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Regular Meeting of the Board of Trustees
Bonsall USD
October 12, 2017 5:00PM
Bonsall Community Center 31505 Old River Road Bonsall, CA 92003

1. Call to Order and Roll Call
2. Public Comment on Closed Session Items
3. Adjourn to Closed Session
4. Closed Session
4.1. The Board will discuss its position regarding collective bargaining with the Bonsall Teachers Association and the California School Employees Association, Ch. #703 in order to direct the Superintendent as Chief Negotiator in the matter of BTA and CSEA contracts. (BP/BB9321 & Gov. Code 3549.1)
4.2. Conference with Legal Counsel - Existing Litigation (Paragraph (1) of subdivision (d) of Section 54956.9) Name of case: California School Employees Association and its Chapter 703 v. Bonsall Unified School District, Public Employment Relations Board, Case Number LA-CE-6149-E
4.3. Conference with Legal Counsel - Existing Litigation, OAH Case No. 2017061287 & 2017080095
4.4. Conference with Legal Counsel - Potential Litigation (2 matters - Gov. Code 54956.9(a))
4.5. Consideration of Student Expulsion (Case No: BUSD 2017-18-01 - Cal Ed. Code 48918)
5. Regular Meeting Open Session
5.1. Roll Call and Establishment of Quorum
5.2. Welcome to Guests and Pledge of Allegiance
5.3. Report on Closed Session
5.4. Approval of Current Agenda
5.5. Approval of Minutes for the Regular Meeting of September 14, 2017 and the Special Meeting of September 28, 2017
Attachments:
Proposed Minutes 9-14-17
Proposed Minutes 9-28-17
6. Reports
6.1. Bonsall Elementary PTA, Bonsall West PTA, Vivian Banks Charter Council, Sullivan Middle PTSA, BHS Parent Organization (PING), Bonsall Education Foundation (BEF) and DELAC
6.2. Bonsall Teachers Association and California School Employees Association, and Its Bonsall Chapter #703
6.3. Management: Bonsall High; Sullivan Middle; Bonsall Elementary; Bonsall West Elementary; Vivian Banks Charter; Educational Services; Student Services; Technology, Facilities, Maintenance and Transportation; and, Pathways Academy Charter
Attachments:
Bonsall Elementary
Bonsall High
Bonsall West
Education Services
Facilities, Maintenance and Transportation
Pathways
Sullivan
Technology
Vivian Banks
6.4. Assistant Superintendent
Speaker:
William Pickering
6.5. Superintendent
Speaker:
David Jones
6.6. Board Member Reports
7. Public Comments
Quick Summary / Abstract:

This is the appropriate point in the meeting for any members of the audience to speak on non-agenda items. Those wishing to speak concerning items on the present agenda, the speaker may choose to address the Board at this time, or wait until the item is announced for consideration.

Individual speakers shall be allowed three (3) minutes to address the Board on each agenda or non-agenda item.  The board shall limit the total time for public input on each item to 20 minutes.  With Board consent, the president may increase or decrease the time allowed for public presentation, depending on the topic and the number of persons wishing to be heard.  The president may take a poll of speakers for or against a particular issue and may ask that additional persons speak only if they have something new to add.

The Board requests that speakers address the Board from the podium.

8. Consent Agenda
Rationale:

For the purpose of having efficient meetings, items in this portion of the agenda are considered routine and acted upon by the Board in one motion.  It is understood that the Superintendent recommends approval on all items of this part of the agenda.  Each item will be deemed considered in full and adopted as recommended. When any Board Member requests the removal of an item from the consent agenda, the item shall be removed and given individual consideration for action as a regular agenda item.


