The Presiding Officer will call the meeting to order at 6:00 p.m. before the Board Recesses to Closed Session.  The Regular Meeting will convene by 7:30 p.m. 

Persons wishing to address the Board should fill out a green speaker card.  Cards turned in by 5:15 p.m. will be given priority. Speakers will be randomly selected based on topic and position, with BUSD students generally given priority. Public Testimony is limited to 15 minutes with a 3-minute limit per speaker per topic although the time allotted per speaker may be reduced to 2 minutes at the discretion of the President. 

The Board may recess into Closed Session before or after the public meeting under the authority of the Brown Act (including but not limited to Government Code section 54954.5, 54956.8, 54956.9, 54957, 54957.6, as well as Education Code section 35146).  Under Government Code section 54954.3, members of the public may address the board on an item on the Closed Session agenda, before Closed Session.

Persons wishing to address the Board should fill out a green speaker card.  Cards turned in by 7:15 p.m. will be given priority.        

Speakers will be randomly selected based on topic and position, with BUSD students generally given priority.  Public Testimony is limited to 30 minutes with a 3-minute limit per speaker per topic although the time allotted per speaker may be reduced to 2 minutes at the discretion of the President. 

Board members and the Superintendent are given the opportunity to address any issue.  

BERKELEY UNIFIED SCHOOL DISTRICT 

TO:          Donald Evans, Ed.D., Superintendent
FROM:     Evelyn Tamondong-Bradley, Assistant Superintendent, HR
DATE:       June 28, 2017
SUBJECT:      Approval of Human Resources Reports

BACKGROUND INFORMATION:
On a regular basis, staff presents Human Resources Reports listing employment actions for the Board to approve officially. Please refer to attached reports for details.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:          Donald Evans, Ed.D., Superintendent
FROM:          Evelyn Tamondong-Bradley, Assistant Superintendent, Human Resources    
DATE:            June 28, 2017
SUBJECT:      Elimination of Specified Classified Position

BACKGROUND INFORMATION:
Due to Nutrition Restructure, student enrollment in programs, and/or lack of funds, the following classified position in the District needs to be eliminated.

In light of Education Code requirements, it is necessary for the Governing Board to set forth and act on the eliminations/reductions so that each employee affected can be timely notified as prescribed by law and collective bargaining agreements.  We regret the hardship this notification process places on employees and the uncertainty of their future employment status. 

POLICY/CODE:
Education Code Sections 45101, 45114, 45117, 45298, 45308

FISCAL IMPACT:
None.

STAFF RECOMMENDATION:
Approve Resolution.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:         Dr. Donald Evans, Superintendent
FROM:          Pasquale Scuderi, Assistant Superintendent, Educational Services
DATE:           June 28, 2017
SUBJECT:     New Berkeley High International Baccalaureate (IB) Environmental Systems Textbook for Adoption

BACKGROUND INFORMATION:
The following textbook was presented to the Board on June 14, 2017 for consideration and is now being recommended for adoption.

Title, Author: 
Environmental Systems and Societies IB Diploma Programme Course Companion, (2015 edition). Authors: Jill Rutherford and Gillian Williams.

Description:
Berkeley High School is recommending this textbook to be used in the IB Environmental Systems and Societies (IBESS) course. Since the publication of the previous IBESS course textbook (2010), the IB organization has revised the IBESS syllabus.  This textbook was developed directly with the IB organization, and is completely aligned with the revised syllabus (first assessed in 2017). 

In the IBESS external assessment, students are asked to complete particular tasks, such as: to synthesize information, to apply concepts, to analyze environmental issues, and to evaluate solutions.  This textbook presents current case studies and related activities that prepare students for the aforementioned tasks of the IB external assessment.

In conclusion, this textbook provides comprehensive support for environmental literacy, lab skills transferrable to the twenty-first century workplace, and student preparation for the IB external assessment.

POLICY/CODE:
Board Policy 6161.1
Ed Code 60400

FISCAL IMPACT:
$3,680.60

STAFF RECOMMENDATION:
Adopt the new textbook for Berkeley High School for the IB Environmental Systems and Societies course.

     BERKELEY UNIFIED SCHOOL DISTRICT 

TO:             Donald Evans, Ed.D., Superintendent
FROM:        Pasquale Scuderi, Assistant Superintendent, Educational Services
DATE:         June 28, 2017
SUBJECT:    Overnight Field Trip Request

BACKGROUND INFORMATION:
The following overnight field trip is being requested:

Cazadero Jumpstart Retreat for BHS Band/Orchestra/Jazz, Berkeley, CA, September 15-17, 2017
Approve participation of 80 Berkeley High School students, 3 teachers and 5 non-staff adults, on a two-day, one-night field trip to Cazadero Performing Arts Camp, (CazPAC) in Berkeley, CA. BUSD will provide transportation for students to the CazPAC from BHS on Friday, September 15th, at 8:00 a.m and from the event at 5:00 p.m. on Sunday, September 17th, 2017. During the retreat, advanced band students will bond and rehearse in preparation for the 2017-2018 school-year. Students will sleep in supervised, gender specific tent cabins in separate rooms chaperoned by parents. The total cost of $80.00 per student will be paid with parent/guardian fundraising and BHSDG funds. No student will be denied access based on inability to pay.  Requested by: Karen Wells, Orchestra Teacher and Erin Schweng, BHS Principal

POLICY/CODE:
Education Code 35330
Board Policy 6153

FISCAL IMPACT:
As indicated above. 

STAFF RECOMMENDATION:
Approve the out of state travel and overnight field trips consistent with the District Policies and instructional programs.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:          Donald Evans, Ed.D., Superintendent 
FROM:       Natasha Beery, Director of BSEP and Community Relations
Patricia Saddler, Director of Programs & Special Projects
DATE:        June 28, 2017
SUBJECT:  2017-2018 Single Plans for Student Achievement

BACKGROUND INFORMATION:
The Berkeley Public Schools Educational Excellence Act of 2016 (Measure E1 of 2016) allocates 10.25% of the available revenues annually for School Site Programs:

“The School Site Council (as described in Section 8.C) shall develop recommendations to allocate these revenues for the personnel, services and materials required to deliver effective and equitable opportunities for student engagement, enrichment, and achievement.” (Section 3.B.iii) 

The California Department of Education requires every school participating in school-based categorical programs to have a Board-approved Single Plan for Student Achievement (SPSA) that must be revised annually based on current student data. 

Each District site and program has a School Governance Council (SGC) or School Site Council (SSC) with the opportunity to work with the site administrator to review and develop a plan, including the Berkeley Child Development Program, the stand-alone Transitional Kindergarten (TK) at the King Child Development Center, each elementary and middle school, Berkeley High School, Berkeley Technology Academy and the Independent Study Program. 

A comprehensive plan for the school begins with a review of student data from previous years, with the assistance of the Berkeley Research Evaluation and Assessment (BREA) Office. In addition, SGCs had access to a new District Survey, which consisted of 15 questions (five of them demographic) that focused both on the Local Control Accountability Plan (LCAP) goals and SGC focal questions. Most sites chose to send the District Survey without further expansion, opting to determine additional community feedback by other means such as community meetings or independent surveys. 

After reviewing the District’s goals (which currently align with those of the LCAP), each SGC then developed an action plan and identified strategies to address school needs, using Federal Title I funds and/or BSEP School Discretionary funds. The allocation of these site funds were viewed in concert with other resources, including grants and PTA funds, alongside centrally allocated positions and programs developed under the three-year Local Control Accountability Plan and the annual BSEP district-wide plans.

At Berkeley High School, the BHS BSEP Site Committee, comprised of the principal, teachers, parents, students, and classified staff, followed a systematic process of reviewing proposals for BSEP site allocations. The site committee was able to incorporate new elements into its BSEP School Site Plan for 2017-18, which was then reviewed and approved by the BHS School Site Committee (SSC). 

In early BSEP Measures, site funds were designated for enrichment activities such as field trips and the arts. This direction evolved as under Measure A of 2006 site funds were to be used to support “improved student performance” and under Measure E1 of 2016 site funds are to support “student engagement, enrichment, and achievement”. As the District has incorporated enrichment through music, 21^st century libraries, and cooking/gardening/healthy living into its core curriculum, the allocation of BSEP and PTA funds now reflect a variety of approaches reflective of each school community’s priorities.

For 2017-18, BSEP site funds have been allocated for a variety of purposes including support for math, science and literacy; art, drama, dance and movement instruction and instructional materials. Many sites have also chosen to supplement LCAP funded positions and programs such as Literacy Coaches, and Teachers on Special Assignment (TSAs) for Response to Intervention and Instruction (RtI) and English Language Development (ELD), as well as funding for academic intervention and counseling.

In addition to BSEP site funds, district-wide BSEP resources provide support for important elements in the School Site Plans. The BSEP High Quality Instruction resource provides 2.75 FTE in additional support for Literacy Coaches and 1.6 FTE and 6.0 FTE for Expanded Course Offerings at the middle schools and Berkeley High respectively. The BSEP Counseling and Behavioral Health resource provides 4.8 FTE for middle school counselors, and the Student Achievement resource provides 2.75 FTE for RtI TSAs in elementary and 2.75 FTE for middle school RtI, as well as 3.3 FTE for Literacy Coaches.

The allocation for BSEP Site Discretionary funds from Measure E1 in 2017-18 is based on a per-pupil allocation of $255, an increase over the $235 from Measure A in 2016-17. This increase mitigated lower enrollment numbers at some sites, and most schools received a somewhat larger allocation than in prior years which helped sites meet the demands of increased costs for some programs.

Each of the School Plans includes the following components:

• A cover page listing all members of the School Governance Council and signed assurances that all regulations have been followed

• School Vision and Mission

• School Profile

• Comprehensive Needs Assessment Components

• Description of Barriers and Related School Goals

• School and Student Performance Data

• Planned Improvements in Student Performance (goals, action steps, budgets)

• Appendix A – Total Allocations and Expenditures by Funding Source
• Appendix B – Total Expenditures by Type

• Appendix C – Total Expenditures by Type and Funding Source
• Appendix D – Total Expenditures by Goal
• Appendix E – Proposed LCAP Staffing Allocation

• Attachment – School Site Budget Summary of BSEP / Title I / LCAP / PTA/Other Resources

 The School Plans comply with the basic legal assurances for Title I as well as BSEP Measure E1 of 2016. The Plans have been reviewed by the Office of Programs and Special Projects. The staff believes that each site has an understanding and ownership of its plan and has identified strategies to increase the performance of all students while accelerating the achievement of those who have not been succeeding in school.  

School Plan budget summaries for 2017-18 were presented to the BSEP Planning and Oversight Committee for review on June 6, 2017. The budget summaries provide an overview of each plan’s components including centrally provided allocations from LCAP and BSEP resources alongside with the site discretionary allocations from BSEP site funds, Title I and PTA resources. (The cost of FTE from LCAP and BSEP district resources is not included in these summaries.)

