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Regular Meeting of the Board of Education
Martinez USD
March 12, 2018 6:30PM
Martinez Unified School District Board Room 921 Susana Street, Martinez, CA 94553 6:30 p.m. Closed Session 5:00 p.m.

1. Call to Order (Procedural Item)
Time Certain:
5:00 PM
2. Public Comments (Information Item)
3. Adjourn to Closed Session (Procedural Item)
3.1. Pursuant to Government Code Section 54957 - Public Employee Discipline/Dismissal/Release (Information Item)
3.2. Pursuant to Government Code 54957.6 - Conference with Labor Negotiators Superintendent CJ Cammack and Assistant Superintendent of Administrative Services Helen Rossi regarding MEA, CSEA, MASA, and Confidential/Supervisory Unit (Information Item)
3.3. Pursuant to Government Code Section 54957 – Public Employee Performance Evaluation (Information Item)Confidential agenda item.
4. Reconvene for the Regular Meeting of the Board of Education (Procedural Item)
5. Report Out: Closed Session (Action Item)
6. Pledge of Allegiance (Procedural Item)
7. Approval of Agenda (Action Item)
8. Approval of Minutes - February 26, 2018 Regular Meeting (Action Item)
Attachments:
Minutes February 26, 2018
9. Presentations (Information Item)
9.1. CSEA Employees of the Year Recognition (Information Item)
Speaker:
CJ Cammack
10. Comments from Student Representative (Information Item)
11. Employee Organization Reports (Information Item)
12. Comments from PTA (Information Item)
13. Staff/Board Comments/Reports (Information Item)
14. Public Comments - Under Government Code 54954.3, members of the public have the right to address the Board on any matter within the Board’s jurisdiction. However the Board may not take action on any non-agenda item. Individual speakers will be allowed three minutes to address the Board. Twenty minutes have been allocated for this portion of the agenda. Additional time is allowed at the end of the meeting if there was not enough time to speak during public comments. (Information Item)
15. Consent Calendar - Approval of the Consent Calendar means that all items listed hereunder are adopted by a single motion unless a member of the Board or the Superintendent requests that any such item be removed from the Consent Calendar and voted upon separately. (Action Item)
15.1. Personnel Items (Consent Item)
Attachments:
Personnel Items for 3-12-18
15.2. Declaration of E-waste for Las Juntas Elementary (Consent Agenda)
Attachments:
LJE E-waste
15.3. Declaration of E-waste for the District Office (Consent Item)
Attachments:
Surplus for DO
15.4. Declaration of E-waste for Morello Park Elementary (Consent Item)
Attachments:
E-waste for MPE
15.5. Acceptance of Gift Donations (Consent Item)
Quick Summary / Abstract:

- A check in the amount of $20.00 from Dulce Sanchez to John Muir Elementary

- A check in the amount of $136.86 from Martinez Arts Association to John Muir Elementary

- A check in the amount of $200.00 from the Kiwanis Club of Martinez to John Muir Elementary for new books for the school library

- Five Macbook Pros and five 27 in. monitors from Dropbox Headquarters to Martinez Junior High School 





15.6. Ratification of Contracts (Consent Item)
Quick Summary / Abstract:

- CCCOE Contract for Internet Services

- Deiredre Ryan-Booth

- James Bylund 



Attachments:
Ratification of Contracts for March 12, 2018
15.7. Warrant Registers (Consent Item)
Attachments:
Warrant Register 1
Warrant Register 2
Warrant Register 3
16. Items for Board Consideration or Action (Discussion Item)
16.1. Review and Approval of New Job Description: Director, Educational Services -INFORMATION AND POSSIBLE ACTION (Action Item)
Speaker:
CJ Cammack
Quick Summary / Abstract:
The job description is being presented for information and possible action to address the pending changes to the lead position for Curriculum & Instruction. This job description reflects the changes in responsibility designated for this position which is intended to establish a greater coherence of work in supporting the work of site administrators, aspects of human resources, and the overall instructional program. This is not a new position, but rather a restructuring of current responsibilities and has a neutral impact on the general fund budget. 

Attachments:
Job Description - Director, Educational Services
16.2. Appointment of Director, Educational Services - ACTION ITEM (Action Item)
Speaker:
CJ Cammack
Quick Summary / Abstract:
Superintendent Cammack will be recommending a candidate to the Board of Education for appointment to the position of  Director, Educational Services. The anticipated effective start date is July 1, 2018 

16.3. Project Labor Agreement Update - INFORMATION ITEM (Information Item)
Speaker:
CJ Cammack
Quick Summary / Abstract:

Superintendent Cammack will update the Board regarding the status and progress of the Project Labor Agreement (PLA) negotiation meetings.

16.4. Review of Revised Board Policy and Administrative Regulations 5117 -INFORMATION ITEM (Information Item)
Speaker:
Janelle Eyet
Quick Summary / Abstract:

The proposed revisions to the BP 5117 and AR 5117 are provided to ensure alignment with Ed. Code and to ensure the policy can grow with the District as its enrollment needs change.


