Board President Rachel Kertz, Vice President Greg Knell, Trustee Linda M. Jackson, Trustee Maika Llorens Gulati, Trustee Natu Tuatagaloa

An update related to bonds and Capital Facilities Program will be provided.

To seek authorization from the Board for the issuance of Supplemental Agreement No. 4 to the District’s Master Agreement for Architectural Services with Quattrocchi Kwok Architects (“QKA”), which is for Campus Planning services for Davidson Middle School.

Effective August 22, 2016, the District entered into a Master Agreement for Architectural Services with Quattrocchi Kwok Architects (“Master Agreement”) for the provision of architectural services to the District for projects under the District’s Measure A and Measure B bond program (“Program”) as assigned.  Under the Master Agreement, specific Program projects are assigned by executing a Supplemental Agreement for each specific project.  Each Supplemental Agreement identifies the specific project scope, architect fee, schedule, number of required meetings, and other details unique to that project.  The terms and conditions of each Supplemental Agreement complement the existing Master Agreement, which is still in effect. 

For QKA, to date, the District has issued: Supplemental Agreement No. 1 for assistance in developing District Design Standards; Supplemental Agreement No. 2 for Laurel Dell Elementary School; Supplemental Agreement No. 3 for Davidson Middle School two-story STEAM Building.  Supplement Agreement No. 4 is before the Board at this meeting.

QKA Supplemental Agreement No. 4 is for Campus Planning for Davidson Middle School bond projects.  The District has requested that QKA assist in validating and updating the Measure B Master Plan for the site to include adjusting the size and location of proposed new Multi-Purpose Building and keeping the existing 20-Wing Classroom Building in order to retain sufficient site classroom capacity to remove as many of the existing portables as possible.

QKA’s fee for this initial scope of services on this project is a fixed fee of Twelve Thousand Dollars ($12,000).  The scope includes multiple meetings with site staff and design committees to confirm the updated plan.  

Supplemental Agreement No. 4 will be funded from the District’s Bond Program, under Measure A.  

Authorization of Supplemental Agreement No. 4 to Master Agreement for Architectural Services – Quattrocchi Kwok Architects.

To seek authorization from the Board of Education for the issuance of Supplemental Agreement No. 5 to the District’s Master Agreement for Architectural Services with Quattrocchi Kwok Architects (“QKA”), which is for Upgrades to the Davidson Annex to allow for temporary housing for Laurel Dell and future use by Davidson Middle School.

Effective August 22, 2016, the District entered into a Master Agreement for Architectural Services with Quattrocchi Kwok Architects (“Master Agreement”) for the provision of architectural services to the District for projects under the District’s Measure A and Measure B bond program (“Program”) as assigned.  Under the Master Agreement, specific Program projects are assigned by executing a Supplemental Agreement for each specific project.  Each Supplemental Agreement identifies the specific project scope, architect fee, schedule, number of required meetings, and other details unique to that project.  The terms and conditions of each Supplemental Agreement complement the existing Master Agreement, which is still in effect. 

For QKA, to date, the District has issued: Supplemental Agreement No. 1 for assistance in developing District Design Standards; Supplemental Agreement No. 2 for Laurel Dell Elementary School; Supplemental Agreement No. 3 for Davidson Middle School two-story STEAM Building; Supplement Agreement No. 4 Davidson Campus Planning.  Supplemental Agreement No. 5 is before the Board.

QKA Supplemental Agreement No. 5 is for Temporary Housing for the Laurel Dell site at the Davidson Annex.  QKA’s work includes limited modernization of the existing buildings at the Davidson Annex and installation of two new portable classrooms and a 40’ X 48’ portable to be used as a Cafeteria.  This work will allow for use of site during construction at Laurel Dell.  In addition, this work will allow for future use by Davidson Middle School to ensure adequate capacity if needed. 

QKA’s fee for this initial scope of services on this project is a fixed fee of One Hundred Forty-Three Thousand, Six Hundred Dollars ($143,600).  The scope includes multiple meetings with site staff and design committees to confirm the updated plan.  

Supplemental Agreement No. 5 will be funded from the District’s Bond Program, under Measure A. 

Authorization of Supplemental Agreement No. 5 to Master Agreement for Architectural Services – Quattrocchi Kwok Architects.

The Board is presented with a request for approval of the Contractor Bid for the San Rafael High School HVAC Project (RFQP PM-03-17).

Bond Measure B- phase one projects include the design and construction to add air conditioning to classrooms in the Language Arts Building (LA) at San Rafael High School. Approval of the bid will allow the contract to be awarded and work to take place during the summer break.

Background:

The Master Plan for Bond Measure B calls for adding Air Conditioning to Classrooms at San Rafael High School. HY Architects were retained to provide plans and design the systems. The project was put out to bid on 4/6/17, with bids due 5/1/17.  Documents were approved by the Department of State Architect (DSA) on 5/25/2017.

Current Considerations:

Mechanical, electrical and plumbing contractors were pre-qualified to work on the Capital Facilities Bond project. Invitations to bid on the project were sent to all contractors on the approved pre-qualified list. The project was also advertised in the Independent Journal from 4/7/17 to 4/21/17 as well as listed with the Marin Builders Association and their network. A site bid walk was held on 4/12/17 and attended by four (4) potential bidders. One (1) qualified bid was received from Trahan Mechanical, a San Rafael based firm. 

