Julia Kempkey, Director of Curriculum and Instruction

Objective

Provide the Board of Trustees with an overview of the 2016-2017 Local Control and Accountability Plan (LCAP).

Background

California school districts are required to prepare a Local Control and Accountability Plan (LCAP) to accompany the District budget.  This is a three-year plan, updated annually.  The LCAP is designed to be a comprehensive planning tool that outlines the District’s goals with specific action plans and identified costs.  Districts are required to use a State designated LCAP template, and the format cannot be changed. 

Since district staff last updated the board in March about the LCAP development process, the District Advisory Committee, the group of stakeholders including students, parents, community partners, staff, and teachers, met and continued their review of the strategies, goals and metrics in the LCAP.  In addition, a community meeting was held in April to elicit further community comments and feedback on the LCAP. From this input as well parent, staff and student surveys and other community meetings, the LCAP document was updated to reflect the feedback from our different stakeholders, a summary of the strategies are outlined in the LCAP “Short Version” (TABLE B). In addition, an overview of the core and supplemental programs are outlined in the LCAP Supplemental and Core Services (TABLE A).

District goals must address three (3) required State Priorities: A) Conditions of Learning, B) Pupil Outcomes and C) Engagement, and meet eight (8) essential state elements. The Novato Unified School District (NUSD) 2015- 2016 LCAP included ten (10) goals.  These goals were combined and renumbered to more closely match the three (3) State areas, resulting in three goals for the NUSD 2016-2017 year.  

The LCAP requires the District to conduct community, parent and student engagement.  The engagement process can be found in Section 1 (page 4) of the LCAP.  As this is a three-year plan, Section 2 (starting on page 11) contains the goals, actions, expenditures, and program indicators.  Each of the three goals has a plan for 2015-2016, 2016-2017, and 2017-2018.  The Annual Update for NUSD’s 2015-2016 plan year is included in the document.

Section 3 (page 50) provides information on the uses of the Supplemental grant funds and proportionality.  NUSD does not receive any Concentration grants as the student population identified as English Learners, Low –Income or Foster Youth falls below 55% for the District as a whole.  Supplemental LCFF funds for 2016-2017 are estimated at $3,815,017. The District is required to demonstrate that increased or improved services from these supplemental funds are 6.64 % of Core instructional services. 

As shown on Table A (attached), NUSD is providing 7.81% supplemental services as compared to core instructional services.

As the LCAP is a three-year plan, goals and activities implemented in 2017-2018 are continued into the 2016-2017 plan year.  New supplemental services for the 2016-2017 year include:

• An English Language (EL) Coordinator
• Increased Community Liaison hours and support
• Expanded Camp University ( summer program)
• Expanded contract for services with the National Equity Project
• Expanded contract for services for English Language Development Program to include Middle School  as well as High School(Kevin Clark)
• Increased services related to Mental Health counselors
• Data System to support data-driven decision making
• Release time for staff training for English Language Development training and Equity
• PIQE: Parent Institute for Quality Education

The required Public Hearing is being held during the June 14, 2016 Board meeting in order to receive public comments on the District’s LCAP.  Final adoption of the LCAP will be presented to the Board of Trustees at the June 22, 2016 Board meeting.

Karen Maloney, Assistant Superintendent - Business & Operations

Nancy Walker, Director of Fiscal Services

Board Priority/Goal

Student Success

Objective

Present the 2016-2017 Preliminary General Fund Budget to the Board of Trustees.

Background

Staff will review the 2016-2017 Preliminary Budget, including recommendations from the Governor’s May Revision budget, School Services of California (SSC), and Marin County Office of Education (MCOE), as well as the Common Message released by the California County Superintendents Education Services Association (CCSESA).

Attached please find:

1.  2016-2017 Preliminary Budget Narrative with the following components:

• 2016-2017 Budget Assumptions
• Comparison of 2015-2016 Estimated Actuals & 2016-2017 Proposed Funds
• Budgetary Changes Summary
• Components of Projected Ending General Fund Balance
• Budget Assumptions for 2017-2018 & 2018-2019
• Multi-Year Projections
• Other Funds

2.  SACS Reports

3.  Marin Common Message (CCSESA)

2016-2017 Preliminary General Fund Budget

Starting with the 2013-2014 California State Budget, the fundamental distribution of state funds to California school districts changed with the elimination of the Revenue Limit and the introduction of the Local Control Funding Formula (LCFF).

