Agency designated representatives: Christopher R. Hoffman,
David Reilly, Robert Pierce, Karen Rezendes

Employee Organizations: All Elk Grove Unified School District
Bargaining Units and Unrepresented Employees 

The Board is asked to recognize CIF Sac-Joaquin Section Champions and Masters Champions.

The Board is asked to recognize the following CIF Sac-Joaquin Section Champions:

Cosumnes Oaks High School Boys Varsity Track & Field Team for winning the 2017-2018 CIF Sac-Joaquin Section, Division II, Section Championship.

The Board is also asked to recognize these 2017-2018 CIF Sac-Joaquin Section, Masters Champions:

Girls 4x100 Meter Relay – Sheldon High School

Girls 4x400 Meter Relay – Sheldon High School

Boys 4x400 Meter Relay – Monterey Trail High School

Boys 400 Meter Dash – Monterey Trail High School

All items listed on the consent agenda will be acted upon by one motion, without discussion. Should any item need to be considered separately, that item will be pulled for discussion/action.

The Board is asked to approve the minutes from the regular board meeting that was held on May 15, 2018.

The Board is requested to approve the attached list of personnel changes as indicated in the actions below.

CERTIFICATED:

New Hire(s)  [7]

Promotion(s)

Rehire(s)

Resignation(s)

Retirement(s)

Revised Retirement(s)

Returning from Leave(s) of Absence

CLASSIFIED:

New Hire(s)  [7]

Promotion(s)

Rescission of Resignation

Resignation(s)

Retirement(s)

Status Change(s)

N/A

The Board is asked to approve the revised job description for Network Administrator II.  

Job description has been updated to reflect current job responsibilities and updated terminology.

No financial impact.

The Board is asked to approve the revised title and job description of Programming Manager to Application Support and Programming Manager.

Job description has been updated to reflect current job responsibilities and updated terminology.

No financial impact.

The Board is asked to receive a report on the Williams Third Quarterly Review Report for 2017-2018 Elk Grove Unified School District from Sacramento County Office of Education dated May 11, 2018.

As a result of the Williams Settlement, Education Code section 1240 requires that county offices of education visit schools in their county that ranked in deciles 1 to 3 on the 2012 Base Academic Performance Index (API) (Williams schools).  Education Code section 1240(c)(2)(G) requires the county superintendent of schools to send quarterly reports regarding the results of school site visits and reviews conducted each quarter to the governing boards of the school districts with Williams schools.  The results can then be made public at a regularly scheduled and noticed meeting of each district's governing board.

The attached letter serves as the 2017-2018 Third Quarterly Report for the Elk Grove Unified School District (District).

The Board is requested to approve the attached Visiting Educator Release Time Agreement with the California Teachers Association for Certificated employee, Ernest “Toby” Boyd.

Ernest “Toby” Boyd is a teacher in the Elk Grove unified School district who was elected in October 2009 to serve on the Governing Board of the California Teachers Association.  Pursuant to Education Code 44987, Mr. Boyd is entitled to be released from his duties as a certificated employee of the Elk Grove Unified School District without any loss of pay or benefits.  The California Teachers Association will reimburse the District for the cost of a Temporary Certificated employee who will have primary responsibility for Mr. Boyd’s class and who will work in conjunction with Mr. Boyd and the District in teaching that class.

The Board of Education is asked to approve the attached Visiting Educator Release Time Agreement with the California Teachers Associated for Ernest “Toby” Boyd.

The new agreement will be from July 1, 2018, through June 30, 2019.

The California Teachers Association will reimburse the District for the cost for the full-time salary, benefits, and related District payroll cost of a Temporary Certificated employee who shall be employed to be a teaching partner in Mr. Boyd’s classroom.  There is no financial impact to the District.

The Board is asked to approve the following budget transfers for various funds.

Detailed descriptions of the budget transfers along with summaries by fund are attached.  The budget transfers are for the period of February 1, 2018, through April 30, 2018.

