Background

Each year, the District is required by the State of California (Education Code Sections 41020-41020.8) to conduct an independent audit of all funds and activities under the control of the Governing Board.  The audit report must be submitted to the State by December 15 of each year.

Current Considerations

Since an audit is conducted under state direction and auditors report directly to the State Controller's Office, the appropriate Governing Board action is to receive and accept the audit report. Approval of the audit is a function of the Office of the State Controller.

Financial Impact

The audit cost of $33,500 was included in the budget for the fiscal year 2016-17.

Background 

In December of each year, the Governing Board sets the Governing Board meeting calendar for the following year.

Current Considerations

Attached is the proposed Governing Board meeting calendar through January 2019.

Financial Impact

There is no financial impact on the District for adopting the meeting calendar.

The Governing Board is requested to adopt the proposed Governing Board meeting calendar through January 2019.

The Governing Board is requested to adopt the proposed Governing Board meeting calendar through January 2019.

Background

On November 7, 2017 more than fifty-five percent of votes cast on Measure LCF were in favor of the issuance of bonds of the District in the amount of $149,000,000.

 Current Considerations

The Superintendent and Assistant Superintendent of Business and Administrative Services have discussed with David G. Casnocha, Esq. of Stradling Yocca Carlson and Rauth, the district’s bond counsel, the requisite next steps and general timelines for moving forward after the bond measure election.  These next steps will be presented in open session for Governing Board review, discussion and direction to staff.

Financial Implications

There are no financial implications associated with this discussion item.

It is recommended that the Governing Board engage in an initial discussion regarding the passage of Measure LCF and the general timelines for required next steps, providing staff with direction based upon its discussion.

The Governing Board is requested to engage in an initial discussion regarding the passage of Measure LCF and the general timelines for required next steps, providing staff with direction based upon its discussion.

Background 

Education Code Section 17620 provides for the collection and expenditure of fees based upon new residential and commercial/industrial construction. The district's justification for collection of these "Developer Fees" lies in its need for modernization, as well as some new construction and reconstruction due to growth and adjustment in program needs.

 Note:  The Governing Board, at its meeting on December 9, 2014 adopted Resolution 7-14-15 which established Developer Fee assessments (based on guidelines of the State Allocation Board/SAB) at $3.36 per square foot for residential construction of more than 500 square feet and $0.54 per square foot for commercial/industrial construction.  These fees were effective February 8, 2015.

Current Considerations

The following information provides an overview of the Developer Fee revenue and project expenditures for the previous five years:  

 Projects supported by Developer Fee Revenue: 

• Technology Infrastructure
• Modernization Planning/Consultation/Construction 
• Wireless Infrastructure upgrade

Financial Implications

This report is for informational purposes and has no financial implications beyond those previously reported.

Background

Currently the election of District Governing Board members occurs every two years, on the first Tuesday after the first Monday in November of odd-numbered years (e.g. November 2017), pursuant to Elections Code section 1302, subdivision (a).

Current Considerations

Effective January 1, 2018, Senate Bill 415 adds Section 14050 et seq. to the Elections Code, requiring school districts to hold the governing board elections on the same date as statewide elections, if holding it on another date has previously resulted in a significant decrease in voter turnout (significant decrease in voter turnout is described as voter turnout at least 25% less than the average voter turnout for the previous four statewide general elections).  Voter participation within the boundaries of the City of Flintridge has been at least 25 percent less during the previous four odd-numbered year local elections than during even-numbered year general elections.  As such, the attached resolution provides the District’s plan to shift its election cycle to even-numbered years commencing with the 2019 scheduled election shifting to 2020.

Financial Implications

It is recommended that the Governing Board approve the resolution regarding the rescheduling of Governing Board member elections from odd to even year elections commencing with the 2019 Board of Education election.

The Governing Board is requested to approve the resolution regarding the rescheduling of Governing Board member elections from odd to even year elections commencing with the 2019 Board of Education election.

Background

It is important to continually review and update the district’s board policies in order to stay on top of changing state requirements and/or district needs.  LCUSD recently updated Board Policy 6146.31 to ensure that the policy accurately reflects current practices with regard to transcript credits earned for summer course work.    