The LCFF provides base funding per student depending on grade span. A supplemental grant, equal to 20% of the base funding, is provided for each unduplicated student that is an English Learner, Low-Income or a Foster Youth Student. California school districts that have a student population of more than 55% of these identified groups receive a concentration grant equal to 50% of the base grant. Thirty-eight percent (38%), or approximately 1-in-3, of NUSD’s students are English Learners, Low- Income, or Foster Youth; NUSD does not qualify for the State concentration grant under LCFF.

Beginning with the 2014-2015 budget, all District budgets must include an accountability plan. The plan, referred to as the Local Control Accountability Plan, or LCAP, requires school districts to establish goals addressing three state priorities, including eight essential state elements. NUSD’s LCAP meets these requirements. The District Advisory Committee (DAC) met multiple times during the year and provided guidance in the development of the district’s LCAP Plan. The Preliminary General Fund for 2016-2017 is based on activities identified in the LCAP.

Per the Governor’s May Revision, NUSD is expected to receive “restored” state funding in the amount of $61,993,178 under the LCFF. This is a net increase of $2,624,053 over LCFF funding for the 2015-2016 year. As NUSD is experiencing declining enrollment, funding for 2016-2017 is based on 2015-2016 ADA. The increase of $2,624,053 is net of the loss of funding from the decline of 49.68 ADA or a loss of $414,878 in funding. 

For the past 10 years, NUSD has had increased enrollment. However, beginning in 2014-2015, a trend of declining enrollment began. Based on the 2014-2015 P-2 ADA report, ADA declined by 49.68 from 2014-2015 to 2015-2016 school years. Based on available birth rates and current enrollment registration, ADA is estimated to decline 123.35 in 2016-2017and 63.34 in 2017-2018. Accordingly, the District’s LCFF revenue will decrease by $414,878 in 2016-2017, $1,069,691 in 2017-2018, and $558,469 in 2018-2019. LCFF State funding is based on the higher ADA of the current or prior year. Since 2014-2015 was the first year of declining enrollment, the first year of funding loss occurred in the 2015-2016 year.

The Governor’s budget includes a one-time Proposition 98 Mandated Cost reimbursement, which amounts to $237 per student or $2,036,085. The Governor recommends that these funds be spent on professional development, teacher induction to beginning teachers, instructional materials and technology. However, this funding is unrestricted and can be used to support locally determined District initiatives. This is a decline in State funding of $2,195,761 ($294 per student) from the 2015-2016 year. 

Starting with the adopted 2014-2015 State budget, rate increases to CalSTRS and CalPERS contributions, by both employees and employer, were implemented (see table below). CalSTRS rate increases continue until 2020-2021 when the rate will be 19.1% (10.22% higher than in 2014-2015). At this time, all increases are funded from the LCFF base grant. Fund 17 has established where

$1 Million dollars will be transferred from the General Fund in 2015-2016 to provide a reserve for the increase in STRS/PERS.

Multi-Year Projections (MYP)

The Multi-Year Projection (MYP) demonstrates that the District will be able to meet its financial obligations for the two years subsequent to 2016-2017. However, it is important to note that these multi-year financial projections are built using a complex set of financial assumptions that are constantly changing. The MYP is an important tool to utilize in multi-year planning and decision-making.

Budget Assumptions: 2017-2018 and 2018-2019

The MYP reflects the Governor’s May Revision budget proposal. The LCFF funding model, which began in 2013-2014 with the goal of full funding in 2019-2020, is close to reaching this target funding prior to 2019-2020. It is projected that the funding level in 2016-2017 will be 96% of the target funding. As districts have welcomed the restored funding, it should be noted that the increase in LCFF funding is only bringing current funding to 2007-2008 levels with adjustments for COLA and deficit reductions. Starting with the 2017-2018 year, increased funding will be COLA and limited growth in overall LCFF. Per the Department of Finance, the estimated COLA for 2016-2017, 2017-2018, and 2018-2019 are 0.00%, 1.11%, and 2.42%, respectively. 

