The Presiding Officer will call the meeting to order at 5:30 p.m. before the Board Recesses to Closed Session.  The Regular Meeting will convene by 7:30 p.m. 

Persons wishing to address the Board should fill out a green speaker card.  Cards turned in by 5:15 p.m. will be given priority. Speakers will be randomly selected based on topic and position, with BUSD students generally given priority. Public Testimony is limited to 15 minutes with a 3-minute limit per speaker per topic although the time allotted per speaker may be reduced to 2 minutes at the discretion of the President. 

The Board may recess into Closed Session before or after the public meeting under the authority of the Brown Act (including but not limited to Government Code section 54954.5, 54956.8, 54956.9, 54957, 54957.6, as well as Education Code section 35146).  Under Government Code section 54954.3, members of the public may address the board on an item on the Closed Session agenda, before Closed Session.

Persons wishing to address the Board should fill out a green speaker card.  Cards turned in by 7:15 p.m. will be given priority.        

Speakers will be randomly selected based on topic and position, with BUSD students generally given priority.  Public Testimony is limited to 30 minutes with a 3-minute limit per speaker per topic although the time allotted per speaker may be reduced to 2 minutes at the discretion of the President. 

Board members and the Superintendent are given the opportunity to address any issue.  

BERKELEY UNIFIED SCHOOL DISTRICT 

TO:          Donald Evans, Ed.D., Superintendent
FROM:     Evelyn Tamondong-Bradley, Assistant Superintendent, HR
DATE:       September 12, 2018
SUBJECT:      Approval of Human Resources Reports

BACKGROUND INFORMATION:
On a regular basis, staff presents Human Resources Reports listing employment actions for the Board to approve officially. Please refer to attached reports for details.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:              Donald Evans, Ed. D, Superintendent
FROM:           Evelyn Tamondong-Bradley, Assistant Superintendent
DATE:            September 12, 2018
SUBJECT:      Approval of New Classification: Senior Human Resources Technician

BACKGROUND INFORMATION:
The Human Resources Department is requesting a new classification of Senior Human Resource Technician (Schedule 56 Range 54). The classification is in support of departmental restructuring that involves the reclassification of a Human Resources Technician position (Schedule 56 Range 48). The increase of range is aligned with the increase of duties and responsibilities.

Under general supervision, the Senior Human Resources Technician (SHRT) will provide lead direction, training and guidance to other Human Resource classified staff. This classification will require more experience and education than the Human Resources Technician classification. Incumbents will be expected to perform higher order tasks, such as organizing and coordinating screening, testing, scoring and data collection. They will conduct research as directed and provide guidance on leaves for school district employees. The SHRT, will perform the duties of preparing agendas and agenda items for public meetings based on a knowledge of the Brown Act. 

FISCAL IMPACT:
$12,000 Annually

STAFF RECOMMENDATION:
Approve the duties of the new classification of Senior Human Resources Technician.  

     BERKELEY UNIFIED SCHOOL DISTRICT 

TO:           Donald Evans, Ed.D., Superintendent
FROM:        Pasquale Scuderi, Associate Superintendent, Ed. Services
DATE:          September 12, 2018
SUBJECT:   Approval of Overnight Field Trip Requests

BACKGROUND INFORMATION:
The following overnight field trips are being requested:

BHS Executive Leadership Retreat, Point Pinole Regional Shoreline, Richmond, CA September 29-30, 2018
Approve participation of 30 Berkeley High School students, two teachers and one or two other adults on a two-day, one-night field trip to Point Pinole Regional Park. The group will depart BHS on Saturday, September 29^th at 12:00 p.m., and return Sunday, September 30^, 2018 at 12:00 p.m. This retreat is critical to the team-building and skills development of the ASB leadership team and BHS. The way in which student leadership at BHS operates has significant effects on school culture and thus achievement of all types of students; as the way in which they identify with the school is positive or negative, comfortable or uncomfortable, that they are valued or unvalued and that academics are important or not. Students will sleep in supervised, gender specific tents chaperoned by staff and parents.  The total student cost of $300-$400 will be funded by ASB funds and parent donations. No student will be denied access based on inability to pay.  Requested by Tammy Rose, Vice Principal, Berkeley High School.

