IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED MEMORANDUM OF UNDERSTANDING WITH THE CITY OF FOSTER CITY.  

Under S.B.813, schools are required to be in session for 180 days in a school year, and to offer the following annual minutes of instruction at each level:

• Transitional Kindergarten  36,000
• Kindergarten 36,000
• Grades 1-3 50,400
• Grades 4-8 54,000

School calendars and instructional minutes are established at each school site in collaboration with the site principal and staff representation.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE INSTRUCTIONAL MINUTES FOR THE 2018-2019 SCHOOL YEAR.

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Assembly Bill 699 - Educational Equity: Immigration and Citizenship Status, required Attorney General Becerra to issue model policies to help California's public K-12 schools and other local educational agencies protect the rights of undocumented students and their families.  San Mateo County Counsel provided the necessary policies:  BP 1250, BP 5022, BP 5111, BP 5131.2, BP 5141, AR 5141, BP 5145.11, and BP 5145.6

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE FOR SECOND READING BOARD POLICIES BP 1250, BP 5022, BP 5111, BP 5131.2, BP 5141, AR 5141, BP 5145.11, and BP 5145.6

Board Policy 3314 states the following: It shall be the practice of the administration to present the Board of Trustees with copies of all warrant registers for information and review at each regularly scheduled meeting of the Board of Trustees. As Policies 3100 (budget) and 3110 (transfer of funds) provide criteria for Board authorization of all expenditures, both personnel and non-personnel items, prior to the actual payment of the obligation, warrants will be distributed to the vendors and employees after audit by the County Superintendent of Schools.

Education Code Sections 42631-36 requires the Board of Trustees approve all expenditures made by the District.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE ATTACHED DISTRICT EXPENDITURES.

Child Nutrition Services, through public contract code, solicited a Request for Proposal (RFP) CNS-01-19 for Distribution of Processed USDA Foods and Commercial Food Products for the 2018-2019 school year.

Pricing was requested for items broken down into food categories (Processed USDA Foods, Frozen Bread Items, Non-Refrigerated, Frozen, Snack Items, and Shelf Stable Beverages).

Proposals were received from four companies: The Danielsen Co., Gold Star Foods, Hayes Distributing, and Sysco San Francisco, Inc. Proposals were evaluated by the Director and Supervisor of Child Nutrition Services. All proposers were deemed to be responsive and responsible.

Price was part of the evaluation criteria and the proposed contract award would be based on the prospective vendor submission that best meets the needs of the District with regard to the RFP specification. Based on all vendors being responsive and responsible, the various categories were evaluated for pricing, and to the best extent possible each category was awarded to a single vendor that best meet the needs of the district.

The vendors listed below meet the needs of the district and it is recommended that they be awarded a contract for the food category and dollar amount:

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES AWARD RFP CNS-01-19 TO THE PROPOSED VENDORS, AND ENTER INTO A PROVISIONING CONTRACT FOR THE DISTRIBUTION OF PROCESSED USDA FOODS AND COMMERCIAL FOOD PRODUCTS FOR THE 2018-19 SCHOOL YEAR.

Fund 13 Child Nutrition:  as noted above

On August 10, 2017, the Board of Trustees approved the Request for Proposal CNS-02-18 – Dairy Products and Services for the 2017-18 school year with the possibility of two, one year extensions. District administration recommends that the contract should be extended for the 2018-19 school year. Current pricing will remain the same with an escalating clause pursuant to the California Department of Agriculture, which Producers Dairy or the District has no control over.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE CONTRACT EXTENSION FOR PRODUCERS DAIRY TO PROVIDE DAIRY PRODUCTS AND SERVICES FOR THE 2018-19 SCHOOL YEAR.

Fund 13 Child Nutrition:  $130,000

The Bayside STEM Academy New Gymnasium was approved at the Board of Trustees Meeting on January 21, 2016, as a Phase I Measure X Project. 