 
8.1. Ratification of Personnel Registers
Speaker:
Janet Whiddon
Rationale:

Public Employee Employment/Personnel Action

Public Employee Resignation/Retirement/Leave of Absence/Termination

(Per attached personnel registers)



 
Financial Impact:

To be determined

Attachments:
Personnel Registers
8.2. Ratification of Cafeteria Revolving Cash Report
Speaker:
William Pickering
Rationale:

Payments from the District Cafeteria Revolving Cash Fund are made to vendors when expeditious payment is required. (Ed Code 42800.5)

 
Attachments:
Cafe RCF
8.3. Ratification of Revolving Cash, Collection Advice and Clearing Account(s)
Rationale:

Payments from the District Revolving Cash Fund are made to vendors when expeditious payment is required. (Ed Code 42800.5)

 
Attachments:
Collection Advice
RCF
8.4. Ratification of Contract between Bonsall Unified and Sol Transportation for Emergency Transport Needs
Speaker:
Robin Ross
Rationale:
On occasion the current transportation needs of students utilizing special education transport are unmet.  In the event that this occurs, the Director of Transportation must work with an outside agency to offer assistance to the District.  Sol Transportation has helped fill this need in the past.  All rates and routes are shared through a quote to the Director.
 
Financial Impact:
The contract is not to exceed $7500 for the 2017-18 school year.
Attachments:
Sol Transportation 2017-18
8.5. Ratification of Contract between BUSD and TERI, Inc The Learning Academy
Speaker:
Robin Ross
Rationale:
Bonsall Unified entered into a Master Contract with TERI, Inc The Country School.  Since contract approval, a new student moved into the district and has an Approved Appendix with TERI, Inc.  TERI Inc. operates multiple facilities, each requiring a different Master Contract.  This submitted contract is for TERI Inc, The Learning Academy.
 
Financial Impact:
There is no additional financial impact by approving the Master Contract.  The appendix that outlined all financial impact was approved September 2017.
Attachments:
TERI Inc, The Learning Academy
8.6. Ratification of Quarterly Uniform Complaint (UCP) Summary Report for Quarter ending September 20, 2017
Speaker:
David Jones
Rationale:

SB 550 and AB 2727, added to and amended Education code 35186, to mandate that the District establish policies and procedures regarding deficiencies related to instructional materials, emergency or urgent facilities conditions that pose a threat to the health and safety of students or staff, and teacher vacancy or misassignment.

The Williams legislation is an effort to provide a comprehensive system of accountability and oversight for California's K-12 schools and remedy concerns regarding an allegation of insufficiency and inadequacy of instructional materials, teachers, and facilities.

The adopted legislation imposes administrative requirements on school districts and county offices on an accelerated timeline, to bring about a prompt resolution to the lawsuit and bring a positive change for California's children.

As part of the audit requirements per this legislation, the San Diego County Office of Education (SDCOE) has instituted a quarterly report, "Williams Settlement Quarterly Uniform complaint Report summary."  This report is to be submitted for review to the Governing Board, prior to the District's filing with SDCOE.

 
Attachments:
UCP ending Sept 30, 2017
9. Discussion/Action Items
9.1. Bonsall High School Construction Update
Speaker:
David Medcalf
9.2. Superintendent's Advisory Committee
Speaker:
David Jones
Rationale:

During the September board meeting, an outline of a Superintendent's Advisory Committee for the purpose of assisting with selecting the location of the Bonsall High School was presented.  As outlined on the Advisory Committee timeline, the next steps are as follows:

  • October 12, 2017 – Review application process and how the board will select the committee member and alternate for each of the six geographical areas.
  • October 31, 2017 – Deadline for community members to submit application forms to Board’s executive assistant.
  • November 2, 2017 – Each area’s applications will be delivered to all of the Board members.  Each board member will read each application from all six geographical areas, select 1 committee member and 1 alternate for each of the six areas, and communicate their selections for each area at the November 9th board meeting.


The remaining steps for the Advisory Committee are outlined on the attached Superintendent's Advisory Committee information and timeline.