Maritime National Historical Park/SS Balclutha, San Francisco, CA October 3-4, 2018
Approve participation of twenty-eight (28) fifth grade students, one (1) teacher, and five (5) other adults on a two-day, one night field trip to San Francisco Maritime Historical Park located at the Hyde Street Pier. The group will depart Cragmont Elementary at 10:00 a.m. on Wednesday, October 3^rd and will return at 10:00 am on Thursday, October 4, 2018. This field trip supports the Age of Exploration Social Studies curriculum for 5th Grade.  Students will also build social skills and self-reliance.  Students sleep in gender specific areas on the ship Balclutha.  District buses provide transportation.  The cost per student is $120.00 and will be paid for by donations, scholarships and fundraising.  No student is denied access based on ability to pay. Requested by: Michelle Sinclair, Cragmont Principal.

Maritime National Historical Park/SS Balclutha, San Francisco, CA October 5-6, 2018
Approve participation of twenty-seven (27) fifth grade students, one (1) teacher, and five (5) other adults on a two-day, one night field trip to San Francisco Maritime Historical Park located at the Hyde Street Pier. The group will depart Cragmont Elementary at 10:00 a.m. on Friday, October 5th and will return at 10:00 am on Saturday, October 6, 2018. This field trip supports the Age of Exploration Social Studies curriculum for 5th Grade.  Students will also build social skills and self-reliance. Students sleep in gender specific areas on the ship Balclutha.  District buses provide transportation.  The cost per student is $120.00 and will be paid for by donations, scholarships and fundraising.  No student is denied access based on ability to pay. Requested by: Michelle Sinclair, Cragmont Principal.

Camping at the Presidio, San Francisco, CA, October 25-26, 2018
Approve participation of 29 fifth grade students, one teacher, and four to eight other adults from Oxford Elementary on a two-day, one-night field trip to the Robb Hill Campground at the Presidio. The group will depart Oxford on Thursday, October 25^th at 9:45 a.m. and return Friday, October 26, 2018 at 2:00 p.m. Students will engage in hands-on outdoor exploration where they will examine local ecosystems, including watersheds and local plants and trees related to natural science standards. They will also engage in hiking and team building games to support community and health. Students will work together to complete various tasks such as pitching tents, collecting firewood, cleaning up and setting up camp. Students will sleep in gender specific tents. BUSD will provide transportation.  The total cost of $1,200 is being paid through parent donations. No student will be denied access based on inability to pay. Requested by: Beth Rhine, Oxford Principal. 

Disney Performing Arts SO CAL Tour-BHS Chamber Orchestra & Winds, Los Angeles CA, March 23-26, 2019
Approve participation of ˜100 Berkeley High School students, 2 teachers and 8 non-staff adults, on a four-day, three-night field trip to the 2019 Disney Performing Arts Southern California Tour in Los Angeles and Anaheim, CA.  Parents and teachers who have filed appropriate paperwork be transported by chartered buses approved by transportation departing from BHS on Saturday, March 23^rd at 6:00 a.m. and return Tuesday, March 26, 2019 at 6:00 p.m. During the tour musicians perform exchange concert with SO CAL High School group, visit LA area colleges, take 2 workshops, bond with the others in the Chamber Winds and Chamber Orchestra group and see a professional concert. Students will sleep in supervised, gender specific hotel rooms; chaperoned by parents in separate rooms. The cost per student is $998.00 and will be paid with organization fundraising and parent/guardian fundraising.  No student will be denied access based on inability to pay. Requested by: Erin Schweng, Berkeley High School Principal.

POLICY/CODE:
Education Code 35330
Board Policy 6153

FISCAL IMPACT:
As indicated above.

STAFF RECOMMENDATION:
Approve the out of state travel and overnight field trips consistent with the District Policies and instructional programs

BERKELEY UNIFIED SCHOOL DISTRICT

TO:          Donald Evans, Ed.D., Superintendent
FROM:            Lew Jones, Interim Director of Facilities
DATE:             September 12, 2018
SUBJECT:    Facilities Plan Modifications: Approve Recommendation to Adjust Line Item Budgets in Measure I

BACKGROUND INFORMATION:
On June 27, 2018, the Board of Education approved the latest revision to the Measure I budget line.  There are no significant adjustments in this report.  There are four areas adjusted:

1. The old project lines increased by $33,000.There were unknown costs for the tennis court/parking study at BHS ($17,000), there were unknown additional costs for the John Muir modernization ($37,000) and there were savings on the Longfellow cafeteria project ($21,000);
2. The King tennis court bid was favorable and there is a savings of $100,000;
3. The BHS turf change orders were less than anticipated and there was a project savings of $125,000; and,
4. There was a coordination problem with the spreadsheet, with the cover note showing a cost $50,000 less than the backup.The math problem results in a $50,000 additional for the program.
5. There are minor adjustments in project lines of less than $1,000.