The Governor’s proposal provides that 54.84% of the total remaining cost of implementation will be funded in 2016-2017. Funding the implementation in years 2017-2018 and 2018-2019, years 2 and 3, respectively, is shown at 73.96% and 41.21%, respectively.  Otherwise stated, NUSD will be 98% funded at the Target level in 2018-2019. These funding levels would provide for an estimated LCFF State funding net increase (after loss of funding due to decline in ADA) of $1,326,335 or 2.13% in 2017-2018, and $509,811 or .80% in 2018-2019.

All positions and allocations from the 2015-2016 budget are rolled forward and adjusted for the projected decline in student enrollment (as noted above). Current staffing ratios, removal of one-time revenues and expenditures, and estimated increases for step and/or column movement, as well as associated payroll related taxes, including the increase in STRS and PERS rate and CPI (Consumer Price Index), are included in the preliminary 2016-2017 budget and subsequent years.

Karen Maloney, Assistant Superintendent - Business & Operations

Board Priority/Goal

Student Success

Objective

Provide the Board of Trustees with rationale as to the need for an ending fund balance (reserve) greater than the State required minimum of 3% of total expenditures.

Background

In 2015, SB858 and Education Code 42127(a)(2)(B) was put into law requiring new transparency and public hearing requirements with the adoption of the annual budget. The education code requires that a public hearing be held regarding the need of reserves in excess of the State minimum required reserve. The State requires that Novato Unified School District (NUSD) maintain a minimum reserve of at least 3% of total expenditures. This is referred to as the Reserve for Economic Uncertainties. 

NUSD’s preliminary 2016-2017 budget has total combined expenditures and transfers out in the amount of $79,043,995, resulting in a Reserve for Economic Uncertainties in the amount of $2,371,320. The projected Ending Fund Balance at June 30, 2017 is $17,098,894 (21.6%), which is $14,727,574 (18.6%) in excess of the State required minimum fund balance.

As noted in the Reserve for Ending Fund Balance, negotiations for NFT and Unrepresented Groups (Management, Supervisors and Confidential) were settled in late May 2016. The cost of the salary increase is not included in the preliminary budget as presented; the negotiated salary increase will be included in the budget at the 45-day revision (August 2016). If the salary increase was in the preliminary 2016-2017 budget, the combined expenditures would be approximately $81,443,995, resulting in a Reserve for Economic Uncertainties in the amount of $2,443,320. The projected ending fund balance would be estimated at $14,698,894 (18.05%).

The County Offices of Education in the State of California, including the Marin County Office of Education (MCOE), continue to reinforce the need for reserves in excess of the minimum reserve requirement. Additionally, the Government Finance Officers Association (GFOA) recommends reserves equal to two months of average general fund operating expenditures, or around 17%. Furthermore, the level of the reserve is a critical component of the determination of ratings as issued by Fitch or Moody affecting bond sales and bond interest rates.

NUSD has typically maintained a reserve of approximately 20%, with Board intent of moving to 15%. A reserve of 15% is crucial to the fiscal integrity of NUSD to provide protection against unpredictable or known factors as identified below:

• Reserve for Restricted Programs
• Declining Enrollment
• Uncertainty of Continued Funding of the LCFF GAP at the Levels as Predicted by the  Department of Finance
• Facility and IT Infrastructure Needs
• Cash Flow due to Reserve ERAF and Possible State Deferrals
• Increases in PERS/STRS Benefit Contributions
• Recommendation for Two Months of Operating Expenditures by GFOA – 17%

In addition to the known factors listed above, the following are specific factors related to the 2016-2017 year:

Negotiations with NFT and Unrepresented Groups (Management, Supervisors and Confidential) were completed with an on-going 5% increase to the salary schedules, effective July 1, 2016, resulting in a cost of $2,400,000, which is not included in the 2016-2017 budget. These costs will be included in the 45-day revised budget presented to the Board in August 2016.

Negotiations with CSEA will begin in late June 2016 and at time of settlement, the budget will be adjusted.

A one-time off-the-salary-schedule payment was negotiated at $1500 for each full-time NFT employee and $1000 for each full-time employee in the Unrepresented Groups (Management, Supervisors and Confidential); this bonus will be paid at the end of June 2016. The 2015-2016 actuals, as presented were not updated for this settlement; as such, a reserve in the amount of $810,000 has been established.

