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Board of Education: Policy Sub-Committee Meeting
Berkeley USD
November 18, 2016 3:00PM
2020 Bonar Street Berkeley, CA 94702 (510) 644-8764

1. Call to Order
2. Approve Agenda
Rationale:

Board of Education: Board Policy Meeting

AGENDA
November 18, 2016
3:00-5:00PM
2020 Bonar, Room 126
Berkeley, CA 94702
(510) 644-6206

The Berkeley Unified School District intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, please call the Superintendent’s Office 48 hours prior to the meeting at 510-644-6206 

El Distrito Escolar Unificado de Berkeley tiene la intención de proporcionar adaptaciones especiales en conformidad con el Americans with Disabilities Act of 1990 (Ley de Americanos con Discapacidades de 1990). Si usted desea una adaptación especial, por favor comuníquese con el personal de la Oficina del Superintendente 48 horas antes de la reunión al 510-644-6206.

Josh Daniels, Chair
Ty Alper, Director
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  1. Call to Order/Approve Agenda
  2. Public Comment
  3. Approve Board Policy Meeting Minutes for October 2016
  4. Community Process for Facilities  – Action (20 min)
  5. BP 5145.3 Student: Nondiscrimination/Harassment, BP 4119.11 Personnel: Sexual Harassment, AR 4145.7 Student: Sexual Harassment, AR 6173 Education for Homeless Children, and AR 1312.3 Uniform Complaint Procedures--Action (5min)
  6. Protection for Undocumented Students—Action (15 min)
  7. AR 1112.2: Crisis Communications—Discussion (15 min)
  8. Update Board Policy Calendar – Action 
 
3. Public Comment - 3 minutes per speaker (limited to 15 minutes)
4. Action Items
4.1. Approval of Board Policy Meeting Minutes
4.1.1. October 14, 2016
Rationale:

Board Policy Subcommittee Minutes
Room 126
October 14, 2016
4:00-4:30pm

______________________________________________________________________________________

Director Daniels called the Policy Subcommittee Meeting to order at 3:05pm. 

Roll Call
Josh Daniels, Chair – Present
Ty Alper, Director – Present
Donald Evans, Superintendent – Present
Lyz Chairez, Recorder – Present 

Approval of Agenda.
Motion to approve meeting agenda in the following order:
AR on Expulsion
Facilities
Communications
Approval of Minutes

Alper/Daniels and approved 2-0.

Public Comment
Three people commented on the Expulsion/Suspension AR

DISCUSSION:
AR 5144.3: Expulsions/AR 5144.1: Suspension Due Process

Alper explained that the revised AR 5144.1 contains suspension related language pulled from the old AR 5144.3. Participants reviewed the language.

Community Process for Facilities
Director of Facilities Tim White explained that the current facilities community process procedures were established in 2013. The goal now is to shorten the timeline, particularly around community engagement during extensive construction projects. Participants agreed that this should be articulated in an AR. White will return with a draft AR for discussion at the next policy committee meeting. 

Social Media Policy/Communication Protocols for Threats to Groups
Director of BSEP and Community Relations Natasha Beery explained that the need for an updated media relations policy fits with the need of a crisis communication protocol. She proposed combining the draft AR on communication protocols for threats to groups that is currently being crafted with existing AR 1112.1 regarding crisis communications. Beery will present a revised version of AR 1112.1 at the next policy meeting.

Policies to be addressed at the next policy meeting on October 21:
Social Media/Communications

Approval of Minutes
Motion to approve minutes for September 22, 2016:
Alper/Daniels and approved 2-0

Meeting adjourned at 4:30p.m.
 
4.1.2. October 21, 2016
Rationale:

Board Policy Subcommittee Minutes
Office of the Superintendent
October 21, 2016
3:00-4:30

______________________________________________________________________________________

Director Daniels called the Policy Subcommittee Meeting to order at 3:07pm.

Roll Call
Josh Daniels, Chair – Present
Ty Alper, Director – Present
Donald Evans, Superintendent – Present
Lyz Chairez, Recorder – Present

Approval of Agenda
Motion to approve meeting agenda:
Daniels/Alper and unanimously approved 2-0.

Social Media/Communications Policies
Director of Technology Jay Nitschke presented the social media and communications policies. Participants reviewed proposed language. Proposed revisions will be presented to the PTA Council for input.

Update Board Policy Calendar
Next meeting will be on Friday, November 18 at 3pm in Room 126.  

Meeting adjourned at 4:05p.m.
 
4.2. BP 5145.3 Student: Nondiscrimination/Harassment, BP 4119.11 Personnel: Sexual Harassment, AR 4145.7 Student: Sexual Harassment, AR 6173 Education for Homeless Children, and AR 1312.3 Uniform Complaint Procedures
Rationale:

TO: Board Policy Subcommittee Meeting 
FROM: Susan Craig
DATE: November 18, 2016
SUBJECT:  BP 5145.3 Student: Nondiscrimination/Harassment, BP 4119.11 Personnel: Sexual Harassment, AR 4145.7 Student: Sexual Harassment, AR 6173 Education for Homeless Children, and AR 1312.3 Uniform Complaint Procedures
 
BACKGROUND INFORMATION:
Per the FPM audit findings for Educational Equity, updates to the following Board Policies and/or Administrative Regulations must be made:

BP5145.3 Student: Nondiscrimination/Harassment: amend the "name, title, office address and phone number of the administrator delegated as the Title IX Compliance Officer"

BP4119.11 Personnel: Sexual Harassment: (a) amend the "name, title, office address and phone number of the administrator delegated as the Title IX Compliance Officer" and (b) "Amend the "Personnel: Sexual Harassment" board policy to reflect the current practices of the district office or change the practices of the district office to match the procedures outlined in the board policy"

AR4145.7 Student: Sexual Harassment: "update to reflect the name, title, office address and phone number of the administrator delegated as the Title IX Compliance Officer"

AR1312.3 Uniform Complaint Procedures: While the UCP was not included in the findings, the UCP AR1312.3 is also being brought forward with updates related to the name and title of the Compliance Officer/Title IX Coordinator.
 
Attachments:
AR 1312.3 (11.18.16)
AR4145.7 (11.18.16)
AR6173 (11.18.16)
BP4119.11 (11.18.16)
BP5145.3 (11.18.16)
4.3. Protection of Undocumented Students
Attachments:
BP re Undocumented Students
4.4. Facilities Community Process Was edited within 72 hours of the Meeting
Attachments:
AR Facilities Community Process
Calendar
5. Discussion Items
5.1. Crisis Communications
Attachments:
AR1112.1: Crisis Communications
6. Next Meeting Date
7. Adjournment

Published: November 15, 2016, 2:47 PM

The resubmit was successful.