Attached to this document are both a one page summary of expenses in Measure I and a more detailed breakdown of all expenses and income in Measure I. The available balance has increased from $1,417,664 to $1,659,665, an increase of $242,001. 

There are potential additional challenges and opportunities in the future. The following list is not comprehensive, but a basis for future thinking:

1. No potential OPSC dollars are included in the budget.This conservative approach is recommended at this time, but the District does have substantial eligibility.Funds could be placed in Measure AA or Measure I;
2. No Developer fee income is included in the budget.The District has received income but we thought it best to have a discussion about the uses of that income at a future time;
3. The District will likely need to implement a software system that can assist in accounting for project expenses and the cost to do that is not contained in the budget.The system is currently being reconciled manually;
4. The King auditorium budget may need to be enhanced;
5. The Sylvia Mendez Elementary School Phase 1 Modernization budget is untouched, but only the roof and skylight replacement is proceeding.The remainder of the project is not currently underway and after a further review, it may make sense to not do any more work there until the masterplan is completed or additional funds become available;
6. The Rosa Parks transitional housing will need to be budgeted in Measure I or Measure AA; and,
7. There is no budget identified for potential transitional housing for Berkeley Community Theater

FISCAL IMPACT:
The adjustments are within the overall budgets once the interest is included.  There is an available balance of $1,659,665.

STAFF RECOMMENDATION:
Approve the financial update. 

BERKELEY UNIFIED SCHOOL DISTRICT

TO:        Donald Evans, Ed.D., Superintendent
FROM:          Lew Jones, Interim Director of Facilities
DATE:           September 12, 2018
SUBJECT:    Facilities Plan Modifications: Approve Recommendation to Adjust Line Item Budgets in Measure AA

BACKGROUND INFORMATION:
On June 27, 2018, the Board of Education approved the latest revision to the Measure AA budget lines when it added some money for Rosa Parks roof and some money for closeout of legacy projects.  There are no significant adjustments in this report.  There are two areas which have increased the budget:

1. There was more interest and solar rebate money earned and anticipated (approximately $69,000); and,
2. There were savings in the line item listed as minor construction expenses (approximately $26,000).

Attached to this document are both a one page summary of expenses in Measure AA and before and a more detailed breakdown of all expenses and income in Measure AA and before.  

There are potential additional challenges and opportunities in the future.  The following list is not comprehensive, but a basis for future thinking:

1. The Longfellow Maker Space will likely need an enhanced budget in the future;
2. No potential OPSC dollars are included in the budget.This conservative approach is recommended at this time, but the District does have substantial eligibility.Funds could be placed in Measure AA or Measure I;
3. No reimbursement from the City for project costs for the Board Room are included although the City and the Board have been in negotiations on this subject.Expenses for the project were made in Measure AA; and,
4. The Rosa Parks roof is in design.It appears that a temporary food service building will be needed. The cost for this may be placed in Measure AA or Measure I.A recommendation will be made in the next quarterly financial report.

FISCAL IMPACT:
The adjustments are within the overall budgets.  There is an available balance of $186,312, an increase of $95,287.   

STAFF RECOMMENDATION:
Approve the financial update. 

BERKELEY UNIFIED SCHOOL DISTRICT

TO:              Donald Evans, Ed.D, Superintendent
FROM:        Pauline Follansbee, Assistant Superintendent of Business Services
DATE:        September 12, 2018
SUBJECT: Acceptance of Gifts/Donations

BACKGROUND INFORMATION:
The Board may accept and utilize on behalf of the District gifts of money or property for a purpose deemed to be suited by the Board. The following donations have been presented to the District:

