The Presiding Officer will call the meeting to order at 3:45 p.m.

BERKELEY UNIFIED SCHOOL DISTRICT 

TO:          Donald Evans, Ed.D., Superintendent
FROM:     Evelyn Tamondong-Bradley, Assistant Superintendent, HR
DATE:       January 10, 2018
SUBJECT:      Approval of Human Resources Reports

BACKGROUND INFORMATION:
On a regular basis, staff presents Human Resources Reports listing employment actions for the Board to approve officially. Please refer to attached reports for details.

     BERKELEY UNIFIED SCHOOL DISTRICT 

TO:             Donald Evans, Ed.D., Superintendent
FROM:        Pasquale Scuderi, Associate Superintendent, Educational Services
DATE:         January 10, 2018
SUBJECT:  Overnight Field Trip Requests

BACKGROUND INFORMATION:
The following overnight field trips are being requested:

Sempervirens Outdoor School, Santa Cruz, CA, February 5-9, 2018
Approve participation of 77 5th grade students and three teachers and one other adult from Berkeley Arts Magnet (BAM) Elementary School on a five-day, four-night field trip to Sempervirens Outdoor School, which provides a staff of trained adults to work with student groups.  The group will depart BAM Elementary at 9:30 a.m. on Monday, February 5th, and return at 1:30 p.m. on Friday, February 9, 2018.  Students will participate in hands-on standards-based science and field work and it will provide students with a social living experience that’s centered around nature. BUSD will provide transportation. Students will sleep in gender specific cabins on the grounds. The cost of $330.00 per student will be paid for by parent donations, fundraising and scholarships. No student will be denied access based on inability to pay. Requested by Rene Molina, Berkeley Arts Magnet principal.

CIF/NIAA School Cheer Nationals, Las Vegas, NV., Feb. 22-26, 2018
Approve participation of sixteen students from the BHS Cheer team, and one staff member/cheer coach and 13 other adults on a four-day, three-night field trip to the CIF/NIAA School Cheer Nationals Competition. The group will meet at Oakland airport at 12:00 p.m. on Thursday, February 22nd, and return at 8:00 p.m. on Monday, February 26, 2018. During the tournament cheer teams from multiple divisions will compete twice daily over the course of two days. A full competition schedule will become available 1-2 weeks prior to the competition. The team, coach and parents will travel via Southwest Airlines. The group will stay in gender-specific, supervised hotel rooms.  The $300.00 student cost is being paid by the Berkeley Athletic Fund and parent donations.  No student will be denied access based on inability to pay. Requested by Erin Schweng, BHS Principal.

Pigeon Pt. Environmental Ed., Pescadero, CA, February 21-23, 2018
Approve participation of twenty-six fifth grade students, one teacher, and four other adults from Malcolm X Elementary School on a three-day, two-night field trip to the Pigeon Point Lighthouse.  The group will depart Malcolm X Elementary at 8:30 a.m. on Wednesday, February 21^st, and return at 2:00 p.m. on Friday, February 23, 2018.  This field trip incorporates hands-on standards-based science and field work, including team and community building.  Students will sleep in gender specific, hostel style cabins on the grounds.  BUSD buses will provide transportation. The cost of $340 per student will be paid by parent and PTA donations. No student will be denied access based on inability to pay. Requested by: Alex Hunt, Malcolm X Principal. (Teacher: Alex Hohenhaus)

Pigeon Pt. Environmental Ed., Pescadero, CA, February 26-28, 2018
Approve participation of twenty-five fifth grade students, one teacher, and four other adults from Malcolm X Elementary School on a three-day, two-night field trip to the Pigeon Point Lighthouse.  The group will depart Malcolm X Elementary at 8:30 a.m. on Monday, February 26^th, and return at 1:30 p.m. on Wednesday, February 28, 2017.  This field trip incorporates hands-on standards-based science and field work, including team and community building.  Students will sleep in gender specific, hostel style cabins on the grounds.  BUSD buses will provide transportation. The cost of $340 per student will be paid by parent and PTA donations. No student will be denied access based on inability to pay. Requested by: Alex Hunt, Malcolm X Principal. (Teacher: Amy Fry)

