BACKGROUND

Law requires districts to hold a public hearing and to certify that the district has sufficient textbooks and instructional materials for each student or will have prior to the end of the fiscal year.  The textbooks and/or instructional materials are to be consistent with the curriculum standards/frameworks and adoption cycle established by the state board.

CURRENT CONSIDERATIONS

Each site submits textbook and instructional material requests to the district's curriculum office, which in turn uses state textbook funds to order state adopted instructional materials as appropriate for each student in the district. In addition, sites also use categorical funds to finance any additional requests not covered by state funds.  Each student has an individual copy of the adopted textbooks K-12. 

FINANCIAL IMPLICATIONS

All requests for basic instructional materials have been funded by the amount allocated for the 2017-2018 school year.  Supplemental texts have been and will continue to be covered as funds allow. 

BACKGROUND

LCUSD K-12 Core Literature List bas been recommended by all Language Arts teachers at specific grade levels and approve by IPG/LLC, and the Assistant Superintendent of Educational Services.  The list includes titles from the state core literature list as well as other titles. When changes are made, the recommendations are approved first by IPG/LLC, the Assistant Superintendent of Education Services and then presented to the Governing Board.

CURRENT CONSIDERATIONS

The attached document proposes a change (addition) to the core list recommended by the 12th grade English teachers.  Their recommendations are based on extensive research, discussion, and deliberation.

FINANCIAL IMPACT 

Apart from the cost of the book, there are no additional costs involved.

Background

The current contract for the Superintendent states that the total annual salary of the Superintendent for the preceding school year shall remain indefinite until finally determined by the Board on or before October 31.  The determination of the total annual salary shall be at the sole discretion of the Board, based on its determination of the performance of Superintendent during the preceding school year, and as an incentive to future performance.  For the 2016 – 2017 school year, the total annual salary of the Superintendent shall not exceed $250,800, the sum of the minimum base annual salary ($240,800) plus a potential merit payment of $10,000.

Current Considerations

In Closed Session on August 3, 2017, the Board gave direction to the Board President and Vice-President to prepare an agenda item to take action regarding the approval of the Superintendent’s total annual compensation for 2016 – 2017.

Financial Implications

It is recommended the Governing Board present and discuss the Superintendent’s total annual compensation for 2016 – 2017 per the direction given in Closed Session on August 3, 2017 to take action on the item in Open Session.

The Governing Board is requested to present and discuss the Superintendent’s total annual compensation for 2016 – 2017 per the direction given in Closed Session on August 3, 2017 to take action on the item in Open Session.

Background

The current contract for Superintendent expires June 30, 2018.  Under the existing contract for the 2017-2018 school year the Superintendent is eligible for a minimum base annual salary of $250,800 with an additional merit pay potential of $5,000. 

Current Considerations 

It is proposed that the Governing Board approve an employment contract extension with Superintendent, Wendy Sinnette, for a four-year term, August 1, 2017 through July 31, 2021.      

Financial Implications

It is recommended the Governing Board approve the contract extension with Wendy Sinnette for the Employment of the Superintendent with a term ending July 31, 2021.

The Governing Board is requested to approve the contract extension with Wendy Sinnette for the Employment of the Superintendent with a term ending July 31, 2021.

The Governing Board is requested to approve the summary of District revenues and expenditures for 2016-17 (Unaudited).

It is also recommended that the Governing Board approve cash transfers for 2016-17.  Three Interfund Cash transfers were planned.  Transfers were budgeted as $16,000 from Fund 17.1 to Fund 01.0; $65,000 from Fund 40.4 to Fund 13.0; and $48,045 from Fund 01.0 to Fund 13.0  The actuals for the 2016-2017 are $20,075.67 from Fund 17.1 to Fund 01.0; $65,000 from Fund 40.4 to Fund 13.0; and $48,045 from Fund 01.0 to Fund 13.0. 

Background

Proposition 30, The Schools and Local Public Safety Protection Act of 2012, approved by the voters on November 6, 2012 and Proposition 55, The Tax Extension to Fund Education and Healthcare, approved November 8, 2016, temporarily increased the state’s sales tax rate for all taxpayers and the personal income tax rates for upper-income taxpayers per Article XIII, Section 36 in the California Constitution.  The new revenues generated from Proposition 30 and 55 are deposited into a state account called the Education Protection Account (EPA) per Article XIII, Section 36 (e) provisions.  School districts, county offices of education, and charter schools (LEAs) receive funds from the EPA based on their proportionate share of the statewide Local Control Funding Formula (LCFF) revenue.  A corresponding reduction is made to an LEA’s state aid component of LCFF revenue. There is no change to overall LCFF resources.  For the 2017-18 fiscal year the EPA reduced the State Aid portion of the LCFF by $5,168,113 per the Adopted Budget.  LEAs will received the Education Protection Account funds quarterly in 2017-18.  Payments will be made in September 2017, December 2017, March 2018 and June 2018.  The Propositions requires that the use of these funds be announced at an annual Board Meeting. 

Current Considerations

The La Cañada Unified School District will use the 2017-18 Education Protection Account funds to support salaries and benefits for regular classroom teachers.  The number of teachers funded will be determined as salaries and benefits information becomes available. Last year was approximately 49 FTE.

Financial Implications

The amount of Education Protection Act funds apportioned for 2017-18 totals $5,168,173.

The Governing Board is requested to adopt Resolution 3-17-18 Education Protection Account.