 
Financial Impact:

None

Attachments:
Site Advisory Guidelines
9.3. Public Hearing on Adoption of Statutory School Facilities Fees and Adoption of CEQA Notice of Exemption. (Level 1)
Speaker:
William Pickering
Rationale:

Consideration of Resolution 17-10-01 to adopt developer fee justification study, adoption of findings thereon, adoption of school facilities fees pursuant to Education Code section 17620 Fees, and adoption of CEQA Notice of Exemption.

The School Facilities Needs Analysis found that the District is justified to charge Level 1 developer fees at the legal limit of $3.48 per square foot on residential development and $0.56 in commercial/industrial development. Level 1 fees will only be levied if Level 2 (or 3) fees are not levied; the District will never levy Level I and Level 2 (or 3) fees on the same development.


 
Financial Impact:

Approximately $322,000 based on 2016/17 development


9.4. Adoption of Statutory School Facilities Fees and Adoption of CEQA Notice of Exemption (Level 1)
Speaker:
William Pickering
Rationale:

Adoption of Resolution 17-10-01 to adopt developer fee justification study, adoption of findings thereon, adoption of school facilities fees pursuant to Education Code section 17620 Fees, and Adoption of CEQA Notice of Exemption. 

The School Facilities Needs Analysis found that the District is justified to charge Level 1 developer fees at the legal limit of $3.48 per square foot on residential development and $0.56 in commercial/industrial development. Level 1 fees will only be levied if Level 2 (or 3) fees are not levied; the District will never levy Level 1 and Level 2 (or 3) fees on the same development.

 
Financial Impact:

Approximately $322,000 based on 2016/17 development.                  


Attachments:
Resolution 17-10-01
9.5. Public Hearing on Adoption of School Facilities Needs Analysis and Alternative School Facilities Fees and Adoption of CEQA Notice of Exemption (Level 2)
Speaker:
William Pickering
Rationale:
Consideration of Resolution 17-10-02 to adopt School Facilities Needs Analysis, adoption of findings thereon, and adoption of alternative school facilities fees pursuant to Government Code sections 65995.5, 65995.6, and 65995.7.  Such fees would become effective immediately upon adoption of the Resolution.  Consideration and possible adoption of CEQA Notice of Exemption.

The School Facilities Needs Analysis found that the District is justified to charge Level 2 developer fees at $4.85 per square foot on residential development and Level 3 fees to be $9.70. It is the District’s intent to levy Level 2 fees on residential development; the District will never levy Level 1 and Level 2 (or 3) fees on the same development.



 
Financial Impact:

Approximately $450,000 based on 2016/17 development


9.6. Adoption of School Facilities Needs Analysis and Alternative School Facilities Fees and Adoption of CEQA Notice of Exemption (Level 2)
Speaker:
William Pickering
Rationale:

Adoption of Resolution 17-10-02 to adopt School Facilities Needs Analysis, adoption of findings thereon, and adoption of alternative school facilities fees pursuant to Government Code sections 65995.5, 65995.6, and 65995.7.  Such fees would become effective immediately upon adoption of the Resolution.  Consideration and possible adoption of CEQA Notice of Exemption.

The School Facilities Needs Analysis found that the District is justified to charge Level 2 developer fees at $4.85 per square foot on residential development and Level 3 fees to be $9.70. It is the District’s intent to levy Level 2 fees on residential development; the District will never levy Level I and Level 2 (or 3) fees on the same development.

 
Financial Impact:

Approximately $450,000 based on 2016/17 development.

Attachments:
Resolution 17-10-02
SFNA 17-18
9.7. Public Hearing for Title VI Indian Education
Speaker:
Eric Kosch
Rationale:

The District is holding a public hearing in order for the public to have the opportunity to comment on Indian Policies and Procedures.  This is the time and place set for that comment.  Subsequent to this public hearing, the Board will consider approval of the Indian Policies and Procedures waiver submitted by the Pala Band of Mission Indians.


 
Financial Impact:

None.