The committee of community, teachers and administration selected a location for the new GYM where four portables, used as classrooms and changing rooms for the present PE program, are located.  As a part of the project, these four portables need to be relocated to a new temporary location. After the new Gymnasium is built the portables will be removed from the site.

The Administration, through the California Uniform Public Construction Cost Accounting Act (CUPCCAA), public code 22032, solicited bids for relocating the four portables. Informal bid opening was on May 24, 2018.

The bid to move four portables, install the ramps, and provide ADA landings from Anaya Construction was $43,700.00 and within the new GYM budget. 

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE CONTRACT TO ANAYA CONSTRUCTION FOR RELOCATION OF FOUR PORTABLES AT BAYSIDE ACADEMY .   

$43,700 - Measure X Funding

The Administration, through Public Contract Code, solicited bids for the Modernization of Abbott Middle School.

The Administration, recommends awarding the contract in the amount of $854,000.00 to Cumiskey Construction Corporation for the Abbott Middle School Modernization Project. 

If Cumiskey Construction Corporation pulls their bid, the Administration recommends awarding the contract to the next lowest responsible and responsive bidder.

$854,000.00 - Measure X Funding (Base Bid of $779,000.00 + $75,000.00 Allowance)

The Bayside STEM Academy New Gymnasium  was approved at  the Board of Trustees Meeting on January 21, 2016, as Phase I Measure X Project. 

The committee of teachers, administration, and community members selected a location for the new GYM, where four portables, used as classrooms and changing rooms for the present PE program, are located. As a part of the project,  these four portables need to be relocated to a new temporary location. After the new Gymnasium is built the portables will be removed from the site.

The Administration, through the California Uniform Public Construction Cost Accounting Act (CUPCCAA), public code 22032, solicited bids for the electrical work necessary for relocating the four portables. Informal bid opening was on May 24, 2018. The lowest bidder was Aram Electric, Inc.

The bid to re-pull existing wires, install a new Christi box, run conduits for new fire protection, data, clock & speakers, and power for the Aram Electric, Inc., was $34,800.00 and within the new Bayside GYM budget. 

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE CONTRACT TO ARAM ELECTRICAL, INC., FOR ELECTRICAL PART OF PORTABLES RELOCATION PROJECT AT BAYSIDE ACADEMY.

$34,800.00 - Measure X Funding

• Bowditch Middle School-- Disposal of equipment: Smart Board, three computers, two overhead projectors, and one DVD/VHS player. 
• Technology Department-- Disposal of damaged equipment: computers, laptops, monitors, telephones, printers, projectors, chrome carts, charging carts.

IT IS RECOMMENDED THE BOARD OF TRUSTEES APPROVE RESOLUTION NO. 26/17-18 AUTHORIZING CERTAIN PROPERTY SURPLUS AND AUTHORIZING THE DISTRICT TO DISPOSE OF IT IN ACCORDANCE WITH BOARD POLICY 3270. 

Board Policy 3290 requires the Superintendent to obtain final approval and acceptance for gifts donated to the school district.

None – Expenditure provided for in the 2017-2018 budget

Through a joint effort, the City of San Mateo and the District wish to continue to provide protection for the children of San Mateo by placing crossing guards at specific locations in San Mateo.  The City of San Mateo recently passed a resolution that enables the District to hire and supervise crossing guards and provide substitute crossing guards as needed.  The crossing guards will be employed during the hours the students are walking to and from school on student days during the school year.  The City of San Mateo will reimburse the district up to a maximum of $66,000 for wages, benefits and administrative costs.  The City of San Mateo will provide the District with crossing guard equipment.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE AGREEMENT BETWEEN THE DISTRICT AND THE CITY OF SAN MATEO TO PROVIDE CROSSING GUARDS FOR SAN MATEO FROM JULY 1, 2018 TO JUNE 30, 2019.

