Regular Meeting of the Board of Education
Santa Clara USD
September 12, 2017 5:30PM
Santa Clara Unified School District
Board Room
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- All meetings of the Governing Board are open to the general public with the exception of Closed Sessions, which are held to consider those items specifically exempt under the Ralph M. Brown Act.
- In compliance with the American With Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate at this meeting, including auxiliary aides or services, please contact the Superintendent's Office at (408) 423-2006. Notification at least three (3) days prior to the meeting will enable the District to make reasonable arrangement to ensure accessibility to the Board meeting.
- Agenda materials distributed less than 72 hours before a Board meeting can be inspected at the Superintendent' Office, 1889 Lawrence Rd., Santa Clara.
- Be advised that the Board may act upon and discuss any item on the agenda, including items which are not specifically identified as action items, except Items from the Public, Reports from Student Board Representatives, Union Presidents, and Superintendent, and Items from the Board and Staff.”
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| Vice President Noelani Pearl Hunt called the meeting to order at 5:30 PM. |
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Motion to approve agenda items. Board vote: 4 YES (Hunt, Muirhead, Richardson, Ryan), 0 NOES, 0 ABSTAIN, 3 ABSENT (Canova, Gonzalez, Ratermann), 0 RECUSE. Passed with a motion by Dr. Michele Ryan and a second by Jodi Muirhead. |
Absent Jim Canova.
Absent Albert Gonzalez.
Yes Noelani Hunt.
Yes Jodi Muirhead.
Absent Andrew Ratermann.
Yes Mark Richardson.
Yes Dr. Michele Ryan.
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Members of the Public may speak to items listed for Closed Session. Forms available to do so must be completed and submitted to the Board President prior to Closed Session.
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| There was no public comment at this time. |
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| Vice President Hunt moved to Closed Session at 5:31 PM. |
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President Ratermann resumed Open Session at 7:16 PM.
President Ratermann requested to pull Consent Item E.1 and move it to Action Item F.19. |
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| Andrew Lucia, Assistant Superintendent of School Support and District Development, lead the Pledge of Allegiance. |
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President Ratermann reported on Closed Session:
Item 4.1 - Discussion
Item 4.2 - Discussion - Student D.2 - The Board approved a settlement agreement prior to the initiation of a quasi-judicial proceeding. The matter was resolved with the District agreeing to reimburse parenTS for placement at a private school in exchange for the release of certain education claims. Motion made by Hunt, Seconded by Ryan, vote 6 YES (Gonzalez, Hunt, Muirhead, Ratermann, Richardson, Ryan) 0 NOES, 0 ABSTAIN, 1 ABSENT (Canova), 0 RECUSE.
Item 4.3 - Discussion - Student AAA.2 - The Board approved a settlement agreement prior to the initiation of a quasi-judicial proceeding. The matter was resolved with the District agreeing to reimburse parents for past transportation costs, and prospectively transport Student and/or bear costs of transportation, in exchange for the waiver of certain educational claims. Motion made by Hunt, Seconded by Gonzalez, vote 6 YES (Gonzalez, Hunt, Muirhead, Ratermann, Richardson, Ryan) 0 NOES, 0 ABSTAIN, 1 ABSENT (Canova), 0 RECUSE.
Item 4.4 - Discussion - Student BBB.2 - The Board approved a settlement agreement prior to the initiation of a quasi-judicial proceeding to reimburse parents for the cost of a noncertified residential treatment center, as well as related travel costs, and parents agreeing to assessments and waiver of certain educational claims. Motion made by Hunt, Seconded by Gonzalez, vote 5 YES (Canova, Gonzalez, Hunt, Muirhead, Ratermann) 1 NOES (Richardson), 0 ABSTAIN, 0 ABSENT, 1 RECUSE (Ryan).
Item 4.5 - Discussion
Item 4.6 - Discussion |
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| Michael Hickey, UTSC President, Patty Picard, CSEA Chapter 350 President and Brian Darby, Secretary, AFT |
| Michael Hickey, UTSC President reported on union activities and events. |
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| Dr. Rose, Superintendent discussed various meetings and events he has participated in since the last Board meeting. |
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| Larry Adams, Director of Bond Projects updated the Board members on the various projects taking place in the district. |
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| Michal Healy, Director of Facility Development Planning, reported on various developments through out the city and the district along with possible future developments. She also reported out on the Safe Routes to Schools and the grant money that is available. |
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DATE: September 12, 2017 TYPE OF AGENDA ITEM: REPORT TO: Board of Trustees FROM: Stanley Rose III, Ed.D., Superintendent PREPARED BY: Corinne Sanfilippo, Executive Assistant to the Superintendent and the Board of Trustees SUBJECT: Report Regarding MetroEd ADMINISTRATIVE SUMMARY: MetroEd Superintendent Alyssa Lynch will present a report regarding the goals for the 2017-2018 school year as well as programs at MetroEd.
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| Superintendent Alyssa Lynch from Metro Ed provided a presentation and a report regarding Metro ed and what they offer our students. |
MetroEd Presentation
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DATE: September 12, 2017 TYPE OF AGENDA ITEM: REPORT TO: Dr. Stanley Rose III, Superintendent FROM: Kathie Kanavel, Assistant Superintendent of Educational Services PREPARED BY: Kathie Kanavel, Assistant Superintendent of Educational Services Lorena Tariba, Director of English Learner & Supplemental Programs SUBJECT: Report on 2017 Summer Programs ADMINISTRATIVE SUMMARY We will give a report on our summer programs which include Migrant & English Learner, Extended School Year (ESY), SEAL Summer Bridge, Middle School and High School
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| Lorena Tariba, Director of English Learner & Supplement Programs reported on the 2017 Summer Program. |
Summer Program PowerPoint
Summer Programs Report
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| Jennifer Dericco, Public Information Officer |
DATE: September 12, 2017 TYPE OF AGENDA ITEM: REPORT TO: Stanley Rose III, Ed.D., Superintendent FROM: Andrew Lucia, School Support and District Development PREPARED BY: Jennifer Dericco, Public Relations SUBJECT: Report of Website Transition ADMINISTRATIVE SUMMARY: This fall, Santa Clara Unified School District will be transitioning to a new website, to launch by January 2018. We want to position Santa Clara Unified School District as an innovative educational leader in Santa Clara County, the Bay Area, and beyond. Our website is a priority communication tool as a first communication touch point for current and prospective students, families, staff, and community members and partners. We want the first impression to be an impactful one for our target audiences, with a clear focus on our vision, mission, and goals. Additionally, we want to ensure our online content is as accessible to our public as possible, including those with disabilities. In fall 2016, research of best practice revealed that websites should be redesigned every two to three years to keep up with current market trends, accessibility standards, and stakeholder needs. The current website was launched in 2007 and is now ten years old. While reviewing our district website against new market trends and accessibility standards, we also found that our website was not fully accessible to persons with disabilities. Planning a new website became a top priority. As we planned a timeline to launch a new website over summer 2017, we received a complaint about our website from the Office of Civil Rights (OCR) stating it was not fully accessible. Working through the OCR process has proven slow and therefore lengthened our timeline. In June 2017, we signed an agreement with the OCR outlining a timeline of deliverables. We are now able to confidently state our launch date will be January 2018. Public communications regarding the website will begin this fall, following this board report. Staff will report on website best practices, the transition plan, and the OCR agreement process. The new website will assure a positive positioning of the District brand, following market trends, accessibility standards, and address stakeholder needs.