Under current Board Policy 3312 “contracts under the bid limits can be approved by the Designated Personnel, subject to Board ratification.”  Staff recommends that the Board ratify the contracts on the attached sheet, which are under the bid limit of $90,200 and have been approved by authorized district staff. 

The Purchase Order Encumbrance Modification History from April 27 – May 21, 2018, is listed below.  The purchase order encumbrance modifications are on file in Fiscal Services if you wish to review them.

Modifications:

The Board of Education is asked to approve purchase orders for the weeks of April 1, 2018, through April 30, 2018.

The Purchase Order History for the weeks of April 1, 2018, through April 30, 2018, are listed below.  The purchase orders are on file in the Purchasing Department if you wish to review them.

Encumbrances:

N/A

Pursuant to Education Code Section §39521, the Board of Education is asked to authorize Johnnie E. Terry Jr., Director of Purchasing & Warehouse, to surplus and/or dispose of these items.

All computers have been deemed uneconomical to repair by the Technology Services Department. Per Technology Services, all sensitive data and/or licenses have been removed from hard drives prior to being picked up from the department/site.

To date, we have had no interest from local non-profits requesting computers that could be refurbished and redistributed to students of need. Since most usable parts are removed prior to disposal, these items are of little use.

Records of these items are in the Purchasing & Warehouse Department should you need to review them.

No income is anticipated to be received by the district for these items.  However any income that is received will go into the General Fund.

The Board of Education is asked to authorize Elk Grove Unified School District Purchasing Department to purchase toner and ink cooperatively through an RFP secured by NJPA.

Public Code Section 20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of materials, supplies and equipment. 

It is in the best interest of the Elk Grove Unified School District to utilize the contract and pricing from NJPA Contract #010615.

Public Code Section 20118 provides a statutory exception to the competitive bidding requirements set forth in the Public Contract Code by allowing districts to utilize cooperative bids secured by other districts or public entities for the purchase of materials, supplies and equipment.

It is in the best interest of the Elk Grove Unified School District to utilize the contract and pricing from National IPA Contract #R140102.

Education Code § 38083 provides an exception to public bidding for perishable food stuffs and seasonal commodities.  Board Policy 3311 authorizes staff to purchase foodstuffs on the open market, without competitive bidding. After completing a qualification process with USDA approved vendors, the Food and Nutrition Services Department has determined it is in the best interest of the District to divert the Food Commodities received from the USDA to the following vendors for processing:

Funding source has been budgeted through the Food & Nutrition Services general operating funds.

Bid #610-17/18 was issued on March 28, 2018, to twelve (12) firms in this market. By the closing date (April 19, 2018), two (2) bids were received.

The Bid results and recap are in the Purchasing Department for further review. The District recommends the award of a three (3) year contract. This contract will commence on July 1, 2018.

Pursuant to Education Code Section §17604, the Board of Education is asked to authorize the Director of Purchasing or designee to execute renewals, terminations (if deemed necessary), and to take other actions as necessary to uphold the contract in the best interest of the District.

Vendor:

Producers Dairy

Anticipated Budget:

Funding source has been budgeted through the Food & Nutrition Services general operating funds.

Bid #611-17/18 was issued on February 21, 2018, to twelve (12) firms in this market. By the closing date (March 15, 2018), four (4) bids were received.

The Bid results and recap are in the Purchasing Department for further review. The District recommends the award of a three (3) year contract. This contract will commence on July 1, 2018.

Pursuant to Education Code Section §17604, the Board of Education is asked to authorize the Director of Purchasing or designee to execute renewals, terminations (if deemed necessary), and to take other actions as necessary to uphold the contract in the best interest of the District.

Vendor:

Daylight Foods

Anticipated Budget:

Funding source has been budgeted through the Food & Nutrition Services general operating funds.

Bid #613-17/18 was issued on February 2, 2018, to twenty-five (25) firms in this market. By the closing date (March 8, 2018), fourteen (14) bids were received.