Funding of LCFF is based on State economics and managed by Governor Brown. At the release of the May Revise, the California economy appeared to be slowing down and it is possible that a recession could be forthcoming. A reserve in the amount of $2,944,205 has been established in the event that the LCFF is not funded at the target amount.

As the District is experiencing declining enrollment, a reserve in the amount of $1,628,160 has been established.

Due to the significant increase in STRS/PERS contributions, the District has established a reserve in Fund 21; a transfer of $1 Million will be made in 2016-2017 and 2017-2018.

As shown on the attached schedule, assigned and restricted balances above the minimum reserve are projected at $10,232,365.

Julia Kempkey, Director of Curriculum & Instruction

Jim Hogeboom, Superintendent

BOARD PRIORITY/GOAL

All!!

OBJECTIVE

To provide the Board with an update on progress towards our 12 NUSD goals.

BACKGROUND

The Board of Trustees established four key priorities for the 2015-16 School Year:  Equity, Student Success, Staff Support and Community Involvement and Engagement.  Under each of these priorities we set three SMART (Specific, Measurable, Achievable, Realistic and Time-bound) goals.  I reported on our progress in January, and this report is an end of the year assessment on our progress towards these goals.  Attached please find an Executive Summary, and then a more detailed report of our success on each goal, specific updates for the actions taken to achieve each goal, as well as next steps.

FUNDING SOURCE/COST

Budgets for each goal are not included.

RECOMMENDATION

The Superintendent and staff ask for feedback from the Board regarding our progress towards our priorities and goals.

Jim Hogeboom, Superintendent

BOARD PRIORITY/GOAL

All

OBJECTIVE

To provide the Board with a draft of revised goals for the 2016-17 school year.

BACKGROUND

The Board of Trustees established four key priorities for the 2015-16 School Year:  Equity, Student Success, Staff Support and Community Involvement and Engagement.  Under each of these priorities we set three SMART (Specific, Measurable, Achievable, Realistic and Time-bound) goals.  Staff have revised and/or updated each of the 12 goals for board consideration.

FUNDING SOURCE/COST

Budgets for each goal are not included.

RECOMMENDATION

The Superintendent and staff ask for feedback from the Board regarding our revised goals for 2016-17.

Karen Maloney, Assistant Superintendent - Business & Operations

Janet Mueller, Attorney - DWK

Board Priority/Goal

Student Success

Objective

Review and discuss Resolution No. 22-2015/2016 Calling for a Bond Election on the November 8, 2016 ballot with the Board of Trustees. This is in alignment with the Board’s interest in having facilities and learning environments that are healthy, safe, functional, well maintained, appealing, and supportive of 21^st Century learning. The resolution and attachments will be brought back to the Board, with any requested changes, on June 21, 2016 for possible approval.

Background

State law requires the Governing Board to order school district elections if the Board has decided to move in that direction. The Marin County Registrar of Voters will conduct the election on behalf of the District, including publishing all required notices. This resolution must contain the exact ballot language of the bond proposition in the “specifications of the election order.”

Proposition 39, which permits passage of the measure upon a 55% “yes” vote, requires that the tax per $100,000 of assessed valuation not exceed $60. The resolution includes a 75-word summary of the measure to appear on the ballot, the “Full Ballot Text” (including Bond Project List) and a “tax rate statement”, all of which will be included in the ballot pamphlet, describing the projects authorized to be funded and the anticipated rates of tax throughout the life of the bond issue. Additionally, the resolution authorizes, but does not commit, the Board to prepare and sponsor a ballot argument in support of the bond measure. No more than five persons may sign the ballot argument.

Funding Source/Cost

N/A

Recommendation

The Superintendent and staff recommend that Resolution No. 22-2015/2016 Calling for a Bond Election on the November 8, 2016 ballot be discussed and placed on the June 21, 2016 Board agenda for possible approval.

Kris Cosca, Assistant Superintendent - Human Resources

Board Priority/Goal

Staff Support, Student Success

Objective

Obtain Board ratification of the Tentative Agreement with NFT to settle negotiations for 2016-2017.

Background

The District and NFT have met and negotiated a Tentative Agreement (attached) to resolve negotiations for the 2016-2017 school year. This agreement includes a one-time off-the-salary-schedule payment of $1500 for full-time unit members or $750 for those working less than full time, and a 5% salary increase to the salary schedules effective July 1, 2016.