$2,180,100 funded by Measure B Bond Funds.

The bid from Trahan Mechanical is $2,180,100 and the current construction budget is $1,731,000, which would be $448,350 over budget.  Budgets are being realigned with current project scope as well as with project contingency.

Authorize the Superintendent to enter into a Contract Agreement with Trahan Mechanical for $2,180,100 for the San Rafael HS HVAC Project. 

To seek authorization from the Board of Education for the issuance of Contract Modification No.1 to the Independent Consultant Agreement with Miller Pacific Engineering for Supplemental Geotechnical Investigations at Laurel Dell Elementary, Venetia Valley K-8 and Davidson Middle School. The preliminary investigations were provided to aid the architect in site development.  As we’ve proceeded with schematic design, the buildings are now located on the sites and additional investigation recommendations are required for building foundations in the final report.

At the meeting of December 12, 2016, the SRCS Board approved a pool of qualified Geotechnical Engineering Consulting firms and awarded preliminary contracts for services at each of the Measure A and B sites.  Miller Pacific Engineering was assigned initial geotechnical and geohazard studies at San Rafael High School, Davidson Middle School, Venetia Valley K-8, and Laurel Dell Elementary.  They have completed their initial work. 

At this time, the projects at the Elementary District sites are proceeding toward final schematic design approval.  In order to prepare for final construction documents and Division of State Architect (DSA) approval, there is additional geotechnical work required.  This includes additional borings and site investigations, final geotechnical report, preparation of site specific seismic analysis, coordination with design team on foundation designs, and submission and coordination of reports to the California Geological Survey (CGS).

Modification No. 1 to Independent Consultant Agreement – Miller Pacific Engineering is for design phase Geotechnical Services at Davidson, Venetia Valley and Laurel Dell.  Miller Pacific’s fees are as follows:

1. Davidson--$9,700 Fixed Fee for Geotechnical Investigation & Site Specific Seismic analysis and hourly not to exceed $3,500 for Supplemental Consultation with Design Team
2. Venetia Valley—$10,300 Fixed Fee for Geotechnical Investigation & Site Specific Seismic analysis and hourly not to exceed $3,500 for Supplemental Consultation with Design Team. 
3. Laurel Dell—$9,300 Fixed Fee for Geotechnical Investigation & Site Specific Seismic analysis and hourly not to exceed $3,500 for Supplemental Consultation with Design Team.

Total increase authorized:  $39,800.  Modification No. 1 will be funded from the District’s Bond Program, under Measure A.  

Authorization of Modification No. 1 to Independent Consultant Agreement – Miller Pacific Engineering.

The final Lease-Leaseback Agreements, including GMP, are presented for approval.  The Lease-Leaseback Agreements recommended for approval are included with this item.  They are: 

1. Facilities Lease including Exhibits A, B, E, F (other exhibits are provided separately)
   1. Facilities Lease Exhibit C: Guaranteed Maximum Price and Other Project Cost Funding and Payment Provisions
   2. Facilities Lease Exhibit D: General Construction Provisions
   3. Facilities Lease Exhibit D-1: Special Conditions (including Mitigation Monitoring and Reporting Program requirements under the approved Environmental Impact Report)
2. Site Lease including Exhibits A and B.

All documents and processes have been reviewed and edited by DWK.  Both Capital Facilities Program Team and legal counsel will be available at the meeting to answer questions.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.

Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School district, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.  

Approval of all hiring, terminations, transfers, and retirements of employees in the High School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District.

This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified).

All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.  

Approval of all hiring, terminations, transfers, and retirements of employees in the Joint School District.

The Board is presented with the MOU for review and recommended approval.

BACKGROUND:

 The District will continue to participate with the Sobrato Foundation in implementing the SEAL, (Sobrato Early Academic Language) model in San Rafael.  The goal of the initiative is to build the capacity of preschools and elementary schools to powerfully develop the language and literacy skills of Spanish-speaking English learner children, and to close the achievement gap by fourth grade. The Sobrato Foundation has approached the District for the purpose of providing fiscal sponsorship of an Administrator on Loan who will function as a Certificated Director for the SEAL initiative.  The attached is the MOU between the District and the Sobrato Foundation that allows Patricia Delaney to function in the Administrator on Loan position.

No Financial Impact.

Approval of the MOU.

BACKGROUND: The Superintendent’s Office, particularly the Director of Communications, is looking to start an internship program for youth interested in pursing a communications / public relations / marketing career. The position would be seasonal, part-time and un-paid (for optional course credit) to support our growing communications efforts. The ideal candidate would be a local college student, though the District will also publicize with the MCOE School to Career program for potential high school students.

This internship position will have the opportunity to design, develop and implement tools to enhance communication for SRCS while gaining new skills, refining expertise and obtaining real-life work experience. This position will collaborate with the Director of Communications in the following areas: community engagement, public relations, community relations, social media, publications, recognition, media relations, marketing, website management and event planning.

None. This is an unpaid position,  for college credits only.

The Board is presented with an Independent Contractor Agreement for Special Services, for recommended approval.

