Background

On or before July 1, 2017 the Governing Board is required to adopt its Local Control Accountability Plan (LCAP) using the State Board of Education template.  The LCAP must identify for all pupils the specific actions the Local Educational Agency (LEA) will take to achieve its goals and the measures by which progress will be identified.  The County shall disapprove any district budget that does not include the expenditures necessary to implement the LCAP. 

Current Considerations

The LCAP is a three-year plan and it requires annual updates.  It is to include the annual goals for all pupils identified for each of the 8 state priorities and includes additional local priorities.  In developing the LCAP, parent advisory committees, local bargaining units, teachers, staff members, administrators, parents and pupils must be consulted.  All of these requirements have been met. The LCAP Executive Summary is attached to this agenda item.  The full LCUSD LCAP 2018-19 is available electronically and also via hard copy in both the Fiscal and Educational Services Offices at the District Office during business hours from June 1 to June 26, 2018.  

Financial Implications

The LCAP is intended as a planning document that drives the District’s budget development.  The Superintendent and the Associate Superintendent of Business and Administrative Services and the Fiscal Services Department have worked together to ensure that both documents are aligned.

It is recommended that the Governing Board review the LCAP, engage in subsequent discussion, and provide direction to staff related to any recommended changes to the LCAP prior to the Governing Board voting to adopt the plan at its June 26, 2018 meeting.

The Governing Board is requested to review the LCAP, engage in subsequent discussion, and provide direction to staff related to any recommended changes to the LCAP prior to the Governing Board voting to adopt the plan at its June 26, 2018 meeting.

BACKGROUND

Any changes made to the LCTA collective bargaining agreement and contract need to be approved by the Governing Board before implementation.  On May 10, 2018 a tentative agreement was reached regarding the term of the contract and language changes.

CURRENT CONSIDERATIONS

Below is a summary of the proposed changes for term and contract language changes for the 2015-18 contract agreement between LCTA and District:

• Article XIII “Wages” - Certificated employees will receive a 2.0% retroactive payment back to July 1, 2017 that shall be permanently added to the 2016-2017 salary schedules (Appendices B, D, E, F1 and F2).

• Article XVIII “Leaves” – Language related to Personal Necessity leave was rewritten for clarity and to require advance notification to site administrator except in instances cited by Education Code.

• Calendars – The 2018-2019 and 2019-2020 work calendars were revised to make the Buy Back Day be the first day back for teachers and the Teacher Work Day be the day before the first day of school. The 2020-2021 work calendar was agreed to. The 2018-2019 Collaboration Early Release Days calendars for Grades K, 1-6 were agreed to.

• MOU’s –Transfers/Reassignments MOU to address Article XVII of the contract. This entails a process for changes in Full-Time Equivalency until the article can be negotiated in 2018-2019. The Late Start MOU for the high school beginning at 8:30, and an MOU to form a joint committee to review the District grading policies in grades 7-12 are also included.

FINANCIAL IMPLICATIONS

There are financial implications associated with the following collective bargaining agreement changes: For the fiscal year 2017-2018, a retroactive increase of 2.0% back to July 1, 2017 shall be permanently added to all of the 2016-2017 Salary Schedules (Appendices B, D, E, F1 and F2).

It is recommended the Governing Board approve the contract changes with LCTA as detailed above.

The Governing Board is requested to approve the contract agreement changes with LCTA.

BACKGROUND

Any changes made to the CSEA collective bargaining agreement need to be approved by the Governing Board before implementation.  On May 21, 2018 a tentative agreement was reached regarding the term of the contract and language changes.

CURRENT CONSIDERATIONS

La Cañada Unified School District ("LCUSD") and the California School Employees Association and its La Cañada Chapter 122 ("CSEA") have reached a tentative agreement on the following modifications to three (3) existing articles and one (1) appendix to the collective bargaining agreement between LCUSD and CSEA, as well as the work calendars for 2020-2021, attached hereto:

• Article V Association Rights – CSEA and LCUSD have agreed to the provisions of the AB119 MOU included. The AB119 MOU was not added into the current contract.

