This is the appropriate point in the meeting for any members of the audience to speak on non-agenda items. Those wishing to speak concerning items on the present agenda, the speaker may choose to address the Board at this time or wait until the item is announced for consideration.

Individual speakers shall be allowed three (3) minutes to address the Board on each agenda or non-agenda item.  The board shall limit the total time for public input on each item to 20 minutes.  With Board consent, the president may increase or decrease the time allowed for public presentation, depending on the topic and the number of persons wishing to be heard.  The president may take a poll of speakers for or against a particular issue and may ask that additional persons speak only if they have something new to add.

The Board requests that speakers address the Board from the podium.

For the purpose of having efficient meetings, items in this portion of the agenda are considered routine and acted upon by the Board in one motion.  It is understood that the Superintendent and Assistant Superintendent recommend approval on all items of this part of the agenda. Each item will be deemed considered in full and adopted as recommended.  When any board member requests the removal of an item from the consent agenda, the item shall be removed and given individual consideration for action as a regular agenda item. 

Public Employee Employment/Personnel Action

Public Employee Resignation/Retirement/Leave of Absence/Termination

(Per attached personnel registers)

Payments from the District Cafeteria Revolving Cash Fund are made to vendors when expeditious payment is required. (Ed. Code 42800.5)

Payments from the District Revolving Cash Fund are made to vendors when expeditious payment is required. (Ed Code 42800.5)

The board is interested in receiving information from Financial Advisor companies for the purpose of considering whether or not to contract with a company to assist in a future bond election.  The following companies will present for roughly 10 minutes each:  Dale Scott, Keygent Advisors, and Isom Advisors.

TBD

The Governing Board will consider issuing a Notice of Violations to Pathways Academy Charter School ("PACS").

Prior to the board meeting, PACS has been provided with notice and all relevant documents related to the proposed decision.

Per Government Code 3547:

(a) All initial proposals of exclusive representatives and of public school employers, which relate to matters within the scope of representation, shall be presented at a public meeting of the public school employer and thereafter shall be public records.

(b) Meeting and negotiating shall not take place on any proposal until a reasonable time has elapsed after the submission of the proposal to enable the public to become informed and the public has the opportunity to express itself regarding the proposal at a meeting of the public school employer.

Proposal letters from Bonsall Teachers Association and Bonsall Unified School District were "sunshined" in the October 12, 2017, regular school board meeting agenda. The letters are now presented for public comment.

Proposed contract reopener letters from BTA and BUSD were published in the October 12, 2017, regular meeting agenda.

A Public Hearing was properly noticed for the November 9, 2017, regular board meeting to allow for public comment. 

Subsequent to successful completion of these criteria, per Government Code 3547(b), the Governing Board may vote to approve the District's proposal.

To be determined.

Per the board-approved timeline, the window for submitting an application for the Superintendent's Advisory Committee (SAC) opened October 13, 2017, and closed October 31, 2017.  In total, 24 applications were received.  The breakdown by geographic areas is as follows:

AREA 1 / PALA:  1

AREA 2 / RANCHO:  5

AREA 3 / GIRD:    6

AREA 4 / SULLIVAN MS:  3

AREA 5 / BONSALL ES:  1

AREA 6 / BONSALL WEST:   5

OUT OF DISTRICT:  3

All 24 applications were provided to each board member for review on November 2, 2017. 

Per committee guidelines, board members will submit their top 1 candidate and 1 alternate from each geographic area to the Superintendent prior to the November board meeting.   

If board consensus is not reached for a geographic area, selection will be determined by way of motion and board member vote in open session on November 9, 2017.

None.

The State Controller’s Office (SCO) audited 29 school districts and 58 community college districts during the 2016/17 fiscal year and issued the final audit report of the findings in July of 2017. The purpose of the audit was to determine the effectiveness of the expenditures in meeting the objectives of the California Clean Energy Jobs Act. To that end, the SCO assessed whether the completed projects are consistent with the Job Creation Fund’s program guidelines and that project costs are properly supported.  Bonsall Unified School District’s (District) had Proposition 39 program expenditures totaling $106,215 that were subject to the audit. The District received two findings:

1. District could not provide proof that it complied with PRC section 26235(c), which requires districts to not use a sole-source process to award funds
2. Original contract was not in compliance with PRC section 26206(d), which requires contracts to identify the projected energy savings

The original contract was executed during the 2013/14 school year and the work was completed during the 2014/15 school year at a total cost of $110,215. In April of 2017 a contract amendment approved by both parties to increase the scope to retrofit the lights in the parking lots at three schools for $311,575

Total work under this contract and the amendment is $421,790.

The District believes that that the program expenditures were in accordance with the regulations as they existed when we entered into the contract and has notified the Education Audit Appeals Panel of its opinion. The District has requested a summary review of the finding, which is the first step in appealing the finding.

$106,215 is at risk at this time.

The superintendent has met with all employees within his first two months of employment.  After receiving feedback from employees and parents, Mr. Jones determined that a priority for the 2017-18 school year is to improve district-wide communication and culture.  Mr. Jones will present the BUSD Communication and Culture Action Plan included in the board packet.

NA

During the October board meeting, Mr. Medcalf communicated issues related to having a shortage of buses and/or drivers, resulting in students being late to school.  The Superintendent, Director of Transportation, and Assistant Superintendent, met with concerned parents on two occasions since the beginning of the 2017-18 school year in order to listen to their concerns and suggestions for improving the situation.  A Transportation Action Plan was developed in order to improve the transportation issues, and some actions within the plan require board approval prior to implementation.