This agenda item presents for Board approval an Independent Contractor Agreement for Special Services with Community Institute for Psychotherapy (CIP) for intern services which include individual and group counseling, family outreach and consultation, crisis intervention and other clinical services as referred/requested by the school administrators (See Exhibits A, B, C & D).

Contributions from San Rafael City Schools are as follows:

San Rafael High School- $13,500

Davidson Middle School- $9,000

Approval of the Agreement for the counseling services described.

This item presents the Memorandum of Understanding (MOU) between San Rafael City Schools Elementary and High School Districts (SRCS) and the North Coast Beginning Teacher Program for recommended approval. 

The North Coast Beginning Teacher Program coordinates with SRCS to provide support services to teachers in the Alternative Certification Intern Program. 

The fee will be $2,500 per Intern registered in the program.

Each SRCS support provider receives a $1,250.00 stipend per intern, of which $800.00 is paid to the District by North Coast.

Approval of the attached Memorandum of Understanding.

This agenda item presents for Board approval the Administration's recommendation to continue the Student Teaching Memorandum of Understanding with Dominican University of California.

Providing high quality learning environments for student teacher training both assists the professional in teaching, and often yields the District's best look at talented, prospective new teachers.

There is no cost to the District related to this MOU.

Approval of the MOU.

The Board is presented with an agreement for legal services, for recommended approval.

BACKGROUND:
The San Rafael City School District engages the work of outside professions in various fields, including legal services.  Fagen Friedman & Fulfrost attorney’s at law specialize in labor negotiations, special education, and general legal services.  Their services will be used on an “as needed” basis, as issues arise, for various departments.  Their services are used primarily to assist the District with Special Education issues or concerns.

CURRENT CONSIDERATIONS:  
This agenda item presents for Board approval a renewal of this contract including a fee schedule for legal services for the fiscal year 2017-18 on an as needed basis.  The Agreement for Legal Services with Fagen Friedman & Fulfrost LLP is attached and the fee schedule is included with the agreement.  

FINANCIAL IMPLICATIONS: The rates for Fagen, Friedman, and Fulfrost are as follows on an hourly basis. Other costs such as messenger, meals, lodging, postage and copying will be charged on an actual and necessary basis. Each legal charge is reviewed to determine the district and department these costs are allocated to. For CSO expenditures, the process is the same but we split fund the costs based on the hours incurred to each district/department. 

Approval of the agreement.

That the Board reviews the agreement for legal services, for recommended approval.

BACKGROUND:
Different law firms have different areas of specialization and expertise, and the district works to select the firm whose areas of expertise are in keeping with the needs of the district.  Dannis Woliver Kelley will provide legal advice relating to any and all aspects of the district’s Human Resources, negotiations and general legal counsel on an "as-needed" basis.

CURRENT CONSIDERATIONS:
This agenda items presents for Board approval a renewal of this contract including a fee schedule for legal services for the fiscal year 2016-17 on an as-needed basis.  The Agreement for Professional Services with Dannis Woliver Kelley is attached and the fee schedule is included in the agreement.  

COST/FUNDING SOURCE:
Dannis Woliver and Kelley has not made any changes to their rates for the upcoming fiscal year. The rates for Dannis Woliver Kelley are as follows on an hourly basis:

Hourly Professional Rates                                                   

Other costs such as communication advice, travel time, postage and copying will be charged on an actual and necessary basis. Each legal charge is reviewed to determine the district and department these costs are allocated to. For CSO expenditures, the process is the same but we split fund the costs based on the hours incurred to each district/department. 

SACS Code: 01-0000-0-5829.00-0000-XXXX-700-XXX-000

Approval of the agreement.

The Board will review the ESD warrants for May 2017 for ratification.

BACKGROUND:      

The warrant register reflects the vendor name, date paid, amount of warrant, and budgetary account charged.

CURRENT CONSIDERATIONS:    

A copy of the summary of the warrant register of all funds for warrants issued from May 1, 2017 through May 31, 2017 is attached. 

COST/FUNDING SOURCE:

Warrants are paid in accordance with the Board-adopted budget and generally accepted accounting methods.
  
A detailed listing of the monthly warrants is available for viewing in the Business Office, Room 504.

Ratify the ESD warrants for May 2017.

The Board will review the HSD warrants for May 2017 for ratification.

BACKGROUND:      

The warrant register reflects the vendor name, date paid, amount of warrant, and budgetary account charged.

CURRENT CONSIDERATIONS:    

A copy of the summary of the warrant register of all funds for warrants issued from May 1, 2017 through May 31, 2017 is attached. 

COST/FUNDING SOURCE:

Warrants are paid in accordance with the Board-adopted budget and generally accepted accounting methods.
  
A detailed listing of the monthly warrants is available for viewing in the Business Office, Room 504.

Ratify the HSD warrants for May 2017.

On July 27, 2015, the Board approved the agreement for Independent Measure A Performance Audit Services between San Rafael City Elementary School District and Nigro & Nigro, PC for the Fiscal Years Ending June 30, 2016, 2017, 2018, and 2019 with the financial impact noting that this cost "cannot be charged to the Measure A Bond funds". Upon further review, it is allowed and appropriate for the proceeds from Measure A to pay to this service.