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| Jennifer Dericco, Public Relations Officer reported on teh transition of the Website and what the website will look like in the future. |
Website $1,000 reduction of annual license fee $5,000 one-time design fee
Accessibility $5,300 annual license fee $3,000 one-time consultant fee
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Website Transition
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Items from the Public must be submitted to the Board President on forms available in the lobby prior to Pledge of Allegiance and immediately following Closed Session. The law does not permit board action on any item not on the agenda. In order to complete the business of the meeting in a timely manner, it is requested that one spokesperson be chosen to speak on behalf of a group. The normal time limit is 2 minutes per spokesperson. The Board may use discretion in differentiating from this time limit.
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| Vicki Fairchild spoke during Items From the Public. |
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Motion to approve Consent Items E.2 - E.13. Board vote: 7 YES, 0 NOES, 0 ABSTAIN, 0 ABSENT, 0 RECUSE. Passed with a motion by Noelani Hunt and a second by Dr. Michele Ryan. |
Yes Jim Canova.
Yes Albert Gonzalez.
Yes Noelani Hunt.
Yes Jodi Muirhead.
Yes Andrew Ratermann.
Yes Mark Richardson.
Yes Dr. Michele Ryan.
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| Items listed on the consent calendar are considered routine and will be adopted by one motion. If requested by a Board Member or member of the Public, a Consent Item(s) will be pulled and placed under Action Items. |
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| Kevin Keegan |
DATE: September 12, 2017 TYPE OF AGENDA ITEM: CONSENT TO: Dr. Stanley Rose III, Superintendent FROM: Kevin Keegan, Assistant Superintendent of Human Resources PREPARED BY: Kevin Keegan, Assistant Superintendent of Human Resources SUBJECT: Personnel Items Summary
ADMINISTRATIVE SUMMARY Certificated personnel items include new appointments and leaves of absence, as well as substitute new appointments, resignations/terminations. Classified personnel items include new appointments, leaves of absence, and resignations/terminations. (This is to certify that to the best knowledge of all District employees who prepared the new appointments list submitted under “Routine Personnel Items” (E1), no individual on this list is a relative or dependent of a District employee who may have influenced Administration’s hiring recommendation.)
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| Consent Item E.1 was pulled from the Consent Agenda and is now Action Item F.19 |
Motion to approve F.19 Personnel Summary. Board vote 6 YES (Canova, Gonzalez, Hunt, Muirhead, Richardson, Ryan), 0 NOES, 0 ABSTAIN, 0 ABSENT, 1 RECUSE(Ratermann). Passed with a motion by Jodi Muirhead and a second by Dr. Michele Ryan. |
Yes Jim Canova.
Yes Albert Gonzalez.
Yes Noelani Hunt.
Yes Jodi Muirhead.
Yes Andrew Ratermann.
Yes Mark Richardson.
Yes Dr. Michele Ryan.
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Personnel Items Summary- Classified
Personnel Items Summary-Certificated
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DATE: September 12, 2017 TYPE OF AGENDA ITEM: CONSENT TO: Board of Trustees FROM: Stanley Rose III, Ed. D., Superintendent PREPARED BY: Corinne Sanfilippo, Executive Assistant to the Superintendent and Board Education SUBJECT: Approval of the Regular Board Meeting Minutes of August 24, 2017
ADMINISTRATIVE SUMMARY: Minutes of the Regular Board meeting held August 24, 2017
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Board Meeting Minutes of 8-24-2017
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DATE: September 12, 2017 TYPE OF AGENDA ITEM: CONSENT TO: Stanley Rose III, Ed. D., Superintendent FROM: Mark Allgire, Chief Business Official PREPARED BY: Joseph Zeligs, Director of ITG & Tammy Tea, Purchasing Manager SUBJECT: Approval to Inactivate Asset Items from Inventory ADMINISTRATIVE SUMMARY: The District conducts a bi-yearly physical inventory to account for all assets within the asset tracking database. The most recent inventory identified the attached list of recorded assets that were not located. Staff has exhausted efforts to locate these items and have concluded the items have likely already been disposed of. All items listed are obsolete and no longer have any educational or commercial value.
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None |
Approve to inactivate Asset Items from Inventory
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DATE: September 12, 2017 TYPE OF AGENDA ITEM: CONSENT TO: Stanley Rose III, Ed. D., Superintendent FROM: Mark Allgire, Chief Business Official PREPARED BY: Debbie Jones, Director of Fiscal Services SUBJECT: Approval of the Disposal of Obsolete Equipment
ADMINISTRATIVE SUMMARY: The attached list of equipment represents items which are obsolete and/or in poor condition and no longer usable for District purposes. In accordance with Board Policy 3270 the attached list is recommended for disposal.