1. Tanium, Inc. donated 127 3-high cabinets on wheels and a black leather stationary chair.
2. Washington Elementary PTA donated $86,163 to fund 2018-19 MOU.
3. Berkeley Rotary donated $1500 to purchase books for 2018-19 Mock Newberry book club.
4. Emerson PTA donated $400 for Art Teacher Lucy Ames art supplies.
5. Oxford PTA donated $ 23,435 to fund Instructional Aides.
6. Berkeley Public Schools Fund donated $3,000 for positive behavior interventions and support.
7. Cragmont PTA donated $14,500 to fund Family Engagement Specialist at 0.33 FTE.
8. Cragmont PTA donated $22,250 to pay for MOSAIC field trip.
9. Emerson PTA donated $111,289 to fund 2018-19 MOU.
10. Thousand Oaks PTA $71,592 to fund 2018-19 MOU.
11. YourCause, LLCTrustee for Wells Fargo Foundation Educational Matching Gifts, donated $659.61 to Rosa Parks Principal’s discretionary account.
12. YourCause, LLC Trustee for Wells Fargo Foundation Educational Matching Gifts, donated $331.41 to Rosa Parks Principal’s discretionary account.
13. YourCause, LLC Trustee for Wells Fargo Foundation Educational Matching Gifts, donated $659.61 to Rosa Parks Principal’s discretionary account.
14. Rosa Parks PTA donated $87,700 to PTA account.
15. Sylvia Mendez PTA donated $36,000 to fund 3 bilingual tutors at $12,000 each.

STAFF RECOMMENDATION:
Accept the donations to the District and request staff to extend letters of appreciation. 

POLICY/CODE:
BP 3290

FISCAL IMPACT: 
The District received a total of $ 473,989.63 in donations.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:            Donald Evans, Ed. D., Superintendent
FROM:        Pauline Follansbee, Asst. Superintendent of Business Services
DATE:        September 12, 2018
SUBJECT:   Approval of Contracts/Purchase Orders for Services Contracts

BACKGROUND INFORMATION:
The District contracts with consultants or independent contractors who can provide valuable and necessary specialized services not normally required on a continuing basis. The following contract services are requested. Expenditures are within budget.

1. The Coder School-Bears Who Code to provide afterschool enrichment classes at Cragmont and Jefferson Elementary for the period from 9/17/18 – 6/14/19. The cost will not exceed $21,600. To be paid from PTA Donations. Requested by Aaron Jorgensen.
2. Classroom Matters to provide afterschool enrichment classes at Berkeley Arts Magnet, Jefferson, and Cragmont for the period from 9/10/18 – 6/14/19. The cost will not exceed $46,595. To be paid from PTA Donations. Requested by Aaron Jorgensen.
3. Sarah’s Science to provide afterschool enrichment classes at Cragmont Elementary for the period from 9/15/18 – 6/14/19. The cost will not exceed $16,800. To be paid from PTA Donations. Requested by Aaron Jorgensen.
4. Laurel Watanabe to provide afterschool enrichment classes at Jefferson Elementary School for the period from 9/5/18 - 6/1/19. The cost will not exceed $17,028. To be paid from PTA Donations. Requested by Aaron Jorgensen.
5. Play-Well TEKnologies to provide afterschool enrichment classes at Jefferson and Malcolm X Elementary School for the period from 9/8/18 - 6/1/19. The cost will not exceed $25,652. To be paid from PTA Donations. Requested by Aaron Jorgensen.
6. Jon Morgan to provide QSS system support for HR and Finance systems for the period from 7/1/18 – 6/30/19. The cost will not exceed $27,000. To be paid from General Fund. Requested by Jay Nitschke.
7. Kala Art Institute to provide visual art classes for Emerson Extended Learning Program for the period from 9/1/18 – 6/14/19. The cost will not exceed $18,250. To be paid from PTA Donations. Requested by Aaron Jorgensen.
8. Nitzan Yerovam to provide afterschool enrichment classes at Emerson, Cragmont and King Middle Elementary Schools for the period from 9/1/18 – 6/30/19. The cost will not exceed $17,340. To be paid from PTA Donations. Requested by Aaron Jorgensen.
9. Community Resources for Science to provide mentoring and project coordination of “Be A Scientist” program at Longfellow, Willard and King Middle School for the period from 8/31/18 – 5/31/19. The cost will not exceed $20,000. To be paid from LCAP and BSEP funds. Requested by Patricia Saddler.
10. Cooking Around the World to provide afterschool enrichment classes at Malcolm X and Berkeley Arts Magnet Elementary for the period from 9/1/18 – 6/14/19. The cost will not exceed $15,384. To be paid from PTA Donations. Requested by Aaron Jorgensen.
11. Sylvan to provide academic tutoring for eligible students for the period from 10/1/18 – 5/15/19. The cost will not exceed $25,000. To be paid from Title 1 Grant. Requested by Pat Saddler.
12. Professional Tutors of America to provide academic tutoring for eligible students for the period from 10/1/18 – 5/15/19. The cost will not exceed $90,000. To be paid from Title 1 Grant. Requested by Pat Saddler.
13. Increase in contract amount, PO#190478, to Larry Snyder, to provide afterschool enrichment classes at Emerson and Berkeley Arts Magnet. The original amount of $3920 was issued 8/2/18. The additional amount requested is $6095 for a total amount of $10,015. To be paid from PTA Donations. Requested by Aaron Jorgensen.
14. Increase in contract amount, PO#190464, to Tiny Techs Club, to provide afterschool enrichment classes at Emerson and Cragmont Elementary. The original amount of $9855 was issued 8/2/18. The additional amount requested is $3328 for a total amount of $13,183. To be paid from PTA Donations. Requested by Aaron Jorgensen.
15. Increase in contract amount, PO#190212, to Sun Light & Power, to provide solar power services for the Maintenance department for the period from 7/1/18 – 6/30/19. The board originally approved $15,000 on 6/27/18. The additional amount needed is $20,000 for a total amount of $35,000. To be paid from Measure H. Requested by Steve Collins.
16. Increase in contract amount, PO#190128, to Younger-Wunar, Inc., to provide general contracting and concrete services for the Maintenance department for the period from 7/1/18 – 6/30/19. The board originally approved $25,000 on 6/27/18. The additional amount needed is $25,000 for a total amount of $50,000. To be paid from Measure H. Requested by Steve Collins.
17. Mills Teacher Scholars to provide professional development consultation for BUSD preschools for the period from 8/1/18 – 6/30/19. The cost will not exceed $10,000. To be paid from Child Development Fund. Requested by Maria Carriedo.
18. West Alameda County Conference (WACC), to provide officiating for Berkeley High School athletic events for the period from 8/1/18 – 6/30/19. The cost will not exceed $43,263. To be paid from General Fund. Requested by Erin Schweng.
19. Approve recommendation to the Board of Education a contract with CTS to provide special inspection services for Sylvia Mendez Roof .  The cost will not exceed $14,365.  To be paid from Measure I.  Requested by Lew Jones. 
    