Attachments:
AR 5117 Revised
BP 5117 revised
16.5. 2017-18 Second Interim Report - ACTION ITEM (Action Item)
Speaker:
Helen Rossi
Quick Summary / Abstract:

The Board is asked to review and file the 2017-18 Second Interim Report, which signifies a Positive Certification of Financial Condition, based on the current state budget information. The Positive Certification indicates that, based upon current projections, the District will meet its financial obligations for the current fiscal year and in the subsequent two fiscal years. 



Attachments:
2nd Interim Report
Cover Sheet
Second Interim Presentation
Summary Sheet for 2nd Interim
16.6. Tri-Party Agreement between Martinez Unified School District, the City of Martinez and Rising Sun Energy Center for the CYES Program - ACTION ITEM (Action Item)
Speaker:
CJ Cammack
Quick Summary / Abstract:

The Board was asked to review the updated Tri-Party Agreement between Martinez Unified School District, the City of Martinez and Rising Sun Energy Center at the February 26, 2018 meeting.  Rising Sun is a Bay Area nonprofit workforce development organization which promotes local resource conservation via a young adult employment program called California Youth Energy Services (CYES).  The first agreement was approved February 10, 2014. 


Attachments:
CYES Agreement 2018
Exhibit A for CYES Agreement
16.7. Approval of Updated Noon Duty Job Description - ACTION ITEM (Action Item)
Speaker:
CJ Cammack
Quick Summary / Abstract:

This job description was brought for information at the February 26, 2018 meeting and is intended to respond to the change in law under Assembly Bill 670, which amends Education Code section 45103 to include part-time playground positions as part of the classified service, effective January 1, 2018



Attachments:
Revised Noon Duty Supervisor Job Description
16.8. Approval of the Martinez Unified School District Schools Annual Revisions and Review of their Safe School Plans - ACTION ITEM (Action Item)
Speaker:
CJ Cammack
Quick Summary / Abstract:

Safe School Plans are updated annually to reflect changes in board policies or additional safety measures at schools.  All safe school plans also have additional or supplementary materials that are confidential that include reunification of students and staff dismissal after an emergency.  All Safe School Plans will be available on the District website pending board approval. These plans were brought for information at the February 26, 2018 meeting and staff is recommending approval at this meeting.



Attachments:
Alhambra High School
John Muir
John Swett
Las Juntas
Martinez Adult Education
Martinez Jr. High
Morello Park
Vicente Briones
16.9. Adoption of Resolution No. 2018-23 Increasing School Facilities Fees as Authorized by Government Code Section 65995(b)(3) - ACTION ITEM (Action Item)
Speaker:
Helen Rossi
Quick Summary / Abstract:

Per information given at the February 26, 2018 meeting, the District is currently eligible to charge the higher "Level 2" developer fees for residential and commercial construction, as per a Resolution adopted by the Board on April 10, 2017; however, a study must be conducted to adjust "Level 1" fees each year, so that the most current "Level 1" rate approved by the State Allocation Board can be charged should the district ever lose "Level 2" eligibility.  The Developer Fee Justification Study dated January 26, 2018, provides verification that the district's "Level 1" fees will remain at $3.79 per square foot for residential construction, and raise from $0.56 per square foot to $0.61 for commercial/industrial construction.  The study was prepared for the district by Jack Schreder and Associates.  

The resolution is being brought back for adoption/action this evening.



Attachments:
Developer Fee Justification Study for 2-26-18
Resolution No. 2018-23
16.10. Adoption of CSBA Updates: October, 2016, October 2017 and December 2017 - ACTION ITEM (Action Item)
Speaker:
CJ Cammack
Quick Summary / Abstract:

In keeping with the updating of its policies, at the February 26th meeting, the Board was asked to review the various following board policies and administrative regulations which have been reviewed by Cabinet members:

October 2016:  BP and AR 6173, E 6173 (1 and 2)

October 2017:  BP and AR 6020, BP and AR 6173.2

December 2017:  AR 5148.2 (keep current policy), BP 6146.1



Attachments:
December 2017 Guidesheet
December 2017 Updates for lst reading
October 2016 Guidesheet
October 2016 updates for 1st reading
October 2017 Guidesheet
October 2017 updates for 1st reading
17. Additional Comments from the Public (Information Item)
Quick Summary / Abstract:

This item is applicable only if there was insufficient time for all speakers under "Public Comments".

18. Comments from the Superintendent, Board Members, and Future Agenda Items (Information Item)
19. Adjournment - The next Regular Meeting will be March 26, 2018 (Procedural Item)
Disability Information:
If you are an individual with a disability and need accommodation to participate at this meeting, please contact the Superintendent's Office at (925) 335-5908 at least 72 hours in advance.

Published: March 9, 2018, 8:36 AM

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