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Disposals September 12, 2017
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DATE: September 12, 2017 TYPE OF AGENDA ITEM: CONSENT ITEM TO: Board of Trustees FROM: Stanley Rose Ill, Ed.D., Superintendent PREPARED BY: Mark Allgire , Chief Business Official SUBJECT: Acceptance of Donations
ADMINISTRATIVE SUMMARY Scott Lane and Washington Open have received donations in support of programs for students and staff. In accordance with Administrative Regulation 3290, the Chief Business Official is reporting these donations to the Board for acceptance. | School | Donor | Amount | Purpose | | Scott Lane | The Benevity Community Impact Fund | $1,180.00 | To be used for supplemental literacy materials
| | Washington Open | Washington Open Parent Faculty Group | $10,000.000 | To be used for field trips |
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Donations September 12, 2017
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DATE: September 12, 2017 TYPE OF AGENDA ITEM: CONSENT TO: Stanley Rose III, Ed.D., Superintendent FROM: Mark Allgire, Chief Business Official PREPARED BY: Debbie Jones, Director of Fiscal Services SUBJECT: Accept Warrant Register and Purchase Order Report for August 2017 ADMINISTRATIVE SUMMARY: The warrant register for the month of August 2017 is presented to the Governing Board for approval, in response to Board Policy 3314 Payment of Goods and Services adopted by the Board 4/25/13. This Policy states, “The Board shall approve all warrants (checks).” While there is no legal requirement for Board approval of issued warrants, this list and future lists will add to the “transparency” of when the Board approves contracts and other authorized expenses as per Board Policies. The Purchase Order Report for the month of August 2017 is presented to the Governing Board for approval in response to Board Policy 3300 Expenditures and Purchases adopted by the Board 4/25/13.This Policy states, “The Governing Board shall review all transactions entered into by the Superintendent or designee on behalf of the Board every 60 days. (Education Code 17605)”
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AP Warrant Register August 2017
PO Board Report August 2017
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DATE: September 12, 2017 TYPE OF AGENDA ITEM: CONSENT TO: Stanley Rose III, Ed.D., Superintendent FROM: Mark Allgire, Chief Business Official PREPARED BY: Debbie Jones, Director of Fiscal Services SUBJECT: Accept County of Santa Clara Treasury Investment Portfolio Quarterly Report as of June 30, 2017 ADMINISTRATIVE SUMMARY: The purpose of the agenda item is to request Board review and acceptance of the County of Santa Clara Treasury Investment Portfolio quarterly report as of June 30, 2017. The Portfolio Quarterly Report details the County of Santa Clara pooled investments, which includes the market (fair) value. This information is provided to ensure compliance with the provisions of GASB 31.
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June 2017 Quarterly Investment Report
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DATE: September 12, 2017 TYPE OF AGENDA ITEM: CONSENT TO: Stanley Rose III, Ed.D., Superintendent FROM: Kathie Kanavel, Assistant Superintendent of Educational Services PREPARED BY: Andrea Cole, Director of Special Education SUBJECT: Approval of the 2017-2018 Non Public Agency Agreement Between Gateway and the Santa Clara Unified School District.
ADMINISTRATIVE SUMMARY: Gateway is a non public school that provides specialized instructional services per student’s IEP that cannot be met in a current District program.
Amount: $27,000
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This agreement will be funded by Special Education Funds. |
Gateway Master Contract 2017-18
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DATE: September 12, 2017 TYPE OF AGENDA ITEM: CONSENT TO: Stanley Rose III, Ed.D., Superintendent FROM: Kathie Kanavel, Assistant Superintendent of Educational Services PREPARED BY: Andrea Cole, Director of Special Education SUBJECT: Approval of the 2017-2018 Non Public School Agreement Between Mission Bay and the Santa Clara Unified School District.
ADMINISTRATIVE SUMMARY: Mission Bay is a non public agency that provides specialized instructional services per student’s IEP that cannot be met in a current District program.
Amount: $22,029.84
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This agreement will be funded by Special Education Funds.
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Mission Bay Master Contract 2017-18
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DATE: September 12, 2017 TYPE OF AGENDA ITEM: CONSENT TO: Stanley Rose III, Ed.D., Superintendent FROM: Kathie Kanavel, Assistant Superintendent of Educational Services PREPARED BY: Andrea Cole, Director of Special Education SUBJECT: Approval of the 2017-2018 Non Public School Agreement Between Beacon School and the Santa Clara Unified School District.
ADMINISTRATIVE SUMMARY: Beacon is a non public school that provides specialized instructional services per student’s IEP that cannot be met in a current District program.
Amount: Not to exceed $68,161.00
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This agreement will be funded by Special Education Funds.
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Beacon School Master Contract 2017-18
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DATE: September 12, 2017 TYPE OF AGENDA ITEM: CONSENT TO: Stanley Rose III, Ed.D., Superintendent & Board of Trustees FROM: Kathie Kanavel, Assistant Superintendent, Educational Services PREPARED BY: Kathie Kanavel, Assistant Superintendent, Educational Services SUBJECT: Approval of the Addendum to the After School Education and Safety Program (ASES) contract with Boys and Girls Club of Silicon Valley ADMINISTRATIVE SUMMARY: This is an addendum to the previously board approved contract as a result of a change in the 2017-18 California State Budget which included a $50 million increase in ongoing ASES funding. This resulted in a per pupil rate increase from $7.50 to $8.19. The included chart details the increase in funding awarded for each site.
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State categorical funding
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Boys and Girls Club ASES
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DATE: September 12, 2017 TYPE OF AGENDA ITEM: CONSENT TO: Dr. Stanley Rose III, Ed. D., Superintendent FROM: Kathie Kanavel, Assistant Superintendent, Educational Services PREPARED BY: Laurie Stapleton, Ph.D., Director, Secondary Education and Tricia Ringel, Interim Director of Elementary Education SUBJECT: Approval of Student Overnight Field Trips for Wilcox High School and Bracher Elementary School ADMINISTRATIVE SUMMARY: The following field trips involving overnight travel have been submitted for Board approval in accordance with in accordance with Board Policy and Administrative Regulation 6153. All Provisions of BP/AR 6153 will be met. No student will be denied the opportunity to attend due to financial difficulties. | School | Destination | Dates | | Wilcox High School | CIF State Championship for various sports for 2017-18(see attached schedule, locations to be TBD) | Possible various dates 2017-18 (see attached schedule) | | Wilcox High School | Hot Rodders of Tomorrow, Las Vegas, NV | Oct. 29 - Nov. 3, 2017 | |
Bracher Elementary School | Science Camp, Walden West, Saratoga, CA | October 9-13, 2017 |
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None |
Overnight Trips 9-12-17
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DATE: September 12, 2017 TYPE OF AGENDA ITEM: CONSENT TO: Stanley Rose III, Ed.D., Superintendent & Board of Trustees FROM: Kathie Kanavel, Assistant Superintendent, Educational Services PREPARED BY: Kathie Kanavel, Assistant Superintendent, Educational Services SUBJECT: Approval of the School City Contract for 2017-18 ADMINISTRATIVE SUMMARY: School City is our current data warehouse where teachers input local assessment scores and access longitudinal data on their student progress.