The District will begin negotiations with CSEA, the Classified Bargaining unit, on June 27, 2016.

Funding Source/Cost

• One-time off-the-salary-schedule payment, approximately equivalent to a 2% salary increase/$755,312
• 5% increase to salary schedule/$1,931,762

Recommendation

The Superintendent and staff recommend ratification of the Tentative Agreement with NFT to settle negotiations for 2016-2017.

Karen Maloney, Assistant Superintendent - Business & Operations

Board Priority/Goal

Staff Support, Student Success

Objective

Obtain approval for public disclosure of the collective bargaining agreement for NFT and Unrepresented Groups (Management, Supervisors and Confidential) pursuant to Government Code Section 3547.5.

Background

State law requires that all collective bargaining agreements be disclosed to the public at a regularly scheduled meeting of the school board. Attached are the required disclosure forms for settlements with NFT and Unrepresented Groups (Management, Supervisors and Confidential), resulting in a one-time off-the-salary-schedule payment in the amount of $1,500 per full-time NFT member, and $1,000 for each full-time Unrepresented employee, to be paid at the end of June 2016. Additionally, each group will receive an on-going 5% increase to the salary schedule beginning July 1, 2016. Attached are the AB1200 Public Disclosure Agreements, a copy of the tentative agreement with NFT and revised salary schedules.

The budget, as shown on the attached AB1200s, is the NUSD Preliminary 2016-2017 budget. The 2016-2017 salary increase will be funded with on-going LCFF (Local Control Funding Formula) funds, a 5% reduction to department budgets, health benefit savings, re-allocation of site funds, and a reduction to special education transportation.

The increased LCFF funding and salary increase (upon approval by the Board) will be reflected in the NUSD 2016-2017 budget at the 45-day revision in August 2016.

State law provides that these disclosure documents be presented to the Marin County Office of Education for their review and comment. They have ten (10) days after Board approval to complete that process; staff does not foresee any problem receiving their approval.

Funding Source/Cost

General Fund/$1,931,762 - Beginning July 1, 2016

General Fund/$810,000 - Ending Fund Balance 2015-2016

Recommendation

The Superintendent and staff recommend approval for public disclosure of the collective bargaining agreement for NFT and Unrepresented Groups (Management, Supervisors and Confidential) pursuant to Government Code Section 3547.5.

Kris Cosca, Assistant Superintendent - Human Resources

Objective

To approve Resolution No. 20-2016/2017, Reduce and/or Eliminate Classified Positions

Background

The Board has discussed potential classified reductions for the 2016-17 school year. Resolution No. 20-2016/2017 is recommended to reduce and/or eliminate Classified Positions due to lack of work and/or lack of funds.

The Education Code sets forth the legal guidelines and timelines by which the District must comply in order to reduce classified staff. To reduce and/or eliminate classified positions, the Board must adopt a resolution authorizing the reduction due to lack of work and/or lack of funds and notice any affected employees no later than sixty (60) days prior to the effective date of layoff.

The attached resolution authorizes a reduction and/or elimination due to lack of work and/or lack of funds, has been reviewed by legal counsel and is provided to the Board as an action item in open session.

Funding Source/Cost

N/A

Recommendation

Superintendent and staff recommend approval of Resolution No. 20-2016/2017, Reduce and/or Eliminate Classified Positions.

Suzanne Hirshfield, Categorical Programs Coordinator

Objective

To obtain approval of the 2016-2017 Application for Funding.

Background

A Local Educational Agency is required to obtain approval of the Application for Funding from the local governing board. Per the California Department of Education, the 2016-2017 Application for Funding needs to be approved by the local governing board by June 30, 2016. The District English Learner Advisory Committee (DELAC) must also approve the application on or before the local governing board approval date. DELAC approved the Application for Funding on May 24, 2016.

NUSD will apply for the following categorical funds for 2016-2017:

• Title I Part A - Basic Grant
• Title II Part A -Teacher Quality and Class Size Reduction
• Title Ill Part A - Limited English Proficient Students
• Title Ill Part A - Immigrant

Funding/Cost

N/A

Recommendation

The Superintendent  and staff recommend approval of the 2016-2017 Application for Funding.

Jim Hogeboom, Superintendent

GOAL

Student Success

OBJECTIVE

To approve the Memorandum of Understanding between the Novato Unified

School District and the YMCA for the purpose of implementing the Camp University Summer Program from June 20 through July 21, 2016.