Pigeon Pt. Environmental Ed., Pescadero, CA, February 28-March 2, 2018
Approve participation of twenty-five fifth grade students, one teacher, and four other adults from Malcolm X Elementary School on a three-day, two-night field trip to the Pigeon Point Lighthouse.  The group will depart Malcolm X Elementary at 8:30 a.m. on Wednesday, February 28th, and return at 2:00 p.m. on Friday, March 2, 2018.  This field trip incorporates hands-on standards-based science and field work, including team and community building. Students will sleep in gender specific, hostel style cabins on the grounds. BUSD buses will provide transportation. The cost of $340 per student will be paid by parent and PTA donations. No student will be denied access based on inability to pay. Requested by: Alex Hunt, Malcolm X Principal. (Teacher: LaChelle McDaniels)

POLICY/CODE:
Education Code 35330
Board Policy 6153

FISCAL IMPACT:
As indicated above.

STAFF RECOMMENDATION:
Approve the out of state travel and overnight field trips consistent with the District Policies and instructional programs.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:            Donald Evans, Ed. D., Superintendent
FROM:        Pauline Follansbee, Interim Asst. Superintendent of Business Services
DATE:        January 10, 2018
SUBJECT:   Approval of Contracts/Purchase Orders for Services Contracts

BACKGROUND INFORMATION:
The District contracts with consultants or independent contractors who can provide valuable and necessary specialized services not normally required on a continuing basis. The following contract services are requested. Expenditures are within budget.

1. Downtown Berkeley YMCA to provide physical educational activities for three preschool sites for the period from 8/29/17 – 6/15/18. The cost will not exceed $14,490. To be paid from BSEP Fund. Requested by Maria Carriedo.
2. Mid County Officials Network to provide winter and spring sports officiating for 3 middle schools for the period from 11/13/17 – 5/25/18. The cost will not exceed $29,760. To be paid from General Fund. Requested by Aaron Jorgensen.
3. Museum of Children’s Art to provide fundamental visual arts skills for students at Thousand Oaks Elementary School for the period from 10/1/17-6/15/18. The cost will not exceed $19,600. To be paid from General Fund and BSEP Fund. Requested by Jennifer Corn
4. Safety-Kleen to provide disposal of waste oil and hazardous materials as required by Transportation Department for the period from 7/1/17 – 6/30/18. The cost will not exceed $10,000.  To be paid from General Fund. Requested by Amanda Espino.
5. Increase in contract, PO180787 to Vallier Design Associates for project construction and closeout of King CDC Play Yard Project. The Board approved $27,000 on 6/28/17. The additional amount will increase the cost by $18,200 for a total amount of $45,200. To be paid from Measure AA. Requested by Timothy White.

POLICY/CODE:
Public Contract Code: 20111
Board Policy 3310 

STAFF RECOMMENDATION: 
Approve the contracts with Consultants or Independent Contractors as submitted.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:                 Donald Evans, Ed.D, Superintendent
FROM:            Pauline Follansbee, Interim Assistant Superintendent of Business Services
DATE:             January 10, 2018
SUBJECT:      Acceptance of Gifts/Donations

BACKGROUND INFORMATION:
The Board may accept and utilize on behalf of the District gifts of money or property for a purpose deemed to be suited by the Board. The following donations have been presented to the District:

1. Anonymous donated $1,500.00 to the Bears program
2. Target Corporation donated $2,000.00 to Rosa Parks School for the Principal’s Discretionary Account.
3. Ackerman’s Servicing Volvo’s Inc./Jesse Rudner donated $10.90 to Rosa Parks Principal’s Discretionary Account.
4. Lifetouch donated $500.00 to MKL Middle School.
5. Berkeley Public Schools Fund donated $498.68 to pay for staff who attended Curved Blackboard.
6. Berkeley High School Development Group donated $4092.62

STAFF RECOMMENDATION:
Accept  the donations to the District and request staff to extend letters of appreciation. 