The Bid results and recap are in the Purchasing Department for further review. The District recommends the award of a one (1) year contract. This contract will commence on July 1, 2018.

Pursuant to Education Code Section §17604, the Board of Education is asked to authorize the Director of Purchasing or designee to execute renewals, terminations (if deemed necessary), and to take other actions as necessary to uphold the contract in the best interest of the District.

Funding source has been budgeted through the Food & Nutrition Services general operating funds.

Bid #614-17/18 was issued on February 14, 2018, to twenty-five (25) firms in this market. By the closing date (March 22, 2018), fifteen (15) bids were received.

The Bid results and recap are in the Purchasing Department for further review. The District recommends the award of a one (1) year contract. This contract will commence on July 1, 2018.

Pursuant to Education Code Section §17604, the Board of Education is asked to authorize the Director of Purchasing or designee to execute renewals, terminations (if deemed necessary), and to take other actions as necessary to uphold the contract in the best interest of the District.

Funding source has been budgeted through the Food & Nutrition Services general operating funds.

Bid #615-17/18 was issued on March 28, 2018, to five (5) firms in this market. By the closing date (April 18, 2018), one (1) bid was received.

The Bid results and recap are in the Purchasing Department for further review. The District recommends the award of a three (3) year contract. This contract will commence on July 1, 2018.

Pursuant to Education Code Section §17604, the Board of Education is asked to authorize the Director of Purchasing or designee to execute renewals, terminations (if deemed necessary), and to take other actions as necessary to uphold the contract in the best interest of the District.

Vendor:

Michael and Jeannine Saso

DBA Papa Murphy’s Take ‘N’ Bake Pizza, Sacramento, CA

Anticipated Budget:

Funding source has been budgeted through the Food & Nutrition Services general operating funds.

The Board of Education is asked to (1) review the tabulation of bids, (2) award a contract to the lowest responsible and responsive bidder, (3) authorize the Administration to sign all documents and contracts pertaining to this work, and (4) authorize the Administration to proceed with the next lowest responsible bidder should a fully endorsed contract with the low bidder, accompanied by certification of the necessary bonds, not be obtained.

This project consists of site work, utilities and miscellaneous improvements, located at 8661 Power Inn Road, Elk Grove, CA 95624.

The Administration received and opened two (2) bids for the Elk Grove High School, Shop Vent/Dust Collection project on May 15, 2018, at 3:00 p.m.  See Attachment A for a tabulation of bids.  Z Squared Construction submitted the lowest base bid.

The Administration recommends the award of contract to Z Squared Construction for the total bid of $586,000.00.

Funded with Career Technical Education Incentive Grant (CTEIG).

The Board of Education is asked to (1) approve Change Order No. 1 with MCM Roofing Company, Inc., and (2) authorize a District Representative to sign the approved change order.

On April 3, 2018, the Board of Education awarded a contract to MCM Roofing Company, Inc., for the Roofing 2018 at Elk Grove Adult & Community Education Building project.  Change Order No. 1 consists of one (1) item.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.  Change Order No. 1 changes the contract amount of $208,074.00 by ($74,376.00) to $133,698.00.

On March 6, 2018, the Board of Education awarded a contract to Madsen Roofing & Waterproofing, Inc., for the Roofing 2018 at Franklin Elementary School project.  Change Order No. 1 consists of one (1) item.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.  Change Order No. 1 changes the contract amount of $172,959.00 by ($75,000.00) to $97,959.00.

The Board of Education is asked to (1) approve Change Order No. 1 with Rua & Son Mechanical, Inc., and (2) authorize a District Representative to sign the approved change order.

On March 6, 2018, the Board of Education awarded a contract to Rua & Son Mechanical, Inc., for the Roofing 2018 at Herman Leimbach Elementary School project.  Change Order No. 1 consists of four (4) items.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.  Change Order No. 1 changes the contract amount of $235,665.00 by ($28,998.00) to $206,667.00.