It is recommended that the Governing Board approve the Personnel Report as presented.

BACKGROUND

The district is mandated to provide Special Education for learning handicapped three to six year olds. The “Sprouts” program meets some of our legal preschool responsibilities and is offered on Monday and Wednesday afternoons from 3:00 to 4:00 with a goal of providing an individualized program for students and parents.  Parents are expected to attend the Wednesday sessions with their child.  The district also offers its own pre-school class at Paradise Canyon.

CURRENT CONSIDERATIONS

The Cañada Auxiliary of Professionals, Assistance League of Flintridge, is offering the attached agreement to conduct the "Sprouts" program for the 2017-2018 school year.

FINANCIAL IMPLICATIONS

The district will be responsible for the maintenance of the facility used for the class.

It is recommended the Governing Board approve entering into an agreement with the Cañada Auxiliary of Professionals, Assistance League of Flintridge, for the 2017-18 "Sprouts" Program.

The Governing Board is requested to approve entering into an agreement with the Cañada Auxiliary of Professionals, Assistance League of Flintridge, for the 2017-18 "Sprouts" Program.

The Gann Limit Appropriation Calculation report is completed in accordance with Government Code Section 7906(f):   “Each school district shall report to the Superintendent of Public Instruction and to the Director of Finance, at least annually, its appropriation limit, its appropriations subject to limitation, the amount of its state aid apportionments and subventions included within the proceeds of taxes of the school district, and amounts excluded from its appropriations limit, at a time and in a manner prescribed by the Superintendent of Public Instruction and approved by the Director of Finance.”

The formula for the calculation is statutorily set.  Resolution 2-17-18, and the completed Gann Appropriations Limit report, are attached for reference.

CURRENT CONSIDERATIONS

The data provided are based on unaudited actuals for 2016-17 and the projections for 2017-18.

FINANCIAL IMPLICATIONS

None.

It is recommended that the Governing Board adopt Resolution 2-17-18 regarding the District’s Gann Appropriation Limit for 2016-17 and establishing the limit for 2017-18. 

The Governing Board is requested to adopt Resolution 2-17-18 regarding the District’s Gann Appropriation Limit for 2015-16 and establishing the limit for 2017-18. 

BACKGROUND

The District has utilized the services of Atkinson, Andelson, Loya, Ruud and Romo for over fifteen years on an as needed basis.

CURRENT CONSIDERATIONS 

This law firm has provided the district with knowledgeable advice and information and the district would like to continue to retain their services.  This renewal shall be effective August 1, 2017 - July 31, 2018.

FINANCIAL IMPACT

A purchase order is opened annually with Atkinson, Andelson, Loya, Ruud and Romo for legal services and is budgeted for the current year.

It is recommended that the Governing Board authorize staff to renew the contract with Atkinson, Andelson, Loya, Ruud & Romo for legal services for 2017-18.

Background

The District policy and administrative regulations on travel requires Governing Board approval for travel out of state.  Three counselors from LCHS will be attending the NACAC conference (National Association for College Admission Counseling) in Boston September 13 - 16.  This conference will provide sessions related to improving student interactions, current trends in college admissions, technological innovations and other current topics.  The counselors attending will be able to visit area colleges, collect current materials, and network with other professionals.  Attendees will share information with the LCHS counseling department, students and their families.

Current Considerations

This is a recognized conference for college and career planning.  Attendance by these three counselors will provide them with the most current trends and practices.  This professional development opportunity will strengthen the counseling program in the services delivered to students and families.

Financial Implications

The cost per attendee is estimated at $2,000.  This will cover registration, accommodations, and transportation.  The total cost will be approximately $6,000.  These resources will come from district funds managed by the site.

BACKGROUND

The wireless project throughout the District proceeded with few delays or difficulties.  The plans were detailed and specific, however, as work progressed there were items that needed additional time and services such as existing wired drops that no longer functioned and areas determined in need of an access point.  These discoveries resulted in a change order for this project.

CURRENT CONSIDERATIONS

During the installation phase, additional costs were incurred adding new wireless drops and additional access points.  With the hardware additions, there were also new labor costs.  We also changed plans from the original RFP to certify all cables, both current and new to ensure connectivity at a minimum viable level of the CAT 5 standard for existing cables and CAT 6 for new installs.

FINANCIAL IMPLICATIONS

This will be an additional cost of $10,687.46 beyond the bid of $111,714.48.  This is an increase of 9.56% and well within the change order limit of $10%.  The total amount of this project will now be $122,401.94.  Funding for the change order will come from Fund 25.0.

The Governing Board is requested to approved the LCHS Chamber Singers Special Activity request to attend Hartland Christian Camp in Badger, California September 30 - October 2, 2017. 

The Governing Board is requested to approved the LCE Special Activity request to attend Pali Institute in Running Springs, California December 4 - 8, 2017.

The Governing Board is requested to approved the LCHS Special Activity request to attend Chamber Singers Performance Tour to New Orleans, Louisiana: March 22-26, 2018.

The Governing Board is requested to approved the LCHS Special Activity request to attend Chamber Singers Performance Tour to Seattle, Washington: April 4-8, 2018.

 Permission is requested to discard the following books from La Canada High School:

The District has 7 non-operational gas/electric ranges only 4 of which had inventory tags that can not be fixed.  

Tags: 

1. 005334

2.  006587

3.  006589

4.  006590

It is recommended that the Governing Board declare the non-operational equipment as surplus and approve removing the items from district inventory.