Background

On an annual basis, the Superintendent presents to the Governing Board her progress on District goals.  When requested, the process and outcomes related to progress on an individual goal may be presented.

Current Considerations

Tonight’s presentation will provide an update on progress related to one of the Superintendent’s 2017-2018 goals, namely the goal entitled On-Going Best Practices in Math Instruction and Delivery.

Financial Implications

There are no financial implications involved with the presentation and discussion of this Superintendent goal.

It is recommended the Governing Board review the public presentation regarding progress on the Superintendent’s 2017-18 Elementary Math Goal and engage in subsequent discussion providing direction as appropriate.

The Governing Board is requested to review the public presentation regarding progress on the Superintendent’s 2017-18 Elementary Math Goal and engage in subsequent discussion providing direction as appropriate.

BACKGROUND 

The existing contracts for Associate Superintendents Wenn and Evans expire June 30, 2019.  It is best practice to amend the term of an existing contract at least one year prior to its expiration date. 

CURRENT CONSIDERATIONS 

The contract terms for Associate Superintendent Educational Services and Associate Superintendent Business and Administrative Services are extended in the amendments to June 30, 2021.  Additionally, the position title changes for each contract employee are tracked in the individual amendments. 

FINANCIAL IMPLICATIONS 

There is no additional financial implication to the District as these positions are allocated in the current budget according to the annual salary schedule for Cabinet.

It is recommended that the Governing Board approve the attached contract amendments for Associate Superintendent Educational Services and the Associate Superintendent Business and Administrative Services.

District staff has been working towards improving and unifying communication practices for all stakeholders. In the rapidly changing technical landscape, it is important to frequently review policy and practice relating to the use of electronic communication. Many good practices have been in use, in the absence of board policy. Secondly, as we review our crisis communication strategies, existing policies need updating. Three policies are presented tonight to establish purpose and guidelines.

Current Considerations

Two new policies, BP 1113 District Websites and BP 1114 District-Sponsored Social Media, are being presented in connection with the most recent policy discussions connected to communication strategies. These policies seek to formalize the process of electronic communication through websites and social media for the district, school sites, and staff.  

BP 1113 draws attention to the need to ensure accessibility for all users and district staff have been working to meet the guidelines required by the Office of Civil Rights and for privacy for district employees and students.  BP 1113 also calls for the creation of a  content and style guide for all postings. These are outlined in the accompanying AR 1113.  

BP 1114 describes the policies surrounding the official use of social media by district staff and school-sponsored groups. It is important to note that there are many social media accounts in use by district and site staff and this policy will help guide that practice. An accompanying AR 1114 establishes the explicit purpose of social media usage and provides an approval and registration process for all accounts. The district hopes to engage in positive, culture building communication through social media.  

A third policy presented is BP 1112, Media Relations. This is an update to existing policy with notable changes including the connection the Crisis Communication Plan outlined in BP 0450 and the need to work with media to deliver timely and relevant information during a crisis. Updates also include guidelines for student directory information available for release to the media.   

Financial Implications

No financial implications at this time.

It is recommended that the Governing Board review the policy changes and engage in discussion.

Background

On or before July 1, 2017 the Governing Board is required to adopt its Local Control Accountability Plan (LCAP) using the State Board of Education template.  The LCAP must identify for all pupils the specific actions the Local Educational Agency (LEA) will take to achieve its goals and the measures by which progress will be identified.  The County shall disapprove any district budget that does not include the expenditures necessary to implement the LCAP. 

Current Considerations

The LCAP is a three-year plan and it requires annual updates.  It is to include the annual goals for all pupils identified for each of the 8 state priorities and includes additional local priorities.  In developing the LCAP, parent advisory committees, local bargaining units, teachers, staff members, administrators, parents and pupils must be consulted.  All of these requirements have been met. The LCAP Executive Summary is attached to this agenda item.  The full LCUSD LCAP 2018-19 is available electronically and also via hard copy in both the Fiscal and Educational Services Offices at the District Office during business hours from June 1 to June 26, 2018.  

Financial Implications

The LCAP is intended as a planning document that drives the District’s budget development.  The Superintendent and the Associate Superintendent of Business and Administrative Services and the Fiscal Services Department have worked together to ensure that both documents are aligned.

It is requested that the Governing Board adopt the Local Control Accountability Plan as for 2018-19 as presented.    

The Governing Board is requested to adopt the Local Control Accountability Plan for 2018-19 as presented.

It is recommended that the Governing Board approve the 2017-18 Estimated Actuals and 2018-19 budget.

Background

During the course of this year, policies connected to technology have been examined and updated as best practices and recommendations have become known. After such research, it was found that the board policy on School Site Safety Plans only existed as an administrative regulation. Also, District staff have been working towards improving communication practices. Board policies related to websites, social media, and general media relations are currently under review and are slated to come before the board at a future meeting. (BP 1112 Media Relation, BP 1113 District Websites, and BP 1114 Social Media).  

Current Considerations

Two policies, BP 0450 Comprehensive Safety Plan and BP 1100 Communication with the Public, are being presented for the first time for review and discussion. The connection between these two seemingly divergent policies are a cross-reference to BP 1340, Access to District Records, which is currently under revision, and BP 1100. BP 1100 references BP 0450 in terms of establishing a Comprehensive Communciation Plan.  

For BP/AR 0450, Annual updates are made to school safety plans currently and presented to the Governing Board. Adding a guiding Board Policy with clarify purpose, access, and philosophies. An item to discuss will be the optional section on tactical response plans and whether the school sites develops those plans or the District coordinates that effort with law enforcement. Adoption of this policy will also ensure compliance with various educational codes.  