POLICY/CODE:
BP 3290

FISCAL IMPACT: 
The District received a total of $ 8,602.20 in donations.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:               Donald Evans, Ed.D. Superintendent
FROM:          Pauline Follansbee, Interim Assistant Superintendent of Business Services
DATE:           January 10, 2018
SUBJECT:      Ratification of Memorandum of Understanding with Lifelong Medical

BACKGROUND INFORMATION:
Lifelong Medical Care will provide a Registered Nurse (RN) for the 2017-2018 School Year.  (190 days)  Performance of this work under this MOU shall be subject to the direction of BUSD Special Education Director Lisa Graham.

Funding for Life Long Medical comes from the Unrestricted General Fund.  Staff is requesting board ratification of this contract which is effective for the period of 7/1/2017 – 06/30/2018 to pay Lifelong Medical the amount of $125,080.00. 

POLICY/CODE:
None

FISCAL IMPACT:
$125,080.00 to be paid from the Unrestricted General Fund

STAFF RECOMMENDATION:
Ratify payment to Lifelong Medical Center 

BERKELEY UNIFIED SCHOOL DISTRICT

TO:            Donald Evans, Ed.D., Superintendent
FROM:       Pat Saddler, Director, Programs and Special Projects
DATE:        January 10, 2018
SUBJECT:  Memorandum of Understanding with Lifelong Medical for Rosa Parks Afterschool Program 

BACKGROUND INFORMATION:
Lifelong Medical Care has been the contracted fiscal agent for the Rosa Parks Collaborative, including the Rosa Parks Kids’ Village Afterschool Program since 2001.  Lifelong Medical manages all finances for the program, including all costs for the staff, supplies, equipment, and independent contractors. 

The Rosa Parks School Collaborative oversees the Afterschool Program as outlined in the Memorandum of Understanding between the District and the Collaborative. 

Funding for Rosa Parks Kids’ Village Afterschool Program comes from two sources: After School Education and Safety (ASES) grant and parent fees. The grant amount is based on meeting student attendance figures. 

Rosa Parks Kids’ Village Afterschool Program will generate a total of $186,943 from grant allocations this school year.  Board approval is needed to pay Lifelong Medical/Rosa Parks Collaborative up to this amount of $186,943 for the 2017-18 school year.

POLICY/CODE:
None

FISCAL IMPACT:
There is no impact on the General Fund. The proceeds of $186,943 will be generated through the ASES grant. 

STAFF RECOMMENDATION:  
Approve payment to Rosa Parks Collaborative/Lifelong Medical Center for the Rosa Parks After-School Program for school year 2017-18.  

BERKELEY UNIFIED SCHOOL DISTRICT

TO:         Donald Evans, Ed.D., Superintendent
FROM:          Timothy White, Executive Director of Facilities
DATE:          January 10, 2018
SUBJECT:    Approval of West Campus Renovations Project

BACKGROUND INFORMATION:
The Berkeley Unified School District Board of Education adopted the Measure I Bond Reallocation Plan at the meeting of January 11, 2017.  The plan included a project at West Campus to renovate the existing buildings in order accommodate temporary relocation of students during major reconstruction of Oxford Elementary and eventually (formerly) LeConte Elementary.  Assessments of required work and master site development were in excess of the original project budget.  Facilities staff has reviewed options for the project which focus on the minimal work required to utilize the site as a temporary housing campus.  The proposed project now includes:

1. Renovation of the existing abandoned central gym/locker building to house District storage and support uses on the ground floor and the renovation of the old gym for use as a cafeteria;
2. Minor renovations to existing classroom spaces which will result in a total of 15 classrooms;
3. Renovation of the existing abandoned band room behind the auditorium for use as a flex space or library;
4. Site work, including a small playground area on the west side of the central gym; and,
5. Limited renovations which allow use of the abandoned Auditorium, including accessibility upgrades, electrical rewiring, mechanical systems upgrade, fire alarm, painting.

