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Regular Meeting of the Board of Trustees
Bonsall USD
July 12, 2018 5:00PM
Bonsall Community Center 31505 Old River Road Bonsall, CA 92003

1. Call to Order and Roll Call
2. Public Comment on Closed Session Items
3. Adjourn to Closed Session
4. Closed Session
4.1. The Board will consider the appointment, employment, evaluation of performance, discipline, transfer or dismissal of employees. (Gov. Code 54957)
4.2. Conference with Legal Counsel - Potential Litigation (1 matter(s) - Gov. Code 54956.9(a))
5. Regular Meeting Open Session
5.1. Roll Call and Establishment of Quorum
5.2. Welcome to Guests and Pledge of Allegiance
5.3. Report on Closed Session
Speaker:
Board President
5.4. Approval of Current Agenda
5.5. Approval of Minutes for the regular meeting of June 14, 2018 and the special meeting of June 28, 2018.
Attachments:
Proposed Meeting Minutes 06-14-18 Regular
Proposed Meeting Minutes 06-28-18 Special
6. Reports
6.1. Bonsall Teachers Association and California School Employees Association, and Its Bonsall Chapter #703
6.2. Assistant Superintendent
Speaker:
William Pickering
6.3. Superintendent
Speaker:
David Jones
6.4. Board Member Reports
7. Public Comment
Quick Summary / Abstract:

This is the appropriate point in the meeting for any members of the audience to speak on non-agenda items. Those wishing to speak concerning items on the present agenda, the speaker may choose to address the Board at this time or wait until the item is announced for consideration.

Individual speakers shall be allowed three (3) minutes to address the Board on each agenda or non-agenda item.  The board shall limit the total time for public input on each item to 20 minutes.  With Board consent, the president may increase or decrease the time allowed for public presentation, depending on the topic and the number of persons wishing to be heard.  The president may take a poll of speakers for or against a particular issue and may ask that additional persons speak only if they have something new to add.

The Board requests that speakers address the Board from the podium.

8. Consent Agenda
Rationale:

For the purpose of having efficient meetings, items in this portion of the agenda are considered routine and acted upon by the Board in one motion.  It is understood that the Superintendent and Assistant Superintendent recommend approval on all items of this part of the agenda. Each item will be deemed considered in full and adopted as recommended.  When any board member requests the removal of an item from the consent agenda, the item shall be removed and given individual consideration for action as a regular agenda item. 

 
8.1. Personnel Registers
Speaker:
Janet Whiddon
Rationale:

Public Employee Employment/Personnel Action

Public Employee Resignation/Retirement/Leave of Absence/Termination

(Per attached personnel registers)

 
Financial Impact:

To be determined.

Attachments:
Personnel Register
8.2. Ratification of Cafeteria Revolving Cash Report
Speaker:
William Pickering
Rationale:

Payments from the District Cafeteria Revolving Cash Fund are made to vendors when expeditious payment is required. (Ed. Code 42800.5)


 
Attachments:
Cafe RCF
8.3. Ratification of Revolving Cash, Collection Advice, and Clearing Account(s)
Speaker:
William Pickering
Rationale:

Payments from the District Revolving Cash Fund are made to vendors when expeditious payment is required. (Ed Code 42800.5)


 
Attachments:
Clearing Acccount
Collection Advice
RCF
8.4. Ratification of Quarterly Uniform Complaint (UCP) Summary Report for Quarter ending June 30, 2018
Speaker:
Julie Hong Ed.D.
Rationale:

SB 550 and AB 2727, added to and amended Education code 35186, to mandate that the District establish policies and procedures regarding deficiencies related to instructional materials, emergency or urgent facilities conditions that pose a threat to the health and safety of students or staff, and teacher vacancy or misassignment.

The Williams legislation is an effort to provide a comprehensive system of accountability and oversight for California's K-12 schools and remedy concerns regarding allegations of insufficiency and inadequacy of instructional materials, teachers, and facilities.

The adopted legislation imposes administrative requirements on school districts and county offices on an accelerated timeline, to bring about a prompt resolution to the lawsuit and bring a positive change for California's children.

As part of the audit requirements per this legislation, the San Diego County Office of Education (SDCOE) has instituted a quarterly report, "Williams Settlement Quarterly Uniform complaint Report summary."  This report is to be submitted for review by the Governing Board, prior to the District's filing with SDCOE.


 
Financial Impact:

None.

