• All meetings of the Governing Board are open to the general public with the exception of Closed Sessions, which are held to consider those items specifically exempt under the Ralph M. Brown Act.  
• In compliance with the American With Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate at this meeting, including auxiliary aides or services, please contact  the Superintendent's Office at (408) 423-2006.  Notification at least three (3) days prior to the meeting will enable the District to make reasonable arrangement to ensure accessibility to the Board meeting.
• Agenda materials distributed less than 72 hours before a Board meeting can be inspected at the Superintendent' Office, 1889 Lawrence Rd., Santa Clara.
• Be advised that the Board may act upon and discuss any item on the agenda, including items which are not specifically identified as action items, except Items from the Public, Reports from Student Board Representatives, Union Presidents, and Superintendent, and Items from the Board and Staff.”
  
  

David Badalyan from New Valley High School, Summer Genidy from Mission Middle College, Pyper Olsen, From Santa Clara High School, and Rafael Tolosa from Wilcox High School. 

DATE:      September 28, 2017

TYPE OF AGENDA ITEM: CONSENT

TO:                             Dr. Stanley Rose III, Superintendent

FROM:                       Kevin Keegan, Assistant Superintendent of Human Resources

PREPARED BY: Kevin Keegan, Assistant Superintendent of Human Resources

SUBJECT:                 Personnel Items Summary

ADMINISTRATIVE SUMMARY

Certificated personnel items include new appointments and leaves of absence, as well as substitute new appointments, resignations/terminations.  Also included is a Memorandum of Understanding between Santa Clara Unified School District and Notre Dame de Namur University to place student teachers.

Classified personnel items include new appointments, leaves of absence, and resignations/terminations.

(This is to certify that to the best knowledge of all District employees who prepared the new appointments list submitted under “Routine Personnel Items” (E1), no individual on this list is a relative or dependent of a District employee who may have influenced Administration’s hiring recommendation.)

DATE:                  September 28, 2017

TYPE OF AGENDA ITEM: CONSENT           

TO:                                       Board of Trustees

FROM:          Stanley Rose III, Ed. D., Superintendent

PREPARED BY:          Corinne Sanfilippo, Executive Assistant to the Superintendent and Board Education

SUBJECT:              Approval of the Regular Board Meeting Minutes of September 12, 2017

ADMINISTRATIVE SUMMARY:

Minutes of the Regular Board meeting held September 12, 2017

DATE:                                    September 28, 2017

TYPE OF AGENDA ITEM:  CONSENT

TO:                                         Dr. Stanley Rose III, Ed.D., Superintendent

FROM:                                   Kathie Kanavel, Assistant Superintendent, Education Services

PREPARED BY:                   Laurie Stapleton, PhD., Director of Secondary Education and Tricia Ringel, Interim Director of Elementary Education

SUBJECT:                             Approval of Student Overnight Field Trips

ADMINISTRATIVE SUMMARY:

Six field trips involving overnight travel have been submitted for Board approval in accordance with Board Policy and Administrative Regulation 6153.

All Provision of BP/AR 6153 will be met.  No student will be denied the opportunity to attend due to financial difficulties.

None

DATE:                                     September 28, 2017

TYPE OF AGENDA ITEM:     CONSENT

TO:                        Board of Trustee

FROM:                                    Stanley Rose III, Ed.D, Superintendent

PREPARED BY:                     Corinne Sanfilippo, Executive Assistant to the Superintendent and Board of Trustees

SUBJECT:                              Approval of the Limerick Student Exchange Agreement

ADMINISTRATIVE SUMMARY:

This agreement is between the Santa Clara Unified School District and the Santa Clara Sister Cities Association which has organized an event in which students from Limerick, Ireland will be travelling to and visiting the City of Santa Clara. 

The District values student exchanges, for educational benefits of both the students from Limerick as well as the students of Santa Clara.  The students will shadow high school students at one of the District’s comprehensive high schools.

DATE:   September 28, 2017

TYPE OF AGENDA ITEM:   CONSENT

TO:   Stanley Rose III Ed. D., Superintendent

FROM:   Mark Allgire, Chief Business Official

PREPARED BY:   Larry Adams, Director School Bond Projects

SUBJECT: Approve an Extension of a Temporary Use Agreement with Sprint Spectrum L.P. for Use of a Portion of the Agnews Campus for Cellular Service Equipment.