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Unrestricted funds
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School City
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DATE: September 12, 2017 TYPE OF AGENDA ITEM: ACTION TO: Stanley Rose III, Ed. D., Superintendent FROM: Mark Allgire, CPA, Chief Business Official PREPARED BY: Larry Adams, Director School Bond Projects SUBJECT: Approve Revised and Updated Bond Master Plans and Resultant Cash Flows For the Issuance of the Second Series of Measure H-2014 General Obligation Bonds. ADMINISTRATIVE SUMMARY: At the August 24, 2017 Board meeting Lori Raineri with Government Financial Strategies, presented a report on the District’s General Obligation bond portfolio and information on a possible sale of the second series of Measure H-2014 bonds and refunding bonds during Fall 2017. The issuance amount of the second series of Measure H 2014 bonds, and the resulting effect on debt service and tax rates, depends on the bond expenditure plan and resultant cash flow for the next three years. The expenditure plan and resultant cash flow depends upon decisions regarding the timing and implementation of projects in the Measure H-2014 bond plan. Staff will present a cash flow analysis for Measure H-2014 and possible revisions to master plans for the three active bond funds. Required documents and a Board Resolution regarding the issuance amount and related items required for the issuance of the second series of Measure H-2014 bonds will be presented at the 9/28/17 Board Meeting for approval.
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Motion to approve the Master Plan for expenditure of Measure H-2014 Bond funds by Bond Project List Category, allocating funds of up to $94,866,584 from projects listed as "On Hold" to construction of a first phase of a comprehensive high school on the Agnews Campus, with the corresponding estimated cash flow showing total projected expenditures of $350,898,877 by October, 2020. Board vote 7 YES, 0 NOES, 0 ABSTAIN, 0 ABSENT, 0 RECUSE. Passed with a motion by Noelani Hunt and a second by Dr. Michele Ryan. |
Yes Jim Canova.
Yes Albert Gonzalez.
Yes Noelani Hunt.
Yes Jodi Muirhead.
Yes Andrew Ratermann.
Yes Mark Richardson.
Yes Dr. Michele Ryan.
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Board direction and decisions will affect Measure H-2014 (Fund 213) and possibly Measure H-2010 (Fund 212) and Measure J-2004 (Fund 211) bond master plans and resultant cash flows.
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Fund 213 Cash Flow
Measure H-2014 Master Plan
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DATE: September 12, 2017 TYPE OF AGENDA ITEM: ACTION TO: Stanley Rose III, Ed.D., Superintendent FROM: Mark Allgire, Chief Business Official SUBJECT: Approve the Facilities Department Reorganization and Staffing Plan ADMINISTRATIVE SUMMARY: The District will have additional school sites within the next five school years. This will increase our site coverage to 26 sites. The Facilities Department (Grounds, Maintenance and Operations) has significant full time equivalent positions (FTE’s) with only one management level position (see attached organization chart). To adequately supervise the Grounds, Maintenance and Operations (Custodial) functions, provide training and enhance customer service the department needs additional staffing, support and management level positions. Staffing will be increased over a 5 year period, commencing in fiscal year 2017/18. The anticipated costs for 2017/18 are already included in the Adopted Budget. Many of the associated future costs are already reflected in the District’s MYP (Multi-year plan). The Chief Business Official presented a report at the 8/10/17 Board meeting that began the process to enhance the Grounds, Maintenance and Operations functions of the District. This item was also presented to the Board as a Planning item at the 8/24/17 meeting. Several changes were made to the “Operations (Custodial)” slide based on comments made at the 8/24/17 meeting.
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Motion to approve the Facilities Department Reorganization and Staffing Plan. Board vote: 7 YES, 0 NOES, 0 ABSTAIN, 0 ABSENT, 0 RECUSE. Passed with a motion by Noelani Hunt and a second by Albert Gonzalez. |
Yes Jim Canova.
Yes Albert Gonzalez.
Yes Noelani Hunt.
Yes Jodi Muirhead.
Yes Andrew Ratermann.
Yes Mark Richardson.
Yes Dr. Michele Ryan.
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FINANCIAL IMPACT Additional FTE’s will be added starting in 2017/18 and gradually continue through 2021/22. The following items are included in the 2017/18 Adopted Budget and Multi-Year Projections (MYP): | 2017-18 Adopted Budget | | | | | Classified Salaries (2xxx) | | | | | | Grounds Department | | | $135,000 | | | Custodial and Grounds (50/50) | | | $500,000 | | All Other Expenditures (4xxx/5xxx/6xxx) | | | | | Routine Restricted Maintenance | | | $700,000 | | | Allocation for Grounds (Furniture, Equipment, Svcs) | $100,000 | | Total Expenditures | | | $1,435,000 | | MYP 2018-19 On-going Adjustments | | | |
| | Classified Salaries (2xxx) | | | |
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Facilities Dept. Reorganizaton and Staffing Plan
Reorganization Chart
Reorganization Plan PowerPoint - updated from 8/24/17
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| Kevin Keegan |
DATE: September 12, 2017 TYPE OF AGENDA ITEM: ACTION TO: Dr. Stanley Rose III, Ed.D., Superintendent FROM: Kevin Keegan, Assistant Superintendent, Human Resources PREPARED BY: Dr. Brenda Carrillo, Ed.D., Director SUBJECT: Updated Job Description: Adult Education Program Supervisor
ADMINISTRATIVE SUMMARY: Santa Clara Adult Education is proposing the attached updated job description for the Adult Education Program Supervisor.