None.

School districts need an up-to-date policy manual in order to govern effectively; an updated policy manual ensures policies reflect new and/or revised state and federal mandates, other current legislation, court rulings and attorney general opinions.  The policy updates must have Governing Board approval.  This is an update of specific Board Policies as listed based on CSBA recommendations and Board member input and review, as well as Superintendent input and review.

Issuance of commercial warrants required ratification by the Governing Board on a regular basis. (Ed Code 17605)

As presented.

Purchase orders shall be submitted to the Governing Board on a regular basis for ratification. (Ed Code 17605)

All purchase orders are within budgeted amounts established by the Governing Board for the fiscal year 2017-18 per the adopted budget.

The Student Services Administrative Assistant is to serve as the assistant to the Student Services Director, performing all secretarial duties and supporting the Director in all areas that fall under the Director's administrative responsibilities such as answer all inquiries, provide information to the public regarding student services and special education, screen all calls and visitors, schedule appointments and arrange meetings, assist in preparing Board Agenda items, compose letters and memos, handle confidential material,organize and maintain complex files and records.

On October 6, 2017, the maintenance department received a letter from Rainbow Municipal Water District (RMWD) stating that the backflow device located adjacent to the water meter needs to be replaced. It failed its initial test and is beyond repair and that the backflow device was to be replaced on or before 11/6/17 to avoid interruption of service.

The Director spoke with RMWD and submitted the request to do the work over Thanksgiving break to minimize the impact to the site. This request was granted and the work is scheduled to occur on Monday 11/20/17. It will take one to two days to complete.

$12,900.00 – This was the lowest quote of 3 that included the full scope of work. A lower quote by $140 was received but required the District to provide a forklift and operator for 4 hours.

Recently the Transportation Department has been in need of both substitute bus drivers and out-sourced transportation services. In order to react as quickly as possible when the need for bus route coverage is required, it would be extremely beneficial to have neighboring district’s transportation resources available in addition to the agreement already in place with First Student. At this time, Vista Unified School District and San Marcos USD has presented cost structures for our consideration. 

Due to an urgent need for coverage of Route 302 PM commencing November 6, the District has necessarily contracted with Grand Pacific Charter on a daily basis. 

Per the terms of the Vista USD agreement, the financial impact will be ‘as-needed’ at the rate of $54/hour plus $4/mile.

San Marcos did not provide an executable document however they did provide a preliminary cost structure of $8/mile with no hourly driver charge.

Grand Pacific Charter daily PM contracts are a flat rate of $325 per day.

This Independent Contractor Agreement with Marianne Brown is for purposes of Grant Evaluation for the Bonsall West DoDEA MCASP grant. Services will commence 11/10/2017 and will continue until grant conclusion on 03/10/2022.

The Grant Evaluator is mandatory for participation and the awarding of funding for the Bonsall West DoDEA MCASP grant. The grant evaluator must be from an external entity. The grant evaluator's primary role will be to provide ongoing grant evaluation, including the compilation of fall, spring, and summer semester summative reports. 

Grant funding covers the $1,500 annual stipend for the grant evaluator as well as travel expenses for the November grant meeting in New Orleans.

Insurance coverage mandatory for all Independent Contractors is estimated to be $500. We will request that the grant cover this amount. If not accepted in the grant budget revision, the District will cover this cost.

The District and CSEA agree that the installation and use of video cameras at District sites are primarily for safeguarding the health and safety of students, District personnel, members of the public, and District property.  

None.

• ARTICLE 8 Pay and Allowances- BUSD & CSEA would meet again after May Revise 

• The following is the Additional Language for Clarification that was added to ARTICLE 8.13 Grandfather Stipend
  "for the coverage of EE +1 or EE+family. The bargaining unit members cannot have both the            "grandfather stipend" and the district paid additional amount for EE+1 or EE+family as referred        to in section 10.1.1."

          Also, wording from Article 8.13 "The stipend amount is not eligible for PERS." was removed 

• In ARTICLE 8: 8.16 was added to the Contract regarding Compensation for Para-Professional left alone in the classroom.

• ARTICLE 23: Duration the following wording was removed "and from year to year thereafter" 

***MOU attached with full Articles

None.

CSEA and BUSD have come to a collaborative tentative agreement on the article for the 2016-17 reopener negotiations:

ARTICLE 8: PAY AND ALLOWANCES

• The District and the CSEA agree to an on-schedule increase of 2% effective November 1, 2017

• Retroactive July 1, 2016 through October 31, 2017 will be a one-time lump sum bonus payment equal to 2% of each employee's range and step placement on the salary schedule, inclusive of step increments

• Included on the November or December 2017 pay warrant dependent on the San Diego County Office timeline 

Fiscal Impact:

    (2016-2017) $74,330
 + (2017-2018) $74,330
                       $148,660

For the 2017-18 school year only, the Parties agree to waive Article 9, Evaluation, of the collective bargaining agreement for all Permanent Teachers at Bonsall Elementary School.

Temporary and Probationary Teachers shall continue to be evaluated per Article 9, Evaluation, of the collective bargaining agreement.  Ms. Coronado (or a district designee if Ms. Coronado is unavailable) shall perform the evaluations.

No fiscal impact.

The Annual Organizational Meeting of the Governing Board of Trustees will be held Thursday, December 14, 2017, at 5:00 PM at the Bonsall Community Center.

The regular monthly meeting of the Governing Board of Trustees will be held immediately following the Annual Organizational Meeting, at approximately 5:15 PM, at the Bonsall Community Center.