ADMINISTRATIVE SUMMARY:

Scope:  On June 30, 2014 the Board approved an agreement with Sprint for temporary use of the Agnews campus for cellular service equipment. The Board has approved several extensions of the agreement. The most recent extension approved on June 15, 2017 expires on September 30, 2017. Sprint is requesting an additional extension of the lease until June 30, 2018. Extending use of the site by Sprint will not interfere with District operations to maintain and clean-up the site.

Cost:   The District will receive additional lease revenue totaling $54,000.

Schedule:   The Agreement extension will expire on June 30, 2018.

No Cost to the District

DATE:  September 28, 2017

TYPE OF AGENDA ITEM:    CONSENT

TO:    Stanley Rose III, Ed. D., Superintendent

FROM:    Mark Allgire, Chief Business Official

PREPARED BY:   Larry Adams, Director School Bond Projects

SUBJECT:   Approve Change Orders to Construction Contracts.

ADMINISTRATIVE SUMMARY:

DATE: September 28, 2017

TYPE OF AGENDA ITEM: CONSENT

TO: Stanley Rose III, Ed. D., Superintendent

FROM: Tammy Tea, Purchasing Manager

PREPARED BY: Tammy Tea, Purchasing Manager

SUBJECT: Approval of the Disposal of Obsolete Equipment

ADMINISTRATIVE SUMMARY:

The attached list of equipment represents items which are obsolete and/or in poor condition and no longer usable for District purposes. In accordance with Board Policy 3270 the attached list is recommended for disposal.

DATE: September 28, 2017

TYPE of AGENDA ITEM: CONSENT

TO: Dr. Stanley Rose III, Ed.D., Superintendent

FROM: Andrew C. Lucia, Assistant Superintendent, School Support and Disrict Development

PREPARED BY: Andrew C. Lucia, Assistant Superintendent, School Support and District  Development

Subject: Approval of MOU between Santa Clara Unified School District on behalf of Wilcox High School and Santa Clara High School and Ross Nakaji, President on behalf of Los Gatos Orthopedic Sports Therapy.

Administrative Summary:         

Attached is the Memorandum of Understanding (MOU) between Santa Clara Unified School District on behalf of Wilcox High School and Santa Clara High School and Los Gatos Orthopedic Sports Therapy, Inc. This MOU allows the contractor to provide services (collectively, the “Services”): Athletic Training Services including first aid to athletes and staff, Athletic Training event coverage by a Certified Athletic Trainer for the duration of competition and specified schedule depending upon season including First Aid kit, taping, crutches, splints, treatment table etc. 

Entering Year 2 ATC Grant funding from the San Francisco 49ers and the NFL Foundation and Los Gatos Orthopedic Sports Therapy will be a total of $10,500.00 per High School. After LGOST has distributed the allocated funds, LGOST will invoice the school(s) for the additional $10,500.00.The grant is to allow schools access to Athletic Training services with the goal of developing increased awareness and utilization of the skill set of the athletic trainer. The intent is for the school to develop a long term plan over 3 years to fund raise or budget for this service in the future. 

DATE:  September 28, 2017

TYPE OF AGENDA ITEM:   PRESENTATION/REPORT

TO:                         Board of Trustees

FROM:                     Stanley Rose III, Ed.D., Superintendent

PREPARED BY:       Mark Allgire, Chief Business Official

SUBJECT:                 Presentation From Timothy McLarney of True north Research Inc and Tom Clifford of Clifford Moss Concerning a Recent Voter Survey For a potential general Oblication Bond Election and Related Information 

ADMINISTRATIVE SUMMARY:

Timothy McLarney of True North Research Inc.  and Tom Clifford of Clifford Moss will present information to the Board concerning the results of the recent voter survey, concerning a potential General Obligation Bond election and related information.

Questions from the Board can be directed to Timothy, Tom or to staff.

DATE:  September 28, 2017

TYPE OF AGENDA ITEM:  REPORT

TO:  Stanley Rose III, Ed. D., Superintendent

FROM:  Mark Allgire, C.P.A., Chief Business Official

PREPARED BY:  Larry Adams, Director School Bond Projects

SUBJECT: Report on the results of the Schematic Design phase activities for the new schools on the Agnews Campus.

ADMINISTRATIVE SUMMARY:

Background:

On June 29, 2017, the Board authorized commencement of the Schematic Design phase services for an elementary school, middle school and comprehensive high school with an option for an initial phase of the comprehensive high school that could be completed with currently available funding.

