The County of San Luis Obispo Public Health Department has determined that a school board meeting would be considered an essential government operation to assure continuity of operations and continuity of government. An in-person Board meeting for Trustees and Staff will be held with proper physical distancing, masking, and sanitation. However, in order to avoid large crowds and/or too many people in an enclosed area, it has been recommended that the public attend and participate virtually. This type of meeting is allowed under the Governor’s emergency orders.

PHONE-IN PUBLIC COMMENT: Please call (805) 608-4230 to provide live public comments during the meeting, limited to an item number on the agenda in open session. You will be placed in a queue. You must call well in advance of the item you wish to comment on, public comment will not be available once the item has been discussed by the Board of Trustees.

WRITTEN PUBLIC COMMENT: To provide written public comment on published agenda topics to be read during the meeting, please email 450 words or less to info@pasoschools.org. Note on the email if the comment is for a closed session item, an item number on the agenda in open session. Public Comments will be accepted via email until 3:00 PM on the day of the meeting. Public Comment is limited to three minutes per person and no more than 20 minutes total for any one item. Any documents, petitions, or information for submittal may also be emailed to the address above.

ESPAÑOL: El Departamento de Salud Pública del Condado de San Luis Obispo ha determinado que una reunión de la junta escolar se consideraría una operación gubernamental esencial para asegurar la continuidad de las operaciones y la continuidad del gobierno. Se llevará a cabo una reunión de la junta en persona para la mesa directiva y el personal con el distanciamiento físico, el enmascaramiento y el saneamiento adecuados. Sin embargo, para evitar congregación y/ o demasiada gente en área encerrada, se ha recomendado que el público asista y participe de forma virtual. Este tipo de reunión está permitido bajo las órdenes de emergencia del gobernador.

COMENTARIO DEL PÚBLICO POR TELÉFONO: Por favor llame al (805) 608-4230 para proporcionar comentarios públicos en vivo durante la reunión, comentarios seran limitados a un número de artículo en la agenda en sesión abierta. Se le colocará en línea de espera. Debe llamar con bastante anticipación al tema sobre el que desea comentar, los comentarios públicos no estarán disponibles una vez que el tema haya sido discutido por la mesa directiva.

COMENTARIO PÚBLICO ESCRITO: Para proporcionar un comentario público escrito sobre los temas de la agenda publicados para ser leidos durante la reunion, envíe un correo electrónico de 450 palabras o menos a info@pasoschools.org. Los comentarios públicos se aceptarán por correo electrónico hasta las 3:00 de la tarde el dia de la reunión. Los comentarios públicos están limitados a tres minutos por persona y no más de 20 minutos en total para cualquier artículo. Cualquier documento, petición o información para enviar también puede enviarse por correo electrónico a la dirección anterior.

We invite those interested to join the Board in reciting the Pledge of Allegiance:

"I pledge allegiance to the Flag of the United States of America and to the Republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.

Winifred Pifer Elementary School was scheduled to share highlights of their program. The principal was called out of town due to a family medical emergency, so this presentation will deferred.

The public is invited to participate in Board meetings in several ways:

• To listen to the meeting, select the YouTube link at the top of the agenda to join in.
• To speak to the Board during this section (or later during a specific agenda item), call in as instructed at the top of the agenda.
• To submit written comments, prepare 450 words or less and email to info@pasoschools.org no later than 3:00 p.m. on the day of the meeting. Specify whether you are speaking about a non-agenda topic or about a specific agenda item (and give the title or number)
• Comments longer than 450 words will not be read aloud but will be presented under the "Correspondence" heading and must be received prior to publication of the agenda packet.

This item on the agenda lists correspondence addressed to the "Board of Trustees," "Board of Education," or the "District."  No action is required at this time; it is merely a means to maintain a record of correspondence received and distribute it to the Board.  Any action resulting from correspondence will come on a future agenda.  Correspondence received for this agenda includes:

•  Letter dated 2/9/21 from County Supt. James Brescia:
  "2020-21 Second Quarterly Report of Four Required Areas and Optional Reporting of Uniform Complaints Data for the Arts Academy at Bauer-Speck Elementary"

The following students have been accepted to attend a one-week Career Technical Education Health Science Pathway National Youth Leadership Forum this summer at UCLA. Costs of $3,700 per student are paid through grant funds.

• Lainey Callahan
  
• Lexi Keller
• Jadyn Lehr
• Zoey Manninger
• Lilijane Montoya
• Debra Rosa-Dominguez
• Isabella Swarthout

Administrative Regulation 1312.4 requires a quarterly Report on Williams Act Uniform Complaints to be presented to the Board.  The most recent quarterly report is attached for the Board's review and action.

For the quarter ending December 31, 2020, no complaints were received under the Williams Act for Uniform Complaints.

Per the recommendation of the Grand Jury, the revision of this Board Policy includes all CSBA recommendations and the following additionally terminology:  

"The Superintendent shall not hold dual roles as the Chief Business Officer/Assistant Superintendent of Fiscal Services or Chief Human Resource Officer. If the lead Fiscal Services or Human Resource position is vacated, a temporary replacement/advisor will be named as the district searches for a permanent replacement."