Attachments:
UCP
9. Discussion/Action Items
9.1. Projection of Nonpublic School and Agency Contract Ratifications for FY 2018-19
Speaker:
Julie Hong, Ed.D.
Rationale:

 An LEA may contract directly with an entity or individual that is certified as a Nonpublic Agency (NPA) or Nonpublic School (NPS) to provide related services. The Bonsall Unified School District is currently utilizing services through Nonpublic Schools and Agencies to provide related services listed below. The North Coastal Consortium for Special Education (NCCSE) is currently in negotiations and has not yet released the updated 2018-19 rates for the following Nonpublic Schools and Agencies:

  • Maxim Healthcare Services, Inc. (NPA)
  • My Therapy Company (NPA)
  • Adaptive Child's Play (NPA)
  • Adaptive Child's Play (NPA) 
  • Functional Therapy for Kids (NPA)
  • TERI, Inc. The Learning Academy (NPS)
  • TERI, Inc. The Country School (NPS)








 
Financial Impact:

Financial Impact is not known at this time due to unavailable Nonpublic School and Agency rates for FY 2018-19 from NCCSE. 



10. Action
10.1. Ratification of Commercial Warrant Report
Speaker:
William Pickering
Rationale:

Issuance of commercial warrants required ratification by the Governing Board on a regular basis. (Ed Code 17605)

 
Financial Impact:

As presented.

Attachments:
Commercial Warrants
10.2. Ratification of Purchase Order Report
Speaker:
William Pickering
Rationale:

Purchase orders shall be submitted to the Governing Board on a regular basis for ratification. (Ed Code 17605)

 
Financial Impact:

All purchase orders are within budgeted amounts established by the Governing Board for the fiscal year 2017-18 per the adopted budget.

Attachments:
Purchase Order Report
10.4. Approval of Agreements to Provide Legal Services during the 2018-19 Fiscal Year
Speaker:
William Pickering
Rationale:

Renewal of contract to provide legal services on an as-needed basis beginning from July 1, 2018, to June 30, 2019, for the following law firms:

  1. Atkinson, Andelson, Loya, Ruud & Romo
  2. Best, Best & Krieger LLP
  3. Fagen, Friedman, & Fulfrost LLP
  4. Stradling Yocca Carlson & Rauth.


These firms will be used by certain departments according to the law firms’ area expertise. Below is an executive summary to the departments’ budget for each firm.

The table shows that the Human Resources & Special Education departments will use AALR&R because they have expertise in employment and special education. BB&K is the law firm we are using to guide the District’s through the CEQA process for the new high school project. We occasionally use BB&K to review complex facilities contracts. The District is working with FF&F on our contract dispute with the Energy Efficiency grant contractor. SYC&R is the bond counsel that will be used if the high school bond is approved by voters in the November 2018 election, these cost are covered by bond proceeds. The District is expecting to have two to three issues. The work performed prior to the election must be paid for by the District’s general fund.

The District does not plan on renewing contracts with Lozano Smith, LLP, Hatch & Cesario, or Artiano Shinoff.


 
Financial Impact:

Not to exceed:

General Fund $69,500

HS Building Fund $25,000

Bond Funds $75,000 per bond issue






Attachments:
Legal Services AALR&R Renewal 1819
Legal Services BBK Renewal 1819
Legal Services FFF Renewal 1819
Legal Services Stradling Yocca Carlson & Rauth
10.5. Approval of Update to 2018 GO Bond Resolution Including Community Joint-Use Language as Suggested by the San Diego County's Taxpayer's Association
Speaker:
William Pickering
Rationale:

On April 26, 2018, the Board of Trustees approved BUSD Resolution 18-04-01 ordering an election for the District to issue general obligation bonds. The San Diego County Taxpayer Association has suggested language specific regarding community joint-use be added, to wit: 

"In order to maximize community benefit and efficiently apply taxpayer dollars, the applicant shall demonstrate a good faith effort to pursue all practical opportunities to expand community joint use facilities in every new or expanded construction project. In pursuing joint use, the applicant’s goal should be to maximize the use of facilities to the broader community without adversely impacting operations or finances."

This item will rescind the prior resolution and adopt BUSD Resolution 18-07-01, to which the only change is the addition of the language cited above.

 
Financial Impact:

Restricted general obligation bond funds of $38 million.


Attachments:
Reso 18-07-01
10.6. Approval of Memorandum of Agreement between the Health and Human Services Agency (HHSA) and the San Diego County Superintendent of Schools (SDCSS) and San Diego County School Districts/Local Education Agencies (SDC LEAs) to provide transportation for Foster Students for FY 2018-19
Speaker:
Julie Hong, Ed.D. and William Pickering
Rationale:

The Memorandum of Agreement complies with the Every Student Succeeds Act. Pursuant to Section 1112(c)(5)(B)): Each local educational agency provide assurances that it will collaborate with the State or local child welfare agency to, by not later than 1 year after the date of enactment of the Every Student Succeeds Act, develop and implement clear written procedures governing how transportation to maintain children in foster care in their school of origin when in their best interest will be provided, arrange, and funded for the duration of the time in foster care.