A summary of all site plans is attached, and a copy of the comprehensive plan and summary will be available in the Superintendent’s Conference Room for public viewing.  

SMART GOALS

In addition to the program endeavors outlined above, the following specific goals are intended to be measurable outcomes for the year 2017-18.

1. Revise bylaws to clarify the role of the School Site Councils and expand participation.
2. Include SSC mini-meetings at October Orientation and Training.
3. Increase training in the SSC guidelines and processes, most specifically one-on-one or in small groups with principals and chairs.
4. Increase support to individual sites via process training and attendance by the BSEP Program Specialist and Director at SSC meetings.

POLICY/CODE:
Education Code 52850-52863
Berkeley Public Schools Educational Excellence Act of 2016 (Measure E1) Section 3.B.iii.

FISCAL IMPACT:
Approximately $2.9 million in BSEP and Title I site funds.

STAFF RECOMMENDATION:
Approve the 2017-18 Single Plans for Student Achievement.

BERKELEY UNIFIED SCHOOL DISTRICT

TO: Donald Evans, Ed.D., Superintendent
FROM: Natasha Beery, Director of BSEP and Community Relations 
DATE: June 28, 2017
SUBJECT: Recommendation for BSEP Funds in FY 2017-18: Communication, Translation and Community Engagement

BACKGROUND INFORMATION:
n keeping with BSEP Measure E1 of 2016, two percent (2%) of revenues are dedicated to “support of the Planning and Oversight Committee and School Site Councils, and community engagement, communications and public information services.” (Section 9A)

Program Objectives

Before funds are allocated to each purpose defined by the Measure, 2% of the revenues generated each year are allocated to directing and supporting the implementation of the BSEP Measure, and providing clear, comprehensive and consistent public information. These objectives are supported by a focus on Communications, Translation, BSEP Planning and Oversight, and Site Council support.

Program Summary

Communications: Multiple communication channels are needed to reach diverse audiences, including parent/guardians, students, employees, and community stakeholders, each with distinct interests and concerns. The major channels currently include the BUSD website, the bi-weekly A+ News, a weekly email Bulletin to all staff, an annual Community Report, flyers, brochures, press releases, school e-trees and newsletters, as well as some forays into social media. Additional channels of communication employed as needed include public presentations, forums, and special events.

The Communications Team meets weekly, chaired by the Director of BSEP and Community Relations. The team supports district initiatives, addresses goals set out in the Communications Plan, and advises and consults with the Superintendent on a wide range of strategies to meet the communications needs of the District.

Translation/Interpretation:  A Specialist Translator/Interpreter provides Spanish translation for key District materials. In addition, a contract with a multilingual Language Line telephone service provides instant access to simultaneous interpretation, such as for parent/guardian conferences. Requests in the past year have included Spanish, Arabic, Urdu, Pashto, Tigrinya, Hungarian, Thai, Laotian and Vietnamese.

BSEP Planning and Oversight (P&O) Support: The Director of BSEP and Community Relations ensures that the P&O Committee and subcommittees have the necessary information to carry out their oversight role by providing program and budget plans, revenue projections, reports and analysis for each of the nine distinct purposes of the Measure. The Director consults with all BSEP-funded program Directors, Coordinators and Supervisors, and works with the Superintendent, Deputy Superintendent for Business Services, and Assistant Superintendent for Educational Services to ensure that District and BSEP plans are aligned. A Senior Budget Analyst works with the Director and each Budget Manager to ensure that plans and reports are provided in accordance with the Measure and with auditing and budgeting best practices, and also ensures that expenditures of BSEP funds, including site funds are properly documented.

Site Council Support:  The BSEP office provides training and support to Site Councils and the Berkeley High School (BHS) BSEP Site Committee, working with principals, teachers, support staff, students and parent/guardians to develop each school’s annual Single Plan for Student Achievement, including the development and monitoring of the annual plan for expenditure of BSEP School Site Discretionary Funds and the BHS BSEP Annual Site Plan. Site Council training workshops include sessions on school survey design, BSEP-funded program information, and best practices for school leaders.  The BSEP Director and Program Specialist provide materials, advice and support for school principals in conducting elections of site council representatives in order to ensure broad and diverse participation in elections and governance.

BUDGET RECOMMENDATIONS FOR 2017-18

Staff - $477,800 

• Director of BSEP and Community Relations       1.0 FTE
• BSEP Program Specialist                                    1.0 FTE
• Public Information Officer                                    1.0 FTE
• Specialist Translator/Interpreter                           0.5 FTE

Director of BSEP and Community Relations - 1.0 FTE  

This position is responsible for the management and fiscal oversight of BSEP, including planning and reporting to the P&O Committee and Board, and advises District Staff, Site Councils, and the School Board on the parameters of the BSEP Measure. The Director acts as the Superintendent’s designee, as assigned, to represent, coordinate, facilitate and/or support the functions of the Superintendent’s Office, including the district’s public planning processes, Communications Team, and relevant district or city-wide committees. As a member of the Superintendent’s Cabinet, the Director participates in developing the District’s vision, strategic planning, goals and programs.

BSEP Program Specialist - 1.0 FTE  

The position supports School Principals and Site Councils in developing their processes and plans for site-based decision-making, with a focus on the Site Discretionary Funds of the BSEP Measure. The Program Specialist provides administrative support to the Director, communication with the Planning and Oversight Committee and Chairs, as well as training and support to Site Councils, including SGC recruitment, elections, meeting processes, records and reporting. In 2017-18 the Program Specialist will work with OFEE to improve Site Council outreach, participation and engagement. The Program Specialist will also attend Site Council meetings to advise and share effective practices with Principals, chairs and members. A SMART goal related to this endeavor is included below.

Public Information Officer (PIO) - 1.0 FTE       

A core member of the Communications Team, the District PIO interacts with news organizations, government agencies, community organizations, local businesses, District staff and other school districts to coordinate public information and media relations. The PIO responds to requests for information and also produces news releases on the BUSD website, a Weekly Bulletin for all BUSD employees, and press releases sent directly to the news media. The PIO works closely with District staff to support communications needs,and assists in representing the District at School Board and community meetings. The PIO also oversees District responses to requests filed under the California Public Records Act.

Specialist Translator/Interpreter - 0.5 FTE

This position is responsible to translate into Spanish the key district print, web, and email communications and documents. In consultation with the Director of BSEP and Community Relations, this position prioritizes requests for translation/interpretation, and assesses the need for and the oversight of hourly translators. The Specialist also advises district staff and collaborates with the Office of Family Engagement and Equity in improving parent outreach to Spanish speaking families. (The Translator position will continue to be funded at 0.5 FTE from this BSEP fund and 0.5 FTE from the General Fund.)

Hourly Staff - $14,000

Support on an as-needed basis is provided in the following areas:

• P&O and Public Meeting Support (set-up, documentation, childcare);
• Translators and interpreters to supplement the District Specialist Translator/Interpreter; these needs have increased significantly in the past year, particularly for Spanish and Arabic;
• Hourly staff to support document and website archiving.

Contracted Services - $55,000   

District families and the general public have expectations for responsive and comprehensive communications, with a need for up-to-date information by emails, instant messaging, blogs, and online access in addition to traditional print media. Project-based contracts with service providers provide the flexibility to assist the Superintendent, Board and other district staff with projects and publications such as the A+ e-News, press releases, the BUSD website, the annual BUSD Community Report, programmatic brochures, and a variety of other district documents and public information materials. The contracted services for 2017-18 include:

• Project-based writing, editing and graphic design contracts; 

• A web-based e-messaging service; 

• Website design and maintenance support; 
• Simultaneous interpretation phone services for multiple languages;
• Spanish language interpretation/translation for overflow needs when staff are not available to support events or major projects

Printing & Mailing - $20,000

The primary expense in this category comes from a mailing of the annual BUSD Community Report. Each issue costs approximately $13,000 for printing and citywide mailing. Other print documents include Site Council training materials, the BSEP Annual Plan, district-wide mailings to families from the Superintendent, information posters for schools, and printing related to BSEP Measure Awareness or specific BSEP-funded programs.

Equipment and Supplies - $12,000                                           

This budget provides office equipment for BSEP staff, as well as supplies for the BSEP P&O Committee, annual site council training, town halls and other public events.

Travel, Conferences and Memberships, Cell Phone - $7,000   

This budget provides cell phone service for the PIO, as well as membership fees and annual professional development for the specialist interpreter-translator, the Public Information Officer, and the BSEP Director. 

SMART GOALS

In addition to the program endeavors outlined above, the following specific goals are intended to be measurable outcomes for the year 2017-18.

1. Survey A+ News readers to determine topics of highest interest, and findings will be used to focus use of print, email and social media.
2. Expand parent/guardian use of School Messenger smartphone app and/or the associated SMS text system to reach at least 50% of families, especially those who do not have regular access to email.
3. Convene “Best Practices” group for use of social media by district, schools, PTA and other key communicators at least once per year.
4. Convene regional PIO and communicators from other districts to share best practices - meet at least twice per year.
5. The BSEP Program Specialist or BSEP Director will attend at least one meeting of each Site Council to provide advice and share best practices.

BUDGET SUMMARY

Prior deficit spending in the budget was made possible through the savings that accrued during a period of staffing transition, but was not going to be sustainable without increased revenues and/or reductions in costs. Measure E1 has provided additional revenues, and a reduction in discretionary expenditures has also helped to bring the budget into a more sustainable structure for the long term.

Following is the proposal for expenditures for BSEP Funds in FY 2017-18 for communication, translation and community engagement from funds allocated to this purpose by BSEP Measure A of 2006 and Measure E1 of 2016:

Revenue - $573,500                                                           

Expenses                                                    

    Staffing        477,800

    Classified Hourly 14,000

    Contracted Services             55,000

     Equipment and Supplies               12,000

     Printing and Mailing                       20,000

     Travel, Conferences, Memberships 6,000

     Cell Phone                                 1,000

     Reserve for Personnel Variance     5,000

Total Expenses                                             590,800

Fund Balance                                               

    Beginning Fund Balance (Measure A)           215,400

    Net Increase/(Decrease) (17,300)

Ending Fund Balance                                   198,100

POLICY/CODE:
Berkeley Public Schools Educational Excellence Act of 2016, Section 9A.

FISCAL IMPACT:
Expenditures of $590,800 from Measure E1, 2% of “Available Revenues.” 

STAFF RECOMMENDATION:
Approve the recommendation for the allocation of BSEP Funds in FY 2017-18.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:             Donald Evans, Ed.D., Superintendent
FROM:        Pauline Follansbee, Director of Fiscal Services
DATE:         June 28, 2017
SUBJECT: Approval of Payroll Warrants Issued in May 2017

BACKGROUND INFORMATION:
On a regular basis, the Board receives information on the total amount paid employees during a month.  The attached represents a summary of pay warrants from various funds for the month of May 2017.

POLICY CODE:
Educational Code 41010 et seq.

FISCAL IMPACT:
$7,996,447.38, for May 2017 from various funds.