In compliance with Measure A ballot language passed by the voters, and in the opinion of Nigro and Nigro, the Bond Performance Audits are a direct cost of the passing of the bonds and are therefore allowable to be paid from Fund 21, Building Fund. 

BACKGROUND:

In November of 2015, the District passed General Obligation Bond Measure A, authorizing $108,225,000 in general obligation “school facilities” bonds under Proposition 39.  As part of the requirements under proposition39, the District is required to engage the services of an independent financial auditor to complete both a financial and performance audit. 

The objective of the financial audit is the expression of an opinion about whether the financial statements of the Measure “A” Building Fund are fairly presented, in all material respects, and in conformity with Generally Accepted Accounting Principles (GAAP).

The objective of the performance audit is the expression of an opinion about whether the expenditures charged to the Building Fund have been made in accordance with the bond project list approved by the voters through the approval of Measure “A”.

Nigro & Nigro, PC is a professional accountancy corporation.  Their services have been used over the past 13 years for completing an independent audit of the District's financial statements of the governmental activities for the past several years.  In addition, they completed the financial and performance audits for the 2002 Bonds for both the San Rafael City Elementary and San Rafael City High School Districts.

CURRENT CONSIDERATIONS:
Nigro & Nigro, PC has been performing the Independent Financial Audit Service for San Rafael City Schools for 13 years.  Jeff Nigro has been the lead audit partner for each of the last six consecutive years, however, audit partner, Kevin Breznak will be assigned for the 4 audit years included in this agreement.

Per Resolution #1653 approved by Board on July 15, 2015, 

In compliance with the bond ballot language passed by the voters and in the opinion of Nigro and Nigro, the Bond Performance Audit is a direct cost of the passing of the bonds and are therefore allowable to be paid from Fund 21. These fees will be funded by the General Fund as they cannot be charged to the Measure A Bond funds.  The maximum annual audit fee for the Measure A financial and performance audits for San Rafael City Elementary School District are as follows:

Annual Rates:

2015-16     $7,500

2016-17     $7,500

2017-18     $7,500

2018-19     $7,500

SACS Code:  01-0000-0-5809.00-0000-8200-700-000-000

Approval of this agreement for services.

 The Board is presented with a revision to the Financial Impact of the Approved Agreement for Independent Measure B Performance Audit Services between San Rafael City High School District and Nigro & Nigro, PC for the Fiscal Years Ending June 30, 2016, 2017, 2018, and 2019, for recommended approval.

 On July 27, 2015, the Board approved the agreement for Independent Measure B Performance Audit Services between San Rafael City High School District and Nigro & Nigro, PC for the Fiscal Years Ending June 30, 2016, 2017, 2018, and 2019 with the financial impact noting that this cost "cannot be charged to the Measure A Bond funds". Upon further review, it is allowed and appropriate for the proceeds from Measure B to pay to this service.

In compliance with Measure B ballot language passed by the voters, and in the opinion of Nigro and Nigro, the Bond Performance Audits are a direct cost of the passing of the bonds and are therefore allowable to be paid from Fund 21, Building Fund. 

BACKGROUND:

In November of 2015, the District passed Measure B, authorizing $160,500,000 in general obligation “school facilities” bonds under Proposition 39.  As part of the requirements under proposition39, the District is required to engage the services of an independent financial auditor to complete both a financial and performance audit.

The objective of the financial audit is the expression of an opinion about whether the financial statements of the Measure “B” Building Fund are fairly presented, in all material respects, and in conformity with Generally Accepted Accounting Principles (GAAP)

The objective of the performance audit is the expression of an opinion about whether the expenditures charged to the Building Fund have been made in accordance with the bond project list approved by the voters through the approval of Measure “B”.

Nigro & Nigro, PC is a professional accountancy corporation.  Their services have been used over the past 13 years for completing an independent audit of the District's financial statements of the governmental activities for the past several years.  In addition, they completed the financial and performance audits for the 2002 Bonds for both the San Rafael City Elementary and San Rafael City High School Districts.

CURRENT CONSIDERATIONS:

Nigro & Nigro, PC has been performing the Independent Financial Audit Service for San Rafael City Schools for 13 years.  Jeff Nigro has been the lead audit partner for each of the last six consecutive years, however, audit partner, Kevin Breznak will be assigned for the 4 audit years included in this agreement.

They will complete the Measure “B” Financial and Performance Audits for the HSD in conjunction with the annual financial audit.  This will provide for greater efficiency, a more in-depth understanding of the fiscal background and internal controls of the District, as well as a more cost effective audit.

This agenda item presents for Board approval, the letters of engagement and fee schedule from Nigro & Nigro, PC for Measure “B” Financial and Performance auditing services for the fiscal years of 2015-16, 2016-17, 2017-18, and 2018-19.

In compliance with the bond ballot language passed by the voters and in the opinion of Nigro and Nigro, the Bond Performance Audit is a direct cost of the passing of the bonds and are therefore allowable to be paid from Fund 21. These fees will be funded by the General Fund as they cannot be charged to the Measure A Bond funds.  The maximum annual audit fee for the Measure A financial and performance audits for San Rafael City High School District are as follows:

Annual Rates:

2015-16     $7,500

2016-17     $7,500

2017-18     $7,500

2018-19     $7,500

SACS Code:  01-0000-0-5809.00-0000-8200-700-000-000

Approval of this agreement for services. 