Staff and LPA Architects have been conducting an intensive effort to engage stakeholders and develop site layouts and floor plans.

The target date for completion of Schematic Design deliverables is December 1, 2017.

DATE:    September 28, 2017

TYPE OF AGENDA ITEM: PLANNING

TO:    Stanley Rose III, Ed.D., Superintendent 

FROM:   Andrew Lucia, School Support and District Development 

PREPARED BY:   Jennifer Dericco, Public Relations 

SUBJECT:   Planning for General Obligation Bond Communication

ADMINISTRATIVE SUMMARY:

This presentation will review of the June 2018 primary election timeline and the proposed, related District communication plan. Three communication plan budget options will be presented. This item will come back for board action on the communication plan budget on October 12, 2017.

$130,250 - $159,500, one time 

DATE:                                     September 28, 2017

TYPE OF AGENDA ITEM:     PLANNING

TO:                                         Stanley Rose III, Ed.D., Superintendent

FROM:                                   David Torres, Director of Human Resources

PREPARED BY:                     Michal Healy, Director, Facility Development and Planning

SUBJECT:                              New Job Description—Facility Development Technician

ADMINISTRATIVE SUMMARY:

The attached job description is a new job description in the Facility Development and Planning Department under the Business Services Division.

The job description will be placed on the Classified Salary Schedule.  Amount to be determined.

DATE:                        September 28, 2017

TYPE OF AGENDA ITEM: PLANNING

TO:                             Stanley Rose III, Ed. D., Superintendent

FROM:                      Mark Allgire, Chief Business Official

PREPARED BY:         Eugene Soares, Manager, Transportation Department

SUBJECT:                  Discussion of Field Trip Rates for the SCUSD Transportation Department

ADMINISTRATIVE SUMMARY:

Eugene Soares, Manager, Transportation Department presented a report on the SCUSD Transportation Department at the June 15, 2017 Board meeting.  At the meeting, the Board requested additional information regarding field trip rates in neighboring districts, as well as historical and related information for SCUSD.  Eugene will present the results of his additional research on this topic.

DATE:   September 28, 2017

TYPE OF AGENDA ITEM: PLANNING

TO:    Stanley Rose III, Ed.D., Superintendent

FROM:   Mark Allgire, Chief Business Official

PREPARED BY:   Michal Healy, Director, Facility Development and Planning and Larry Adams, Director, School Bond Projects.

SUBJECT:   Discuss Additional Information on the Sustainable Goals and Potential Environmental Rating Systems for the Agnews Projects.

ADMINISTRATIVE SUMMARY:

At the August 24, 2017 Board meeting, Staff presented three potential rating systems for the new campuses at Agnews:  the 2014 Collaborative for High Performance Schools (CHPS), Leadership in Energy and Environmental Design (LEED v.4 for Schools), and the Living Building Challenge 3.1 (Zero Net Energy).  The Board requested additional information on this subject.

Based on input received from the Board, Staff will return with a recommendation at a subsequent Board Meeting.

The ultimate financial impact is unknown at this time.  Fees for services, design and construction costs will vary based on the specific tasks and services performed. The current funding source is Measure H-2014 (Fund 213).

DATE:                          September 28, 2017

TYPE OF AGENDA ITEM:  PLANNING

TO:                                          Board of Trustees

FROM:                                     Stanley Rose III, Ed. D., Superintendent

PREPARED BY:  Corinne Sanfilippo, Executive Assistant to the Superintendent   and Board of Trustees

SUBJECT:                Resolution #17-33 Deferred Action for Childhood Arrivals ((DACA)                   

ADMINISTRATIVE SUMMARY:

The Deferred Action for Childhood Arrivals (DACA) program was implemented in 2012 by President Barack H. Obama. As of March 2017 887,000 individuals have applied for DACA and 788,000 have been approved.  Approximately 25,000 DACA recipients reside and Santa Clara County.

According to the Migration Policy Institute, one-third of all DACA recipients are enrolled in high school, one-fifth are enrolled in college, and one-fourth are in enrolled in college and working at the same time.

On September 5, 2017, an announcement that without action by Congress to approve legislation to formally create or replace the DACA program, the current program would cease to exist within six months, or by March 2018.  This announcement caused panic and distress in the DACA –eligible community and for many undocumented students and families.