The Board of Education is asked to (1) accept the construction of Synthetic Turf and Track at Pleasant Grove High School project, and (2) authorize the filing of the Notice of Completion.

On June 27, 2017, the Board of Education awarded a contract to Robert A. Bothman, Inc., for the Synthetic Turf and Track at Pleasant Grove High School project. The work has been completed and is recommended for acceptance by the Architect.

The Administration will file the Notice of Completion with the County Recorder within the statutory ten-day period.

Not applicable.

The Board of Education is asked to (1) accept the construction of Roofing 2018 at Franklin Elementary School project, and (2) authorize the filing of the Notice of Completion.

On March 6, 2018, the Board of Education awarded a contract to Madsen Roofing & Waterproofing, Inc., for the Roofing 2018 at Franklin Elementary School project. The work has been completed and is recommended for acceptance by the District.

The Administration will file the Notice of Completion with the County Recorder within the statutory ten-day period.

Not applicable.

The Board of Education is asked to (1) accept the construction of Roofing 2018 at Elk Grove Adult & Community Education Building project, and (2) authorize the filing of the Notice of Completion.

On April 3, 2018, the Board of Education awarded a contract to MCM Roofing Company, Inc., for the Roofing 2018 at Elk Grove Adult & Community Education Building project. The work has been completed and is recommended for acceptance by the District.

The Administration will file the Notice of Completion with the County Recorder within the statutory ten-day period.

Not applicable.

The Board is asked to approve the Natural Gas Purchase Agreement Renewal between the Elk Grove Unified School District and Tiger Natural Gas, Inc. for the 2018-2019 school year.

Historically the District has purchased its natural gas from a third party provider in an effort to reduce the District’s expenditures for natural gas.  This is not an uncommon practice, in lieu of purchasing gas from the local utility, in our case Pacific Gas & Electric.  In these arrangements, the public entity purchases gas at a reduced rate from a third party below that of the local utility.  The District then pays for the transportation of that gas through the local utility’s infrastructure.  This has proved to be advantageous for the District and Administration seeks to continue this arrangement.  This arrangement has saved the District thousands in General Fund dollars annually when compared to PG&E rates and over the course of time has saved the District over $1,100,000.

Staff is proposing that the District utilize a fixed rate should market changes occur, Staff will conduct routine market reviews to determine whether or not the District should remain at a variable rate or a fixed rate.

The purchase of natural gas is included in the 2018-2019 budget.  Savings will vary based on PG&E’s rate compared to Tiger Natural Gas, Inc.

The Board of Education is requested to appoint representatives from the District’s high schools to serve as each school’s league/conference representative for the 2018-19 school year.

Each year the Elk Grove Unified School District Board of Education, at a regular Board meeting is required to appoint individuals to serve for the school year as the school’s league/conference representative. The schools and representatives for the 2018-19 school year are:

The Board of Education is requested to approve Resolution No. 83, 2017/2018, authorizing the execution of the delegate agency agreement from the Sacramento Employment and Training Agency (SETA) for the 2018-2019 Head Start Preschool Program.

The Board of Education approved the Head Start Preschool contract for 2018-2019 on March 20, 2018.  Resolution No. 83, 2017/2018 authorizes the execution of the agreement No.19C2251S0 and individuals employed by the District to act on behalf of the District.

The Board of Education is asked to (1) Authorize Administration to negotiate with The Boldt Company to perform the Career Technical Education and Path of Travel Improvements at Valley High School project to determine a Guaranteed Maximum Price (GMP) and (2) Authorize the Administration to sign all documents necessary for a Lease-Leaseback (LLB) Agreement.

On May 9, 2018, and May 16, 2018, the District released a Request for Proposals (RFP) to qualified contractors seeking Fee Proposals to construct the Career Technical Education and Path of Travel Improvements at Valley High School project.  On May 18, 2018, the District received three (3) responsive proposals.