The updated project scope, budget and schedule which have been presented to the Board’s Facilities Subcommittee are attached for reference.  The Facilities Subcommittee has recommended approval.  

FISCAL IMPACT:
Total Project Budget is $10,109,785. This project will be paid from Measure I Bond Funds. 

RECOMMENDATION:
Approve the West Campus Renovations Project 

BERKELEY UNIFIED SCHOOL DISTRICT

TO:          Donald Evans, Ed.D., Superintendent
FROM:    Timothy White, Executive Director of Facilities
DATE:            January 10, 2018
SUBJECT:     Approval of Oxford Reconstruction and Renovation Project

BACKGROUND INFORMATION:
The Berkeley Unified School District Board of Education adopted the Measure I Bond Reallocation Plan at the meeting of January 11, 2017.  The plan included a project at Oxford Elementary for limited modernization of the existing campus buildings.  More in-depth assessments of required buildings work, educational program support renovations, reconstruction of the Multi-Purpose Building and master site development has resulted in a project which is in excess of the original project budget.  The full scope of work is critical to providing educationally appropriate learning environments and adequate administrative and educational program support spaces.

The proposed project elements, as shown in the attached graphics, have been presented to the Board of Education at the meeting of October 11, 2017 and to the Board’s Facilities Subcommittee at the meetings of November 29^th and December 13^th.

The attached Measure I Program Budget worksheet reflects the updated budgets for the Oxford Reconstruction and Renovation Project and the West Campus project.  The Facilities Subcommittee has recommended approval of the projects and  the updated budgets.  The program budget funds projects, with adjustments as noted, within remaining Measure I funds.

FISCAL IMPACT:
Total Project Budget is $27,714,611. This project will be paid from Measure I Bond Funds.

RECOMMENDATION:
Approve the Oxford Reconstruction and Renovation Project.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:                Donald Evans, Ed.D., Superintendent
FROM:        Timothy White, Executive Director of Facilities
DATE:      January 10, 2018
SUBJECT: Approval of Project and Verde Design for Synthetic Turf Consulting Services at Berkeley  High School Field Turf Replacement Project

BACKGROUND INFORMATION:
The building maintenance manager has brought to our attention the need to replace the existing synthetic turf field at Berkeley High School.  The field was installed in 2005 and is at the end of its life cycle.

Facilities staff is requesting a budget of $910,000 funded by Measure I for this project.

Facilities staff is requesting approval of a contract with Verde Design to provide synthetic turf consulting, development of a Request for Proposal for turf companies on the field turf replacement and construction administration and oversight of the installation of the new synthetic turf field.  The project will include staff input and District Facilities staff input.

The Board’s Facilities Subcommittee reviewed this project, with associated budget as included in the Measure I Program Budget Update, and recommends approval of the project.  

FISCAL IMPACT:
Project budget for $910,000 to be established in Measure I.  Contract for Verde Design in the amount of $17,400 for the consultant fee to be paid from Measure I Bond Funds.  

RECOMMENDATION:
Approve budget for project and contract with Verde Design for Design Services of Berkeley High School Field Turf Replacement Project.

BERKELEY PUBLIC SCHOOLS

Board of Education
1231 Addison St., Berkeley, CA 94702

510-644-6206

President Alper called the meeting to order at 7:30pm. He reported that the Board convened to Closed Session at 6:00 pm.

Roll Call
Board of Education:
Ty Alper, President – Present,
Josh Daniels, Vice President – Present
Beatriz Leyva-Cutler, Director/Clerk – Present
Karen Hemphill, Director – Present
Judy Appel, Director -- Present
Uma Nagarajan-Swenson, Student Director, BHS – Present 

Administration:
Donald E. Evans, Ed. D, Superintendent
Pasquale Scuderi, Associate Superintendent, Educational Services
Pauline Follansbee, Interim Assistant Superintendent, Business Services
Evelyn Tamondong-Bradley, Assistant Superintendent, Human Resources
Lyz Chairez, Recorder 

REPORT CLOSED SESSION
President Alper reported out on closed session:

Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(a))

Claim No. DSC150395
The Board heard an update from counsel and provided direction. No action was taken.