STAFF RECOMMENDATION:
Approve payroll payments made in May 2017.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:              Dr. Donald Evans, Ed.D., Superintendent
FROM:        Pauline E. Follansbee, Director of Fiscal Services
DATE:        June 28, 2017
SUBJECT: Approve Listing of Warrants issued in May 2017.

BACKGROUND INFORMATION:
Each month the District writes several checks to vendors for services provided and goods received.  The checks are written against both the Restricted and Unrestricted General Fund.  The summaries of warrants for the month of May is attached for the Board’s review.

POLICY/CODE:
Educational Code Section 41010 et seq.

FISCAL IMPACT: 
$4,467,068.87 for the month of May 2017 from various funds.  

STAFF RECOMMENDATION: 
Approve the monthly bill warrant list for the month of May 2017.

BERKELEY UNIFIED SCHOOL DISTRICT 

TO:                 Donald Evans, Ed.D., Superintendent
FROM:            Javetta Cleveland, Deputy Superintendent
DATE:             June 28, 2017
SUBJECT:    Acceptance of Gifts/Donations

BACKGROUND INFORMATION:
The Board may accept and utilize on behalf of the District gifts of money or property for a purpose deemed to be suited by the Board. The following donations have been presented to the District:

1. Donation of $2,580.00 from Reinicke 1985 TR DTD Avis R Thomas Trustee for “We Rock Program” at Thousand Oaks School.
2. Donation of $40.00 from Your Cause AT&T to Thousand Oaks Principal’s Discretionary Fund.

STAFF RECOMMENDATION:
Accept  the donations to the District and request staff to extend letters of appreciation. 

POLICY/CODE:
BP 3290

FISCAL IMPACT: 
The District received a total of $ 2,620.00 in donations.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:            Donald Evans, Ed. D., Superintendent
FROM:        Javetta Cleveland, Deputy Superintendent
DATE:        June 28, 2017
SUBJECT:   Approval of Contracts/Purchase Orders for Services Contracts 

BACKGROUND INFORMATION:
The District contracts with consultants or independent contractors who can provide valuable and necessary specialized services not normally required on a continuing basis. The following contract services are requested. Expenditures are within budget.

1. Ratification of contract for MathAction to provide interdisciplinary real world challenges and workshops for Longfellow Middle School for the period from 8/1/16  -  8/15/18. The cost will not exceed $13,851.  To be paid from Light Awards Grant. Requested by Marcos Garcia.
2. Davey Tree to provide tree services for the Maintenance Department for the period from 7/1/17 - 6/30/18. The cost will not exceed $20,000. To be paid from Measure H. Requested by Steve Collins.
3. G&S Paving to provide repairs to Berkeley High parking lot from 7/1/2017 - 9/30/2018. The cost will not exceed $14,210. To be paid from Measure H. Requested by Steve Collins.
4. Calco Fence to provide fencing services for the Maintenance Department for the period from 7/1/17 - 6/30/18. The cost will not exceed $40,000. To be paid from Measure H. Requested by Steve Collins.
5. Center for Cities and Schools to provide consulting services for Facilities Department from  7/1/2017 - 1/1/2018. The cost will not exceed $80,000. To be paid from General Fund. Requested by Timothy White.
6. Berkeley Chess School to provide after school enrichment classes at Jefferson Elementary School for the period from 9/11/17 - 6/15/18. The cost will not exceed $12,480. To be paid from PTA Donations. Requested by Aaron Jorgensen.
7. Henri Ducharme to provide after school enrichment classes at Jefferson Elementary School for the period from 9/11/17 - 6/15/18. The cost will not exceed $14,784. To be paid from PTA Donations. Requested by Aaron Jorgensen.
8. Henri Ducharme to provide after school enrichment classes at Malcolm X Elementary School for the period from 9/2/17 – 6/15/18. The cost will not exceed $18,480. To be paid from PTA Donations. Requested by Aaron Jorgensen.
9. Kalen Meyer to provide after school enrichment classes at Jefferson Elementary School for the period from 9/11/17 - 6/15/18. The cost will not exceed $10,224. To be paid from PTA Donations. Requested by Aaron Jorgensen.
10. Laurel Watanabe to provide after school enrichment classes at Jefferson Elementary School for the period from 9/11/17 - 6/15/18. The cost will not exceed $21,600. To be paid from PTA Donations. Requested by Aaron Jorgensen.
11. Play-Well TEKnologies to provide after school enrichment classes at Jefferson Elementary School for the period from 9/11/17 - 6/15/18. The cost will not exceed $15,096. To be paid from PTA Donations. Requested by Aaron Jorgensen.
12. Play-Well TEKnologies to provide after school enrichment classes at Malcolm X Elementary School for the period from 9/2/17 – 6/15/18. The cost will not exceed $11,440. To be paid from PTA Donations. Requested by Aaron Jorgensen.
13. Tiny Techs Club to provide after school enrichment classes at Jefferson Elementary School for the period from 9/11/17 – 6/15/18. The cost will not exceed $14,600. To be paid from PTA Donations. Requested by Aaron Jorgensen.
14. Cooking Round the World to provide after school enrichment classes at Jefferson Elementary School for the period from 9/11/17 – 6/15/18. The cost will not exceed $10,890. To be paid from PTA Donations. Requested by Aaron Jorgensen.
15. Comcast to provide Wide Area Net services and data transport of internet traffic to the Alameda County Office of Education. The cost will not exceed $66,800. To be paid from General Fund. Requested by Jay Nitschke.
16. Reliance Communications LLC to provide SchoolMessenger phone, email, and SMS communication system for families and staff for SY 2016-17. The cost will not exceed $14,963.50.  To be paid for by the General Fund. Requested by Jay Nitschke.
17. Quintessential School Systems to provide Financial and Business systems software for SY 2017-18. The cost will not exceed $83,080. To be paid for by the General Fund. Requested by Jay Nitschke.
18. Illuminate Education to provide student information system tracking student grades, attendance, discipline and other data for 2017-18SY. The cost will not exceed $51,606. To be paid from General Fund. Requested by Jay Nitschke.
19. Ratification of contract to Contra Costa County Office of Education, to provide Medi-Cal billing services for the 2017/18 SY. The cost will not exceed $16,500. To be paid from Medi-Cal Reimbursement. Requested by Lisa Graham.
20. Contract with School Innovations & Advocacy, to provide BUSD with consulting services as needed for participation in the Mandate Block Grant Program for fiscal years 2017/19. The cost will not exceed $32,900.00 annually. To be paid from General Fund. Requested by Javetta Cleveland.
21. Weintraub Tobin Chediak Coleman Grodin Law Corporation to conduct to perform additonal legal services.  The cost will not exceed $30,000.  To be paid from the General Fund.  Requested by Javetta Cleveland 
22. Follett School Solutions, Inc. to provide software and services to migrate existing library database to Follett Hosted Services for the period from 7/1/17 – 6/30/18. The cost will not exceed $19,587. To be paid from BSEP Fund. Requested by Rebecca Todd.

POLICY/CODE:
Public Contract Code: 20111
Board Policy 3310

STAFF RECOMMENDATION:
Approve the contracts with Consultants or Independent Contractors as submitted.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:              Donald Evans, Ed.D., Superintendent
FROM:         Jay Nitschke, Director of Technology
DATE:          June 28, 2017
SUBJECT:    Annual Renewal of Multi-Year Contract for Copier Services

BACKGROUND INFORMATION:
In order to improve efficiency and reduce costs, all district copier services were placed under one contractual agreement. The contract provided for fifty-two copiers for the schools and administrative offices, as well as a Print Shop equipped with high volume and color copiers.

The District and Xerox entered discussions to extend the current contract on relatively the same basis as current contract, with the goal of providing improved capacity and service without substantially increasing costs.

The contract will provide the following improvements in equipment and service:

• New copiers with advanced capabilities will replace existing copiers throughout the District.
• Scanning in color to PDF will be supported on all copiers District-wide, a change from the monochrome scanning currently available.
• Four new copiers will be added to the contract.
• The contract includes all tape binding and staples, which formerly had been in the supply budget and subject to cost increases.
• The contract includes toner and maintenance for certain high-volume printers in schools across the district, lowering the cost of copies made on those devices.

• Two higher-capacity copiers that are better suited to the demands at Berkeley High will replace two existing copiers.
• A new web portal will provide staff an easier way to submit jobs to the Print Shop. Currently, jobs are either scanned to the Print Shop from a copier, emailed to the Print Shop, or delivered by hand or District mail. While these methods will continue to be an option, the web interface will allow staff to be able to submit jobs and monitor job progress 24/7, in a matter analogous to online shopping.

POLICY CODE:
Public Contract Code 20111 Board Policy 3310

FISCAL IMPACT:
The cost of the new contract will be $745,737 annually. The annual increase is $63,504. To be paid from General Fund offset by other resources that utilize copy services.

STAFF RECOMMENDATION:
Approve renewal contract with Xerox for Duplicating and Print Management Equipment and Services.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:             Donald Evans Ed.D., Superintendent
FROM:        Kimberle Sanders, Supervisor Risk Management/Benefits Department
DATE:        June 28, 2017
SUBJECT:   District Insurance Premiums and Broker Fees for FY 2017-2018

BACKGROUND INFORMATION:

California Public Entity Insurance Authority Excess Workers Compensation Program (CSAC-EIA)

The District became self-insured for workers compensation on

January 1, 2004.  At that time, the District solicited quotes for "excess insurance" at a self-insured retention (SIR) level of $250,000.  CSAC-EIA, a joint powers authority of cities, counties and special districts provides excess worker’s compensation insurance in excess of $250,000.

The premium deposit for CSAC-EIA services for the coverage period from July 1, 2017 through June 30, 2018 is $370,408.  Renewal rate includes a 9.59% increase to the program due to an estimated payroll increase of $92,104,976 as compared to $87,792, 060 the prior fiscal year, and an increase in the calculated base rate from $.3850 per $100 of payroll to $.4022 per $100 of payroll.

Staff is satisfied with the services provided by CSAC-EIA and is requesting approval to continue their contract.

POLICY/CODE:
Labor Code Sections 3700 to 3705

FISCAL IMPACT: 
The impact for Fiscal Year 2016-17 is $370,408 within the Self Insurance Fund as compared to $338,000 the prior Fiscal Year 2016-17.

STAFF RECOMMENDATION:
Approval of insurance premiums and broker cost for Fiscal Year 2017-2018.

BERKELEY UNIFIED SCHOOL DISTRICT

TO: Donald Evans, Ed.D, Superintendent
FROM: Timothy E. White, Executive Director of Facilities
DATE: June 28, 2017
SUBJECT: Authorization to Reject All Bids and Not Re-advertise the Berkeley High School G&H Building Air Handler Retrofits and Approval of Resolution #17-072 to Reject All bids and Not Re-Advertise

BACKGROUND INFORMATION:
On April 12, 2017 the Board approved the advertisement of the BHS G&H Air Handler Retrofits.  This project was one of the recommended projects from the Prop. 39 analysis. On June 16, 2017, one bid was received.