9.8. Approval of Indian Policies and Procedures Waiver
Speaker:
Eric Kosch
Rationale:

The regulations covering the Impact Aid Program Indian Policies and Procedures (lPPs) requirements under Title VII of the ESEA [as amended) were revised effective January 31, 2017, with the revision including restructuring under the categorical program Title VI.  The revised regulations include changes to the mandatory elements of the IPP document as well as new requirements for the consultation process and the documentation you must maintain and present for monitoring review.

In circumstances where the Tribe is satisfied with the LEA's provision of educational services and consultation to such children, the Tribe may submit a waiver to the LEA in lieu of IPP’s.  

This statement constitutes a waiver of the IPP requirements for FY19.

 
Quick Summary / Abstract:


Financial Impact:

Title VII Indian Education - $24,196


Attachments:
IPP Waiver
9.9. Presentation of the 2017-18 Bonsall Teacher's Association and Bonsall Unified School District Proposals for Negotiations.
Speaker:
David Jones
Rationale:

The Bonsall Teacher's Association and Bonsall Unified School District each provided their written proposals for the 2017-18 school year.  The October board meeting provides an opportunity to present the written proposals, prior to the required Public Hearing, which will take place at the November 9th, 2017 board meeting.  After the Public Hearing takes place, the District and BTA will schedule a meeting to discuss and negotiate the articles outlined in each of the letters.

 
Financial Impact:

NA

Attachments:
BTA Proposals
District Proposals
9.10. Approval of Memorandum of Understanding Between the Bonsall Unified School District, joined by 40 additional County school districts utilizing the new PeopleSoft Enterprise Resource Planning Solution, and the San Diego County Office of Education (SDCOE) to Resolve Current Issues Resulting from the PeopleSoft Implementation and to Develop a Strategy to Continue to Improve Performance Regarding the Same
Speaker:
William Pickering
Rationale:

In 2013, as part of its Modernization, Improvement, and Transformation Initiative (“MITI”), SDCOE expressed the desire to implement a County-wide Enterprise Resource Planning (“ERP”) system, called PeopleSoft.  SDCOE intended to modernize systems across the County – which previously varied both in software type and functionality – in order to allow SDCOE to provide human capital management to the County’s school districts.  SDCOE endeavored to provide a County-wide, fully functioning, integrated ERP solution to replace existing software systems throughout San Diego County for and with County school districts in an effort to provide greater ease of use and more consistent monitoring and oversight from SDCOE. 

In order to commence implementation, SDCOE and County school districts entered into a series of Memorandums of Understanding and Memorandums of Agreement (“Prior MITI MOUs”). 

Pursuant to the Prior MITI MOUs, each of the participating County school districts were required to contribute two forms of payment to SDCOE: initial one-time implementation costs and continuing annual maintenance, upgrade, and support fees.

SDCOE’s MITI Implementation continues to develop functionality to be fully implemented as promised in the original ERP scope included in County school districts’ Prior MITI MOUs.  As such, SDCOE did not foresee or forewarn County school districts that there may be unanticipated additional costs associated with the MITI implementation, such as the funding of new positions, training, and overtime expenses to ensure compliance with required deadlines. 

County school districts and SDCOE have mutually determined that it is in the best interest of all parties to together to identify and resolve issues and concerns related to SDCOE’s MITI Implementation pursuant to the terms and conditions contained within this MOU.

 
Financial Impact:

The District will receive savings of $31,969.

Attachments:
MITI MOU
9.11. Approval of Memorandum of Understanding between the Bonsall Unified School District and the Bonsall Teachers Association to Allow Teachers to Donate Sick Leave Days Directly to Another Unit Member.Was edited within 72 hours of the Meeting
Speaker:
Janet Whiddon
Rationale:

Current language excludes members new to the district from requesting Catastrophic Leave sick leave donations. 

 
Financial Impact:

None.