Approval of Resolution #17-33 Deferred Action For Childhood Arrivals (DACA) would have the governing board of Santa Clara Unified School District call upon the US Congress, including all members of the California delegation to work with President Donald J. Trump to enact legislation prior to March 2018 that would at a minimum, continue the existing DACA program and provide DACA recipients with a pathway to permanent residence and eventually US Citizenship.

DATE:                               September 28, 2017

TYPE OF AGENDA ITEM:     ACTION

TO:                                          Board of Trustees

FROM:                                    Andrew Ratermann, Board President

PREPARED BY:                     Stanley Rose III, Ed. D., Superintendent

SUBJECT:                              Approval of an Ad Hoc Nominating Committee

ADMINISTRATIVE SUMMARY:

Authorize the Board President to appoint and subsequently dissolve a three member advisory Board subcommittee to nominate a candidate to serve as Board President for 2018. [See Board Bylaws 9121] The subcommittee will present its recommendation to the entire Board at the annual organizational meeting in December 2017.  Thereafter the Board President will dissolve the subcommittee

The committee will be comprised solely of elected SCUSD Board Members.

This committee’s recommendation is strictly advisory.

DATE:  September 28, 2017  

TYPE OF AGENDA ITEM:  ACTION  

TO: Stanley Rose III, Ed.D., Superintendent

FROM:  Mark Allgire, Chief Business Official

SUBJECT:  Approve Board Resolution No. 17-31 – Resolution of the Board of Education of the Santa Clara Unified School District Authorizing the Issuance and Sale of Not to Exceed $232,300,000 Aggregate Principal Amount of General Obligation Bonds of Santa Clara Unified School District by a Negotiated Sale Pursuant to a Bond Purchase Agreement, Prescribing the Terms of Sale, Approving the Form of and Authorizing the Execution and Delivery of a Bond Purchase Agreement, Agreement Relating to Paying Agency, Registrar and Depository and a Continuing Disclosure Certificate, Approving the Form of an Authorizing the Distribution of an Official Statement for the Bonds, and Authorizing the Execution of Necessary Documents and Certificates and Related Actions

ADMINISTRATIVE SUMMARY:

Staff is working towards issuing the second series (Series 2017) of bonds authorized by Measure H - 2014.  The Board is being asked to approve Board Resolution No. 17-31.

The District will issue the second series of Measure H – 2014 (up to $232.3 million), subject to the parameters and considerations presented, most recently, to the Board at the August 24 and September 12, 2017 meetings.  The exact amount of bonds issued and the exact term of the bonds will depend on factors such as interest rates and market conditions.

The resolution has two basic purposes.  The first is to authorize the issuance of up to $232.3 million of general obligation bonds (and necessary related actions and documents).  The final debt service schedule will not be available until the bonds are sold, which is not planned to occur until October.  After the bonds are sold, Government Financial Strategies (GFS) will provide the District and County with the actual debt service schedule.

The formal name of the resolution is: Resolution of the Board of Education of the Santa Clara Unified School District Authorizing the Issuance and Sale of Not to Exceed $232,300,000 Aggregate Principal Amount of General Obligation Bonds of Santa Clara Unified School District by a Negotiated Sale Pursuant to a Bond Purchase Agreement, Prescribing the Terms of Sale, Approving the Form of and Authorizing the Execution and Delivery of a Bond Purchase Agreement, Agreement Relating to Paying Agency, Registrar and Depository and a Continuing Disclosure Certificate, Approving the Form of an Authorizing the Distribution of an Official Statement for the Bonds, and Authorizing the Execution of Necessary Documents and Certificates and Related Actions.

Also included are draft copies of the required legal documents, a draft Preliminary Official Statement, and an explanatory cover memo provided by GFS.  All documents will continue to be reviewed by legal counsel, GFS and staff until reaching their final form.

DATE:  September 28, 2017  

TYPE OF AGENDA ITEM:  ACTION  

TO:  Stanley Rose III, Ed.D., Superintendent

FROM:  Mark Allgire, Chief Business Official

SUBJECT:  Approval of  Resolution #17-32 of the Board of Education of the Santa Clara Unified  School District Authorizing the Issuance of 2017 General Obligation Refunding Bonds in the Not to Exceed Amount of  $185,000,000

ADMINISTRATIVE SUMMARY:

Staff is working towards issuing General Obligation Refunding Bonds.  The Board is being asked to approve Board Resolution No. 17-32.