There are a few possible reasons for this:

• Working so many sites over the course of the short summer break, the bidders would need to employ more crews with more workers that would not be their core employees.

• The bidders may have been concerned by not being able to meet the schedule.

Air Handler Replacement is best done in the summer or during break periods. If we were to rebid this project, it could not be awarded in time to complete the work over the summer.  

The Board must reject or award bids. Approving the attached resolution will permit the District to reject all bids. Staff is not recommending a rebid of this project at this time.

FISCAL IMPACT:
N/A      

STAFF RECOMMENDATION: 
Reject all bids and do not solicit new bids at this time. Approve Resolution #17-072 to reject all bids and not readvertise.

BERKELEY UNIFIED SCHOOL DISTRICT

TO: Donald Evans, Ed.D, Superintendent
FROM: Timothy White, Executive Director of Facilities
DATE:             June 28, 2017
SUBJECT: Approve Small Miscellaneous Construction Projects from Measure AA for small improvements to the Portables at Washington Elementary School and Willard Middle School

BACKGROUND INFORMATION:
In a separate document, Facilities is requesting an allocation of $100,000 for small follow on projects that are unable to be covered by other funding sources. We are requesting funding for two small projects.

The Washington Portables that were installed in the summer of 2014 were constructed with asphalt ramps and curbs. The curbs have not held up to the student foot traffic, have badly deteriorated and are a hazard.  Facilities is recommending that we hire Ransome Company to replace the asphalt curbs with concrete in the amount of $8,995.

The Willard project requires additional handrail work for closeout required by the Division of the State Architect. In addition we would like to add the replacement of three cameras and add some flashing to the roof to protect the recently upgraded kitchen.  The following contractors would be hired for this work

• Infocus Video, camera replacement for $3,477

• Pioneer Contracting, roof flashing for $5,100

FISCAL IMPACT:
Total cost not to exceed $18,000 to be paid from Measure AA. 

STAFF RECOMMENDATION:
Approve Ransome Company in the amount of $8,995 for Washington. Approve Infocus Video for $3,477 and Pioneer Contractors for $5,100 at Willard.

BERKELEY UNIFIED SCHOOL DISTRICT

TO: Donald Evans, Ed.D., Superintendent
FROM: Timothy White, Director of Facilities
DATE: June 28, 2017
SUBJECT: Approve a Contract with SVA Architects and Van Pelt Construction Services to Provide Architectural and Project Management Services to create a Makerspace at Longfellow Middle school

BACKGROUND INFORMATION:
Longfellow Middle School has taken an active role in developing a Career Technical Education program.  A new cafeteria and kitchen was built and the site has requested that the old cafeteria and kitchen located in the basement be re-purposed into a makerspace for students.  The site has already committed to hiring a full time employee for the position.  The site has acquired grant money to purchase equipment. In a separate Facilities Modification document, Facilities would like to establish a project budget of $400,000 from Measure AA. This board item will allow Facilities to hire an architect and project manager.   

The site is requesting assistance from facilities to provide the necessary mechanical ventilation, electrical/lighting upgrade, fire alarm and accessibility requirements to meet building code and Division of the State Architect regulations.

An architect/engineering team will need to be procured, drawings designed and submitted for review, public bidding, board approval and construction installation. We are recommending the hire of SVA Architects. SVA Architects was hired in January to develop CTE spaces for Berkeley High School and Franklin Adult School.

Staff is recommending that Van Pelt be hired to project manage this project. Van Pelt Construction Services was one of two original project management firms selected to assist the District with its bond program.

FISCAL IMPACT:
Total cost of $72,000 to be paid from Measure AA.

STAFF RECOMMENDATION:
Approve a contract with SVA Architects to not to exceed $45,000 and a contract with Van Pelt Construction Services for $27,000 to provide program management services for the Longfellow MakerSpace Project.

BERKELEY UNIFIED SCHOOL DISTRICT

TO: Donald Evans, Ed.D., Superintendent
FROM: Timothy E. White, Executive Director of Facilities
DATE: June 28, 2017
SUBJECT: Approve a Contract with Vallier Design Associates and Van Pelt Construction Services to Provide Architectural and Project Management Services to add a Playground for King CDC.  

BACKGROUND INFORMATION:
On March 6, 2016, the Board approved a plan which included adding transitional kindergarten to King CDC.  After review of the current play equipment, Staff would like to explore adding equipment to accommodate the transitional kindergarten program.  Based on the approved schedule, it is time to hire the landscape architect and project manager.      

Vallier Design Associates was the original landscape firm assigned to this project and they were the landscape architect for the LeConte Transitional Kindergarten project.

Van Pelt is one of the District’s two project management firms. Staff is recommending that Van Pelt be hired to project manage this project.  

STAFF RECOMMENDATION:
Approve a contract with Vallier Design Associates for $27,000 and with Van Pelt Construction for a contract of $36,000 to manage the Playground Project at King CDC.    

BERKELEY UNIFIED SCHOOL DISTRICT

TO:          Donald Evans, Ed.D., Superintendent
FROM:        Timothy White, Executive Director of Facilities
DATE:         June 28, 2017
SUBJECT:     Approval of the Masterplan and the Schematic Design of the Career Technical Education at Berkeley High School and Franklin Adult School         

BACKGROUND INFORMATION:
On January 11, 2017, the Board approved a project to improve the spaces at Berkeley High School and Franklin Adult School.  On January 11, 2017, the Board approved SVA Architects to design the project. Since then, there have been five Site Committee Meetings.  As is typical of our construction projects, we develop a masterplan and a project plan. Attached to this cover memo are the masterplan and the project plan. The project includes:

1. CTE 1: Berkeley Adult School – Classroom Alteration for Electronic Technology.
1. The work in this project involves the alteration of an existing classroom space to support the Electronic Technology CTE curriculum. The Alteration includes but is not limited to new casework and mobile workbenches, new lighting fixtures, electrical outlets to support required equipment, room exhaust and the replacement of the existing mechanical room ventilator.
2. CTE 2: Berkeley High School- Remodel of an existing workshop, patio and storage spaces into a new Carpentry/ Stagecraft/Fab Lab space.

1. To support the curriculum of the CTE program, the spaces within the scope of work divided into 6 main area- Three workshop areas, CNC room, a storage room and an outdoor patio area.

• Workshop 1 supports heavy maker equipment.
• Workshop 2 support classroom environment
• Workshop 3 a cleaner, dust-free maker environment for equipment such as the laser and vinyl cutter and for other activities that need a dust-free environment.
• The CNC is enclosed in a transparent room to help with attenuate the sound from the equipment.
• The Patio covers additional workshop space.

All island workbenches are mobile to facilitate space use flexibility. All electrical, plumbing and mechanical work will also be done to support the new use in the space.  

The current construction budget is estimated to be $2,625,000. We anticipate receiving an additional estimate during summer and future budgets may have to adjust to complete the project.

There was little or no controversy during the process. The Site Committee supports the project plan.

FISCAL IMPACT: 
There is no fiscal impact at this time. The recommended project is within budget and will be funded from Measure I.  

STAFF RECOMMENDATION:
Approve the masterplan, and the schematic design of the Career Technical Education at Berkeley High School and Franklin Adult School. 

BERKELEY UNIFIED SCHOOL DISTRICT

TO: Donald Evans, Ed.D, Superintendent
FROM: Timothy E. White, Executive Director of Facilities
DATE: June 28, 2017
SUBJECT: Accept the Completion of the Project to Construct a Café at Longfellow Middle School and Approve Resolution Number 17-073

BACKGROUND INFORMATION:
On January 14, 2015, the Board awarded a contract to D.L. Falk Construction to construct a new cafeteria for Longfellow Middle School. The district is currently in a dispute with the contractor and is unable to come to an agreement over the final value of the contract. Counsel suggested that since all construction items are complete that the project should be accepted by the Board.     

Acceptance of the project will permit staff to file a Notice of Completion with the County.   

BERKELEY UNIFIED SCHOOL DISTRICT

TO:     Donald Evans, Ed.D., Superintendent
FROM:         Timothy White, Director of Facilities
DATE:        June 28, 2017
SUBJECT:   Facilities Plan Modifications

BACKGROUND INFORMATION:
The Board approved the reallocation of Measure I on January 11, 2017 and separate modifications to Measure AA on January 13, 2016. The following items are recommended for approval with this action along with the Measure:

1. Technology Purchases: Measure I has $1.3M allocation for technology purchases, with $150,000 allocated for the FY 17-18. To accommodate the purchase of projectors for BHS and some middle schools it is necessary to allocate an additional $150,000 from FY 18-19;
2. Longfellow Makerspace: Facilities is recommending the allocation of $400,000 from the fund balance of Measure AA to create a project budget to create facilities to accommodate a makerspace in the old cafeteria;
3. King CDC Playground:  Facilities estimates that $300,000 will be required from Measure AA to create a playground for King CDC to accommodate the Transitional Kindergarten program; and
4. Follow on projects: Facilities plans to allocate $100,000 from Measure AA to focus on small follow on projects to provide small upgrades to currently completed projects.

FISCAL IMPACT:
Total cost from Measure I $300,000. Total Cost from Measure AA: $800,000 Bonds. 

STAFF RECOMMENDATION:
Approve adjustments in items 1-4.     

BERKELEY UNIFIED SCHOOL DISTRICT 

TO:             Donald Evans, Ed.D., Superintendent
FROM:       Timothy White, Executive Director of Facilities
DATE:        June 28, 2017
SUBJECT:  Approval of the 2017/18 Measure H Annual Plan

BACKGROUND INFORMATION: 
One of the key tasks of the Facilities Safety and Maintenance Oversight Committee (FSMOC) is to consider the Annual Plan.  The measure states, 

“An expenditure plan (the “Annual Plan”) shall be developed annually by District staff with input from the Facilities Safety and Maintenance Oversight Committee.  The Annual Plan will recommend expenditures of the tax proceeds that are consistent with the intent of the Measure.  The assumptions associated with the recommended expenditures shall be included in the Annual Plan.  The Plan shall be presented for Board action each year in conjunction with the District’s annual budget adoption process.  To facilitate public discussion, the recommended Annual Plan shall be distributed to the Facilities Maintenance and Security Advisory Committee and made available for public review two week prior to Board action.”

In the past, the following reports were approved:

Date                                    Type                   Period Covered

October 17, 2001           Strategic Plan

January 9, 2002            Annual Plan         7/1/01 – 6/30/03

October 1, 2003             Annual Plan         7/1/03 – 6/30/04

October 20, 2004           Annual Plan         7/1/04 – 6/30/05

November 16, 2005        Annual Plan         7/1/05 – 6/30/06

June 28, 2006               Annual Plan         7/1/06 – 6/30/07

June 27, 2007               Annual Plan         7/1/07 – 6/30/08

June 25, 2008               Annual Plan         7/1/08 – 6/30/09

June 24, 2009               Annual Plan         7/1/09 – 6/30/10

June 23, 2010               Annual Plan         7/1/10 – 6/30/11

June 22, 2011               Annual Plan         7/1/11 – 6/30/12

June 20, 2012               Annual Plan         7/1/12 – 6/30/13

June 26, 2013               Annual Plan         7/1/13 – 6/30/14

June 11, 2014               Annual Plan         7/1/14 – 6/30/15

June 25, 2015               Annual Plan         7/1/15 – 6/30/16

June 29, 2016               Annual Plan         7/1/16 – 6/30/17

This is the fifth Measure H Plan. 

