The San Mateo-Foster City School District has obtained services for the administration of the Music for Minors Professional Educator Program and the Music for Minors Volunteer Educator Program to provide music education to TK-4th grade students at the following elementary schools:  Audubon, Bayside Academy, Beresford, Brewer Island, College Park, Fiesta Gardens, Foster City, George Hall, Highlands, Lead, Laurel, North Shoreview Montessori, Parkside Montessori, San Mateo Park and Sunnybrae.  (Baywood & Meadow Heights provide a different music program).

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RATIFY THE AGREEMENT BETWEEN THE SAN MATEO-FOSTER CITY SCHOOL DISTRICT AND MUSIC FOR MINORS TO PROVIDE TK-4TH GRADE ELEMENTARY MUSIC.

$353,289

Board Policy 3314 states the following: It shall be the practice of the administration to present the Board of Trustees with copies of all warrant registers for information and review at each regularly scheduled meeting of the Board of Trustees. As Policies 3100 (budget) and 3110 (transfer of funds) provide criteria for Board authorization of all expenditures, both personnel and non-personnel items, prior to the actual payment of the obligation, warrants will be distributed to the vendors and employees after audit by the County Superintendent of Schools.

Education Code Sections 42631-36 requires the Board of Trustees approve all expenditures made by the District.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED DISTRICT EXPENDITURES.

   None

THE ADMINISTRATION RECOMMENDS THAT THE BOARD OF TRUSTEES APPROVE THE NOTICE OF COMPLETION FOR THE LEAD METAL SHADE STRUCTURES PROJECT.

During the fire sprinkler inspection performed at Sunnybrae Elementary School, it was found that the system had some deficiencies that needed to be addressed so that the system can be re-inspected and certified, per NFPA 25 - Standard for Inspection, Testing and Maintenance of Water Based Fire Protection Systems.  In accordance with the State of California's Uniform Public Construction Cost Accounting Act (CUPCCAA), the District solicited a proposal from Walschon Fire Protection, Inc for the repairs of the fire sprinkler system at Sunnybrae Elementary School.  

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES AWARD THE CONTRACT IN THE AMOUNT OF $23,886.00 TO WALSCHON FIRE PROTECTION, INC. FOR THE REPAIR OF THE FIRE SPRINKLER SYSTEM AT SUNNYBRAE ELEMENTARY SCHOOL. 

$23,886.00 - Restricted Routine Maintenance Budget

Government Code 53646, added by SB564 (Chapter 783, Statues of 1995), imposed disclosure requirements on all Government Agencies. The Chief Business Official must provide a quarterly report to the Board of Trustees of these disclosures.  

If a local agency has placed all of its investments in a Local Agency Investment Fund (LAIF) or in Federal Deposit Insurance Corporation (FDIC)-insured accounts in a bank, savings and loan association, in a county investment pool, or any combination of these, the CBO must supply the most recent statement or statements received from these institutions.  

The District has such investments and the report is attached. The interest earnings are within the budget.

Interest earned for the quarter ending June 30, 2017:

California State Treasurer - LAIF: .929%

San Mateo County Treasurer: 1.175%

In a move to better serve our employees, the District has selected Employee Benefits Services (EBSA)/Alta Montclair as the third party administrator (TPA) for 403(b) and 457(b) Plan Administration and Common Remitting Services.  EBSA is a locally based (Campbell, CA) retirement plan services company that offers reliable and flexible third party plan administration.  EBSA and Alta Montclair will provide responsive service to District staff regarding an open selection of 403(b) and 457(b) investment opportunities, retirement planning resources, third party plan administration, compliance, and common remittance solutions to the District at no cost.  

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE SERVICE AGREEMENT FOR 403(b)/457 PLAN ADMINISTRATION AND COMPLIANCE WITH EMPLOYEE BENEFITS SERVICES AND ALTA MONTCLAIR CORPORATION EFFECTIVE SEPTEMBER 1, 2017.

No Financial Impact

None – Expenditure provided for in the 2017-2018 budget

Vice President Lory Lorimer Lawson resigned from the San Mateo-Foster City School District Board of Trustees effective August 31, 2017.  The position of Vice President will need to be filled in the interim period prior to the Annual Board Reorganization in December 7, 2017.  

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ELECT A VICE PRESIDENT FROM THE INTERIM PERIOD FROM SEPTEMBER 1, 2017 TO DECEMBER 7, 2017.

None

The San Mateo County Civil Grand Jury is an independent investigative body created by the California State Constitution. Composed of nineteen citizens, the San Mateo County Civil Grand Jury serves as a "watchdog for citizens of the county."