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Motion to approve of the updated job description for Adult Education Program Supervisor. Board vote: 7 YES, 0 NOES, 0 ABSTAIN, 0 ABSENT, 0 RECUSE. Passed with a motion by Noelani Hunt and a second by Dr. Michele Ryan. |
Yes Jim Canova.
Yes Albert Gonzalez.
Yes Noelani Hunt.
Yes Jodi Muirhead.
Yes Andrew Ratermann.
Yes Mark Richardson.
Yes Dr. Michele Ryan.
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Updated Job Description: Adult Education Program Supervisor
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| Kevin Keegan |
DATE: September 12, 2017 TYPE OF AGENDA ITEM: ACTION TO: Dr. Stanley Rose III, Superintendent FROM: Kevin F. Keegan, Assistant Superintendent of Human Resources PREPARED BY: Mark Allgire, Chief Business Official SUBJECT: New Job Description—Director of Grounds, Maintenance and Operations
ADMINISTRATIVE SUMMARY The attached job description is a new job description in the Grounds, Maintenance and Operations Department under the Business Services Division.
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Motion to approve the new job description - Director of Grounds, Maintenance and Operations. Board vote: 7 YES, 0 NOES, 0 ABSTAIN, 0 ABSENT, 0 RECUSE. Passed with a motion by Noelani Hunt and a second by Dr. Michele Ryan. |
Yes Jim Canova.
Yes Albert Gonzalez.
Yes Noelani Hunt.
Yes Jodi Muirhead.
Yes Andrew Ratermann.
Yes Mark Richardson.
Yes Dr. Michele Ryan.
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New Job Description-Director of Grounds, Maintenance and Operations
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| Kevin Keegan |
DATE: September 12, 2017 TYPE OF AGENDA ITEM: ACTION TO: Dr. Stanley Rose , Superintendent FROM: Kevin F. Keegan, Assistant Superintendent of Human Resources PREPARED BY: Mark Allgire, Chief Business Official SUBJECT: New Job Description—Maintenance Manager
ADMINISTRATIVE SUMMARY The attached job description is a new job description in the Grounds, Maintenance and Operations Department under the Business Services Division.
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Motion to approve the new job description - Maintenance Manager. Board vote: 7 YES, 0 NOES, 0 ABSTAIN, 0 ABSENT, 0 RECUSE. Passed with a motion by Noelani Hunt and a second by Dr. Michele Ryan. |
Yes Jim Canova.
Yes Albert Gonzalez.
Yes Noelani Hunt.
Yes Jodi Muirhead.
Yes Andrew Ratermann.
Yes Mark Richardson.
Yes Dr. Michele Ryan.
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New Job Description-Maintenance Manager
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| Kevin Keegan |
DATE: September 12, 2017 TYPE OF AGENDA ITEM: ACTION TO: Dr. Stanley Rose III, Superintendent FROM: Kevin F. Keegan, Assistant Superintendent of Human Resources PREPARED BY: Mark Allgire, Chief Business Official SUBJECT: New Job Description—Grounds Manager
ADMINISTRATIVE SUMMARY The attached job description is a new job description in the Grounds, Maintenance and Operations Department under the Business Services Division.
ted.
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Motion to approve the new job description - Grounds Manager. Board vote: 7 YES, 0 NOES, 0 ABSTAIN, 0 ABSENT, 0 RECUSE. Passed with a motion by Noelani Hunt and a second by Dr. Michele Ryan. |
Yes Jim Canova.
Yes Albert Gonzalez.
Yes Noelani Hunt.
Yes Jodi Muirhead.
Yes Andrew Ratermann.
Yes Mark Richardson.
Yes Dr. Michele Ryan.
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New Job Description-Grounds Manager
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| Kevin Keegan |
DATE: September 12, 2017 TYPE OF AGENDA ITEM: ACTION TO: Dr. Stanley Rose III, Superintendent FROM: Kevin F. Keegan, Assistant Superintendent of Human Resources PREPARED BY: Mark Allgire, Chief Business Official SUBJECT: New Job Description—Custodial Manager ADMINISTRATIVE SUMMARY The attached job description is a new job description in the Grounds, Maintenance and Operations Department under the Business Services Division.
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Motion to approve the new job description -Custodial Manager. Board vote: 7 YES, 0 NOES, 0 ABSTAIN, 0 ABSENT, 0 RECUSE. Passed with a motion by Noelani Hunt and a second by Dr. Michele Ryan. |
Yes Jim Canova.
Yes Albert Gonzalez.
Yes Noelani Hunt.
Yes Jodi Muirhead.
Yes Andrew Ratermann.
Yes Mark Richardson.
Yes Dr. Michele Ryan.
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New Job Description-Custodial Manager
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DATE: September 12, 2017 TYPE OF AGENDA ITEM: ACTION TO: Stanley Rose III, Ed.D., Superintendent & Board of Trustees FROM: Kathie Kanavel, Assistant Superintendent, Educational Services PREPARED BY: Kathie Kanavel, Assistant Superintendent, Educational Services SUBJECT: Approval of Resolution #17-25, My Name, My Identity National Campaign Support ADMINISTRATIVE SUMMARY: At the request of two members of the board, staff has prepared Resolution #17-25, My Name, My Identity National Campaign Support. The My Name, My Identity Campaign was created by the Santa Clara County Office of Education and its Multilingual Education Services team within the Curriculum & Instruction Department. Since each of us is unique, so is our name. Because our name is tied to our identity, we would not wish to have our names changed or mispronounced. When our name is changed or unintentionally mispronounced, it is a misrepresentation of who we are -- because our name represents our identity. As our world becomes increasingly connected, cross-cultural communication increases. We interact with more people from diverse backgrounds and experiences, many with different languages and ethnicities. Having the ability to effectively communicate with others who are different from ourselves opens up possibilities for deeper understanding and friendship based on mutual respect. It is also an essential skill in the 21st century. School is a community, which prepares our students to succeed in the global world. To be an effective member of this global world, we can model respect for each other in the school community by learning about each other’s stories, our unique names, and their proper pronunciations. The campaign strives to bring awareness to the importance of respecting one’s name and identity in schools as measured by the number of community members making a pledge to pronounce students’ names correctly and build a respectful and caring culture in school communities that values diversity as measured by my name stories. RECOMMENDATION: It is recommended that the Board adopt Resolution #17-25. FISCAL IMPACT: None
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Approval of Resolution #17-25, My Name, My Identity National Campaign Support. Roll Call vote 7 YES (Canova, Gonzalez, Hunt, Muirhead, Ratermann, Richardson, Ryan), 0 NOES, 0 ABSTAIN, 0 ABSENT, 0 RECUSE. Passed with a motion by Noelani Hunt and a second by Dr. Michele Ryan. |
Yes Jim Canova.