Staff published the proposed plan on June 13th, in keeping with the requirements of the Measure. The Plan has been available at the Administration building and at Plant Operations for the past two weeks. 

POLICY/CODE:
Measure H, the Berkeley Public Schools Facilities Safety and Maintenance Act of 2010.   

FISCAL IMPACT:
The fiscal impact is contained in the Plan; all costs will be paid from Measure H.

STAFF RECOMMENDATION:
Approve the Measure H 2017/18 Annual Plan.   

BERKELEY UNIFIED SCHOOL DISTRICT

TO:             Board of Education
FROM:       Stephen Collins
DATE:        June 28, 2017
SUBJECT:  Approve Appointment to Facilities Safety and Maintenance Oversight Committee (FSMOC)

BACKGROUND INFORMATION: 
The School Board recruited applicants for the Facilities Safety & Maintenance Oversight Committee to provide oversight of and input into an expenditure plan developed annually by District staff to use the tax proceeds for maintenance and safety consistent with the intent of Measure H.  This is a Board Committee, comprised of seven voting members appointed by the Board of Education. There are currently three openings.

STAFF RECOMMENDATION:
Appoint Lauren Schiller to the Facilities Safety and Maintenance Oversight Committee.

BERKELEY PUBLIC SCHOOLS

President Alper called the meeting to order at 7:30. He reported that the Board convened to closed Session at 5:30 pm.

Roll Call

Board of Education:
Ty Alper, President – Present,
Josh Daniels,  Vice President – PresentBeatriz Leyva-Cutler, Director/Clerk – Present
Karen Hemphill, Director – Present
Judy Appel, Director -- Present
Petra Silvey, Student Director, BHS – Present
Alaunte Keys, Student Director, BTA – Absent 

Administration:
Donald E. Evans, Ed. D, Superintendent
Javetta Cleveland, Deputy Superintendent
Pasquale Scuderi, Assistant Superintendent, Educational Services
Evelyn Tamondong-Bradley, Assistant Superintendent, Human Resources
Lyz Chairez, Recorder

REPORT CLOSED SESSION
President Alper reported out on closed session:

Consideration of student expulsion Ed. Code Section 48918

Motion to approve staff recommendation of a stipulated suspended expulsion:
Appel/Leyva-Cutler and unanimously approved 5-0. 

Collective Bargaining (Government Code Section 54957.6(a)) Lead Negotiator: Legal Counsel Roy Combs—BFT Negotiations

The Board heard an update and provided direction; will return to closed session during or after open session. No action was taken.

Collective Bargaining (Government Code Section 54957.6(a)) District Negotiator: Evelyn Tamondong-Bradley—UBA Negotiations

The Board heard an update and provided direction. No action was taken. 

Conference with Legal Counsel—Existing Litigation (Government Code Section 54957
This item was pulled. 

Public Employment Appointment (Government Code Section 54957)

Principal, Cragmont Elementary

Motion to approve appointment of Michelle Sinclair as the next principal of Cragmont Elementary:
Alper/Leyva-Cutler and unanimously approved 5-0.

Vice Principal, Berkeley High School

Motion to approve the appointment of Juan Raygoza as the next vice principal of Berkeley High School:
Leyva-Cutler/Hemphill and unanimously approved 5-0.

Vice Principal, Berkeley High School

Motion to authorize staff to make an offer to a vice principal candidate:
Leyva-Cutler/Appel and unanimously approved 5-0. 

Program Coordinator, Independent Study

Motion to approve the appointment of Heidi Weber as the Program Coordinator of Berkeley High Independent Study:
Leyva-Cutler/Appel and unanimously approved 5-0.

Program Manager, Special Education

Motion to approve the appointment of Susannah Bell Fishman as the Program Manager of Berkeley High School Special Education:

Appel/Hemphill and unanimously approved 5-0.

OPEN SESSION 

APPROVAL OF REGULAR MEETING AGENDA

At the request of President Alper, item 11.2 was pulled from consent and moved to action.

Motion to approve agenda as amended:
Silvey/Appel and unanimously approved 6-0.

PUBLIC TESTIMONY
A total of 17 people addressed the Board. 

A parent and three students commented in support of the Thousand Oaks (TO) bilingual program. 

A parent commented on sustainability and environment education.

A parent recognized a Jefferson Elementary teacher.

Two students commented on the reporting process for sexual harassment at BHS. 

Three students commented on the universal 9^th grade.

Two people commented on BUSDs complaint policies.

Four students from TO commented in support of the bilingual program. 

BOARD MEMBER AND SUPERINTENDENT COMMENTS

Director Leyva Cutler commented in support of the Thousand Oaks bilingual program and appreciated the community members who came out tonight.

CONSENT CALENDAR
Motion to approve the Consent Calendar:
Silvey/Hemphill and unanimously approved 6-0. 

PRESENTATION
Using Data to Drive Instruction: Willard Middle School Math Professional Learning Community
Willard Principal Debbie Dean and Vice Principal and Eight Grade Student presented how they use data to inform classroom teaching.

DISCUSSION ITEMS

Local Control and Accountability Plan (LCAP) Draft
Director of Programs and Special Projects Dr. Pat Saddler presented the first draft and new template of the LCAP plan which has already been reviewed by ACOE. She shared the recommendations made by the Parent Advisory Committee. Questions and discussion followed. 

Complaints Policy for First Reading

Compliance Officer and Title IX Coordinator Dana Clark explained that the policy committee took the complaints policy on in an effort to simplify and more clearly layout BUSD’s complaint process. Currently, the complaint process involves four different forms and processes, each with varying timelines and deadlines. The goal is to collapse the existing procedures into two streamlined processes in order to give adequate space for problem solving and resolution. She added that an accompanying AR will be developed in the summer. Questions and discussion followed. 

BP 5117: Inter District Permits for First Reading

Vice President Josh Daniels explained that this policy serves to clarify the process whereby interdistrict transfers are allocated. The vast majority of current interdistrict permits are for children of employees and siblings of already enrolled students. This policy outlines the list of priorities to be considered in issuing interdistrict permits in the event that space becomes available. It also establishes the conditions that should be met in order for students to keep their permit. It does not create a list of categories of students that must be granted permits. 

Directors Hemphill and Appel requested that some reference be made to inform homeless students that there is a separate policy that applies to their circumstance.

President Alper explained that he was opposed to inclusion of a criterion that gave preference to children of parents/guardians who graduated from high school in the District (listed as #6 on the priority list).  The other Board members, however, approved of including this criterion, so the Board’s direction to Vice President Daniels was to leave #6 in the policy. 

Daniels will add said suggestions and this policy will come back for adoption at the June 14 Board meeting. 

Elimination/Reduction of Specified Classified Positions

Motion to approve staff recommendation for the elimination of a classified position:
Hemphill/Appel and unanimously approved 6-0. 

ADJOURNMENT
President Alper adjourned open session at 9:52pm. The board recessed back into closed session. 

BERKELEY PUBLIC SCHOOLS

Board of Education
1231 Addison St., Berkeley, CA 94702

President Alper called the meeting to order at 7:31pm. He reported that the Board convened to Closed Session at 6:30 pm. 

Roll Call

Board of Education:
Ty Alper, President – Present,
Josh Daniels,  Vice President – Present
Beatriz Leyva-Cutler, Director/Clerk – Present
Karen Hemphill, Director – Present
Judy Appel, Director -- Present
Petra Silvey, Student Director, BHS – Present
Alaunte Keys, Student Director, BTA – Present 

Administration:
Donald E. Evans, Ed. D, Superintendent
Javetta Cleveland, Deputy Superintendent
Pasquale Scuderi, Assistant Superintendent, Educational Services
Evelyn Tamondong-Bradley, Assistant Superintendent, Human Resources
Lyz Chairez, Recorder 

REPORT CLOSED SESSION
President Alper reported out on closed session:

Parent/Student Challenge to Content of Pupil Records (Ed. Code Section 48918(c))

Case No. 1617-04-040602

Motion to accept staff recommendation to expunge student records:
Leyva-Cutler/Appel and unanimously approved 5-0.

Case No. 1617-07-040203

Motion to accept staff recommendation to expunge student records:
Appel/Alper and unanimously approved 5-0.

Case No. 1617-08-101803

Motion to accept staff recommendation to expunge student records:
Alper/Hemphill and unanimously approved 5-0.

Case No. 1617-16-072901

Motion to reject staff recommendation to expunge student records at this time without prejudice to the student returning with a similar request in June 2018:
Alper/Hemphill and unanimously approved 4-0.
Ty Alper, President – Yes
Josh Daniels, Vice President – Yes
Beatriz Leyva-Cutler, Director/Clerk – Yes
Karen Hemphill, Director – Yes
Judy Appel, Director – Recused

Case No. 1617-18-042107

Motion to accept staff recommendation to expunge student records:
Appel/Daniels and unanimously approved 4-0
Ty Alper, President – Yes
Josh Daniels, Vice President – Yes
Beatriz Leyva-Cutler, Director/Clerk – Recused
Karen Hemphill, Director – Yes
Judy Appel, Director – Yes

Case No. 1617-15-101804

Motion to accept staff recommendation to expunge student records:
Daniels/Appel and unanimously approved 5-0.

Case No. 1617-SUS2-091405

Motion to accept staff recommendation to expunge student records:
Daniels/Leyva-Cutler and unanimously approved 5-0.

Case No. 1617-SUS1-122999

Motion to accept staff recommendation to expunge student records:
Hemphill/Daniels and unanimously approved 5-0.

Collective Bargaining (Government Code Section 54957.6(a)) District Negotiator: Evelyn Tamondong-Bradley—UBA Negotiations

The Board heard an update on this matter and gave direction to staff. No action was taken.

OPEN SESSION

APPROVAL OF REGULAR MEETING AGENDA
Motion to approve agenda:
Leyva-Cutler/Hemphill and unanimously approved 6-0

PUBLIC TESTIMONY
A total of seven people addressed the Board:

Two students commented in support of the mental health peer educator program as proposed by the Youth Commission.

Five parents commented in support of the Thousand Oaks bilingual program.

UNION COMMENTS

BFT President Paula Phillips commented on the pathways to teaching for classified employees. 

COMMITTEE COMMENTS 

Parent Advisory Committee Co-chair Tasha Henneman gave her final comments of the year to the Board on behalf of the PAC.

BOARD MEMBER AND SUPERINTENDENT COMMENTS

Student Director Silvey thanked the Board for the opportunity to represent BHS this past year. She looks forward to going off to UCLA this fall. 