Current Considerations

We would like to revise the Board Policy 6146.31 as well as the Administrative Regulations 6146.31 to reflect the proposed changes.                      

Financial Implications

There are no financial implications associated with the recommended Board Policy revisions.

It is recommended that the Governing Board adopt the recommended Board Policy revisions.     

It is recommended that the Governing Board approve the Personnel Report as presented.

Background

Each year it is necessary for the Governing Board to adopt a resolution regarding the reimbursement of expenses incurred by members of the Governing Board. 

Current Considerations

Adoption of the resolution allows the reimbursement of expenses incurred by Governing Board members that have received prior approval.

Financial Impact

The resolution includes reimbursement for necessary and actual expenses incurred while performing services at the direction of the Governing Board.

Background

Annually, it is necessary for the Governing Board to authorized district employees to sign for contracts, reports, leases, data processing, etc., which have been approved by the Governing Board.

The Governing Board also designates agents to approve projects included in the Consolidated application (SDE100) and grants from the Federal Office of Education, Health, and Welfare and the California Department of Education.

Current Considerations

Attached please find Signature Authorization Resolution 5-17-18 and Certificate of Signatures to be in effect December 6, 2017 to December 31, 2018.

Financial Impact

None.

Background

The District will have specific needs related to legal documents and advice related to the bond. Dannis Woliver and Kelley will be one of the firms available to provide those resources to the District. They will also be able to provide legal services in other areas of educational law.

Current Considerations

The District would like to have extensive resources to get knowledgeable advice and information in respect to the use of bond dollars and the contracting of services for bond projects. This services agreement will add a firm with specific skills related to construction and technology that will assist with a successful bond program.

Financial Implications

The rates for services are included in the contract, and an initial purchase order for services will be opened against Fund 40.0.

Background

The District hired Cumming to do the planning for the Proposition 39 Energy Efficiency dollars provided by the state. Over the past several years restricted dollars have been allotted to school districts to spend on energy efficiency. Cumming did research and energy audits to determine optimal use of these dollars. The best return on investment largely comes from lighting efficiencies. At this time that original contract has expired, and the District is moving into the implementation of the plan done with Cumming. This contract will engage Cumming to develop bid documents, provide procurement support, and monitor the work done by vendors.

Current Considerations

The implementation of this plan has been held off in order to best coordinate with the Facilities Master Plan. After the adoption of the Facilities Master Plan and the passing of Measure LCF, the District and Cumming worked with the architects from LPA to determine the best options for implementation in conjunction with the master plan. Based on those conversations, the overall plan for energy efficiency was adapted to address areas that will work in conjunction with the master plan. This work will use the restricted dollars provided by the state. The total scope of work is estimated to be $604,528. The contract with Cumming will be for $41,743.

Financial Implications

The contract is not to exceed $41,743 in fees for managing the Prop 39 energy efficiency dollars. Funds will come from those restricted resources provided by the state for this specific purpose.

It is recommended that that Governing Board approve entering into a project management contract with Cumming.

The Governing Board is requested to approve entering into a contract for project management with Cumming.

Background

Since the passage of Proposition 13 in 1978, Assistance League of Flintridge has sponsored a summer school program for La Cañada area students.  The program has provided a wide range of courses and has continued to grow during the past 30 plus years.  The Assistance League of Flintridge summer program now provides enrichment classes in grades 1 - 8. 

Current Considerations

The 2018 agreement for Assistance League of Flintridge Summer School program is being submitted for approval.  Assitance League of Flintridge classes are open to grades 1 through 8 and will be for five weeks. 

La Canada Elementary will serve as the elementary summer school site.  LCHS is the site for the 7-8 programs.

The Governing Board is requested to approved the  PCR Special Activity request to attend The Pilgrim - Ocean Institute in Dana Point, California Tuesday, January 30, 2018 - Wednesday, January 31, 2018; Thursday, February 1, 2018 - Friday, February 2, 2018; and Thursday, February 8, 2018 - Friday, February 9, 2018.

The Governing Board is requested to approved the LCHS Spec Acts request to attend the Santa Ynez Wresting Trip in Santa Ynez, California January 13 - 15, 2018.