Contractors submitted proposals that will form the basis of negotiations for a Guaranteed Maximum Price (GMP) in a Lease-Leaseback agreement.  District staff reviewed and scored the proposals to determine the contractors’ ability to deliver the projects on time and to assure the best value to the District would be achieved.  Based upon the results, The Boldt Company was determined to be the contractor who would provide the best value to the District for the construction of the Career Technical Education & Path of Travel at Valley High School project.  With the Board’s authorization, administration seeks authorization to negotiate a GMP with The Boldt Company and to enter into a Lease-Leaseback (LLB) agreement to complete the Career Technical Education & Path of Travel Improvements at Valley High School.

Funded with Measure M and State Bond Funds.

It is a primary goal of the District to prepare students for college and career.  One objective of this work is to identify students with potential for success in Honors, Advanced Placement, and International Baccalaureate courses, and to encourage their early enrollment into these programs and classes.  A related objective is to provide all students in grades 8 and 10 an opportunity to experience the format, content, and rigor of a college-entrance examination prior to their formal PSAT/NMSQT assessment in 11th grade.

The PSAT Early Participation Program meets both objectives.  For a number of years, the District has offered the opportunity for all 10th graders to take the PSAT free of charge through the PSAT for All program.  Not only did this allow students a chance to better understand the types of questions and levels of difficulty of the PSAT in preparation for taking the actual SAT or ACT in their junior or senior year, but the results of the test were used by College Board to generate a district-specific report entitled AP Potential.  This report identified students from each of our nine comprehensive high schools who, based on their PSAT performance, demonstrated the potential for success in one or more Advanced Placement courses.  These AP Potential reports were used by the District and individual schools to recruit students into these classes, particularly those students who otherwise may not have considered enrolling in these rigorous courses.

Beginning in the 2015-16 school year, the PSAT for All opportunity was extended to 8th graders.  Offered free of charge to all 8th grade students, the test serves as a foundational element in students’ college and career preparation.  The results will be used as one means of recruitment into high school Honors/AP/IB classes.

The total 2018-19 cost for both the 8th and 10th grade programs is $99,451 which is being funded from the College Readiness Block Grant.

A copy of the College Board contract is attached for review.

The Board is asked to approve the revised job descriptions for School Security Specialist I and School Security Specialist II.

Job descriptions have been updated to reflect current job responsibilities and updated terminology.

No financial impact.

The Board is asked to approve the revised title of Language, Speech and Hearing Specialist to Speech Language Pathologist.

This is a change in title only.

No financial impact.

The Board of Education is requested to approve the revision of the following high school course.

The following course revision has undergone review and approval by the appropriate steering committee(s), the Curriculum Standards Committee, and has the support of principals.

Currently, Sports Psychology receives elective credit for Physical Education.  This course is being revised to receive elective credit for History/Social Science to align with current teaching practices within the district.  At its inception in 1999, the course was reserved for student athletes, but the content of the course, with its focus on goal setting, imagery, self-talk, mental preparation, anxiety, and stress reduction, more closely aligns to that of psychology.

None

In accordance with BP 6161.1, the following instructional materials have been reviewed and approved by the appropriate subject-area steering committee(s) and the Curriculum Standards Committee, have the support of principals, and are being submitted to the Board of Education for adoption.

Supplemental

Mystery Science, an online curriculum (Science, Grades K-5)

Everything You Need to Ace Science in One Big Fat Notebook; Copyright 2016, Workman Publishing Co., Inc. (Science, Grades 7-8)

N/A

The Tentative Agreement between the Elk Grove Unified School District (EGUSD) and American Federation of State, County and Municipal Employees (AFSCME), has been ratified by AFSCME, and the AB 1200 review has been approved by the Sacramento County Office of Education (SCOE).  The Board of Education of EGUSD is asked to conduct a Public Hearing to present the Tentative Agreement reached through negotiations on May 11, 2018.  The EGUSD Board President should announce and open the public hearing with a request for anyone who wishes to speak to the proposal to please come forward.  After listening to any speakers, the Board President should close the public hearing.  After closing the public hearing, the Board should be asked to take action to approve (ratify) the Tentative Agreement.

