.
The board meeting agenda and support materials are accessible from the District's web site (www.iusd.org/board/) prior to the close of business on the Friday preceding the meeting. Any written materials distributed to the Board after the 72 hour posting period will also be made available for public review at the time of distribution. Copies may also be obtained at the District Administration Center or at the meeting.
* Opportunities for public input occur at the beginning of each agenda item. Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes.
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| The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting. |
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| Present | Paul Bokota |
| Present | Lauren Brooks |
| Present | Betty Carroll |
| Present | Ira Glasky |
| Present | Sharon Wallin |
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