BACKGROUND

This will be the 3^rd year of the implementation of Camp University, a partnership with the YMCA to provide academic English language instruction with certificated staff in the mornings and a summer camp program suffused with oral language reinforcement in the afternoons with YMCA staff. The enrollment this year of 235 students includes children going into grades 1 – 5 from all 8 elementary schools.  They are English learners with CELDT levels 1 – 3 and socioeconomically disadvantaged students who will benefit from continuing vocabulary development and language skills during the summer.

FUNDING SOURCE/COST

LCAP Supplemental Funds:                        $85,000.00

YMCA                                                            20,000.00

Haas Family Fund                                         20,000.00

RECOMMENDATION

The Superintendent and staff recommend the approval of the Memorandum of Understanding between the Novato Unified School District and the YMCA.

Julia Kempkey, Director of Secondary Curriculum & Instruction

Objective:

To provide students with access to relevant and engaging curricular materials, including literature titles that honor different cultural perspectives.

Background:

The book connects to a PBL Unit on "Discovery of Self" where students are asked to look at how a person's experiences help to form their morals. Both characters face several different hardships but they persevere, are resourceful, learn how to get along with people who have many differences and end up giving back to their communities. It is based on a true story and can be connected to a documentary on The Lost Boys of Sudan where students can compare the different genres of storytelling.

Funding Source/Cost:  

$700/General Fund

Recommendation:

The Superintendent and staff recommend the approval of A Long Walk to Water: Based on a True Story to NUSD's approved literature list for 6^th grade

Julia Kempkey, Director of Secondary Curriculum & Instruction

Objective:

To provide students with access to relevant and engaging textbook that provides updated approaches to prepare students for the Advance Placement (AP) exam.

Background:

The World Language departments from each high school reviewed different Spanish textbooks to support students in our Spanish 4 and Spanish 5 AP courses. They unanimously recommended Temas as the best choice for our students. The textbook comes highly recommend from other districts, provides a strong online component, and is built around the themes and recommended contexts from the College Board's AP Spanish Language and Culture curriculum framework.  Further, the AP Spanish class serves the most diverse student population of any of our courses so it is important to ensure students have access to appropriate curriculum.

Funding Source/Cost:

$12,714/General Fund

Recommendation:

The Superintendent and staff recommend the approval of the textbook Temas for Spanish 4 and 5 AP courses.

Karen Maloney, Assistant Superintendent - Business & Operations

Board Priority/Goal

Student Success

Objective

Obtain approval of Resolution No. 21-2015/2016 determining use of 2016-2017 funds received in the Education Protection Account (EPA) as required by Article XIII, Section 36 of the California State Constitution.

Background

On November 6^th 2013, the California Voters approved Proposition 30, which added Article XIII, Section 36 to the California Constitution. This ballot created an Education Protection Account to receive and disburse revenue derived from the incremental increases in taxes imposed by Article XIII, Section, 36(f).

Under Proposition 30, the governing board of the district shall annually determine the spending of the received monies from the Education Protection Account (EPA). In addition, each school district shall publish an accounting of how the monies were spent on their website annually.

The Board shall certify at this meeting that funds provided from the Education Protection Account have been properly expended as required by Article X111, Section 36 of the California Constitution. All Expenses incurred by the District must comply with the additional audit requirement of Article XIII, Section 36.

As required, the Education Protection Account’s estimated deposits and expenditures accounts are shown below:

• Estimated 2016-2017 EPA Entitlement                                             $5,702,743
• Estimated Expenditures

- Instructional Teacher Salaries and Related Payroll Cost     ($5,702,743)

NOTE: As per Article XIII, Section 36 of the California Constitution, the District will post an accounting of the actual funds received and expended from the EPA as the funds are received and expended.

Funding Source/Cost

Education Protection Account/$5,702,743 (estimate)

Recommendation

The Superintendent and staff recommend approval of Resolution No. 21-2015/2016; expenditure of 2016-2017 funds received in the Education Protection Account (EPA) as required by Article XIII, Section 36 of the California State Constitution.