• Article XVIII: Leaves – CSEA and LCUSD agree to report absences in the online reporting system at least 90 minutes prior to the shift.

• Article XXIII: Compensation – CSEA and LCUSD agree to a 1.25% salary increase to be added to the salary schedule effective July 1, 2018. CSEA and LCUSD agree to add an 8^th year of longevity of 2.5% and a 25^th year of longevity at of 2.5%

• CSEA Work Calendars were modified for 2018-2019 and 2019-2020, and a work calendar was agreed to for 2020-2021.

• MOUs – Reclassifications were recommended on two petitions submitted. Slight modifications to the job descriptions were made based on these recommendations.

 FINANCIAL IMPLICATIONS

There are financial implications associated with the following collective bargaining agreement changes:  A 1.25% increase shall be permanently added to the 2016-17 salary schedule of classified employees, beginning July 1, 2018, and the additional longevity steps at years 8 and 25 will increase total salaries for CSEA effective July 1, 2018. This cost is estimated at about 1.4%. The new calendars add an additional work day for employees on the School Year calendar and the School Year +2 calendar. This day will be used for training, and these costs will be partially offset by a reduction in additional hours for training beyond the work day.

It is recommended the Governing Board approve the contract changes with CSEA as detailed above.

The Governing Board is requested to approve the contract agreement changes with CSEA.

Background

The Confidential, Managerial, Supervisory and Administrative Association has no collective bargaining rights with the District.  The contracted Cabinet positions of Assistant/Associate Superintendents of Educational Services and Business and Administrative Services, and the Chief Technology Officer also do not have collective bargaining rights.

Current Considerations

Past practice has typically provided that CMSA employees receive a salary schedule increase in like amount to one negotiated by LCUSD with one or both bargaining units and the District.  The Cabinet contract positions are on a salary schedule which was Governing Board approved with language that guarantees those positions receive the same annual salary increases as CMSA employees. The tentative agreement on salary as stated below coincides with the bargaining agreement reached between LCUSD and the La Cañada Teachers’ Association

Financial Implications

The financial implications are identified in the AB 1200 and consist of a 2% increase on the salary schedule retroactive to July 1, 2017.  The revised salary schedules for CMSA certificated, classified and Cabinet contract employees are attached.

It is recommended that the Governing Board approve the tentative agreement on salary for CMSA and Cabinet contract employees as stated above.

The Governing Board is requested to approve the tentative agreement on salary for CMSA and Cabinet contract employees.

Background

During the course of this year, policies connected to technology have been examined and updated as best practices and recommendations have become known. After such research, it was found that the board policy on School Site Safety Plans only existed as an administrative regulation. Also, District staff have been working towards improving communication practices. Board policies related to websites, social media, and general media relations are currently under review and are slated to come before the board at a future meeting. (BP 1112 Media Relation, BP 1113 District Websites, and BP 1114 Social Media).  

Current Considerations

Two policies, BP 0450 Comprehensive Safety Plan and BP 1100 Communication with the Public, are being presented for the first time for review and discussion. The connection between these two seemingly divergent policies are a cross-reference to BP 1340, Access to District Records, which is currently under revision, and BP 1100. BP 1100 references BP 0450 in terms of establishing a Comprehensive Communciation Plan.  

For BP/AR 0450, Annual updates are made to school safety plans currently and presented to the Governing Board. Adding a guiding Board Policy with clarify purpose, access, and philosophies. An item to discuss will be the optional section on tactical response plans and whether the school sites develops those plans or the District coordinates that effort with law enforcement. Adoption of this policy will also ensure compliance with various educational codes.  

The second policy, BP 1100 Communication with the Public, is also a completely new policy. Current practices exist that match the BP and this policy would outline responsibilities and restrictions connected to communication with the public, but also to establish above mentioned Comprehensive Communciation Plan.  