Yes Albert Gonzalez.
Yes Noelani Hunt.
Yes Jodi Muirhead.
Yes Andrew Ratermann.
Yes Mark Richardson.
Yes Dr. Michele Ryan.
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Resolution #17-25, My Name, My Identity
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DATE: September 12, 2017 TYPE OF AGENDA ITEM: ACTION TO: Board of Trustees FROM: Stanley Rose III, Ed. D., Superintendent PREPARED BY: Corinne Sanfilippo, Executive Assistant to the Superintendent and Board Education SUBJECT: Approval of Resolution #17-27, Week of the School Administrator ADMINISTRATIVE SUMMARY: California Education Code, Section 44015.1, sets aside the second full week in the month of October each year as the “Week of the School Administrator”. Schools, school districts and county superintendents of schools are encouraged to observe the week with public recognition of the contributions that school administrators make to successful pupil achievement. Resolution #17-27 is in recognition of the Week of the School Administrator, October 8 – 14, 2017.
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Motion to approve Resolution #17-27, Week of the School Administrator. Roll Call vote: 7 YES (Canova, Gonzalez, Hunt, Muirhead, Ratermann, Richardson, Ryan) 0 NOES, 0 ABSTAIN, 0 ABSENT, 0 RECUSE. Passed with a motion by Noelani Hunt and a second by Dr. Michele Ryan. |
Yes Jim Canova.
Yes Albert Gonzalez.
Yes Noelani Hunt.
Yes Jodi Muirhead.
Yes Andrew Ratermann.
Yes Mark Richardson.
Yes Dr. Michele Ryan.
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Resolution #17-27, Week of the Administrator
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DATE: September 12, 2017 TYPE OF AGENDA ITEM: ACTION TO: Board of Trustee FROM: Stanley Rose III, Ed.D, Superintendent PREPARED BY: Corinne Sanfilippo, Executive Assistant to the Superintendent and Board of Trustees SUBJECT: Adoption of Resolution #17-28, Red Ribbon Week, October 23-31, 2017 ADMINISTRATIVE SUMMARY: The Santa Clara Unified District Council PTA has asked the Board of Trustees to recognize the week of October 23-31, 2017 as Red Ribbon Week as part of their annual substance prevention efforts. The Resolution will add the Board’s full support to the fine work that the PTA Council puts forth toward the elimination of drugs in our schools and community. It also allows our students to participate in the Red Ribbon Activities in furthering support of the concept of drug free schools.
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Motion to approve Resolution #17-28, Red Ribbon Week, October 23-31, 2017. Roll Call vote: 7 YES (Canova, Gonzalez, Hunt, Muirhead, Ratermann, Richardson, Ryan) 0 NOES, 0 ABSTAIN, 0 ABSENT, 0 RECUSE. Passed with a motion by Jodi Muirhead and a second by Dr. Michele Ryan. |
Yes Jim Canova.
Yes Albert Gonzalez.
Yes Noelani Hunt.
Yes Jodi Muirhead.
Yes Andrew Ratermann.
Yes Mark Richardson.
Yes Dr. Michele Ryan.
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Resolution #17-28, Red Ribbon Week
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DATE: September 12, 2017 TYPE OF AGENDA ITEM: ACTION TO: Stanley Rose III, Ed.D., Superintendent FROM: Mark Allgire, Chief Business Official SUBJECT: Approve the 2016-17 Unaudited Actuals Financial Report, SACS Forms and Revised 2017-18 Budget
ADMINISTRATIVE SUMMARY: The purpose of the agenda item is to request Board review and approval of the 2016-17 Unaudited Actuals Financial Report, SACS forms and revised 2017-18 budget. The Board adopted the 2017-18 budget in June before the 2016-17 books were closed. The Board is now requested to review and approve the 2016-17 Unaudited Actuals Financial Report and SACS forms.
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Motion to approve the 2016-2017 Unaudited Actuals Financial Report, SACS Forms and Revised 2017-2018 Budget. Roll Call vote: 7 YES (Canova, Gonzalez, Hunt, Muirhead, Ratermann, Richardson, Ryan) 0 NOES, 0 ABSTAIN, 0 ABSENT, 0 RECUSE. Passed with a motion by Jodi Muirhead and a second by Dr. Michele Ryan. |
Yes Jim Canova.
Yes Albert Gonzalez.
Yes Noelani Hunt.
Yes Jodi Muirhead.
Yes Andrew Ratermann.
Yes Mark Richardson.
Yes Dr. Michele Ryan.
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2016-17 Unaudited Actuals
2016-17 Unaudited Actuals Pt. 1
2016-17 Unaudited Actuals Pt. 10
2016-17 Unaudited Actuals Pt. 11
2016-17 Unaudited Actuals Pt. 12
2016-17 Unaudited Actuals Pt. 13
2016-17 Unaudited Actuals Pt. 14
2016-17 Unaudited Actuals Pt. 2
2016-17 Unaudited Actuals Pt. 3 Part 1
2016-17 Unaudited Actuals Pt. 3 Part 2
2016-17 Unaudited Actuals Pt. 3 Part 3
2016-17 Unaudited Actuals Pt. 4 Part 1
2016-17 Unaudited Actuals Pt. 4 Part 2
2016-17 Unaudited Actuals Pt. 5
2016-17 Unaudited Actuals Pt. 6 Part 1
2016-17 Unaudited Actuals Pt. 6 Part 2
2016-17 Unaudited Actuals Pt. 7
2016-17 Unaudited Actuals Pt. 8
2016-17 Unaudited Actuals Pt. 9
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DATE: September 12, 2017 TYPE OF AGENDA ITEM: ACTION TO: Stanley Rose III, Ed.D, Superintendent
FROM: Mark Allgire, Chief Business Official
PREPARED BY: Debbie Jones, Director of Fiscal Services
SUBJECT: Approve Resolution #17-29 – Adoption of the 2017-18 Gann Limit and the 2016-17 Recalculation ADMINISTRATIVE SUMMARY: The purpose of the agenda item is to request the Board approve Resolution 17-29 adopting the District’s 2017-18 and 2016-17 recalculated Gann Limit. Pursuant to Government Code Section 7902.1, districts must recalculate the prior year Gann Limit along with the current year Gann Limit. The 2016-17 Gann Limit has been recalculated to reflect the Unaudited Actuals, and the 2017-18 Gann Limit has been established. The Gann Limit calculation is required by law and is performed using State software.