Vice President Daniels will not be able to attend the BHS graduation this year. 

Director Hemphill will hold her last office hours this Saturday and will not be at the last Board meeting. She appreciated the staff, parents and community partners who actively participate in the SARB hearings.  

Superintendent Evans thanked Director Keys for his participation on the Board for the last two years as student representative of BTA.

Director Appel thanked students for their comments regarding mental health services. She will not hold office hours this month.  

Director Leyva-Cutler encouraged fellow Board members to appoint a youth to fill existing vacancies in the Youth Commission. She will resume office hours in September. 

President Alper pointed out the resolution on tonight’s agenda in support of eliminating suspensions for defiance and disruption, and clarified that Board adoption of this resolution did not change the District’s policy, which would be reviewed through the normal process for review of BUSD policy. He thanked Appel for bringing this forward. 

CONSENT CALENDAR
Motion to approve the Consent Calendar:
Appel/Leyva-Cutler and unanimously approved 7-0 

PRESENTATION

Advancement Via Individual Determination (AVID) Class of 2017
Director of Programs and Special Projects Pat Saddler recognized the  2017 BHS AVID graduates for their hard work and their acceptance into college.

ACTION ITEMS

Approval of the Berkeley High School Redesign

Motion to accept the proposal of the redesign of the 9^th grade at Berkeley High School:
Leyva-Cutler/Appel and approved 5-1
Ty Alper, President – Yes
Josh Daniels, Vice President – Yes
Beatriz Leyva-Cutler, Director/Clerk – Yes
Karen Hemphill, Director – Yes
Judy Appel, Director – Yes
Petra Silvey, Student Director, BHS – Absent
Alaunte Keys, Student Director, BTA – No 

DISCUSSION ITEMS

Local Control and Accountability Plan (LCAP) Budget – Public Hearing 8PM
Time allotted: 30 min
Actual time: 45 min

President Alper opened public hearing at 8:53pm.
No one came forward. 

President Alper closed public hearing at 8:53pm.

Dr. Saddler presented the budget for each of the three LCAP goals. She explained that the additional funds will be used for math support at Longfellow and math intervention at Thousand Oaks and LeConte—the schools with the highest count of unduplicated students. The final LCAP will come before the Board for approval on June 28. Questions and discussion followed. 

2017-18 Preliminary Budget – Public Hearing 8:30PM
Time allotted: 30 min
Actual time: 20 min 

President Alper opened public hearing at 9:40pm.
No one came forward.

President Alper closed public hearing at 9:40pm.

Director of Fiscal Services Pauline Follansbee presented the preliminary budget for 2017-18. She reported that the Governor’s budget did not include one-time funding for discretionary funding for the first time in four years. Budget projections reflect drop in enrollment, reductions for 17-18, changes in estimated actuals, multi year projections, deficit/surplus, reserves and other considerations. Questions and discussion followed.

ADJOURNMENT
President Alper adjourned open session at 10:09pm.

BERKELEY UNIFIED SCHOOL DISTRICT 

TO:             Donald Evans, Ed.D., Superintendent
FROM:        Javetta Cleveland, Deputy Superintendent 
DATE:         June 28, 2017
SUBJECT:   Approval of Public Disclosure of Collective Bargaining Agreement documents 

BACKGROUND INFORMATION:
The Berkeley Unified School District and the Berkeley Federation of Teachers (BFT) bargaining unit negotiated a tentative agreement that was ratified by their members.  

This tentative agreement is effective July 1, 2017 through June 30, 2019, and covers a one-time lump sum bonus equal to one percent (1%) of unit member’s salaries for FY 2017-18. Unit members employed for the 2018-19 school year shall receive an on schedule increase to all rates and schedules of one percent (1%) effective July 1, 2018. The agreement also contains raises which are in the event the District receives State one-time discretionary funds in 2017-18 or 2018-19.

Effective July 1, 2018, classroom teachers in grades 1-5 shall be provided the equivalent of four (4) periods of preparation time per week during the student day. The tentative agreement (TA) also includes an increase in compensation for Speech Language Pathologists. It is expected that this increase will be offset by the negotiated increase caseload.

In addition, class sizes are increasing in accordance with the new BSEP Measure E1. It is expected that the savings from increases in class size will be offset by reduced contribution from BSEP in the subsequent years, and are not included in these calculations.

In accordance with AB1200 (Chapter 1213/1991) and Government Code Section 3547.5, public disclosure documents summarizing the fiscal impact of each of the collective bargaining agreements has been provided to the Board and is available for review by the public. The public disclosure documents include the fiscal impact of collective bargaining agreements on the General Fund combined (Funds 01-08) for each bargaining unit.

The public disclosure documents have been submitted to the Alameda County Office of Education for their review. These documents indicate that the District will maintain a positive certification at Budget Adoption without reliance on parcel tax dollars. The Superintendent and Deputy Superintendent have certified that the budget revisions necessary to meet the costs of the agreement have been made, and no further budget revisions are necessary.

POLICY/CODE:
Government Code section 3547.5

FISCAL IMPACT:
The General Fund Combined will have an increase in salaries and benefits of $535,240 for FY 2017-18 and $1,102,696 for FY 2018-19, and $1,152,993 for FY 2019-20.

STAFF RECOMMENDATION:
Approve Public Disclosure documents for Collective Bargaining Agreement for BFT.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:              Donald Evans, Ed. D., Superintendent
FROM:        Evelyn Tamondong-Bradley, Assistant Superintendent, Human Resources
DATE:         June 28, 2017
SUBJECT:   Tentative Agreement with Berkeley Federation of Teachers (BFT) for Successor Agreement for 2017-19

BACKGROUND INFORMATION:
The District and the Berkeley Federation of Teachers (BFT) are parties to a collective bargaining agreement that ends June 30, 2017.  On June 2, 2017, representatives for the District and BFT reached a Tentative Agreement (TA) to enter into a successor Memorandum of Understanding (MOU), completing all matters of negotiation through June 30, 2019.  The BFT membership ratified this Tentative Agreement on June 20, 2017.

Under the terms of the attached TA, the parties have agreed to the compensation increases as follows:

For 2017-18:

Unit members employed for the 2017-2018 school year shall receive a one-time lump sum bonus equal to one percent (1%) of their salary for 2017-2018.

Effective July 1, 2017, the current salary schedule for Speech Language Pathologists shall increase by ten percent (10%).

Effective July 1, 2017, the hourly rate for K-12 teaching shall be $36.56.

For 2018-19:

Unit members employed for the 2018-2019 school year shall receive an on schedule increase to all rates and schedules of one percent (1%), effective July 1, 2018.

In the event the District receives at least four hundred thousand dollars ($400,000) in State one-time discretionary funds in 2018-2019, unit members employed for the 2018-2019 school year shall receive a one-time lump sum bonus equal to one-half of a percent (0.5%) of their salary for 2018-2019;

In the event the District receives at least eight hundred thousand dollars ($800,000) in State one-time discretionary funds in 2018-2019, unit members employed for the 2018-2019 school year shall receive a one-time lump sum bonus equal to one percent (1%) of their salary for 2018-2019; or

In the event the District receives at least two million dollars ($2,000,000) in State one-time discretionary funds in 2018-2019, unit members employed for the 2018-2019 school year shall receive a one-time lump sum bonus equal to one and one-half percent (1.5%) of their salary for 2018-2019.

Finally, the parties agreed to changes in contract language relative to K-5 preparation time, K-5 instructional minutes, leaves and Early Childhood Education benefits.          

POLICY/CODE:
California Government Code Section 3547 and Board Policy 4143.1 and 4243.1

Fiscal IMPACT:
Refer to AB1200 Disclosure under Action Item 13.1.

STAFF RECOMMENDATION:
Approve the Tentative Agreement.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:             Donald Evans, Ed.D., Superintendent
FROM:          Pasquale Scuderi, Assistant Superintendent
Pat Saddler, Ed.D., Director, Programs and Special Projects
DATE:           June 28, 2017
SUBJECT:    Local Control and Accountability Plan (LCAP) - Final Approval

BACKGROUND INFORMATION:
On April 26th, staff presented  draft  recommendation for the 2017-2020 LCAP.  The version presented this evening has been revised to reflect comments and perspectives provided by the Board, the Superintendent’s Cabinet, stakeholder groups, including the Parent and Educators Advisory Committees and secondary student focus groups.  On May 31, draft plan #1 and the executive summary were provided to the board and community for review.   At the June 14 LCAP Public Hearing staff shared and recieved feedback on the final recommendations for the additional revenue that was allocated in the Governors’ budget for 17-18.

The new state-mandated LCAP template is divided into seven sections: the Plan Summary, Annual Update, Stakeholder Engagement, Goals, Actions and Expenditures, Increased/Improved Services for Unduplicated Students, Addendums and LCAP Expenditure Summary.  This plan is a continuance of the current LCAP, however the template requires that each action must include identification of the targeted student group.  Additionally, Berkeley Unified School District must highlight each action that will target the subgroups that had red or orange scores on the California School Dashboard.

• Suspension Indicator:  Students with Disabilities - Red, African American - Red

• EL Progress Indicator: Overall - Orange

• Graduation Rate Indicator:  English Learner Students - Red, White Students - Orange

• English Language Arts Indicator: Students with Disabilities

• Math Indicator:  Students with Disabilities - Red, African American - Orange

Highlights from the 2017 LCAP Planning Cycle:

Stakeholder Engagement:

With the guidance of the stakeholders, the impact on the LCAP was as follows: The Stakeholder groups (PAC, DELAC, and EAC) requested more data presentations where every data point was broken out by Unduplicated student groups in order to quantitatively see the impact of the LCAP on each group.  Each priority point was measured by applicable metrics. The stakeholders also requested that district staff develop clearer roles and responsibilities for all LCAP Funded Positions. This will be explicitly communicated to site administrators to increase accountability and to ensure fidelity with implementation of the actions and services at each school site.  The Parent Advisory Committee worked with district staff to create a user friendly template for the LCAP Supplemental Funded Actions and Services.  After a review of the student academic data, there was consensus from all stakeholders that there needed to be a larger investment in math intervention.  Reflectively, the stakeholders continue to support an increase in access to Restorative Practices, positive school culture and climates, stronger coordination of english language development and academic language development delivered in both designated and integrated instructional models,  increased access to instructional materials and intervention materials, and increased parent engagement and education opportunities, and a goal for increased school attendance by Unduplicated students as well as a decreased numbers of expulsions and exclusionary discipline.

Increased Actions and Services:

• Stronger implementation of a Response to Intervention and Instruction (RtI2) system of academic supports for students who are struggling to meet grade level academic standards across all grade levels TK-12.  This will be supported by the Coordination of Services teams at each site, and their adoption of the Professional Learning Community data review and discussion model.

• Provide innovative intervention, support classes and summer school.

• Provide additional support classes at the Secondary level in mathematics to address the student needs.

