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REGULAR MEETING OF THE BOARD OF TRUSTEES
Nevada City SD
June 13, 2017 5:00PM
MEETING PLACE: Conference Room 800 Hoover Lane, Nevada City, California Closed session to follow the open session

1. CALL TO ORDER
Speaker:
Joshua Pack, Board President
Quick Summary / Abstract:
Call the meeting to order and establish a quorum

2. OPEN SESSION/ PUBLIC MEETING
2.A. PLEDGE OF ALLEGIANCE
2.B. ADOPTION OF THE AGENDA
Speaker:
Joshua Pack, Board President
Quick Summary / Abstract:
Under adoption of the agenda, item order may be changed
Recommended Motion:
Recommendation to approve the agenda as presented.
3. PUBLIC FORUM
Quick Summary / Abstract:
This time is reserved for citizens, employees, and representatives of school groups to address the board on items that are not on the agenda. By law, the board may briefly discuss, but cannot take action upon items that are not on the approved agenda; however the board welcomes your comments. Persons addressing the board are requested to state their names and whether or not they are a resident of the district. The board reserves the right to limit comments from the public as well as limit the total number of minutes used on any topic (GC§54954.3) An Opportunity For Public Comment Will Be Provided With Each Agenda Item, Before Board Action
4. RECOGNITION- U.C. Davis C-Stem Seven Hills Participants and Deer Creek Sudoku StudentsWas edited within 72 hours of the Meeting
Rationale:

Congratulations to Justis Conway, Clara Luisetti, and Evelyn Grandfield who prepared for and competed at the UC Davis C-STEM day robotics competition! They spent months preparing for and a full day competing against students across northern California.  This was the first time Seven Hills has competed in the event and they did very well in their division.  Clara was awarded the girls leadership award! It was a very intense competition, they had fun doing it.  Mr. Gross looks forward to bringing multiple 6th grade teams to the competition next year. 
 
 







 
5. CONSIDERATION OF CONSENT AGENDA
Speaker:
Joshua Pack, Board President
Quick Summary / Abstract:
Items on the consent agenda are considered routine and/or are deemed to be consistent with the Item adopted board policies and carries the recommendation of the Superintendent. The consent agenda may be enacted by one motion with a roll call vote. There will be no separate discussion of the items unless a trustee or citizen so requests, in which case the designated item(s) will be considered following approval of the remaining items. Items removed for special consideration/action: 
Recommended Motion:

Recommendation to approve consent items as presented.

5.A. CONSIDERATION OF MINUTES
5.A.1. Regular Board Meeting Minutes May 9, 2017
Speaker:
Trisha Dellis, Superintendent
Recommended Motion:

Recommendation to approve the Regular Board Meeting Minutes May 9, 2017.

Attachments:
2017 05-09 Board Meeting Minutes.pdf
5.B. CONSIDERATION OF PERSONNEL ISSUES
5.B.1. Personnel Assignment Order No. 1617-11
Speaker:
Trisha Dellis, Superintendent
Recommended Motion:

Recommendation to approve the Personnel Assignment Order No. 1617-11.

Attachments:
1617-11.pdf PAO.pdf
5.C. CONSIDERATION OF FINANCIAL ITEMS
5.C.1. Medi-Cal Administrative Claiming Agreement between Nevada City School District and Sutter County Superintendent of Schools
Speaker:
Paige Moore, Business Manager
Recommended Motion:

Recommendation to approve the Medi-Cal Administrative Claiming Agreement between Nevada City School District and Sutter County Superintendent of Schools.