The second policy, BP 1100 Communication with the Public, is also a completely new policy. Current practices exist that match the BP and this policy would outline responsibilities and restrictions connected to communication with the public, but also to establish above mentioned Comprehensive Communciation Plan.  

Financial Implications

No financial implications at this time.

Background

The California Health and Safety Code (HSC), Section 104559 requires compliance with the Tobacco-Free schools requirements. School districts are required to prohibit the use of all tobacco and nicotine products at any time in all school district buildings, on school or district property, and in district vehicles.  New legislation also requires all school districts to prohibit the use of tobacco products, including electronic devices. The Tobacco-Use Prevention Education Programs (TUPE) Office of Los Angeles County Office of Education (LACOE) is responsible for the recertification of all school districts in Los Angeles County. LCUSD’s Tobacco-Free Certification will expire on June 30, 2018.  

Current Considerations

The process of recertification includes updating Board Policies 1330, 3513.3 and 5131.62. New signage prohibiting tobacco and nicotine use, electronic cigarettes and vaping devices will be posted at each school site and the district office. The recertification also mandates a written description of how students, parents, staff and the greater school community are made aware of the tobacco/ nicotine-free policy and enforcement procedures, including civic use permits. Lastly, a description of cessation opportunities or services available to students and staff must also be included. All this documentation is sent to LACOE to fulfill the recertification requirements. Certification is valid for three years.   

Financial Implications

Tobacco-Free Certification is a prerequisite for any Tobacco Use Prevention (TUPE) Competitive Grant applications.

The Governing Board is requested to adopt the revisions to Board Policy 5131.2, Board Policy 1330 and Board Policy 3513.3 as presented. 

The Governing Board is requested to adopt the revisions to Board Policy 5131.2, Board Policy 1330 and Board Policy 3513.3 as presented. 

It is recommended that the Governing Board approve the Personnel Report as presented.

Background 

The Facilities Master Plan identifies several projects at each of the school sites to be constructed as part of the District’s bond program.  Prior to the start of design of these projects, some key information about the conditions of each site are required for the proper planning and design of these projects.  This information includes contour of the site, topography, easements, and location of underground utilities.  Staff issued a request for proposals (RFP) on March 5, 2018 to qualified firms.  In response to the RFP, staff received two proposals.  Staff has determined that the proposals are reasonable for the services being requested.  

Current Considerations 

The approval of this item will authorize staff to execute the agreement with KPFF Consulting Engineers to perform the surveys at La Cañada High School.  The total contract amount of $99,550 will be funded through reimbursement with Measure LCF funds. 

Financial Implications

The contract is not to exceed $99,550. Funds will come from Measure LCF.

It is recommended that the Governing Board approve entering into an agreement with KPFF Consulting Engineers for Topographic Survey and Utilities Survey at La Cañada High School.

The Governing Board is requested to approve entering into an agreement with KPFF Consulting Engineers for Topographic Survey and Utilities Survey at La Cañada High School.

Background 

The District is seeking opportunities to maximize revenues in order to support the District’s construction program.  The State School Facility Program (SFP) provides grants for school districts to construct new school facilities and modernize existing schools.  To receive the SFP grants, school districts must establish eligibility and submit applications for funding.  The process for participation in the SFP is very complex and requires expertise to navigate through the constantly changing requirement and regulations.  The District has received proposals from two firms who have expertise representing school districts in matters related to the SFP.  Staff has reviewed and compared both proposals.  Staff has selected Jack Schreder & Associates as the consultant best suited to assist the District in matters related to the SFP program.   

Current Considerations 

This agreement is for Jack Schreder & Associates to assist the District in establishing eligibility and applying for funding through the State School Facility Program.  The term of the agreement is for five years.   

Financial Implications 

The contract is not to exceed $60,000. Funds will come from Measure LCF.

It is recommended that the Governing Board approve Agreement for Professional Services with Jack Schreder & Associates for State School Facility Program Consulting.

The Governing Board is requested to approve entering into an Agreement for Professional Services with Jack Schreder & Associates for State School Facility Program Consulting.

BACKGROUND

The district is mandated to provide Special Education for learning handicapped three to six year olds. The “Sprouts” program meets some of our legal preschool responsibilities and is offered on Monday and Wednesday afternoons from 3:00 to 4:00 with a goal of providing an individualized program for students and parents.  Parents are expected to attend the Wednesday sessions with their child.  The district also offers its own pre-school class at Paradise Canyon.

CURRENT CONSIDERATIONS

The Cañada Auxiliary of Professionals, Assistance League of Flintridge, is offering the attached agreement to conduct the "Sprouts" program for the 2018-2019 school year.

FINANCIAL IMPLICATIONS

The district will be responsible for the maintenance of the facility used for the class.

It is recommend that the Governing Board approve entering into an agreement with the Cañada Auxiliary of Professionals, Assistance League of Flintridge, for the "Sprouts" Program.

The Governing Board is requested to approve the agreement with the Cañada Auxiliary of Professionals, Assistance League of Flintridge, for the "Sprouts" Program.

The Governing Board is requested to approved the LCHS Special Activity request to attend the Chamber Singers Annual Retreat @ Hartland Christian Camp in Badger, California September 28 - 30, 2018.

The Governing Board is requested to approved the LCHS Special Activity request to attend LCHS It is Men's and Women's Ensemble Performance Tour: CA Central Coast November 7-9, 2018.