Conference with Labor Negotiator (Government Code Section 54957.6)

The Board heard an update. No action was taken.

Conference with Legal Counsel – Anticipated Litigation (Government Code Section 54956.9) One (1) Potential Case

Motion to join in the filing of an amicus brief in a federal lawsuit filed by the regents of the University of California and others against the Department of Homeland Security challenging the Trump administration’s termination of the DACA program:

Appel/Leyva-Cutler and unanimously approved 5-0.

Collective Bargaining: Lead Negotiator: Evelyn Tamondong-Bradley—BCCE Negotiations (Government Code Section 54957.6)

The Board heard an update. No action was taken.

Superintendent’s Evaluation (Government Code Section 54957)
The Board discussed the Superintendent’s evaluation.

OPEN SESSION

APPROVAL OF REGULAR MEETING AGENDA

Motion to approve agenda:
Appel/Leyva-Cutler and unanimously approved 6-0. 

PUBLIC TESTIMONY
A total of three people addressed the Board:

Two comments on class sizes.

One comment on summer school program. 

COMMITTEE COMMENTS

A PTA council representative commented on recent incident involving BPD and BHS students.

BOARD MEMBER AND SUPERINTENDENT COMMENTS

Director Nagarajan-Swenson extended her condolences for the passing of Bowen Johnson, a former BHS student. She read aloud a statement on behalf of her peers.

Director Leyva-Cutler commented in response to the incident involving BHS students and BPD. She said she is confident that staff will work to address police and student interaction and will keep the community informed.  

Director Hemphill commented on the need to improve police interaction with BUSD students in light of the recent incident that led to the arrest of a couple of BHS students during unity week. She stressed the importance of restorative justice practices. She then went on to report that the CTE advisory board met and will be providing an update on the CTE program at the Nov.1 Board meeting.

Director Appel shared that last Friday at the LGBTQ community center an individual burned the rainbow flag that hangs outside the center. She added that the frequency in which these hateful incidents are happening show how much more vigilant we need to be. 

Vice President Daniels reported that he and Director Appel attended the SBAC meeting last night and are working on closing a $1.8 million deficit. This is both challenging and important work for the Board as we consider the kind of supports that more directly serve our students. A recommendation will be made in December. He also reported that an employee housing survey has been administered. Results will be presented to the Board at its Dec. 6 meeting. He added that it’s important to differentiate between a number of issues with respect to CSR. He clarified that while BSEP talks about class size averages for core staff, the BFT contract maintains the same ratio and differs only in the scope.

Superintendent Evans reported that a final report on summer school program will be presented at a subsequent meeting. He acknowledged the SBAC for their work in taking on the challenge of considering cuts final recommendation will be presented to the Board in January.

CONSENT CALENDAR
Motion to approve the Consent Calendar:

Leyva-Cutler/Swenson and unanimously approved 6-0.

DISCUSSION ITEMS

Update on the California Accountability Model and School Dashboard System
Allotted time: 40 min
Actual time: 25 min 

Director Pat Saddler presented an update on the changes to the California Dashboard, Her presentation provided an overview of the new local indicators and the walked audience through the data selection process.

ADJOURNMENT:
8:33

BERKELEY PUBLIC SCHOOLS

Board of Education
1231 Addison St., Berkeley, CA 94702

510-644-6206 

Official Minutes

President Alper called the meeting to order at 7:30. He reported that the Board convened to Closed Session at 6:15 pm. 

Roll Call
Board of Education:
Ty Alper, President – Present,
Josh Daniels, Vice President – Present
Beatriz Leyva-Cutler, Director/Clerk – Present
Karen Hemphill, Director – Present
Judy Appel, Director -- Present
Uma Nagarajan-Swenson, Student Director, BHS – Present 

Administration:
Donald E. Evans, Ed. D, Superintendent
Pasquale Scuderi, Associate Superintendent, Educational Services
Pauline Follansbee, Interim Assistant Superintendent, Business Services
Evelyn Tamondong-Bradley, Assistant Superintendent, Human Resources
Lyz Chairez, Recorder 

REPORT CLOSED SESSION
President Alper reported out on closed session:

Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(a))
Claim No. DSC150395

The Board heard an update on this matter. No action was taken.
Claim No. EMP1401173

The Board heard an update on this matter and provided direction to staff. No action was taken.