Attachments:
MOU BTA Sick Leave
10. Action
10.1. Ratification of Commercial Warrant Report
Speaker:
William Pickering
Rationale:

Issuance of commercial warrants requires ratification by the Governing Board on a regular basis.  (Ed Code 17605)



 
Financial Impact:


Attachments:
Commercial Warrants
10.2. Ratification of Purchase Order Report
Speaker:
William Pickering
Rationale:

Purchase orders shall be submitted to the Governing Board on a regular basis for ratification.  (Ed Code 17605)

 
Financial Impact:

All purchase orders are within budgeted amounts established by the Governing Board for fiscal year 2016-17 per the adopted budget.

Attachments:
Purchase Order Report
10.3. Approval of Tentative Agreement Between the Bonsall Unified School District and the Bonsall Teachers Association Regarding Position and Location Changes at Bonsall Elementary and Bonsall West.
Speaker:
Janet Whiddon
Rationale:

In an effort to minimize classroom disruption BUSD and BTA agree to the following:

1. The Kindergarten position at Bonsall West vacated due to the voluntary transfer of employee #503587 will be immediately offered for probationary employment to the long-term substitute currently substituting in the classroom.

2. The parties agree to waive Article 15, Transfer and Reassignment Procedures, and Article 16, Vacancies, of the collective bargaining agreement pertaining to the job posting requirements for the position.

3. This agreement shall be for the Bonsall Elementary TK position and the Bonsall West Kindergarten position only and shall not set precedent or be relied upon by either Party in future dealings of like nature.

4. This agreement will be considered pending until ratification by the BUSD Board of Trustees at the next board meeting.

 

IMPACT:  BES began the year with one AM TK class with 26 students. The addition of an afternoon TK class at Bonsall Elementary reduced the AM class size to 18 students and created a PM class of 14.

 
Financial Impact:

The cost of an additional teacher is $67,972.  This cost is offset by the additional revenue of $49,203, for a net fiscal impact to the district of $18,769.


Attachments:
BTA Tentative Agreement
10.4. Approval of Additional Compensation to Leadership Associates for Additional Days of Board Advisement in the Superintendent Search
Speaker:
William Pickering
Rationale:

The Board of Trustees approved a contract for Board Advisement with Leadership Associates to assist the Board with the search for a new District Superintendent. The initial cost approved by the board was $6,000 for 4 days work, which is detailed in the chart below.

Consultant Rich Thome, Leadership Associates, at the board’s request, spent an additional 2 days total to complete the board advisement assignment. As detailed below, 1/2 day extra was needed to complete community input as the teachers wanted a separate meeting with Mr. Thome, 1 day was needed for recruitment, background checking and conferences with potential candidates, and several portions of days were needed for candidate interviews which totaled 1/2 days extra for interviews.

Breakdown of Bonsall Unified Board Advisement Contract

PROPOSED

ACTUAL

 

Initial Meeting with Board (1 Day)$1,500

Initial Meeting with Board (1 Day) $1,500

Community and Staff Input (1 Day) $1,500

Community/Staff Input/Report (1.5 Days) $2,250

Position Description$ 0

Position Description$ 0

Recruitment/Conferences with all Potential Candidates $ 0

Recruitment/Conferences with all Potential Candidates and Finalists (1 Day)$1,500

Selection of Finalists (1 Day) $1,500

Background Checks and Selection of Finalists

(1 Day)$1,500

Final Interviews (1 Day) $1,500

Final Interviews(1.5 Days Total) $2,250

Phases 7, 8 & 9 Visit to Finalist’s District, Contract Offer, Public Approval of New Superintendent after New Superintendent is Signed $0

 

Phases 7, 8 & 9 Visit to Finalist’s District, Contract Offer, Public Approval of New Superintendent after New Superintendent is Signed $0

 

TOTAL(4 Days at $1,500 per day)$6,000

ACTUAL (6 Days at $1,500 per day)$9,000

 