Financial Implications

No financial implications at this time.

Background

The California Health and Safety Code (HSC), Section 104559 requires compliance with the Tobacco-Free schools requirements. School districts are required to prohibit the use of all tobacco and nicotine products at any time in all school district buildings, on school or district property, and in district vehicles.  New legislation also requires all school districts to prohibit the use of tobacco products, including electronic devices. The Tobacco-Use Prevention Education Programs (TUPE) Office of Los Angeles County Office of Education (LACOE) is responsible for the recertification of all school districts in Los Angeles County. LCUSD’s Tobacco-Free Certification will expire on June 30, 2018.  

Current Considerations

The process of recertification includes updating Board Policies 1330, 3513.3 and 5131.62. New signage prohibiting tobacco and nicotine use, electronic cigarettes and vaping devices will be posted at each school site and the district office. The recertification also mandates a written description of how students, parents, staff and the greater school community are made aware of the tobacco/ nicotine-free policy and enforcement procedures, including civic use permits. Lastly, a description of cessation opportunities or services available to students and staff must also be included. All this documentation is sent to LACOE to fulfill the recertification requirements. Certification is valid for three years.   

Financial Implications

Tobacco-Free Certification is a prerequisite for any Tobacco Use Prevention (TUPE) Competitive Grant applications.

This is a First Reading item.  The Board Policies will come back to the Governing Board for adoption on June 26, 2018.

This is a First Reading item.  The Board Policies will come back to the Governing Board for adoption on June 26, 2018.

Background 

The existing drainage system at the football field at LCHS is not functioning. The drainage system was not replaced when the synthetic turf was replaced two years ago based on observations showing that rain water was draining at that time.  During the last two rainy seasons, it has been observed that the system is not draining properly causing water to accumulate along the sidelines of the field rendering the field unusable for several days.  If the drainage system is not repaired, condition of the field will worsen and create unsafe conditions. This project is to partially replace the drainage system to improve the drainage.  

The District is subject to the uniform construction cost accounting procedures set forth in the Public Contract Code and enacted an informal bidding ordinance to govern the selection of contractors to perform public projects pursuant to subdivision (b) of Section 22032 of the Public Contract Code. Therefore, the District is authorized by the laws of the State of California to award contract pursuant to Alternative Bidding Procedures.

In accordance with Section 22034 of the Public Contract Code, the District solicited informal bids for the Project. Staff received bids that are in excess of $175,000. This resolution is required to authorize the District to award the contract at one hundred eighty-five thousand dollars ($185,000), to the lowest responsible bidder.

The District has complied with all the requirements of Public Contract Code 22030 et Seq.;  

Current Considerations 

This contract is for the award of informal Bid LCF 17/18-05 for the Repairs & Alterations of the Drainage System at the Football Field at LCHS.  

Financial Implications 

The contract amount is $185,000. Costs will come from Special Reserve for Capital Fund 40.0 and 40.4.

It is recommended that the Governing Board adopt Resolution No. 19-17-18, Resolution to Enter into Contract with Asphalt, Fabric & Engineering, Inc.

The Governing Board is requested to adopt Resolution No. 19-17-18, Resolution to Enter into Contract with Asphalt, Fabric & Engineering, Inc.

Background 

The Facilities Master Plan identifies several projects at each of the school sites to be constructed as part of the District’s Measure LCF Bond Program.  At its workshop on May 18, 2018 the Board accepted staff’s recommendation for sequencing of projects.  Staff is recommending to proceed with design for the projects to be funded with the first series draw of the bond funding.  The selection of the architect for these group of projects was the result of a competitive selection process.  Twenty-six firms responded to the District’s request for qualifications.  The Qualification Statements were reviewed by an evaluation team.  Eight firms were selected for interviews.  Architecture for Education is one of the four firms selected as best qualified firms and short-listed for possible future projects. 