Rationale:

The Sutter County Superintendent of Schools Office has been involved in the Medi-Cal Administrative Activities (MAA) program since 1998 and is the host entity for:

    • Region 3 (Sutter County Superintendent of Schools)
    • Region 4 (Contra Costa County Office of Education)
    • Region 5 (Santa Cruz County Office of Education)
    • Region 6 (Stanislaus County Office of Education)

The MAA program allows school districts and county offices to be reimbursed federal dollars for costs incurred while performing certain administrative activities. Employees record the time worked on these activities through a method called Random Moment Time Survey (RMTS), and then a claim is submitted based on this information. 
Administrative activities that facilitate enrollment into Medi-Cal and assisting students and families to access Medi-Cal services such as:

  • Outreach - Providing Medi-Cal information to students and their families. Initial referral of students to medical services.
  • Facilitating Applications - Referring or assisting families with the Medi-Cal applications.
  • Monitoring, Coordination, or Referral to Medi-Cal covered services - such as; speech, OT, PT, counseling, and any follow-up on these issues.
  • Arranging transportation to medical services within the community or IEP services at the school site.
  • Translation - Arranging or providing translation for medical services, e.g. speech, counseling.
  • Program Planning. Policy Development, and Interagency Coordination - Developing strategies to improve the delivery or coordination of medical services.
 
Attachments:
Medi-cal Administrative Agreement with Sutter County.pdf
5.C.2. Contract Between Nevada City School District and Kilowatt Engineering Inc. Independent Consultant for Proposition 39 Energy Consultant Services
Speaker:
Paige Moore, Business Manager
Recommended Motion:

Recommendation to approve the Contract Between Nevada City School District and Kilowatt Engineering Inc. Independent Consultant for Proposition 39 Energy Consultant Services.

Rationale:

The California Clean Energy Jobs Act allocates revenue to local education agencies to support energy efficiency and alternative energy projects, along with related improvements and repairs that contribute to reduced operating costs and improved health and safety conditions in public schools.

Contracting with KW Engineering will allow us to maximize the amount received from the State by revising the energy audit that was completed in 2014. They will also complete the required energy expenditure plan and submit to the California Energy Commission for approval.

 
Attachments:
Independent Contractor Prop 39 2017.pdf
5.C.3. Donation with Great Appreciation- Randy and Laurie Subbotin of $1,000.00 to the Seven Hills Library
Speaker:
Sam Schug Principal
Recommended Motion:

Recognize Donation with Great Appreciation- Randy and Laurie Subbotin of $1,000.00 to the Seven Hills Library

Attachments:
Donation Letter SH Library.pdf
5.C.4. Expense Report for May 2017
Speaker:
Paige Moore, Business Manager
Attachments:
Expense Report May 2017.pdf
5.D. CONSIDERATION OF MISCELLANEOUS ITEMS
5.D.1. Equipment Surplus Request from District Technology Coordinator, Michelle Albanese
Speaker:
Michelle Albanese, Technology Coordinator
Attachments:
Surplus Request Technology 2017.pdf
5.D.2. Nevada City Club Preschool Program Evaluation for Fiscal Year 2016-2017
Speaker:
Amber Johnson, Preschool Director
Recommended Motion:

Acknowledge receipt of the Nevada City Club Preschool Program Evaluation for Fiscal Year 2016-2017.

Attachments:
16-17 DRDP Summary.pdf
16-17 ECERS Summary.pdf
Program Self Evaluation Process.pdf
5.D.3. Resolution 1617-16 Agreement With California Department Of Education & Authorizes Designated Personnel to Sign Child Development Contracts & Documents
Speaker:
Paige Moore, Business Manager
Recommended Motion:

Recommendation to approve Resolution No. 1617-16 Agreement With California Department Of Education & Authorizes Designated Personnel to Sign Child Development Contracts & Documents.



Attachments:
1617-16 CDC Contracts.pdf
5.D.4. 2015-2016 School Accountability Report Cards (SARC) for Seven Hills, Deer Creek and Nevada City Charter School
Speaker:
Trisha Dellis, Superintendent
Recommended Motion:

Recommendation to approve the 2015-2016 School Accountability Report Cards (SARC) for Seven Hills, Deer Creek and Nevada City Charter School.

Rationale:

Since November 1988, state law has required all public schools receiving state funding to prepare and distribute a SARC. A similar requirement is also contained in the federal Elementary and Secondary Education Act (ESEA). The purpose of the report card is to provide parents and the community with important information about each public school. A SARC can be an effective way for a school to report on its progress in achieving goals. The public may also use a SARC to evaluate and compare schools on a variety of indicators.