The Grand Jury is convened annually and chooses the areas of investigation they deem of interest to the public of San Mateo County.

 Citizens in communities around the U.S. have expressed concern to school districts, legislators and public facilities administrators that children may be exposed to potentially toxic materials by using artificial turf (AT) fields surfaced with TDP, particularly crumb rubber. Aware of these types of concerns, the Grand Jury became interested in what local school districts are doing to address them. The Grand Jury investigated the use of crumb rubber in athletic fields maintained by local school districts, including the process and costs of installation and maintenance of such fields, and the monetary grants and subsidies offered as incentives to use TDP. The Grand Jury also examined arguments in favor of artificial turf fields made with crumb rubber, including how those fields compare with natural grass in terms of overall costs, maintenance costs, safety for the people who use them, and the potential impact on the environment. In addition, while the Grand Jury cannot draw definitive conclusions as to the potential toxicity of crumb rubber surfaces, the investigation underlying this report nevertheless acknowledges, and was performed in light of, crumb rubber’s well-publicized health concerns. The Grand Jury believes that it would be a mistake for San Mateo County school districts to fail to consider such potential health risks as a part of their overall analysis of whether to use crumb rubber on its athletic field surfaces. The Grand Jury surveyed all 23 school districts, and selected the San Mateo Union High School District (SMUHSD) and the San Mateo-Foster City Elementary School District (SMFCSD) as test cases in its investigation.

There are six findings that require a response from the twenty-three school districts in San Mateo County.The response from the San Mateo-Foster City School District is attached.

IT IS RECOMMENDED OF THAT THE BOARD OF TRUSTEES APPROVE THE DISTRICT’S RESPONSE TO THE 2016-17 GRAND JURY REPORT entitled “Should Tire-Derived Products be used on Athletic Fields in San Mateo County Schools?”

None

The State of California legislature agreed to allocate funds to school districts in order to enhance teacher effectiveness.  The funds were set aside as a block grant and were based on the number of certificated teachers and administrators on their payroll.  As a condition for receiving these funds, the District developed a plan delineating how the funds would be spent over three years 2016 - 2018.  The District presented the Educator Effectiveness Implementation Plan at the March 3, 2016 Board Meeting.  The District is revising this plan based on changes in professional development plans and staffing.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE SAN MATEO-FOSTER CITY SCHOOL DISTRICT'S EDUCATOR EFFECTIVENESS PLAN AS REVISED.

$1466 per certificated full time equivalent (FTE)

The District provides services for individual Special Education students according to commitments made in the student's Individualized Education Plan (IEP).  When appropriate services are not able to be provided through District programs, the District contracts with a Non-Public School (NPS) or Non-Public Agency (NPA) for those services.  Listed contracts are for the 2017-2018 school year (see attachment).

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE NON-PUBLIC AGENCY/NON-PUBLIC SCHOOL (NPA/NPS) CONTRACTS IN THE AMOUNT OF $368,467.55

$368,467.55

Each year a projection of student enrollment is made based on the report the District receives from Enrollment Projection Consultants to determine staffing, facilities and for inclusion in the Board assumptions for budgetary purposes.  Actual enrollment is counted on Information Day, the first Wednesday in October.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION ON THE BEGINNING OF THE YEAR ENROLLMENT IN THE SAN MATEO-FOSTER CITY DISTRICT FOR THE 2017-2018 SCHOOL YEAR.

Student enrollment directly impacts the general funds, staffing and facilities.

The 2016-2017 Unaudited Actuals Financial Report passed all State Standards and Criteria tests required for compliance with the State Account Code Structure and the California State Accounting Manual.  The District books are balanced with the County Office of Education and County Treasurer ledgers.  The 2016-2017 Unaudited Actuals Financial Report will be presented to the Board for approval on September 28, 2017.  Upon Board approval this financial report will be audited and filed with the County Superintendent of Schools.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION ON THE DRAFT 2016-2017 UNAUDITED ACTUALS REPORT.

As shown in the financial report

Per the State Report, the Appropriations Limit for 2016-2017 is $96,077,429 and the appropriations subject to the Limit is $96,077,429. The amounts reflect an increase to the Limit per Government Code Section 7902.1. The Appropriations Limit for 2017-2018 is estimated at $99,552,950. 

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE RESOLUTION NO. 03/17-18 REGARDING THE ADOPTION OF THE APPROPRIATIONS (GANN) LIMIT FOR 2016-2017 AND 2017-2018.

As the reports indicates, the District's Adjusted Appropriations Limit increased over the appropriations subject to the Limit. There is an excess appropriations to transfer to the State Budget for 2016-2017.