    

POLICY/CODE:
Public Contract Code: 20111
Board Policy 3310 

STAFF RECOMMENDATION:
Approve the contracts with Consultants or Independent Contractors as submitted.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:                  Donald Evans Ed. D., Superintendent
FROM:           Pauline Follansbee, Assistant Superintendent of Business Services
DATE:             September 12, 2018
SUBJECT:      Approval of Contract Extension with American Logistics for Non-Public School (NPS) Transportation School Year 2018-19

BACKGROUND INFORMATION:
Since August 2014 the District has had a contract with American Logistics to provide transportation for students attending Non-Public Schools (NPS) which automatically renews each year. Over the past few years the District has made significant progress in reducing the expenditures related to the transportation of NPS students. In addition, the vendor has worked with the District to reduce the cost of the service including adjusting cost factors and creating incentives for timely payments. However In 2017-2018, the costs were more than the budgeted amount of $140,000 due to transportation service request for additional special needs students.          

FISCAL IMPACT:
The annual cost of service under the contract extension for 2018-19 will not exceed $625,000 based on the existing number of students. This cost includes the services for the Extended School Year of Summer 2019.

STAFF RECOMMENDATION:
Approve Purchase Order with American Logistics for School year 2018-19 in the amount of $625,000.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:  Donald Evans, Ed.D., Superintendent 
FROM: School Board
DATE: September 12, 2018
SUBJECT: Resolution 19-002 Honoring Sylvia Mendez and Celebrating the Sylvia Mendez School Community

BACKGROUND: 
Following a community centered name changing process, the School Board approved the name "Sylvia Mendez Elementary School" on May 23, 208. The attached resolution is in honor of Sylvia Mendez and celebrates the Sylvia Mendez School community. 

RECOMMENDATION:
Approve Resolution 19-002. 