 
Attachments:
DC_School_Accountability_Report_Card_FINAL.pdf
NCCS_School_Accountability_Report_Card_FINAL.pdf
SH_School_Accountability_Report_Card_FINAL.pdf
6. REPORTS
6.A. Board
6.B. Superintendent
Speaker:
Trisha Dellis
6.C. Student Support Services
Speaker:
Kathy Newton
6.D. Seven Hills Middle School
Speaker:
Sam Schug
6.E. Deer Creek Elementary School
Speaker:
Monica Daugherty
6.F. Nevada City Charter School
Speaker:
Brynn Bourke
6.G. Director of Maintenance
Speaker:
Todd Pratt
6.H. Child Development Director
Speaker:
Amber Johnson
Rationale:

Club Preschool Board Report

Our preschool is participating in the ‘Early Quality Matters’ program.  This is a county program geared to improve the quality of care for young children.  Please read over the letter that was given to each family enrolled in our program.  It provides a nice summary of what it’s all about.  We received a stipend of $1,200.00 which was used to purchase some much needed outdoor climbing equipment.  The program has also provided staff training free of charge and will continue to do so during our next school year.

  • BIG THANK YOU for including the preschool again this year in the Sierra Harvest program.  The children were very curious about what we’d find in the harvest bag each month and we had regular new “tryers” Some of the favorites were- Pomegranates – Lunchbox Peppers –Salad Turnips and Kumquats.
  • Appreciated being able to work with Kathy Newton in the formation of an “Inclusive” classroom this year and being included in the IEP transition to Deer Creek process for the preschooler’s with special needs we had in our class. 
  • Our enrollment thus far for our 17-18 school year is low.  Currently we have just 10 children with paperwork submitted.  Appreciate Deer Creek – and 7-Hills including information about the program in their newsletters .  The NCSD banners around town look great and include Preschool too.


 
Attachments:
‘Early Quality Matters’ Program Letter
6.I. District Technology Coordinator
Speaker:
Michelle Albanese
6.J. Nevada City Faculty Association(NCFA)
Speaker:
Sherry Chargin, Laurie Kempenaar
6.K. California State Employees Association(CSEA)Chapter #390
Speaker:
Karen Gray
7. PUBIC HEARING
7.A. Public Hearing Local Control Accountability Plan (LCAP) 2017-2018
Speaker:
President Joshua Pack, Superintendent Trisha Dellis
Quick Summary / Abstract:

Notice is hereby given that the Nevada City School District will conduct a Public Hearing to gather community feedback and accept the preliminary plan for the proposed 2017-2018 Local Control Accountability Plan (LCAP).
The preliminary 2017-2018 Local Control Accountability Plan (LCAP) is available for review at the Nevada City School District Office located at 800 Hoover Lane or accessed through the NCSD website: http://www.ncsd.k12.ca.us.

Final adoption of the 2017-2018 Local Control Accountability Plan (LCAP) will occur at the Regular Meeting of the Board of Trustees on June 27, 2017.


Attachments:
2017_Local_Control_and_Accountability_Plan_&_Annual_Update_
public_hearingnotice LCAP.pdf
7.B. Public Hearing: Proposed 2017-2018 Annual Budget
Speaker:
President Joshua Pack, Business Manager Paige Moore
Quick Summary / Abstract:

Notice is hereby given that the Nevada City School District will conduct a Public Hearing to solicit the recommendations and comments of members of the public regarding the proposed 2017-2018 Annual Budget. Final adoption of the 2017-18 Annual Budget will occur at the Regular Meeting of the Board of Trustees on June 27, 2017.

Attachments:
2017 06-13 Proposed Budget 2017-18.pdf
public_hearingnotice Budget.pdf
8. DISCUSSION/ACTION
8.A. Superintendent's Contract Addendum #2
Speaker:
Joshua Pack, Board President
Quick Summary / Abstract:

Action item

Recommended Motion:

Recommendation to approve the Superintendent's Contract Amendment #2


Attachments:
2017 06-13 Addendum #2 Contract Dellis
Contract Superintendent Dellis
Supt Contract Addendum #1
8.B. District of Choice Update
Speaker:
Paige Moore, Business Manager
Quick Summary / Abstract:

Opportunity to discuss any District of Choice updates.