Karen Maloney, Assistant Superintendent - Business & Operations

Board Priority/Goal

Student Success

Objective

Obtain Board approval of Resolution No. 15-2015/2016 Closing Fund 61: Cafeteria Enterprise Fund and Resolution No. 16-2015/2016 Opening Fund 13: Cafeteria Special Reserve Fund.

Background

On April 5, 2011, the Board approved expansion of the Early Intervention Program to include regular education students in an inclusive model. The regular education expansion would charge a fee for service.

At that time, the Board approved the establishment of Fund 61: Cafeteria Enterprise Fund to properly account for and record the activities of the District’s Food & Nutrition Services Program (FANS) as it was established at that time. Since the District does not operate its program in a manner similar to that employed by private business enterprises as originally contemplated, the California School Accounting Manual (CSAM) establishes Fund 13: Cafeteria Special Reserve Fund to be used for the proceeds of special revenue sources that are restricted or committed to expenditure for specified purposes.

Funding Source/Cost

NA

Recommendation

The Superintendent and staff recommend approval of Resolution No. 15-2015/2016 Closing Fund 61: Cafeteria Enterprise Fund and Resolution No. 16-2015/2016 Opening Fund 13: Cafeteria Special Reserve Fund.

Karen Maloney, Assistant Superintendent - Business & Operations

Board Priority/Goal

Student Success

Objective

Obtain Board approval of Resolution No. 17-2015/2016 Closing Fund 68: Internal Service Fund.

Background

The Board approved the establishment of Internal Service Fund 68 to properly account for and record the implementation of the District’s California School Information Services (CSIS) data collection program

The CSIS program was created by the California Department of Education (CDE) to help Districts:

• Build the capacity of local educational agencies (LEAs) to implement and maintain comparable, effective, and efficient student information systems that will support LEA daily program needs and promote the use of information for decision making by school, district, and county staff 
• Enable the accurate and timely exchange of student data
• Assist LEAs in transmitting data electronically to the California Department of Education (CDE) for federal and state reporting, thereby reducing the reporting burden of LEA staff
• Assist LEAs in assigning and maintaining statewide student identifiers (SSIDs)

The District has now implemented the criteria, standards and requirements of CSIS and has not used Internal Fund 68 since Fiscal 2010-2011.

Funding Source/Cost

NA

Recommendation

The Superintendent and staff recommend approval of Resolution No. 17-2015/2016 Closing Fund 68: Internal Service Fund.

Karen Maloney, Assistant Superintendent - Business & Operations

Board Priority/Goal

Student Success

Objective

Obtain Board approval of Resolution No. 18-2015/2016 Opening Fund 17: Special Reserve Fund for Other than Capital Outlay Projects

Background

The Board has become increasingly aware of the District’s need to set aside funds for future increases to the District’s employer- paid contributions to the State Teachers Retirement System (STRS) and Public Employees Retirement System (PERS).

The California School Accounting Manual (CSAM) establishes Special Reserve Funds to be used for the proceeds of revenue set-asides that are deemed by the Board of Trustees as restricted or committed to expenditure for specified purposes. Special Reserve Funds for Other Than Capital Outlay Projects are to be used primarily to provide for the accumulation of general fund moneys for general operating purposes other than for capital outlay (Education Code Section 42840). Amounts from this special reserve fund must first be transferred into the general fund or other appropriate fund before expenditures may be made (Education Code Section 42842). 

Funding Source/Cost

NA

Recommendation

The Superintendent and staff recommend approval of Resolution No. 18-2015/2016 Opening Fund 17: Special Reserve Fund for Other than Capital Outlay Projects.

Karen Maloney, Assistant Superintendent - Business & Operations

Board Priority/Goal

Student Success

Objective

Obtain Board approval of the Childcare Ground Lease Renewal for Quality Care for Kids at Lynwood Elementary.

Background

In 1988, the Board of Trustees recognized the need for before and after school day care for children; such arrangements would benefit the district, the students, and their parents. The arrangement would also enhance the District’s ability to predict student enrollment and to maintain enrollment in our schools; therefore, Board Policy 6179 was adopted.

Free ground use agreements (Ground Lease) are provided to qualified non-profit corporations. The agreement allows a District ground site to be used to install or construct and operate a childcare center, at no cost to the Lessor. The Lessee will provide a facility that meets licensing requirements as well as all other state and local regulations.