The Board will consider the disposal of obsolete art equipment from Terra Linda High School, computers and a projector from Sun Valley.

BACKGROUND:

Board Policy 3270 states:
“Sale and Disposal of Instructional Materials, Equipment, and Supplies, if the value of the property is insufficient to defray the costs of arranging a public sale, the property may be donated or disposed of in an appropriate manner."  

CURRENT CONSIDERATIONS Terra Linda and Sun Valley have determined that the following equipment are obsolete:

The Board will consider the disposal of obsolete Library Books from San Rafael High School.

Board Policy 3270 states:
“Sale and Disposal of Instructional Materials, Equipment, and Supplies, if the value of the property is insufficient to defray the costs of arranging a public sale, the property may be donated or disposed of in an appropriate manner."  

CURRENT CONSIDERATIONS San Rafael High School School have determined that the list of Library Books are declared obsolete due to the following criteria:

• All books weeded had not been checked out in 10+ years.
• Materials no longer had relevant information due to modernization or political circumstances (countries that no longer exist).
• Outdated vocabulary
  
• Make room for newer materials and modernize collection
  
• The current average publishing date is 1991.

The items will be boxed and shipped to a nonprofit company Bridge to Asia at no cost to the District. 

Approval of the disposal of obsolete Library books. 

BACKGROUND:
Education Code Sections 42630 to 42633 allow the members of the Governing Board of each district to authorize officers or employees to sign orders and other documents on behalf of the Governing Board for the current fiscal year. This authorization must be approved annually.

Name                            Resolution # 

Mayra Perez                 #1745

Michael Watenpaugh    #1738 (revised)

CURRENT CONSIDERATIONS:

This agenda item presents for Board approval of the following authorized signatories, per the attached items:

This resolution authorizes the employees whose name and specimen signature appear on the “Authorization to sign on Behalf of the Governing Board” forms attached, to sign documents indicated with a “yes” (on the attached Resolution) on behalf of the Governing Board of the San Rafael City Schools. This authorization includes both the Elementary and High School Districts during the period of July 1, 2017, through June 30, 2018

None

The Board is presented with resolutions regarding GASB54 and deferred maintenance funds, for recommended approval. 

 The Governing Board of the San Rafael City School District hereby commits the residual balance in the Deferred Maintenance Fund, all State Apportionments and local match amounts subsequently deposited to this fund and any earnings on the fund to the purpose of Facilities Maintenance. Any other use of these funds is expressly prohibited by adoption of this policy, unless or until, such time as this policy is amended or rescinded.

The Board agrees that the Deferred Maintenance funds so committed will remain restricted by this Board action to this specific purposes unless or until such time as the Board rescinds this resolution. 

Approve Resolution # 1746 Elementary District and #1747 High School District.

The Board will consider the 2017-2018 child development contracts and related Resolutions 1748 and 1749, for recommended approval.

BACKGROUND:   

The State of California Child Development Division issues child development program contracts on an annual basis to Districts who have school sites that have been previously awarded funding to operate Preschool programs.  The programs integrate families with school programs prior to kindergarten in order to empower literacy and life skill development of preschool aged children and their families.  Students become better prepared to enter and succeed in kindergarten

The funded sites are Bahia Vista Elementary School and San Pedro Elementary School.

The funding provided comes in the form of two contracts.  The first contract is the funding source for the Pre-K partial day program, and the second contract is for supplies specifically related to operating the program.  Funding provides for an Early Childhood Education (ECE) permit teacher at each site in each class in a partial FTE position.  

The total amount of the contracts are as follows:

    State of California Partial Day preschool program:    $283,008

    State of California Pre-K supplies grant:                    $5,000

SACS Codes:  12-6105-0-8590.00-0000-0000-700-000-000 $283,008

                        12-6052-0-8590.00-0000-0000-700-000-000 $5,000

Approval of the contracts and related resolution 1748 and 1749. 

The Board is presented with a second reading and recommended approval of revisions to Board Policy and  Administrative Regulation 5148.2, Before/After School Programs.

Background: Policy and regulation updated to reflect NEW LAW (AB 2615, 2016) which permits districts to charge a family fee for participation in an ASES, 21st CCLC, or ASSETs program, as long as the fee is waived or reduced for low-income families and, effective July 1, 2017, the fee is not charged for a homeless or foster youth. Policy also links program content with goals in the district's LCAP, and includes material formerly in AR related to priorities for establishing district programs consistent with state and federal priorities for funding programs. Regulation also reflects provisions of AB 2615 which require first priority for enrollment, beginning July 1, 2017, to be given to students identified as homeless or foster youth and require ASSETs programs to provide for access to computers and technology.

Exhibit A: Board Policy 5148.2, Before/After School Programs

Exhibit B: Administrative Regulation 5148.2, Before/After School Programs

There will be no financial impact to the district.

Approval of revisions to Board Policy and Administrative Regulation 5148.2, Before/After School Programs.