Conference with Legal Counsel—Anticipated Litigation (Government Code Section 54956.9) – One (1) Pending Litigation

The Board heard an update on this matter and provided direction to staff. No action was taken.

OPEN SESSION

APPROVAL OF REGULAR MEETING AGENDA

At the request of Daniels, item 11.5 was moved to Action to follow item 13.1. Item 14.1 was moved to discussion to follow 12.3.

Motion to approve agenda as amended:
Nagarjwan-Swenson/Appel and unanimously approved 6-0

PUBLIC TESTIMONY
A total of 15 people addressed the Board:

CTE students demonstrated their robots.

Four comments on BTA structuring.

One comment on tennis courts for BHS.

Three comments on BIS.

Two comments on Le Conte’s denaming process.

UNION COMMENTS

BCCE President Paula Phillips commented on preschool program and the impact of additional administrative costs. She also commented in support of keeping BTA and BIS separate.

A teacher spoke on behalf of BTF requesting that the vote regarding BIS and BTA scheduled for December be tabled for January in order to allow more time to hold dialogue.

BOARD MEMBER AND SUPERINTENDENT COMMENTS

Director Leyva-Cutler will hold office hours on Mon. Nov. 6 from 4:30-6pm. 

Director Hemphill will hold office hours next Saturday at 10:30am at Café Leila.

Director Alper announced that the first Facilities Subcommittee Meeting will be on Sept. 29 at 9am. 

CONSENT CALENDAR
Motion to approve the Consent Calendar:

Alper/Appel and unanimously approved 6-0.

DISCUSSION ITEMS

Future Options for Berkeley Technology Academy (BTA)
Allotted time: 45 min
Actual time: 63 min 

Associate Superintendent Pasquale Scuderi explained that the goal of presenting options for the future of BTA is an effort to address the decrease in enrollment in light of fiscal challenges. His presentation provided brief history on how BTA has functioned since 2006 and highlighted some of the contributing factors to BTA’s low enrollment. A refined proposal reflective of the Board’s direction will be presented in December. Questions and discussion followed.

Child Development Fiscal Update
Allotted time: 40 min
Actual time: 47 min 

Principal Isabel McDaniel, BEARS Program Director Aaron Jorgensen and Consultant Laurita Rita, presented an overview of the early childhood education contracts and funding models. Their presentation highlighted preschool earnings for the last four years, and contributing factors to the program’s under earning. They proposed a number of scenarios to addressing current fiscal challenges. Questions and discussion followed.

Update on Career and Technology Education (CTE) Programs’ Future
Allotted time: 30 min
Actual time: 29 min

CTE Coordinator Wyn Skeels provided an overview of the CTE program. His presentation highlighted CTE facilities development, CTE advisory committee, funding sources and its partner organizations. Questions and discussion followed. 

ACTION ITEMS

Approval of Suicide Prevention Policy
Motion to approve suicide prevention policy:
Hemphill/Appel and unanimously approved 6-0.

Approval of Master Contracts for Nonpublic Schools for the 2017-18 School year

Daniels explained that he pulled this item to ask about the challenges that we face specifically with respect to non public agencies.

Interim Asst. Superintendent of Business Services Pauline Follansbee responded that this is an area contributing to increased costs in special education. Most of the costs resulted from staff leave. She added that they are working closely with HR to fill positions and limit our use of NPAs. A report of the consultant’s analysis will come before the Board in January.

Motion to approve master contracts for nonpublic schools for the 2017-18 school year:
Daniels/Hemphill and unanimously approved 6-0.

Extended Public Comment
One comment in support of BTA.

One comment on facilities naming process.

ADJOURNMENT
10:57p.m.