Staff has negotiated the terms of the agreement and has determined them to be fair and reasonable for the services enumerated in the agreement.  

Current Considerations 

The approval of this item will authorize staff to execute the agreement with Architecture for Education for the following projects: 

LA CAÑADA HIGH SCHOOL

MPR/Food Service Improvement, Bldg 600

Various Safety & Security Site Improvement

Band Room Improvement

Replacement of Track & Field Stadium Home Bleachers

PARADISE CANYON ELEMENTARY SCHOOL

Various Safety & Security Site Improvement

Lunch Shelter

LA CAÑADA ELEMENTARY SCHOOL

Various Safety & Security Site Improvement 

Financial Implications 

It is recommended that that Governing Board approve entering into an agreement with Architecture for Education for Various Projects.

Background

In the Spring of 2015 the La Cañada Unified School District selected Chartwells as the district’s food service management company. The California Department of Education requires agreements to be renewed annually for the upcoming school year. This is our third renewal.  

Current Considerations

The contract, per state requirements, is only for one year, but it can be renewed annually for up to five years. We continue working with Chartwells to build capacity and increase participation. Prior to 2015 there were annual declines in participation across the district. That trend has been reversing. In 2017-18 sales at the elementary sites experienced substantial growth. At LCHS sales of meals grew again this year. After a year of successful increases across the District, the upcoming year will focus on maintaining the progress we achieved in 2017-18 and continue an upward trend. The contract includes the cost of food and materials along with a Chartwells employee on site. This renewal reflects no increase in the charge per meal.

Financial Implications

The cost per meal will be $2.005. The projected cost for the service, which includes the purchase of food, is $430,000. The encroachment into other funds was again reduced in 2017-18, however the increased costs of operations will add to the challenge to make the Cafeteria Fund balanced. The goal is to continue sales growth and improve revenues to make the Cafeteria Fund self-sufficient. Progress toward this objective will be evaluated at the annual renewal.

It is recommended that the Governing Board approve the Personnel Report as presented.

BACKGROUND

The Consolidated Application is the mechanism by which California school districts apply for federal funding. The application is submitted to CDE on-line through a web-based Consolidated Application Reporting System (CARS).   

CURRENT CONSIDERATIONS

La Cañada Unified School District will apply for the following federal programs:

Title II, Part A (Teacher Quality) A federal program that increases student academic achievement through strategies such as improving teacher and principal quality.

Title III (Immigrant and Limited English Proficient Students) Federal programs to provide supplementary programs and services to eligible immigrant and limited English proficient (LEP) students, known as English learners (ELs), to assist them to acquire English and achieve grade-level and graduation standards. 

The other reporting elements included in the 2018-2019 Consolidated Application are the identification of participating private schools as allowed by the federal guidelines; homeless education policy, requirements and implementation; and protected prayer certification.   

FINANCIAL IMPACT

The 2018-2019 Consolidated Application represents approximately $80,000 in revenues to La Cañada Unified School District.

It is recommended that the Governing Board approve La Cañada Unified School District to apply for the funding covered in the 2018-2019 Consolidated Application as submitted though CARS.

The Governing Board is requested to approve La Cañada Unified School District to apply for the funding covered in the 2018-2019 Consolidated Application as submitted though CARS.

Background

For a number of years, the Child Educational Center (CEC) has submitted a request for use of District facilities for its Summer Program.  This year, La Cañada Elementary School is the site being requested for the following dates: June 18 through July 13, 2018.

Financial Implications

Based on the specific facility use request, the agreement provides for payment of $4,193.34

Background

The Crescenta-Cañada YMCA has submitted a request for use of District property for its 2018 Summer Day Camp.

Current Considerations

Palm Crest Elementary is the site being considered for this purpose. Payment for the use of the property is based on square footage.  As a deposit against damage to the facility, the District is requiring $1,500.00.

Financial Implications

If this Agreement is approved by both parties, the estimated revenue for the District would be approximately $32,264.25.