 
Financial Impact:

$3,000


10.5. Approval for Technology & Learning Coordinator and Bonsall West Principal to Travel to DoDEA Grantee All Hands Meeting in New Orleans, LA from November 14-17, 2017
Speaker:
Craig Leach
Rationale:

The 2017 Grantee All-Hands Meeting serves as the main grant orientation for all DoDEA MCASP grant recipients. During this all-hands meeting, we will meet with grant oversight organizations DoDEA and ETAC to further refine our grant goals, learn about grant reporting and budgeting, as well as project sustainability. Our grant evaluator will also be attending this conference with us.

This meeting is mandatory for 2017 grantees and all meeting and travel expenses are fully funded by our grant award.

 
Financial Impact:

We have received $4,500 from our DoDEA MCASP grant award to cover the following expenses for the Technology & Learning Coordinator, Bonsall West Principal, and External Evaluator (private contractor paid through grant funds): 

Flight: $350 RT X 3 = $1050

Lodging: $170 per night X 12 room nights = $2049

Ground Transport: $25 to and from airport X 3 = $75

Meals and Incidentals: 9 meals X 3 = $483

Meeting Registration: $250 X 3 = $750

Total: $4,407 (covered by grant funding)

Total Cost to District: $0

Attachments:
2017 Grantee All Hands Meeting Agenda
10.6. Approval of Bonsall West Elementary 6th grade ASB Proposed Fund Raiser (Jamba Juice)
Speaker:
Tina Calabrese
Rationale:

School Site ASB Clubs are authorized to carry out various fundraising events throughout the school year.  Among these fundraising events are food and beverage sales events.  Various Education Codes including 48931-2 and 49431 provide guidelines and laws specific to food and beverage sales which must be adhered to.  Prior to board approval, the District’s Child Nutrition  Services Director reviews the nutritional content of the proposed sale items to ensure they meet mandated guidelines. 

Bonsall West is requesting approval for a Jamba Juice fundraiser to support our 6th graders going to camp.  Proposed dates are one Friday a month, with a maximum of 4 fundraisers in a school year. The estimated sales revenues are projected to be $150-200 per sale, for a total of $600-800 for the year.

 
Financial Impact:

Estimated sales revenue for the year:  $600-800.

Attachments:
Jamba Juice 8 oz
10.7. Ratify Agreement with Environmental Land Management
Speaker:
David Medcalf
Rationale:

The North County Fire Protection District through Fire Marshall Patricia Koch gave verbal notification to the District to affect fire fuel mitigation on the District’ Gird Road property. The scope for the removal of vegetative fire fuel is to remove plant material at the entire perimeter of the property to create a firebreak back 100 feet. That calculates to 13.33 acres of the 49.9 acre parcel.


 
Financial Impact:

ELM - $7,763.00.

Water Costs estimated at +/- $700.


Attachments:
Environmental Land Management Agreement
11. Planning
11.1. Future Meetings
Quick Summary / Abstract:

The next regularly scheduled meeting of the Bonsall Unified School District Board of Trustees is Thursday, November 9, 2017, at 5pm in the Bonsall Community Center.

12. Adjournment
Disability Information:
In compliance with the Americans with Disabilities Act, if you need special assistance, disability-related modifications, or accommodations, including auxiliary aids or services, in order to participate in the public meetings of the District governing Board, please contact the district office at 760-631-5200 (31505 Old River Road, Bonsall). Notification 72 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accommodation and accessibility to this meeting. Upon request, the District shall also make available this agenda and all other public records associated with the meeting in appropriate alternative formats for person with disabilities. ------ In compliance with Government code Section 54957.5, non-exempt written materials related to an item on this agenda that are distributed to the Board within 72 hours before the meeting will be made available for public inspection at the District office during normal business hours and on the District website [www.bonsallusd.com].

Published: October 9, 2017, 4:38 PM

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