The Board is presented with a second reading and recommended approval of revisions to revisions to Board Policy and Administrative Regulation 6174 Education for English Learners.

Background: Due to substantial policy and regulation changes this item presents the previously board approved on January 25, 2016, as strikethrough and the new changes underlined in the revised policy and administrative regulations. Exhibit deleted as districts no longer need a sample form for the parental exception waiver.

Policy and regulation substantially revised to reflect NEW LAW (Proposition 58) which  authorizes parents/guardians to select a language acquisition program that best suits their child and eliminates the requirement for parents/guardians to request a waiver from the district if they want to enroll their child in a program other than a structured English immersion program. Policy reflects provisions of Proposition 58 that require districts to (1) offer, at a minimum, a structured English immersion program; (2) seek parent/guardian and community input on language acquisition programs during development of the district's LCAP; and (3) to the extent possible, offer a language acquisition program requested by parents/guardians of 30 or more students at a school or 20 or more students in any grade level at the school. Policy and regulation also reflect revisions in Title III English learner programs, including renumbering of accountability requirements and changes in the required parental notification, pursuant to the Every Student Succeeds Act. Title of policy and regulation updated to reflect current terminology. Exhibit deleted as districts no longer need a sample form for the parental exception waiver.

Exhibit A - Revisions to Board Policy 6174, Education for English Learners

Exhibit B- Revisions to Administrative Regulations 6174, Education for English Learners

Exhibit C- Board approved January 25, 2016 Board Policy 6174, Education for English Learners

Exhibit D- Board approved January 25, 3026 Administrative Regulations 6174, Education for English Learners

There is no financial impact to the district.

Approval of revisions to Board Policy and Administrative Regulation 6174 Education for English Learners.
 

Background: Challenge Day's mission is to provide youth and their communities with experiential workshops and programs that demonstrate the possibility of love and connection through the celebration of diversity, truth, and full expression.Through powerful and thought provoking games, activities, and discussions, Challenge Day programs break down walls of separation and isolation and builds new levels of respect and communication. Participants leave Challenge Day inspired and empowered to become leaders in their schools, communities, and lives. Challenge Day programs go beyond traditional anti-bullying efforts, building empathy, and igniting a movement of compassion and positive change.

Current Consideration: The four days of, interactive Challenge Day program provides teens and adults with tools to tear down the walls of separation, and inspires participants to live, study, and work in an encouraging environment of acceptance, love, and respect. All Davidson Middle School seventh grade students will participate along with staff and parents in the Challenge Day program September 25-27 and October 2, 2017.

Staff recommends approval of Independent Contractor Agreement for Special Services with Challenge Day Programs. Exhibit A

The cost of services is not to exceed $13,550 to be paid from PTA/Site funds.

This item presents for Board review and recommended approval of the Independent Contractor Agreement for Special Services for the Afterschool Education and Safety (ASES) Programs to Bay Area Community Resources (BACR) for the Summer Supplemental Program, 2017, 

BACKGROUND:  The After School Education and Safety Program (ASES) grant was originally submitted as a collaborative effort between San Rafael City Schools and agency partners, initially established through the School Linked Services Initiative Grant in the spring of 2000. 

Each year since 2000, SRCS has received state funding to operate after-school programs at six schools:  Bahia Vista, Coleman, Laurel Dell, San Pedro, Venetia Valley and Davidson. ASES was re-certified in 2006 as part of the larger Proposition 49 funding initiative granted by the State.  

In addition to the regular grant funding, San Rafael applied for and was granted supplemental funds in the amount of $142,151 to provide additional programs and services to students during the summer and school inter-sessions. This summer, ASES is operating a program at Bahia Vista for approximately 300 current second-fourth grade students.

The SRCS ASES after-school programs are coordinated and monitored by Jennifer Lynch. Each participating school has a site coordinator who is either an employee of BACR or SRCS.

The site coordinator’s responsibility is to coordinate all aspects of the program. They are responsible to recruit, train and supervise after-school tutors, assistants and volunteers, to recruit teachers and schedule them to work with specific groups of students, to maintain an accurate budget, to develop enrichment programs partly by finding community members to provide services. These coordinators work closely with site administrators to ensure strong articulation of the school day programs and the after-school program.

The District is expected to supply matching funds in in-kind local matching contributions from governmental agencies, community organizations, or the private sector. Our existing summer school programs are providing the majority of the in-kind contributions through facilities, staffing and materials for this grant, as well as training and technical assistance from site staff.

Invoices from BACR will not exceed $149,640 for the summer programs to be paid out of ASES funds.

Approval of the Independent Contractor Agreement for Special Services for the Afterschool Education and Safety (ASES) Programs to Bay Area Community Resources (BACR) for the Summer Supplemental Program, 2017.

This item presents a Proposal of Services from West Coast Literacy Workshop for Teacher Professional Development at Coleman Elementary School 2017-2018 School Year, for recommended approval.

Background: West Coast Literacy Workshop provides Staff Development, Day-long Workshops, Summer Institutes, as well as Coaching Support and Development.

West Coast Literacy Workshop believe in creating dynamic professional development experiences that stimulate the mind, nourish the soul, and deliver results. They are passionate about working with schools whose teachers and leaders are ready to push themselves beyond literacy teaching and learning that is “good enough,” and are ready for absolutely stellar teaching of reading and writing. They believe that all students deserve rich, rigorous reading and writing instruction.