It is recommended that the Governing Board approve the attached Agreement for Granting Use of School Property to the Crescenta-Cañada YMCA for its 2018 Summer Day Camp.

The Governing Board is requested to approve the attached Agreement for Granting Use of School Property to the Crescenta-Cañada YMCA for its 2018 Summer Day Camp.

Background 

The District Technology Department has a commitment to provide quality computer workstations to teachers and staff with a refresh of every four to five years. To allow for competitive prices and efficiencies, many contracts are available for piggyback use over engaging in a formal bidding process. The department always seeks best pricing and searches out multiple vendors despite having piggyback contracts available. As these contracts are renewed after expiration, they return for board approval.  

Current Considerations 

The Technology Department has worked to secure best pricing for computer purchasing through vendor comparisons, and careful product reviews. Currently, we make purchases based on value, specifications, and innovation. Approval of the NASPO ValuePoint Cooperative Purchasing Program, as part of the Minnesota Master Agreement No. MNWNC-115 and MNWNC-113, with corresponding California Participating Addendum Number 7-15-70-34-001 for use at LCUSD will allow the District to purchase computer equipment such as desktops, laptops, tablets, servers, and storage. This contract will expire March 31, 2020.  

The Technology Department is currently planning a refresh of office staff machines and certain teacher laptops as it has been five or more years since their last upgrade. Any purchasing or lease contracts will be presented to the board along with the comprehensive refresh plan once the vendor and other considerations have been finalized.  

Financial Implications 

The District will be exploring leasing and/or purchasing options with an predicted annual expense of approximately $50,000. The lease contract will be presented to the board along with the comprehensive refresh plan once the vendor and other considerations have been finalized.

BACKGROUND

Keeping the roofs in good condition on district buildings continues to be a priority for the Maintenance and Operations department.  LCHS building 600 and Warranty extensions , PCR buildings C & D,   PCY Administration , G and lunch shelter  buildings  need roof reinforcement and coating system and estimated to be $1,188,629.00, will come from Deferred Maintenance funds (fund 14). FIS building J lower east middle and building J north and east sections buildings are estimated to be $244,507.00, will come from Special Reserve for Capital Outlay  (fund 40).

The roofing project was advertised in the papers the weeks of April 19^th and April 26^th, 2018.  Five roofing companies attended a job walk on Thursday, May 3^rd, 2018.  Four roofing companies submitted bids with the lowest acceptable bid from Chapman Coast Roof Co., Inc. in the amount of $1,433,136.00.

It is recommended that the Governing Board approve the bid for the LCHS buildings 600, PCR buildings C & D, PCY Administration, G and lunch shelter buildings and FIS building J for roof reinforcement and coating from Chapman Coast Roof Co., Inc. Roofing, in the amount of $1,433,136.00.                 

BACKGROUND

Assistance League of Flintridge is granted physical space to provide an instrumental music program for La Cañada Unified School District for grades four through six.

CURRENT CONSIDERATIONS

The 2018-2019 instrumental music programs in grades 4-6 will be scheduled before and after the regular school day and will utilize a consistent designated classroom at each site.

FINANCIAL IMPLICATIONS

No additional cost to the District.  The District will grant use of the classroom space.

It is recommended that the Governing Board approve the 2018-2019 agreement with Assistance League of Flintridge for grant of classroom space for the instrumental music program, grades four through six.

Background

The District has specific needs related to legal documents and advice related to the bond. Dannis Woliver and Kelley will be one of the firms available to provide those resources to the District. They will also be able to provide legal services in other areas of educational law.

Current Considerations

The District would like to have the extensive resources to get knowledgeable advice and information in respect to the use of bond dollars and the contracting of services for bond projects. This service agreement is valid July 1, 2018 to June 30, 2019 and will allow access to this firms specific skills related to construction and technology that will assist with a successful bond program.

Financial Implications

The rates for services are included in the contract, and an initial purchase order for services will be opened against Fund 40.0.