The District will issue General Obligation Refunding Bonds, subject to the parameters and considerations presented, most recently, to the Board at the August 24, 2017 meeting.  The exact amount of bonds issued and the exact term of the bonds will depend on factors such as interest rates and market conditions.

The resolution has two basic purposes.  The first is to authorize the issuance of up to $185 million of General Obligation Refunding Bonds (and necessary related actions and documents).  The final debt service schedule will not be available until the bonds are sold, which is not planned to occur until October.  After the bonds are sold, Government Financial Strategies (GFS) will provide the District and County with the actual debt service schedule.

The formal name of the resolution is: RESOLUTION OF THE BOARD OF EDUCATION OF THE SANTA CLARA UNIFIED SCHOOL DISTRICT AUTHORIZING THE ISSUANCE OF 2017 General OBLIGATION REFUNDING BONDS in the NOT TO EXCEED AMOUNT of $185,000,000

Also included are draft copies of the required legal documents and an explanatory cover memo provided by GFS.  The draft Preliminary Official Statement (POS) was included with Board Resolution No. 17-31 (a separate item).  The POS is a combined document for both the General Obligation Refunding Bonds and the Measure H – 2014, Series 2017 General Obligation Bonds. All documents will continue to be reviewed by legal counsel, GFS and staff until reaching their final form.

DATE: September 28, 2017 

TYPE OF AGENDA ITEM:   ACTION 

TO:                                          Stanley Rose III, Ed.D., Superintendent 

FROM:                                    Kathie Kanavel, Assistant Superintendent                                            

PREPARED BY:                Brenda Carrillo, Ed.D., Director, Educational Options 

SUBJECT:                        Contract for HiSet Testing at Santa Clara Adult Education

ADMINISTRATIVE SUMMARY:

Santa Clara Adult Education (SCAE) prepares adult students to take the HiSet Test, one of 3 high school equivalency tests recognized in California (the other tests are the TASC and the GED).  Approximately 30 students take the HiSet Test every year.

Prior to June, 2017, SCAE students were able to take the official HiSet Test on the adult school campus through a satellite arrangement with the Santa Clara County Office of Education (SCCOE). SCCOE was authorized to provide the official HiSet Test. SCAE staff prefer the HiSet for students because, unlike the GED, it can still be offered as a paper and pencil test. 

 As of July 1, 2017, SCCOE has closed their HiSet Testing office, so their staff are no longer able to provide the tests at SCAE.  In order to continue providing the HiSet Test for SCAE students, staff are now preparing the application paperwork in order to become our own authorized HiSet Testing site, as opposed to a satellite of another agency.  The California Department of Education has approved SCAE’s request to become a testing site; the next step in the process is the approval of the HiSet Testing contract.

This proposal is cost neutral with the potential to generate income for SCAE in the future. 

Each student will pay $40 per test subject (there are 5 test subjects: math, reading, writing, social studies and science).  SCAE will receive $10 per student per test of the $40 fee.  SCAE staff estimate that a total of 30 SCAE students will take and pass at least 5 tests per year generating a total of $1500.  

In addition, each SCAE student that receives the HiSet (passes the 5 tests) will generate approximately $150 in reimbursement dollars for SCAE through Workforce Investment and Opportunity Act (WIOA) funding.  Thirty students at $150 per student is a total of $4500.  The total of the estimated fees and the WIOA income will cover the expense of the test examiner; the test examiner’s time is expected to be $5,000 per year.  

Offering the HiSet test in the pencil and paper form also has the potential to generate income for SCAE.  SCAE will be the only site in the area offering the HiSet in this format. Morgan Hill Adult School is the only other site in the area that offers the HiSet in the pencil and paper form.  All of the other closer adult schools only offer the computerized version of the HiSet, which can be frustrating for students who are not comfortable with computers. Staff in those adult schools have already indicated that they will refer some of their students to SCAE to take the paper/pencil version, which would generate additional funds for the school.

DATE: September 28, 2017

TYPE OF AGENDA ITEM: ACTION

TO: Dr, Stanley Rose III, Superintendent

FROM: Kevin Keegan, Assistant Superintendent of Human Resources

PREPARED BY: Kevin Keegan, Assistant Superintendent of Human Resources

SUBJECT: Approval of the Acting Director of Elementary Curriculum

ADMINISTRATIVE SUMMARY:

An announcement will be made regarding the appointment of the Acting Director of Elementary Curriculum