Current Consideration: During the spring of 2017 West Coast Literacy Workshop provided 2 days of professional development to Coleman staff at no charge. The proposal for services is to provide 5.5 days of on-site professional development during the 2017-2018 school year. Exhibit A-West Coast Literacy Workshop Proposal for Services.

Cost of services not to exceed $3,600 to be paid from site Title I funds.

Approval of Proposal of Services from West Coast Literacy Workshop for Teacher Professional Development at Coleman Elementary School 2017-2018 School Year.

This item presents an item for out-of-state travel for Danielle O'Neill, San Rafael HS teacher to attend the AVID Summer Institute in Denver, Colorado on July 24-27, 2017, for recommended approval. 

Background Information: AVID Secondary: AVID is a college readiness system designed to increase the number of students who enroll in, and are successful, in four-year colleges. The AVID College Readiness System (ACRS) incorporates three distinct components:  AVID Elementary, AVID Secondary (Academic Elective) and AVID for Higher Education. Each component addresses the specific needs of students to help bridge the path from elementary school through higher education completion.  AVID ensures that it is on the cutting edge relative to instructional strategies, support and training, and all curriculum is common core aligned. 

Summer Institute is AVID's annual professional learning event for AVID members. More than 39,000 new and veteran educators come each year, to learn the latest in AVID methodologies and strategies to successfully implement AVID in their schools. 

Current Consideration: This item presents for Board approval of out-of-state travel for Danielle O'Neill, San Rafael HS teacher to attend the AVID Summer Institute in Denver, Colorado on July 24-27, 2017. 

Cost of registration to be paid from Educator Effectiveness funds. $760
01-6264-0-5200.00-1110-2140-700-240-000

Cost of travel to be paid from site Title I funds $1,600
01-3010-0-5200.75-1514-2140-410-120-000

Approval of the out-of-state travel for Danielle O'Neill, San Rafael HS teacher to attend the AVID Summer Institute in Denver, Colorado on July 24-27, 2017. 

This item presents for Board approval of the overnight field trip for Terra Linda High School Cheer Team to participate in the United Cheerleading Association Camp at US Santa Cruz from August 1-4, 2017.

BACKGROUND: Board Policy requires approval of all school sponsored overnight field trips as follows: Administrative Regulation 6153-Study Trips, Excursions and Travel to Activities states:

"All school-sponsored study trips, excursions, and activity travel must have school-level written administrative approval."

"Overnight and out-of-state study school-sponsored trips must be approved by the Board of Education."

CURRENT CONSIDERATIONS: This agenda item presents for Board consideration a request for approximately 37 Terra Linda High School students to attend cheer camp under the supervision of Terra Linda cheer coach, Donna Romberger and two additional adult chaperones. The staff at the camp also provide additional chaperones. Students will travel to the UC Santa Cruz by bus (Marin Charter & Tours).They will leave TLHS on August 1, 2017 at 8:00a.m. and return at approximately 4:00p.m. in the afternoon of August 4, 2017.

Students will be staying on campus in the dorms and taking all meals there. All students are required to have their own medical insurance in order to participate in the camp. All students will have their own bed and no water activities will be allowed.

Objective: This trip offers opportunities for developing team unity, safety and  strengthening athletic skills. This cheer camp teaches the proper safety requirements and rules for stunting.

Estimated cost of the trip is $17,325. Cheer camp is paid for by student fundraising and donations. No student will be excluded due to lack of funds.

Approval of the overnight field trip for Terra Linda High School Cheer Team to participate in the United Cheerleading Association Camp at US Santa Cruz from August 1-4, 2017.

This item presents for Board approval of the State Testing Apportionment information report waiver request 2015-2016.

Background: School districts in California are required to certify the accuracy of the Apportionment Information Reports annually by  March 1:

Smarter Balanced Summative Assessments

California Alternative Assessments (CAAs)

California Standards Test (CSTs)

California Modified Assessment (CMA)

California Alternate Performance Assessment (CAPA)

Standards-based Tests in Spanish (STS)

Due to an internal routing error, the district inadvertently missed the March 1, 2017, deadline to certify the accuracy of the report for the 2015-2016 school year. Districts that miss the deadline may submit a request to waive the deadline to the State Board of Education.

Current Consideration: This agenda item presents for Board approval the State Testing Apportionment Information Report Waiver Request for 2015-2016.
Exhibit A

The apportionment amount for the high school district California Assessment of Student Performance and Progress 2015-2016 Apportionment for the Elementary School District is $11,863.86.

Approval of the State Testing Apportionment information report waiver request 2015-2016.

Background: School districts in California are required to certify the accuracy of the Apportionment Information Reports annually by  March 1:

Smarter Balanced Summative Assessments

California Alternative Assessments (CAAs)

California Standards Test (CSTs)

California Modified Assessment (CMA)

California Alternate Performance Assessment (CAPA)

Standards-based Tests in Spanish (STS)

Due to an internal routing error, the district inadvertently missed the March 1, 2017, deadline to certify the accuracy of the report for the 2015-2016 school year. Districts that miss the deadline may submit a request to waive the deadline to the State Board of Education.