Procedures shall ensure that children in foster care needing transportation to their school of origin will promptly receive transportation in a cost effective manner and in accordance with section 475(4)(A) of the Social Security Act (42 U.S.C. 675 (4)(A)). County has agreed to provide funding for additional costs incurred in providing transportation to maintain children in foster care in their school of origin when the client is without an alternate transportation plan.





 
Financial Impact:

It is uncertain how many foster students will be placed with the Bonsall Unified School District. BUSD shall provide transportation to the student's school of origin. BUSD shall provide transportation to students in foster care residing in the boundaries to the school of origin. The county will provide up to $350,000 annually for transportation costs.



Attachments:
SD County ESSA Transportation Agreement
10.7. Ratification of Agreement between K-12 Public Schools and Community Colleges Facility Authority (FACJPA) and Bonsall Unified School District to Provide Services as Owner’s Representative During CEQA Process and Design Development Phase of New High School Campus
Speaker:
William Pickering
Rationale:

On May 10, 2018, the Board of Trustees approved budget reductions which included the Director of Facilities, Maintenance & Transportation position. The District still has the need for some level of facilities support as it makes its way through the CEQA process of building a new high school.

The San Diego County Office of Education operates the K-12 Public Schools and Community Colleges Facility Authority (FACJPA) which is a joint powers authority whose sole scope of business is facilities work for its member districts. Its members include numerous K-12 school districts and community college districts in the County of San Diego.

The District desires to contract with the FACJPA to act as the owner’s representative and provide facilities expertise to the District during the CEQA process and the Design Development phase of the new high school project.

 
Financial Impact:

Not to exceed:

CEQA Support $2,000

Design Development $3,000



Attachments:
PA #03 New High School Project Mgmt
10.8. Approval to Renew Contract with Dependable Nursing for FY 2018-19
Speaker:
Julie Hong, Ed.D.
Rationale:

The Bonsall Unified School District will renew the Contract with Dependable Nursing to provide services for a special education student to meet the needs outined in the Individualized Education Plan. 

 
Financial Impact:

Not to exceed $47,400


Attachments:
Dependable Nursing, LLC Appendix B
Dependable Nursing, LLC Master Contract
10.9. Approval to Renew Contract between Bonsall Unified School District and North County Family Counseling Specialists for FY 2018-19
Speaker:
Julie Hong, Ed.D.
Rationale:

The Bonsall Unified School District will renew the Contract with North County Family Counseling Specialists to provide mental health services under the Individuals with Disabilities Education Act (IDEA) for special education students to meet the needs outlined in the Individualized Education Plan. 

 
Financial Impact:

Not to exceed $33,035 

Attachments:
N County Family Counseling Specialists Appendix B
N County Family Counseling Specialists Master Contract
10.10. Approval of Agreement with Ascent Elevator to Provide Service and Maintenance during the 2018-19 Fiscal Year
Speaker:
William Pickering
Rationale:

This agreement will provide maintenance and testing services on a quarterly and as needed basis beginning on July 1, 2018 to June 30, 2019.




 
Financial Impact:

Annual Estimated Charges:

 

Bonsall High School - $2160

Bonsall Elementary and Bonsall West - $720

Sullivan Middle School - $252



Attachments:
Ascent Elevator Service Agreement BHS
Ascent Wheelchair Lift Service Agreement BES and BW
Ascent Wheelchair Lift Service Agreement SMS
10.11. Approval of Independent Contractor Agreement Addendum with Annette Rodriguez, Occupational Therapist for FY 2018-19
Speaker:
Julie Hong, Ed.D.
Rationale:

The Bonsall Unified District entered into an agreement with Annette Rodriguez for FY 2018-19. Annette Rodriguez provides Occupational Therapy Services for special education students to meet the needs outlined in the Individualized Education Plan. 

Services to be provided by Contractor shall be amended by adding the following definition:

1. Contractor shall provide occupational therapy services for Home and Hospital Instruction.

Services to be provided by Contractor shall be amended by deleting and adding the following definition:

The district may, at any time, with or without reason, terminate this Agreement and compensate Contractor for services satisfactorily rendered to the date of termination. 