BERKELEY UNIFIED SCHOOL DISTRICT 

TO:          Superintendent Donald Evans, Ed.D.
FROM:           Natasha Beery, Director of BSEP and Community Relations
DATE:            September 12, 2018
SUBJECT:    Revised Bylaws for BUSD K-8 School Site Committees, E 0420

BACKGROUND:
This is the second reading for the Board of the revised bylaws for our K-8 School Site Committees.  One change has been made since the bylaws were presented for a first reading on August 15, 2018.  On September 4, 2018, the California State Legislature passed AB-716 to amend certain sections of the California Education Code pertaining to schoolsite councils, including new language in Section 65000 regarding membership, which we are interpreting to indicate that pupils should be included across secondary schools, including middle schools, where heretofore the participation of secondary school students had been considered to be required at the high school level but optional at the middle schools.

After consultation with our middle school principals, we have amended the K-8 bylaws to indicate that middle school students should be seated as representatives to the schoolsite councils, with a minimum of one student on each middle school site council. That change is reflected in section XIII of the bylaws and in Appendix A. 

No other changes have been made to the bylaws since the first reading. Again, the primary updates to the bylaws are:

• Clarifying the multiple purposes of the committee with regard to the Single Plan for Student Achievement (SPSA), the BSEP Measure, and community engagement;
• Providing site-based flexibility for size of committees, while observing appropriate composition, quorum, and role of alternates;
• Ensuring that Greene Act (rather than Brown Act), access to public records, and methods for dispute resolution are clearly outlined;
• Resuming the standard California Department of Education term of “School Site Council” rather than “School Governance Council” for these committees. 

RECOMMENDATION:
Approve the revised School Site Council bylaws

FISCAL IMPACT:
No fiscal impact. 

BOARD POLICY:
School Plans/Site Councils 0420

BERKELEY UNIFIED SCHOOL DISTRICT

TO: Donald Evans, Ed. D., Superintendent
FROM: Dr. Jan Hamilton, Executive Director of Special Education
Pasquale Scuderi, Associate Superintendent
PRESENTERS: Dr. Jan Hamilton, Executive Director of Special Education
DATE: September 12, 2018
SUBJECT: Update on Special Education

PURPOSE:
Update the Board on developing efforts and goals related to the ongoing improvement of th Special Education program. Report on developing ideas for cost containment  in light of escalating program expenses.

BACKGROUND:
In May, following a December 6, 2017 report by Dr. William Gillaspie, staff provided a general overview of improvement areas that could be focused on during a transition of leadership in Special Education. Tonight’s presentation will review some of those transitional focus areas while largely, and newly, emphasizing the preliminary assessment of program and services by the new Executive Director after her first 7 weeks. Additionally, Dr. Hamilton will share developing goals based on her first few weeks on the job.

With costs related to special education continuing to rise, both statewide and within BUSD, District staff and special education leadership are actively engaged in reviewing the recommendations of the aforementioned consultant in the previous school year. The broader goal is  to improve systems and continue to refine our analysis of where costs can be contained responsibly without compromising required services to students with special needs.

As noted previously, the Gillaspie report  made specific recommendations in 14 areas ranging from procedures to fiscal planning and from non-public schools and agencies to transportation, as well as several others in a comprehensive assessment of our existing program.

Tonight’s discussion will allow staff to articulate the current and developing areas of focus based on both the report and the initial observations of the new Executive Director.  Additionally, we will outline how staff, in consultation with the Special Education Advisory committee, which will convene in September, will develop a 3-5 year Strategic Plan for Special Education to guide the next 3-5 years.

Broadly, our discussion tonight will include the following topics:

• Special Education Advisory Committee

• Goal for Developing increased capacity in Instructional Assistants via our Board Certified Behavior Analysts

• Careful consideration of policies pertaining to inter-district transfers and non-public school placements

• Policies and procedures handbook

• Systemic improvements in our approach to assignments of instructional aides

RECOMMENDATION/QUESTIONS FOR THE BOARD:
What specific questions do you have relevant to the aforementioned focus areas?

NEXT STEPS:
Staff will update the Board again in the Fall with our new Executive Director.

FISCAL IMPACT
None at this time.

RELATED PAST BOARD ITEMS

December 6, 2017 (Item 17.1)

March 14, 2018 (Item 13)

May 30, 2018 (Item 13)

BERKELEY UNIFIED SCHOOL DISTRICT 

TO:            Board of Education
FROM:         Josh Daniels, President of the Berkeley School Board
DATE:            September 12, 2018
SUBJECT:    First Half of 2018 Board Self-Reflection

BACKGROUND:
With the first half 2018 completed, it is an appropriate time for the Board to reflect on how those six months have gone, particularly as it relates to how the Board has spent its time and on what the Board has focused its attention. 