• Provide math support to students at LeConte and Thousand Oaks

• Implement Positive School Culture/Climate Teacher Leaders at all TK-8 Schools, who will coordinate Restorative Practices, Toolbox, and Positive Behavior Intervention Support.

• Increase opportunities for Instructional Classified Employees to receive professional development on common core curriculum and effective instructional strategies.

• Provide on going equity based professional development for all classroom teachers to equip them with instructional strategies to increase academic achievement for all students.

• Create a classified employee teacher pipeline program to support the district’s commitment to increasing the number of teachers of color.

• Hire an African American Success Project Manager to create a research based service model that will explicitly develop a system to support, mentor and advocate for AA Students in grades 7 thru 12.

• Establish a progress monitoring system for English Learner Students to ensure consistent progress towards reclassification and academic success.

• Implement a new curriculum AVID - EXCEL for Long Term English Learners in grades seven and eight.

• Provide professional development for all teachers on "Integrated ELD instructional model" including all special education teachers.

• Additional Intervention Counselor for Berkeley High School (3)

New Services based on additional funding to be allocated based on the Governor’s May Budget:

• .40 FTE - Math Support Sections at Longfellow Middle School

• .20 FTE- Math Intervention at LeConte

• .20 FTE - Math Intervention at Thousand Oaks

POLICY/CODE:
Education Code:  52060

FISCAL IMPACT:
Expend $5,242,788 LCFF Supplemental Funds in accordance with Local Control & Accountability Plan.

STAFF RECOMMENDATION:
Approve the 2017-2020 Local Control & Accountability Plan

BERKELEY UNIFIED SCHOOL DISTRICT

TO:               Donald Evans, Ed.D., Superintendent
FROM:        Javetta Cleveland, Deputy Superintendent
DATE:          June 28, 2017
SUBJECT:     Approval of Estimated Actuals for 2016-17 and the 2017-18 Adopted Budget

BACKGROUND INFORMATION:
Staff is presenting the attached Estimated Actuals for 2016-17 and the Adopted Budget for fiscal year 2017-18 to the Board for approval. A Public Hearing on the Preliminary Budget was held on June 14, 2017.  The following certifications may be assigned:

• Positive: assigned to any district that based on current projections will meet its financial obligations in the current fiscal year and two subsequent fiscal years.
• Qualified: assigned to any district that based on current projections may not be able meet its financial obligations in the current fiscal year and two subsequent fiscal years.
• Negative: assigned to any district that based on current projections will not be able to meet its financial obligations for the remainder of the current fiscal year or the subsequent fiscal year.

Staff prepared the Adopted Budget, along with assumptions using the School Services of California, Inc. Dartboard and Fiscal Crisis and Management Assistance Team (FCMAT) Local Control Funding Formula (LCFF) Calculator, which provides school districts critical economic indicators for budget projections. Multi-Year projections along with other analytical reports are attached. The Adopted Budget contains the following documents for approval by the governing board: 

1. Assumptions
2. Variance Report
3. Comparative Reports
4. District certification of Preliminary Budget
5. Form 011 – General Fund Summary and Restricted and Unrestricted formats
6. Form 11I–67I for all other district funds
7. Form AI – Average Daily Attendance
8. General fund Multi-year projection using the MYP
9. Criteria and Standards

This Adopted Budget along with the Multi-Year Projections is attached and indicates that the District will be able to meet its financial obligations in the current and subsequent two fiscal years.  Therefore, staff is presenting the Adopted Budget to the Board with a positive certification.

Education Code Section 42127 (2) (B),states that, commencing with  budgets adopted for the 2015–16 fiscal year, the governing board of a school district that proposes to adopt a budget that includes a combined assigned and unassigned ending fund balance in excess of the minimum recommended reserve for economic uncertainties adopted by the state board pursuant to subdivision (a) of Section 33128, shall, at the public hearing held pursuant to paragraph (1), provide all of the following for public review and discussion:

(i) The minimum recommended reserve for economic uncertainties for each fiscal year identified in the budget.

(ii) The combined assigned and unassigned ending fund balances that are in excess of the minimum recommended reserve for economic uncertainties for each fiscal year identified in the budget.

(iii) A statement of reasons that substantiates the need for an assigned and unassigned ending fund balance that is in excess of the minimum recommended reserve for economic uncertainties for each fiscal year that the school district identifies an assigned and unassigned ending fund balance that is in excess of the minimum recommended reserve for economic uncertainties, as identified pursuant to clause (ii).

(C) The governing board of a school district shall include the information required pursuant to subparagraph (B) in its budgetary submission each time it files an adopted or revised budget with the county superintendent of schools. The information required pursuant to subparagraph (B) shall be maintained and made available for public review.  Accordingly, the District is disclosing the following for Funds 01-08:

Amount of Assigned and Unassigned Ending Fund Balance exceeding the Minimum Reserve in Each Year:

Reasons the Reserve is Over the Minimum Required

POLICY/CODE:
California Education Code Sections 42122-42129

FISCAL IMPACT:
N/A

STAFF RECOMMENDATION:
Approve the 2016-17 Estimated Actuals and the 2017-18 Adopted Budget and multi-year projections (attached).

BERKELEY UNIFIED SCHOOL DISTRICT 

TO: Board of Education
FROM: Donald Evans, Ed.D, Superintendent
Pasquale Scuderi, Assistant Superintendent
DATE: June 28, 2017
SUBJECT: Future of the Thousand Oaks Bilingual Program

At the June 14, 2017 meeting of the Board of Education, staff previewed tonight’s proposed action. Staff brings this item regarding the future of the Thousand Oaks Bilingual Program to the Board tonight for action, specifically the approval of a new direction for the bilingual maintenance program at Thousand Oaks beginning in the fall of 2018.  Most of what is contained in this document has been communicated to the Thousand Oaks community in a letter from the Superintendent that was sent on June 8 and in the public item that was on the Board’s June 14 agenda. A community meeting to discuss the future of the bilingual program at Thousand Oaks was held on June 20 at the school. The item tonight is presented for action as a decision is necessary by June 28 in order to realistically have a plan in place for 18-19 and to avoid perpetual uncertainty about the future of this program.

In brief, the proposal tonight is to phase out the bilingual maintenance program at Thousand Oaks (so that existing bilingual students and those enrolled in 17-18 can continue in the program until promotion to 6th grade) and replace it with a school-wide Latino heritage program that emphasizes, among other things, Spanish language instruction.  If the Board approves staff’s recommendation tonight, we will appoint a committee to begin work in August to develop a plan and proposal for a heritage program.  This committee will have parent and teacher representation, as well as District support, in order to facilitate a transparent and productive discussion about the best way forward for Thousand Oaks.

Background

Thousand Oaks Elementary has a long history of serving the Latino community in Berkeley, and over the years has been proud to offer bilingual education for Spanish-speaking students. The  dedicated staff of bilingual educators at this school teach and advocate for their students and families, and the bilingual program has served multiple generations of local families.

As the Board is well aware, shifting demographics have kept the overall enrollment in the bilingual program low. The bilingual program at Thousand Oaks was designed for classrooms of native Spanish speaking English Learners and native Spanish speaking bilingual students only. In recent years, the District has been more flexible about the levels of Spanish proficiency required to access the program, but the small number of requests for the program by native Spanish speakers again this year requires us to consider creative ways to evolve the program at Thousand Oaks.  

The District has considered this question several times in the past few years at both school site meetings, multiple meetings between school staff and District administrators both this year and last year, as well as in a public discussion at the Board meeting on March 23, 2016. There have long been considerations and discussions about the program, and tonight, staff is proposing a process for developing a distinct way forward for the program.

The English Learner (EL) Master Plan that the Board approved in 2013 states that “[t]he goal of the [bilingual program at Thousand Oaks] is to enable Spanish speaking students to become English proficient by supporting them in their native language.”  (Page 2.)   It goes on to state that the program is “designed for classrooms of native Spanish speaking English learners and native Spanish speaking bilingual students only.”  (Page 31)  Although the Board-approved EL Master Plan restricts the enrollment of students in this program to native Spanish speakers only, the number of native Spanish speakers in the District has been on the decline for some time now.  For the 16-17 school year, in an effort to keep the bilingual program afloat, the District added both non-native Spanish speakers and English speakers to the kindergarten class, which was a deviation from the EL Master Plan that staff ultimately felt should not be continued.

As the Board is aware, the bilingual program will continue during the 2017-2018 school year by utilizing combination classes in the bilingual strand to offset the low enrollment. The Board has already approved the BSEP teacher template for 17-18, which includes combination classes in K-2 next year at Thousand Oaks. In 17-18, there will be 5 bilingual classes at Thousand Oaks: K/1, 1/2, 3, 4, and 5.  

Additional resources to support combination bilingual classes in 17-18   

Staff is aware that there are concerns about the need for additional resources to support bilingual combination classes.  In response to these concerns, the District will provide one-time support in the form of paid curriculum development hours to teachers to assist with planning over the summer to support planning for the bilingual combination classes. The District will also allocate additional funding to support mathematics in the combination classes. This additional .20 FTE (the equivalent of 20% of a full time teacher) will be used to regroup the combination classes during the week.  This resource will come through supplemental funding in our Local Control Accountability Plan (LCAP), which the Board will be considering at tonight’s meeting.  Finally, the District will allocate resources to provide four preparation periods per week for the K/1 combination class teacher to ensure that the teacher assigned to that classroom receives comparable preparation time to other Kindergarten teachers.

Proposal for 2018-2019 

As a result of changing demographics, multiple years of enrollment data indicate that it is no longer possible to maintain full-sized classes in the bilingual maintenance program at Thousand Oaks that are consistent with the EL Master Plan.  Therefore, we are proposing to develop a Heritage-based program to replace the bilingual program for the 18-19 school year.

The proposal is to phase out the bilingual program at T.O. and replace it with a Latino heritage program with strong language components.

This Heritage-based program could  include Spanish language instruction for all incoming Kindergarten students at Thousand Oaks beginning in 2018-2019 and could also include the development of units of study across core subjects that would honor and highlight Latino culture throughout the year. Additionally, the program could include, among many other possibilities, a customized music and arts program, a series of trips and cultural events that could focus on artistic, political, and culinary traditions, as well as age-appropriate explorations of topics like immigration, globalization, labor, and geography.  

The development of this program could also provide a potential opportunity to offer world language instruction to the entire school while also acknowledging the tradition and history of the Thousand Oaks program.  We are excited about the potential for this program and see it as the only viable way to evolve the existing bilingual program at Thousand Oaks. It may also serve as a pilot for world language instruction in elementary school across the District.

If this recommendation is approved, the BUSD community would be notified that the Kindergarten class in 17-18 is the last class of the T.O. bilingual program as currently constituted, and that all entering Kindergarten classes in 18-19 would be full-sized (i.e., 22.5 student) classes that would have Latino heritage and explicit Spanish language instruction infused throughout the school day.   The existing bilingual program strands would continue, with combination classes as numbers necessitate until the program was eventually phased out. (This is similar to the way Two-Way Immersion has been phased out at Rosa Parks and Cragmont.)