Amended

2. The Agreement is terminable by either party with thirty (30) days' written notice. 




 
Financial Impact:

N/A

Attachments:
Independent Contractor Addendum 18-19 AR
Independent Contractor Agreement FY18-19 AR
10.12. Approval of Student Placement Internship Agreement between Bonsall Unified School District and Arizona State University for FY 2018-19
Speaker:
Julie Hong, Ed.D. and Janet Whiddon
Rationale:

The Bonsall Unified School District will enter into an agreement with Arizona State University (ASU) to provide 480 internship hours for a Master of Social Work for FY 2018-19. ASU agrees to appoint an off-site Educational Coordinator who is responsible for the supervision of academic activities of the University student. University student will be supervised onsite by Licensed Speech Language Pathologist employed by the BUSD. 


 
Financial Impact:

N/A

Attachments:
Student Internship Placement Agreement ASU
10.13. Ratification to Increase Existing Contract with My Therapy Company for FY 2017-18
Speaker:
Julie Hong, Ed.D.
Rationale:

My Therapy Company provides Occupational Therapy services for special education students to meet the needs outlined in the Individualized Education Plan. The original contract amount is $156,560 and an additional $5,300 is needed to cover expenses through June 30, 2018. Approval to increase the existing agreement with My Therapy Company for FY 2017-18 is requested.


 
Financial Impact:

FY17-18 Original Contract Amount: $156,560

Board Approved: July 13, 2017

Additional amount needed to cover expenses through June 30, 2018: Not to exceed $161,860 for FY 2017-18







Attachments:
My Therapy Company FY17-18
10.14. Ratification to Increase Existing Contract with Functional Therapy for Kids for FY 2017-18
Speaker:
Julie Hong, Ed.D.
Rationale:

To increase the existing agreement with Functional Therapy for Kids for FY 2017-18. Functional Therapy for Kids provides physical therapy services for special education students to meet the needs outlined in the Individualized Education Plan. The original contract amount is $11,700 and an additional $900 is needed to cover expenses through June 30, 2018. 





 
Financial Impact:

FY17-18 Original Contract Amount: $11,700

Board Approved: July 13, 2017

Additional amount needed to cover expenses through June 30, 2018: Not to exceed $12,600 for FY 2017-18








Attachments:
Functional Therapy for Kids FY17-18
10.15. Ratification to Increase Existing Contract with North County Family Counseling Specialists for FY 2017-18
Speaker:
Julie Hong, Ed.D.
Rationale:

To increase the existing agreement with North County Family Counseling Specialists for FY 2017-18. North County Family Counseling Specialists provide mental health services for special education students to meet the needs outlined in the Individualized Education Plan. The original contract amount is $40,000 and an additional $5,300 is needed to cover expenses through June 30, 2018. 






 
Financial Impact:

FY 2017-18 Original Contract Amount: $40,000

Board Approved: September 14, 2017

Additional amount needed to cover expenses through June 30, 2018: Not to exceed $45,300 for FY 2017-18







Attachments:
N County Family Counseling Specialists FY17-18
10.16. SECOND READING: Approval of CSBA Board Policy Updates (May 2018)
Rationale:

School districts need an up-to-date policy manual in order to govern effectively; an updated policy manual ensures policies reflect new and/or revised state and federal mandates, other current legislation, court rulings and attorney general opinions.  The policy updates must have Governing Board approval.  This is an update of specific Board Policies as listed based on CSBA recommendations and Board member input and review, as well as Superintendent input and review.

 
Financial Impact:

N/A

Attachments:
5-18 Checking - DJ
5-18 Guidesheet
5-18 Guidesheet
11. Planning
Speaker:
Board President
11.1. Future Meetings
Speaker:
Board President
Quick Summary / Abstract:

The next regular meeting of the Governing Board of Trustees is scheduled for Thursday, August 9, 2018, at 5:00 PM in the Bonsall Community Center.

12. Adjournment
Speaker:
Board President
Disability Information:
In compliance with the Americans with Disabilities Act, if you need special assistance, disability-related modifications, or accommodations, including auxiliary aids or services, in order to participate in the public meetings of the District governing Board, please contact the district office at 760-631-5200 (31505 Old River Road, Bonsall). Notification 72 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accommodation and accessibility to this meeting. Upon request, the District shall also make available this agenda and all other public records associated with the meeting in appropriate alternative formats for person with disabilities. ------ In compliance with Government code Section 54957.5, non-exempt written materials related to an item on this agenda that are distributed to the Board within 72 hours before the meeting will be made available for public inspection at the District office during normal business hours and on the District website [www.bonsallusd.com].

Published: July 9, 2018, 2:25 PM

The resubmit was successful.