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Motion to approve Resolution #17-29, Adoption of 2017-2018 Gann Limit and tHE 2016-2017 Recalculations. Roll Call vote: 7 YES (Canova, Gonzalez, Hunt, Muirhead, Ratermann, Richardson, Ryan) 0 NOES, 0 ABSTAIN, 0 ABSENT, 0 RECUSE. Passed with a motion by Noelani Hunt and a second by Dr. Michele Ryan. |
Yes Jim Canova.
Yes Albert Gonzalez.
Yes Noelani Hunt.
Yes Jodi Muirhead.
Yes Andrew Ratermann.
Yes Mark Richardson.
Yes Dr. Michele Ryan.
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Not Applicable
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Board Resolution #17-29
GANN Limit SACS Forms
School Services of CA, Inc. Fiscal Report
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DATE: September 12, 2017 TYPE OF AGENDA ITEM: ACTION TO: Board of Trustee FROM: Stanley Rose III, Ed.D, Superintendent PREPARED BY: Corinne Sanfilippo, Executive Assistant to the Superintendent and Board of Trustees SUBJECT: Adoption of Resolution #17-30 in Solidarity with Charlottesville Counterprotestors, Condemning and Calling for Action Against Racism and Hate-Inspired Violence ADMINISTRATIVE SUMMARY: On August 12, 2017, during a demonstration in support of white supremacy in Charlottesville, Virginia, nineteen Counterprotestors were seriously injured and one, Heather Heyer was brutally murdered in a relate act of terrorism. Enlight of this action the district staff commits to engage diverse young people in Santa Clara Unified School District through the Santa Clara Unified District Board of Trustees Student Board members, Superintendent’s Leadership Council, Santa Clara Unified School District’s health and wellness programs and student groups, clubs whose values support peace, respect diversity, and inclusionary decision-making to enable and support youth centered anti-racism and anti-discrimination strategies, including activities that promote positive leadership and conflict resolution skills and the creation and protection spaces that are free from racial and other forms of intimidation.
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| Once the Board voted to move this action item to the next Board Meeting, Dr. Rose informed the Board that this item will not be able to make the next Board meeting agenda deadline of Friday, September 15, 2017. This item will need to come back to an October 2017 Board meeting in order to solicit the information from the other Board members. |
Motion to move Action Item F.13 to next Board meeting to solicit information from other Board members. Board vote 7 YES, 0 NOES, 0 ABSTAIN, 0 ABSENT, 0 RECUSE. Passed with a motion by Andrew Ratermann and a second by Albert Gonzalez. |
Yes Jim Canova.
Yes Albert Gonzalez.
Yes Noelani Hunt.
Yes Jodi Muirhead.
Yes Andrew Ratermann.
Yes Mark Richardson.
Yes Dr. Michele Ryan.
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Resolution #17-30 in Solidarity with Charlottesville
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Date: September 12, 2017 TYPE OF AGENDA ITEM: ACTION TO: Dr. Stanley Rose III, Ed.D., Superintendent FROM: Kathie Kanavel, Asst. Superintendent, Educational Services PREPARED BY: Kathie Kanavel, Asst. Superintendent, Educational Services SUBEJ Approval of Additional Funding for Administration of the New English Learner Assessment Administrative Summary: Beginning this year, districts must administer the new state assessment for our English Learners. The English Language Proficiency Assessments for California (ELPAC), is different in many ways from the California English Language Development Test (CELDT). The attachment provided indicates some of the significant differences, as well as explains the timeline for administration. With the ELPAC, there are now two testing periods. One is for initials, which every new student who may speak another language in their home must take. This will occur throughout the year with a large number of tests being administered in the fall to new students. The second assessment begins in February and is different and longer than the initial version for newcomers. The February administration is called the “annual”. All English Learners must take this, even the newcomers who may have taken one in the fall. The assessment consists on a listening, speaking, reading and writing just as the CELDT did. Because there are two tests and the February through May testing windows have been added, we will need to hire ELPAC testers during the February-May time frame. In projecting the staffing and supply needs, additional unrestricted funds are needed. Recommendation: Board approval of an additional $200,000 of unrestricted general funds annually budgeted for administration of the ELPAC. Fiscal Impact: $200,000 annually from an unrestricted funding source.
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Motion to approve additional funding for administration of the New English Learner Assessement. Board vote: 7 YES, 0 NOES, 0 ABSTAIN, 0 ABSENT, 0 RECUSE. Passed with a motion by Noelani Hunt and a second by Dr. Michele Ryan. |
Yes Jim Canova.
Yes Albert Gonzalez.
Yes Noelani Hunt.
Yes Jodi Muirhead.
Yes Andrew Ratermann.
Yes Mark Richardson.
Yes Dr. Michele Ryan.
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Fiscal Impact: $200,000 annually from an unrestricted funding source.
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ELPAC Assessments Fact Sheet
ELPAC Transition
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| Kevin Keegan |
DATE: September 12, 2017 TYPE OF AGENDA: ACTION TO: Dr. Stanley Rose III, Superintendent FROM: Kevin Keegan, Assistant Superintendent Human Resources PREPARED BY: Kevin Keegan, Assistant Superintendent Human Resources SUBJECT: Variable Term Waiver Request – Clifford Rawson ADMINISTRATIVE SUMMARY: The intent of the Commission on Teacher Credentialing is to have all affected parties at the local level informed of requests to hire certificated employees under a waiver of credential requirements in order to encourage efforts to support strong candidates in their pursuit of the required certification. Presently, the Santa Clara Unified School District has a temporary employee, Clifford Rawson, we are requesting a waiver for the Basic Skills Requirement (BSR). Clifford received his master degree in music from the Boston Conservatory at Berklee and will enroll into National University’s Credential Program October 2017. The State is requiring the Governing Board of a school district to approve the variable term waiver request for this employee.