$37,145.18

Through a joint effort, the City of Foster City and the District wish to continue to provide protection for the children of Foster City by placing crossing guards at specific locations in Foster City.  The City of Foster City recently passed a resolution that enables the District to hire and supervise crossing guards and provide substitute crossing guards as needed.  The crossing guards will be employed during the hours the students are walking to and from school on student days during the school year.  The City of Foster City will reimburse the district up to a maximum of $21,600 for wages, benefits and administrative costs.   

Historically, the San Mateo-Foster City School District and the City of Foster City have analyzed and determined heavily crossed locations and partnered in providing protection for students by placing crossing guards at specific sites.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE THE AGREEMENT BETWEEN THE DISTRICT AND THE CITY OF FOSTER CITY TO PROVIDE CROSSING GUARDS FOR FOSTER CITY FROM JULY 1, 2018 TO JUNE 30, 2019.

None

The purpose of the hearing is to provide an opportunity for the public to comment on the proposed San Mateo-Foster City School District the 2018-2019 Local Control Accountability Plan (LCAP). This item will be presented later in the meeting as an informational item and the Board will take action to approve the 2018-2019 LCAP on June 21, 2018 at the regular Board Meeting.

This is an opportunity for the public to comment on the proposed San Mateo-Foster City School District Budget for the 2018-2019 school year.  This item will be presented later in the meeting as an informational item and will be brought back for approval on June 21, 2018.

State legislation calls for districts to seek input and develop an accountability plan for increasing student achievement. The district has worked with a variety of community and staff groups to develop a comprehensive plan focused on the programs and services required to increase student achievement. 

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION ON THE LOCAL CONTROL ACCOUNTABILITY PLAN (LCAP) FOR 2018-2019.

None

Pursuant to Education Codes 33219 and 42127, the governing board of each school district shall adopt a budget on or before July 1 of each year, using the State-adopted Criteria and Standards and in the format prescribed by the Superintendent of Public Instruction.  The District is required to conduct a public hearing for the LCAP and the Budget at the first regularly scheduled Board meeting in June and to present the LCAP and Budget to the Board for adoption at the following regularly scheduled Board meeting.  This action is consistent with the budget calendar previously adopted by the Board.  Following board adoption of the budget, the budget is then filed with the County Superintendent of Schools for review prior to being submitted to the state. 

The proposed budget is available for inspection at the District Office.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION REGARDING THE 2018-19 BUDGET.

The Budget document details the fiscal impact to each of the District’s funds.

Education Code 42127 (a)(2)(B) requires a statement of the reasons that substantiate the need for assigned and unassigned ending fund balances in excess of the minimum 3% reserve standard for economic uncertainties for each fiscal year identified in the budget.

At the June 7, 2018 Regular Board Meeting, staff will present the components of the assigned and unassigned ending fund balances.

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES RECEIVE INFORMATION RELATED TO THE 2018-2019 FUND BALANCE IN EXCESS OF THE MINIMUM RESERVE LEVEL.

None

As part of its approval of a site to be developed as a school, the California Department of Education requires a "Pipeline Risk Assessment" study of any known high pressure pipelines within 1500 feet of the site (California Code of Regulations (CCR), Title 5, Section 14010 H).  The Phase I of the Environmental Site Assessment, in Appendix D, identified a natural gas pipeline 1/4 mile east of the Charter Square site.  Furthermore, immediately adjacent to the site, there is also a 16 inch water main line east, running under Shell Blvd., and a 14 inch water main line running south under Beach Park Blvd.  Additional water pipelines within 1500 feet of the site includes a 12" water main line under Halsey Rd., and a 12" water main line under Catamaran Blvd.  The District contracted with Placeworks Inc. to perform the Pipeline Risk Assessment Report for both the natural gas pipeline and the main water lines. 

IT IS RECOMMENDED THAT THE BOARD OF TRUSTEES ACCEPT THE PIPELINE RISK ASSESSMENT REPORT, AS REQUIRED BY THE CALIFORNIA DEPARTMENT OF EDUCATION, FOR THE FOURTH ELEMENTARY SCHOOL IN FOSTER CITY AT THE CHARTER SQUARE SITE. 

NONE