The development of the heritage program with strong language components would be tasked to a committee that would examine the content, cost, and sustainability over time and, after working collaboratively with Thousand Oaks staff and stakeholder groups, make recommendations to the Board.  

The committee would begin work along the following tentative timeline:

• Appoint the committee this July

• Convene committee in early August

• Committee discusses, designs, and researches the proposal at a meeting in August, two meetings in September, and a meeting in October

• The committee will present the proposal to the TO community and the Board at the Board’s October 25, 2017 meeting

• Request final approval for Board proposal at November 15, 2017 meeting

• Advertise to families basic proposal with preliminary details (K-Fair in December of 2017)

• Six months to refine program (December-June of 2018)

• New Program Starts SEPTEMBER of 2018

We considered the possibility of simply phasing out the program altogether and replacing it with a general education program.  And if the committee was for some reason unable to come up with a viable program (that is essentially cost-neutral), then the Kindergarten class entering in Fall 2018 would indeed be a standard general education Kindergarten class.  However, we are hopeful that the Thousand Oaks community will see this moment, as we do, as an opportunity to evolve its program and honor its history while simultaneously piloting the instruction of elementary school world language. 

We also considered continuing to fill the program’s classes with non-native Spanish speakers and/or monolingual English speakers, but we do not view this as a viable option.  Not only is it contrary to the mission and purpose of the bilingual program and inconsistent with the Board-approved Master Plan, it also would essentially create a lone strand of Two-Way Immersion (TWI) at Thousand Oaks, which is contrary to the Board’s decision to consolidate the TWI program at LeConte, and would detract from LeConte’s program.

Finally, we considered allowing the program to continue at Thousand Oaks with classes made up of native Spanish-speakers below the BSEP minimum class sizes approved by the voters in November.  However, this is not a viable option, either, for both programmatic and financial reasons.   Because the new BSEP measure, Measure E1, requires maintaining a school-wide average classroom ratio of approximately 23:1, small class sizes in the bilingual program would have to be offset with unacceptably large class sizes in other classrooms at this site. 

Staff is looking forward to working with the Thousand Oaks community on the development of a program that will represent a creative and dynamic new era of education for students at Thousand Oaks, an era that both respects the school’s legacy and develops its future as a sustainable model for the inclusion of world language and world culture in elementary education.

BERKELEY UNIFIED SCHOOL DISTRICT

TO: Board of Education
FROM: Policy Committee
DATE: June 28, 2017
SUBJECT: Approval of Suicide Prevention Policy  

BACKGROUND INFORMATION: 
AB2466 Suicide Prevention Policy 

Suicide is the leading cause of death for youth ages 10 to 24 in the United States. Youth with disabilities, mental illness, substance use issues, homeless and foster youth, and lesbian, gay, bisexual, transgender, non-binary, and questioning youth are particularly vulnerable. All California public school districts that serve students in grades seven through 12 are required to adopt a suicide prevention policy prior to the 2017-2018 school year. The policy must include resources and support around suicide awareness and prevention for youth and address training to be provided on suicide awareness. 

The Policy Subcommittee reviewing the California Department of Education’s model policy on June 6 along with staff from Berkeley Mental Health and provided recommendations to District staff regarding revisions. The attached  BUSD Student Suicide Prevention Policy draft is based upon CDE’s Model Policy and includes the revisions recommended by the Policy Subcommittee. It shall be reviewed by the Policy Subcommittee on June 27 and brought to Board for approval on June 28 pursuant to the BUSD policy that allows for approval on first reading in certain circumstances.  Any changes recommended by the Policy Subcommittee on June 27 will be made available at the June 28 Board meeting.

RECOMMENDATION:
Approve suicide prevention policy.

BERKELEY UNIFIED SCHOOL DISTRICT

TO: Board of Education
FROM: Policy Committee
DATE: June 28, 2017
SUBJECT:   Approve Revisions to BP 4119.11 Sexual Harassment (Personnel) and BP 5145.3 Nondiscrimination/Harassment (Student)

BACKGROUND INFORMATION:
Per the FPM audit findings for Educational Equity, updates to the following Board Policies must be made:

1. BP5145.3 Student: Nondiscrimination/Harassment: amend the "name, title, office address and phone number of the administrator delegated as the Title IX Compliance Officer

2. BP4119.11 Personnel: Sexual Harassment: (a) amend the "name, title, office address and phone number of the administrator delegated as the Title IX Compliance Officer"

POLICY/CODE:
BP4119.11
BP5145.3

FISCAL IMPACT:
N/A

RECOMMENDATION:
Approve Revisions to BP 4119.11 Sexual Harassment (Personnel) and BP 5145.3 Nondiscrimination/Harassment (Student).

BERKELEY UNIFIED SCHOOL DISTRICT 

TO: Board of Education
FROM: Policy Subcommittee
DATE: June 28, 2017
SUBJECT: Policy Regarding Interviews of Students by District Legal Counsel

The Board directed the Policy Subcommittee to draft a policy regarding the interviews of students by the District’s legal counsel.  This policy does not address interviews of students by administrators or other District employees.

The Policy Subcommittee discussed this policy on June 6 and will discuss it again on June 27.  Any revisions to the policy on June 27 will be brought to the Board’s attention at its June 28 meeting.

The Policy is on the agenda tonight for first reading. 

RECOMMENDATION:
Receive BP regarding interviews of students by District legal counsel for first reading. 

BERKELEY UNIFIED SCHOOL DISTRICT

TO: Donald Evans, Ed.D., Superintendent  
FROM: Natasha Beery, Director of BSEP and Community Relations
DATE: June 28, 2017
SUBJECT: Le Conte Elementary School Name Change Petition

BACKGROUND INFORMATION
A petition has been received by the Superintendent’s Office signed by members of the Le Conte Elementary School community, requesting that a review be conducted of the appropriateness of the Le Conte school name, in keeping wit Berkeley Unified School District (BUSD) Board Policy (BP) and Administrative Regulation (AR) 7310.

Paper and online petitions have been received representing 144 of the 367 students and 35 of the 49 staff. According to the AR, a review process may be triggered by receiving a petition signed by the parents/guardians of at least one-third of the students or by three quarters of the staff. That threshold appears to have been met via the student population (39%), and is close to being met by the staff population as well (71%). After discussion with the Superintendent’s Executive Cabinet on June 20, it was determined that a review process would proceed based on this petition. 

Summary of Next Steps and Process Timeline

Board Policy 7310 states that “the renaming of existing schools or major facilities shall occur only under extraordinary circumstances and after thorough study.” The School Board has the final authority to change the name of any school in the District. 

Following is a summary of steps for removal of a name and for renaming, as outlined by the Administrative Regulation, along with a possible timeline. The Superintendent has appointed Board Vice-President Josh Daniels, who is the Board’s liaison to Le Conte, as the Board’s liaison to this process.

Further details are outlined in the relevant BP and AR 7310 (which can be accessed here: http://www.berkeleyschools.net/schoolboard/policies/), including that the review of a school or facility named after an individual, as outlined in step #2 above “shall examine whether the individual, on the whole, has made outstanding contributions to the community or made contributions of state, national or worldwide significance in light of the Berkeley community's values and contemporary view on history.” 

The review may also include “any additional information or input that the Superintendent or designee deems appropriate and necessary.”

If the recommendation is to remove the current name, and the School Board votes to do so, then the Superintendent shall appoint an Advisory Committee. In addition to soliciting committee members from the Le Conte community, it may be desirable to include members from Facilities, Communications, and Educational Services.

If an Advisory Committee is appointed, the committee will organize at least three community meetings. The first would be to announce and explain the naming process and timeline, the second to solicit potential new names, and the third to receive feedback on potential names. The committee will then submit recommendations of one or more names for consideration (if agreed upon by at least a ¾ vote), or the Superintendent may make a recommendation to the Board if the Committee cannot reach agreement.

Again, the School Board has the final decision about whether to remove a school’s name, and if the name is removed, the Board then makes the final decision as to the new name for the school. The recommendation and decision process could potentially conclude as early as January of 2018, which could queue up a possible name change for the 2018-19 school year, although of course it could take longer if the process runs into significant disagreement or concerns within the community.  

If a decision is made to change the name, the Superintendent must also advise the Board of the timeline for any facilities ramifications of a name change, including new signage. There is a desire on the part of the Director of Facilities to try to align the name change discussions with some the of facilities planning community processes already envisioned for this school campus, so that the community vision for the school’s identity and for the ideal learning environment might bring both the school name discussion and facilities plans together in a productive and unifying manner. 

POLICY/CODE:
BUSD Board Policy 7310 

STAFF RECOMMENDATION:
Receive for Information

BERKELEY UNIFIED SCHOOL DISTRICT

TO: Donald Evans, Ed.D, Superintendent 
FROM: Timothy E. White, Executive Director of Facilities
DATE: June 28, 2017 
SUBJECT: Facilities Plan Update  

BACKGROUND INFORMATION:
This report is an update of the Facilities Construction Plan approved by the Board on January 11, 2017.  Data in this report are current as of June 7, 2017. This report includes updates of all active construction projects. Maintenance projects are detailed in the Maintenance Quarterly Reports.    

BERKELEY UNIFIED SCHOOL DISTRICT

TO:             Donald Evans, Ed.D.
FROM:       Natasha Beery, Director of BSEP and Community Relations
DATE:        June 28, 2017
SUBJECT:  Proposed Communications Policies 1113, 1114 and 1230

BACKGROUND INFORMATION:
The District Communications Team assists the Superintendent in providing timely, useful and accurate information about the district to students, families, staff, community members and the media. Each school site and district program also needs to inform and engage families, students and the wider community with up-to-date information. Communications channels have multiplied beyond traditional print communications to include websites, e-trees, and social media, some overseen by district or school employees, and some managed by dedicated volunteers from the PTA and other school-connected organizations.

The wide availability of images and information shared on websites, email and through social media has given rise to concerns about accessibility, privacy, security, and appropriate content.  Furthermore, the fact that some channels are managed by staff and some by volunteers leads to questions about how to ensure that best practices are shared district-wide.

Using the California School Board Association (CSBA) guidelines as a starting point, three new Board Policies (BP) and accompanying Administrative Regulations (AR) were drafted by staff and brought to the Board Policy Subcommittee. The Subcommittee took action to forward the proposed policies for Board consideration on the following dates:

BP/AR 1113 “District and School Websites” on April 14 2017

BP/AR 1114 “District-Sponsored Social Media” on May 19, 2017

BP/1230 AR 1230.1 “School-Connected Organizations” on June 27, 2017

STAFF RECOMMENDATION
Accept for information as a first reading.

See attached.

Persons wishing to address the Board should fill out a green speaker card.  Cards turned in for the earlier open session public testimony will be given priority.  Speakers will be randomly selected based on topic and position, with BUSD students generally given priority.  Public Testimony is limited to 15 minutes with a 3-minute limit per speaker per topic although the time allotted per speaker may be reduced to 2 minutes at the discretion of the President.