On February 9, 2021, the Board reviewed CSBA's proposed changes to update Board Policy and Administrative Regulation 6020: Parent Involvement.  Proposed changes are summarized as follows: Board Policy updated to reflect the requirements to work with parents/guardians and family members to jointly develop the district's parent involvement policy and to include strategies for family engagement in the Local Control and Accountability Plan (LCAP). For districts that receive federal Title IV funding for family engagement programs, the policy adds the requirement to inform parents/guardians and organizations of the existence of the program. The policy also contains material formerly in the administrative regulation regarding the inclusion of the Title I Local Educational Agency (LEA) plan into the LCAP and the distribution of the district and school-level parent involvement policies. The Administrative Regulation is updated to revise the section on "District Strategies for Title I Schools," including moving and adding strategies under item #2 to reflect the means by which the district may provide coordination, technical assistance, and other support to build school capacity for parent involvement activities, and adding strategies under item #5 to reflect the means by which the district may use evaluation findings to design evidence-based strategies for more effective parent/guardian and family involvement. Section on "School Level Strategies for Title I Schools" revises item #7 to include strategies formerly in section on "District Strategies for Title I Schools." Minor changes made throughout the section on "District Strategies for Non-Title I Schools" to more directly reflect law.

1. Mobil-Stuart's Petroleum wishes to donate $500 to Kermit King in support of the school's Science projects and Steam activities.

2. California Cattlewomen, Inc. wishes to donate $500 to the Paso Robles Culinary Arts Academy to purchase beef products

3. George Waraich of the local 7-11 store on Spring Street wishes to donate $711 to Flamson Middle School to purchase reusable water bottles for student use at the newly installed water fill stations.

4. Various donors via DonorsChoose.org wish to donate to Virginia Peterson student material for home and in-person class materials with a  value of $1,300.

During the last several months, there has been substantial turnover in the position of Executive Assistant to the Superintendent. This position is responsible for recording notes and preparing minutes for all Board of Education meetings, and there is now a backlog of incomplete minutes for the Board to review and adopt. Because it is likely that minutes, as they are presented, may need corrections or revision due to lack of staff continuity, staff is moving this item from the Consent Agenda to the Discussion section. Once the backlog is cleared and consistency is returned, Minutes will again be presented on the Consent agenda.

Minutes presented for action tonight include:

• January 12, 2021 - Special Meeting
• January 19, 2021 - Special Meeting
• January 26, 2021 - Regular Board Meeting
• January 30, 2021 - Special Board Meeting
• February 2, 2021 - Adjourned Special Board Meeting
• February 9, 2021 - Regular Board Meeting

(These minutes are attached but can also be viewed in this Google folder.)

Pending minutes still outstanding include the following meetings:

• December 15, 2020 - Organizational Meeting
  (adopted in January but need revision to reflect names of trustees and their respective committee appointments as those were not noted in the minutes adopted)
• January 4, 2021 - Special Board Meeting
• January 9, 2021 - Special Board Meeting
• January 12, 2021 - Regular Board Meeting
  

Based on the Safe Schools for All Plan released by the Governor of California, updated CDPH Guidance dated January 14, 2021, and confirmed by SLO County Public Health, 6th grade students are now considered in the elementary reopening of schools.  It is the intent of Paso Robles Joint Unified School District to reopen in-person instruction for 6th grade students on the following schedule with the following supports, following transition period, which begins tomorrow, February 18, 2021.

Reopening In-Person 6th grade instruction will begin on March 4th/5th with afternoon orientation and COVID-19 Prevention training.  AM students will attend March 4th at 1:30pm-3:05pm, travel to all 6 classes.  Each class will discuss provided COVID training or orientation topics.  PM will attend March 5th at 1:30pm-3:05pm, travel to all 6 classes.  Each class will discuss provided COVID training and student orientation topics.  Teachers will be given the opportunity to review the training materials by February 26, 2021.   The hybrid schedule will officially begin for 6th grade students on March 8, 2021 (Distance Learning Day); In-Person classes will begin on March 9, 2021 (see attached schedule for times).  The District additionally commits to sending three parent training videos regarding our COVID-19 procedures prior to the return of students in preparation for a safe transition back to school.  The District will also provide a safety visit for CAL OSHA protocols on the following dates:  February 18, February 24, and March 2.

Teachers currently have a fixed workstation in their classroom as well as a portable Chromebook device. The current teacher device is equivalent to the student Chromebook. In response to teacher feedback regarding the use of this device during distance learning we are requesting to purchase every teacher an ACER 715 which is a 15" Chromebook with a larger screen, faster processor, and more memory.

Due to the limited availability of these devices during COVID, this request is to purchase the ACER 715 or, if not available, a comparable device for every teacher.

Attachments to this agenda item include the specifications for the Lenovo 100E (student device) as well as the ACER 715 (teacher device). The estimate of $1000 per device includes the cost of the machine as well as corresponding adapters, Google licensing, and white glove service.

Staff is recommending this study session to span two days, with Measure M project site visits on Friday, March 12 (time TBD) and the Study Session to be on Saturday, March 13, 2021, from 8 am to 12 pm. Staff will present information on Measure M projects, discuss change orders and project contingency usage, master-plan recommendations, architect request for qualifications (RFQ), and next steps with the 7-11 Committee recommendations. 

Student enrollment continues to be a concern for the district.  Utilizing the following measures: October 2020 Cal Pads, fiscal projections and current (February enrollment numbers), we are staffing at 6532.   Staff recommends the reduction of 10 FTE certificated classroom teaching positions.  The reduction of positions is estimated at the following grade level spans:

TK-5:  5 FTE
6-8:    2 FTE
9-12:  3 FTE

The reduction of these positions will be through attrition.  We will continue to monitor and assess programs for next year, due to the unique status of this year.