Childcare Ground Leases are for a term of twelve (12) months and automatically renewed on a yearly basis for a period of five (5) years, unless terminated by either party. The attached Ground Lease is a renewal of the Ground Lease currently in place and expiring August 30, 2016.

Funding Source/Cost

Not applicable

Recommendation

The Superintendent and staff recommend approval of the Childcare Ground Lease Renewal for Quality Care for Kids at Lynwood Elementary.

Karen Maloney, Assistant Superintendent - Business & Operations

Board Priority/Goal

Student Success

Objective

Ratify warrants issued May 9, 2016 through June 7, 2016.

Background

Staff has provided a copy of the warrant register, of all funds, for warrants issued May 9, 2016 through June 7, 2016. The warrant register reflects the vendor name, date paid, amount of warrant and budgetary account charged.

Funding Source/Cost

Various Funds/Per Report

Recommendation

The Superintendent and staff recommend ratification of the warrants issued May 9, 2016 through June 7, 2016 as presented.

Karen Maloney, Assistant Superintendent - Business & Operations

Board Priority/Goal

Student Success

Objective

Obtain Board approval to dispose of obsolete property/equipment belonging to Novato Unified School District.

Background

Attached are disposal request forms for obsolete furniture and/or non-repairable equipment submitted by staff. District staff has declared that there is no associated value.

Per Board Policy 3270, Sale and Disposal of Instructional Materials, Equipment and Supplies, if the value of the property is insufficient to defray the costs of arranging a public sale, the property may be donated or disposed of.

Staff will make all attempts to dispose of the property at no cost.

Funding Source/Cost

Not Applicable

Recommendation

The Superintendent and staff recommend approval to dispose of obsolete property/equipment as declared.

Karen Maloney, Assistant Superintendent - Business & Operations

Board Priority/Goal

Student Success

Objective

Obtain Board approval to dispose of obsolete textbooks and/or instructional materials belonging to Novato Unified School District.

Background

Attached are disposal request forms for obsolete, outdated or damaged textbooks and/or instructional materials submitted by staff. District staff has declared that these items can no longer be used because they are old, damaged, or not standards based.

Per Board Policy 3270, Sale and Disposal of Instructional Materials, Equipment and Supplies, if the value of the property is insufficient to defray the costs of arranging a public sale, the property may be donated or disposed of.

Funding Source/Cost

Not Applicable

Recommendation

The Superintendent and staff recommend approval to dispose of obsolete textbooks and/or instructional materials as declared.

AFFIDAVIT OF POSTING

I, Gladys Batz, certify that on Friday, June 10, 2016, I caused to be posted
a notice of the meeting of the Novato Unified School District Board of Education

______________________________________________

Public Comment Announcement

Individuals may address the Board of Education on agenda items on both the closed session and regular session agenda at the time they are under consideration by completing the form provided on the table at the entrance to this hall and submitting the form to the executive assistant.

Public comment cannot be acted upon or discussed by the Board unless placed on an agenda at a subsequent meeting, in accordance with the law (Brown Act).  The Board may request staff to respond orally at the meeting or in writing at a future time.

Public comments are limited to three minutes per individual. Speakers will be chosen in random order. Each person may only speak once per agenda topic, and is required to address the Board from the podium.

The meeting is recorded, video taped, and /or telecast on local Education Channel 30.

Request To Place An Item On The Agenda

Members of the public may request that items be placed on the agenda of any regular Board of Education meeting. The request must be in writing and be submitted to the Superintendent or designee with supporting documents and information, if any, at least one week before the scheduled meeting date. Items submitted less than a week before the scheduled meeting day may be postponed to a later meeting in order to allow sufficient time for consideration and research of the issue.

The Board president and Superintendent shall decide whether the request is within the subject matter jurisdiction of the Board. Items not within the subject matter jurisdiction of the Board may not be placed on the agenda. In addition, the Board president and Superintendent will determine if the item is merely a request for information or whether the issue is covered by an existing policy or administrative regulation before placing the item on the agenda.

The Board president and Superintendent shall decide whether an agenda item is appropriate for discussion in open session or closed session, and whether the item should be an action item, informational item or consent item. 

Americans with Disabilities Act

Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans with Disabilities Act of 1990.  Interested persons must request accommodations at least 48 hours in advance of the meeting by contacting the Superintendent’s Office at 415-897-4211.