The Board held a planning retreat for 2018 on January 6, 2018. At that meeting, the Board identified three main priorities: budget reductions, special education, and secondary offerings (e.g., U9 at BHS, CTE, restructuring of BTA/BIS administration).  Additionally, the Board discussed (i) changes to the format of Board meetings, new Board agenda item templates, and new Board presentation formats and (ii) Board member roles and responsibilities.

The Board has held 15 board meetings in the first half of 2018, with 14 of those being regular meetings: January 10 and 24; February 7, 21, and 28; March 14 and 28; April 11, 17 (special), and 25; May 9, 23, 20; and June 13 and 27. Outside of the closed session, consent, and information items, there were 58 individual agenda items that combined lasted 1,636 minutes. The breakdown of these minutes it as follows:

QUESTIONS FOR THE BOARD:

Each Board member and the Superintendent should be prepared to respond to the following questions:

• Has the Board appropriately spent its time/attention?
• Are the new/modified Board responsibilities still appropriate/necessary?
• What is one thing from the past three months that the Board should maintain?
• What is one thing from the past three months that the Board should change?

FISCAL IMPACT:
No fiscal impact. 

RELATED PAST BOARD ITEMS:
January 6, 2018 Board Retreat

April 25, 2018 (Item 16)

BERKELEY UNIFIED SCHOOL DISTRICT

TO:           Donald Evans Ed. D., Superintendent
FROM:          Pauline Follansbee, Assistant Superintendent of Business Services 
DATE:           September 12, 2018 
SUBJECT:      Approval of 2017-18 Unaudited Actuals

BACKGROUND INFORMATION:
The 2017-18 Unaudited Actuals is a term that refers to the “closed” financial books of the District prior to the independent audit of the financial records. Closing the books means that all known expenditures and revenues for the Fiscal Year 2017-18 have been posted to the financial ledgers of the District.  

Staff will present information on Unaudited Actuals for Fiscal Year 2017-18.

FISCAL IMPACT:
The District’s ending fund balance is less than the amount budgeted (estimated actuals). The summary of the District’s financial status for the year-end closing for Fiscal Year 2017-18 is included under separate cover as part of the Unaudited Actual Report.              

POLICY CODE:
California Education Sections 42122-42129

STAFF RECOMMENDATION:
Approve the 2017-18 Unaudited Actuals (under separate cover).

BERKELEY UNIFIED SCHOOL DISTRICT

TO:               Donald Evans, Ed.D. Superintendent 
FROM:          Pauline Follansbee, Interim Assistant Superintendent of Business Services 
DATE:           September 12, 2018
SUBJECT:      Approval of Gann Limit Resolution 19-001

BACKGROUND INFORMATION:
Education Code Sections 1629 and 14132 specify that by September 30, county office and district governing boards shall adopt a resolution identifying their estimated appropriations limits for the current year and their actual appropriations limit for the preceding year. The documentation supporting the adopted resolution shall be made available to the public.

The Gann Limit Calculation for FY 2017-18 and 2018-19 does not have any direct effect on the funding of the District.

The attached Resolution and Calculations (included in the 2017-18 Unaudited Actuals under separate cover) will be submitted to the Alameda County Office of Education for transmittal to the California Department of Education.

POLICY/CODE:
Education Code Sections 1629 and 14132
Government code Section 7906(f).

FISCAL IMPACT:
None

STAFF RECOMMENDATION:
Approve Gann Limit Resolution 19-001. 

BERKELEY UNIFIED SCHOOL DISTRICT

TO:                  Donald Evans, Ed.D, Superintendent
FROM:            Lew Jones, Interim Executive Director of Facilities
DATE: September 12, 2018
SUBJECT:     Facilities Plan Update 

BACKGROUND INFORMATION:
This report is an update of the Facilities Construction Plan approved by the Board on June 27, 2018.  Data in this report are current as of August 29, 2018.  This report includes updates of all active construction projects. Maintenance projects are detailed in the Maintenance Quarterly Reports.   

Persons wishing to address the Board should fill out a green speaker card.  Cards turned in for the earlier open session public testimony will be given priority.  Speakers will be randomly selected based on topic and position, with BUSD students generally given priority.  Public Testimony is limited to 15 minutes with a 3-minute limit per speaker per topic although the time allotted per speaker may be reduced to 2 minutes at the discretion of the President.