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Motion to approve Variable Term WaiVer Request. Board vote: 7 YES, 0 NOES, 0 ABSTAIN, 0 ABSENT, 0 RECUSE. Passed with a motion by Jodi Muirhead and a second by Dr. Michele Ryan. |
Yes Jim Canova.
Yes Albert Gonzalez.
Yes Noelani Hunt.
Yes Jodi Muirhead.
Yes Andrew Ratermann.
Yes Mark Richardson.
Yes Dr. Michele Ryan.
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DATE: September 12, 2017 TYPE OF AGENDA ITEM: ACTION TO: Stanley Rose III, Ed. D., Superintendent FROM: Mark Allgire, CPA, Chief Business Official PREPARED BY: Larry Adams, Director School Bond Projects SUBJECT: Approve an Amendment to an Agreement with Strawn Construction Management and Development, Inc. for Construction Management Services Related to installation of four portable buildings at Don Callejon School. ADMINISTRATIVE SUMMARY: Scope: On April 28, 2016, the Board approved an Agreement with Strawn Construction for construction manager-as-agent services for various Bond Program projects throughout the District. This action is to amend that agreement to add staffing to complete the following project: Don Callejon School: The project includes the installation of three portable classroom buildings and one portable toilet building to address the enrollment capacity at the school Cost: Fee for this Amendment is $86,372.00, plus reimbursable expenses. (See attached Exhibit A “CM Fee Development Matrix”.) Schedule: The term of this Amendment extends to the end of May 2018. Process: This Amendment is under the terms of the Agreement for Construction Management Services previously approved.
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Motion to approve an amendment to an agreement with Strawn Construction Management and Development, Inc. for Construction Management services related to installation of four portable buildings at Don Callejon School. Board vote: 7 YES, 0 NOES, 0 ABSTAIN, 0 ABSENT, 0 RECUSE. Passed with a motion by Noelani Hunt and a second by Dr. Michele Ryan. |
Yes Jim Canova.
Yes Albert Gonzalez.
Yes Noelani Hunt.
Yes Jodi Muirhead.
Yes Andrew Ratermann.
Yes Mark Richardson.
Yes Dr. Michele Ryan.
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The project is funded by Developer Fees (Fund 250).
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Strawn Agreement Amendment
Strawn CM Amendment 3
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DATE: September 12, 2017 TYPE OF AGENDA ITEM: ACTION TO: Stanley Rose III, Ed. D., Superintendent FROM: Mark Allgire, CPA, Chief Business Official PREPARED BY: Larry Adams, Director School Bond Projects SUBJECT: Approve the purchase of supplemental Owners Protective Professional Indemnity and Protective Contractors Pollution Insurance for the design and construction of the new schools at the Agnews Campus. ADMINISTRATIVE SUMMARY: Scope: Staff has been working with Alliant Insurance Services, Inc. (the broker for the Districts property and liability insurance Joint Powers Authority) to tailor the District’s insurance coverage for the size and scope of risks presented by the Agnews Campus projects. Alliant Insurance Services has obtained quotations from five providers for a range of options and coverage limits. Representatives from Alliant were present at the 8/24/17 meeting and provided information to the Board. Staff is analyzing the cost of various options and limits and will present a recommendation to the Board. Cost: The cost depends upon the coverage limits and the selected options. Schedule: The coverage will extend for the duration of design and construction and for a 10 year reporting period thereafter. Process: Alliant Insurance Services obtained quotations from five providers for a range of options and coverage limits.
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Motion to approve the purchase of a Supplemental Owners Protective Indemnity and Protective Contractors Pollution Insurance Policy from Berkley Assurance Company for the design and Construction of the new schools at the Agnews Campus with an Aggregate Claim Limit of $25,000,000, with Defense Costs Outside the Limit Coverage of $500,000, at a construction value of $441,652.00; which may be increased at a later date at a corresponding rate to cover the possible construction value of a comprehensive high school. Board vote: 7 YES, 0 NOES, 0 ABSTAIN, 0 ABSENT, 0 RECUSE. Passed with a motion by Noelani Hunt and a second by Dr. Michele Ryan. |
Yes Jim Canova.
Yes Albert Gonzalez.
Yes Noelani Hunt.
Yes Jodi Muirhead.
Yes Andrew Ratermann.
Yes Mark Richardson.
Yes Dr. Michele Ryan.
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Premiums for supplemental insurance would be funded from the soft costs budget for the new schools from Measure H-2014 (Fund 213).
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Alliant Cover Letter
Alliant Insurance Presentation
OPPI Priemium Summary
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| Conferences; Visits to Schools, Meetings Attended, Announcements Regarding Community Events, Correspondence, Requests to Add Future Agenda Items |
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| If needed, this second Closed Session is a continuance of the first Closed Session to allow the Board additional time to discuss Closed Session items they were not able to discuss due to lack of time before the scheduled Open Session |
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| (Needed only if the Board resumes Closed Session) |
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Motion to adjourn the meeting at 10:16 PM in honor of the victims of 9/11. Board vote: 7 YES, 0 NOES, 0 ABSTAIN, 0 ABSENT, 0 RECUSE. Passed with a motion by Mark Richardson and a second by Noelani Hunt. |
Yes Jim Canova.
Yes Albert Gonzalez.
Yes Noelani Hunt.
Yes Jodi Muirhead.
Yes Andrew Ratermann.
Yes Mark Richardson.
Yes Dr. Michele Ryan.
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| Persons requiring auxiliary aides, who plan on attending the Board meeting, must notify the District Office 24 hours before the meeting at 408-423-2005. |
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| Absent | Jim Canova |
| Absent | Albert Gonzalez |
| Present | Noelani Hunt |
| Present | Jodi Muirhead |
| Absent | Andrew Ratermann |
| Present | Mark Richardson |
| Present | Dr. Michele Ryan |
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