The Tentative Agreement has been ratified by a vote of the AFSCME members, and the AB 1200 review has been approved by the Sacramento County Office of Education (SCOE).  The EGUSD Board is asked to approve (ratify) the attached 2017-2018 and 2018-2019 Tentative Agreement.  In addition, Education Code Section 3540.2 stipulates a fiscal review by the Sacramento County Office of Education (SCOE) of negotiated agreements to determine the financial impact of the agreement on the District budget. Therefore, the AB 1200 report which provides the financial analysis of the Tentative Agreement is attached and was submitted and approved by SCOE.

The Board of Education is requested to hold a public hearing for anyone who wishes to comment on the Elk Grove Unified School District's Local Control Accountability Plan (LCAP).

The Board of Education is requested to hold a public hearing to solicit the recommendations and comments of members of the public regarding specific actions and expenditures proposed to be included in the Elk Grove Unified School District’s Local Control Accountability Plan (LCAP) pursuant to Education Code 52062(b)(1).  The public hearing shall be posted 72 hours before the meeting and be held at the same meeting that the Board holds a public hearing on the budget to be adopted pursuant to Education Code 42127.

A presentation will also be given which will provide a broad overview of the LCAP.

A listing and description of expenditures for the fiscal year 2018-2019 are included in the LCAP.

The Board of Education is requested to hold a public hearing for anyone who wishes to comment on the Elk Grove Charter School’s Local Control Accountability Plan.

The Board of Education is requested to hold a public hearing to solicit the recommendations and comments of members of the public regarding specific actions and expenditures proposed to be included in the Elk Grove Charter School’s Local Control Accountability Plan pursuant to Education Code 52062(b)(1).  The public hearing shall be posted 72 hours before the meeting and be held at the same meeting that the Board holds a public hearing on the budget to be adopted pursuant to Education Code 42127.

Elk Grove Charter School will bring it’s LCAP to the Board for approval on June 26, 2018.

A listing and description of expenditures for the fiscal year 2018-2019 are included in the LCAP.

The Board of Education is asked to hold a Public Hearing of the 2018-19 Adopted Budget for all District funds as detailed in the attachment.

The Education Code 42127(d)(2) requires that each school district submit a Board approved Adopted Budget to their respective county office of education by July 1st of each year.

The 2018-19 Budget for the General Fund reflects the proposed implementation of the Governor's Local Control Funding Formula and Board approved funding priorities.

Staff is continuing to monitor actions at the state level, evaluate new information as it is known and will provide reports recommending adjustments to the budget accordingly.

This item will be brought back for approval at the June 26, 2018, board meeting.

The Board of Education is asked to review a new board policy, Concept, Roles and Responsibilities of School Administrators and Law Enforcement Relative to Student Behavior.  The Board is also asked to determine the section the policy should be placed under:  Community Relations or Students.

The new board policy, Concept, Roles and Responsibilities of School Administrators and Law Enforcement Relative to Student Behavior, will provide a clear vision between school administrators and law enforcement partners to best serve the District's students and community.

The Board is asked to adopt Resolution No. 82 for school year 2018-19, authorizing the Governing Board to eliminate and/or reduce classified positions.

The Board is asked to adopt the attached resolution to eliminate and/or reduce classified positions due to lack of work/funds pursuant to Education Code Sections 45114, 45298, 45308, and 45117.

The Board is requested to adopt Resolution No. 81, 2017-18, Resolution for Exemption to the Separation-From-Service Requirement.

We are requesting STRS to exempt the 180-day requirement to fulfill a critical need for a Special Education Teacher for the Visually Impaired.

N/A