Rationale:
Email from Bob Raines, Superintendent Shoreline Unified School District
As we put out earlier today, the trailer bill language approved by the legislative budget conference committee includes a 5-year extension of the District of Choice program. As a matter of fact, here is a snippet from the summary released by the Committee Staff; 

o Adopts conference compromise language to extend the district of choice program by 5 years to ensure accountability and equity in the program. 

The following is an email from Bob Blattner, one of the lobbyists who was at the forefront of the DOC battle.
Dear Friends,
First, congratulations again; a great win for your families and students, and for your districts that have become lighthouses of educational excellence. We have yet to see actual language, but by all accounts the Budget deal calls for a 5-year DoC sunset extension, a 10 percent hard cap, and some access and equity provisions, but apparently not as sweeping as in AB 185. It isn't perfect, but will allow us to keep the program rolling as we continue to work toward a perfect and permanent resolution. That being said, there will certainly be attempts to interfere with the package on its way to the Governor. We will be ceaselessly vigilant in policing this. 

We think it IS time to celebrate, to thank your communities for their tireless -- and successful efforts -- and to inform Sacramento ASAP of how important this program is....thereby testing the validity of the ancient adage "no warrior is tired on the day of victory." We think it is important for one last wave of communication to Sacramento, of thanks this time.  It can be as simple as "thank you for extending the District of Choice program, signed a grateful parent/grandparent/aunt/student/teacher/custodian", or as heartfelt and detailed as the writer likes. This should be by email or fax only, no phone calls.
This should go out to the entire list we've used previously, with a slight twist. Highest priority should be given to five individuals -- Governor Brown (we have previously kept him out of the loop, but thanks are always appreciated), Senate President pro Tempore DeLeon, Speaker Rendon, Senator Newman and Assemblywoman Irwin, with a slightly different tack -- "thank you for your leadership in extending...etc. It will never be forgotten" (or some such) 

We will keep you apprised as we learn more and as the issue moves toward the Governor's desk. Congratulations again, everyone was brilliant, and at the end of the day I think it was the merit of our cause and the clear idealism and decency of its proponents that carried the day (with a TON of help from our friends in Sacramento)....
Cheers!
 
While I agree that we have some work to do in the short term, with the hard cap for example, it is time to reach out and say thank you to the legislative leadership and the folks who helped us fight the good fight. 


 
8.C. Grand Jury Report: "Cooperation and Coordination among School Districts in Nevada County, Can We Talk?"
Speaker:
Trisha Dellis, Superintendent
Quick Summary / Abstract:

Discussion only

Attachments:
2017 Grand Jury Report Cooperation and Coordination.pdf
9. GOVERNANCE DISCUSSION
9.A. Governance Item Calendar- Update the calendar as necessary
9.B. California School Board Association (CSBA) Annual Education Conference and Trade Show November 30 - December 2, 2017.
Speaker:
Joshua Pack Board President
Quick Summary / Abstract:

Opportunity for discussion regarding the CSBA Annual Education Conference for 2017.

Attachments:
AEC Registration Information 2017.pdf
10. RECOMMENDATIONS FOR FUTURE MEETINGS
10.A. 2017-2018 Budget Adoption - June 27, 2017
10.B. 2017-2018 Local Control Accountability Plan (LCAP) Adoption - June 27, 2017
10.C. Sierra Harvest Research Presentation- June 27, 2017
10.D. Lunch Agreement Contract- June 27, 2017
10.E. Suicide Prevention Policy- June 27, 2017
11. ADJOURNMENT
Quick Summary / Abstract:

Next Regular Board  Meeting to be held: June 27, 2017

This agenda was posted at least 72 hours in advance of the meeting at the Nevada City School District Administrative Offices, 800 Hoover Lane, Nevada City. It was also posted at each school site: Deer Creek, Seven Hills, and Nevada City Charter School. Documents distributed to the Board less than 72 hours before the meeting will be available for inspection at this address.(GC§54954.2)


Published: June 9, 2017, 4:48 PM

The resubmit was successful.