Current Consideration: This agenda item presents for Board approval the State Testing Apportionment Information Report Waiver Request for 2015-2016.
Exhibit A

The apportionment amount for the high school district California Assessment of Student Performance and Progress 2015-2016 Apportionment for the High School District is $3,818.34.

Approval of the State Testing Apportionment information report waiver request 2015-2016.

The Board is presented with a contract for legal services for review and recommended approval. 

BACKGROUND:

The District retains legal counsel for a range of topics ranging from student and staff matters, including but not limited to: collective bargaining, student services, student discipline, and capital facilities. In addition, the District may retain an independent and neutral investigator to conduct investigations of complaints and concerns reported to site or district management. 

CURRENT CONSIDERATIONS:  

This item recommends approval of a legal services agreement with Dr. Barbara Vrankovich. Dr. Vrankovich is a retired superintendent who is also a practicing attorney that has provided professional advice and recommendations, and investigations related to human resources, student and staff complaints and investigations, and special education mediation. 

Dr. Vrankovich has provided professional legal services in San Rafael City Schools, and has established positive and trusting relationships with district leaders as well as union leaders. 

The District expects to reduce our legal services costs by transferring legal services to Dr. Vrankovich from current legal counsel providers. 

Legal Fee rate will be one hundred twenty-five dollars ($125) per hour for services rendered in a minimum increment of one-tenth (.1) per hour. One way travel may be charged for less than three (3) hours of Attorney's time.

Out-of-town travel required will be charged by the hourly rate for one-way travel. Related transportation, meals, lodging, copy costs and other actual or necessary expenses for out-of-town representation will be reimbursed to Attorney.

Approval of the contract.

The Board will review the CSEA proposal for recommended acceptance. 

Government Code 3547 requires:

"All proposals of exclusive representatives and of public school employers, which relate to matters within the scope of representation shall be presented at a public meeting of the public school employer and thereafter, shall be public records."

This agenda item presents for Board discussion and public review and/or comment, the California Schools Employees Association (CSEA) initial proposal for negotiations with the San Rafael City School Districts for the 2017-2018 school year. 

A copy of the proposal from CSEA to SRCS is attached. 

Acceptance of the proposal of negotiation interests submitted by the California School Employees Association for the 2017-2018 school year.

The Board will review the District’s sunshine proposal to the California School Employees Association (CSEA) for 2017-2018.

Government Code 3547 requires:

"All proposals of exclusive representatives and of public school employers, which relate to matters within the scope of representation shall be presented at a public meeting of the public school employer and thereafter, shall be public records."

This agenda item presents for Board discussion and public review and/or comment, the initial proposals from the Districts to open negotiations with the California School Employees Association for the 2017-2018 school year. 

A copy of the proposal from the Elementary and High School District is attached.

Approval of the District's sunshine proposal of negotiation interests with the California School Employees Association for the 2017-2018 school year.

Board Policy 3290 Section 1.1 states:

“The Board of Education may accept on behalf of, and in the name of the District, such gifts, donations, bequests and devices as are offered. Such gifts, cash contributions, donations, bequests and devices may be made subject to conditions or restrictions as the Board of Education may prescribe and/or accept.” (Education Code 41030-41032)

The following donations were received for the San Rafael City Schools District, as follows:

CURRENT CONSIDERATIONS: 

This agenda item presents the donations from the sources listed above, for recommended Board acceptance.

COST/FUNDING SOURCE: Total of donations: $13, 299.88       

Acceptance of the donations.

This item presents for Board review and preliminary approval the 2017-2020 Local Control Accountability Plan for the San Rafael Elementary District.

BACKGROUND INFORMATION: The Local Control Funding Formula (LCFF) and Local Control and Accountability Plan (LCAP) together create a direct connection between student outcomes and fiscal expenditures. They were developed as a structure to put into local hands the challenging and essential work of designing a coherent, effective educational system based on measurable strategies and actions. Through a process of data analysis and consultation, districts work with the community to articulate a vision and set priorities.  

The LCAP is a critical part of what makes LCFF work to support student success. The funding formula for education made by LCFF was carefully constructed in order to support the goal of increased transparency and accountability. The development and sharing of the LCAP is how LCFF supports these goals.

The LCAP is first and foremost about creating a comprehensive plan that will guide how a district and its schools support student success. It is intended to be a document that is brief, easy to understand, and contains key information about how the District plans to act and spend funding to address state and local priorities for student success. Similar to a strategic plan, the emphasis is on creating a document that shares the story and context of how the District plans to achieve its mission and vision.

The LCAP must include LCFF funds received by a local educational agency and can include other funds if such information is helpful. Each LCAP is expected to include information about the goals, services, and spending plan that address the needs of all pupils and each targeted population of students.

Furthermore, the LCAP must reflect specific goals for school sites, which may be districtwide or called out by individual site. The LCAP does not replace existing site plans. Rather it is expected that the LCAP and site plans are aligned and that site level advisory groups are informed about and have been engaged in providing input to the development of the LCAP.

The LCFF and LCAP intentionally allow districts the flexibility and authority needed to serve students based on specific need and local context. The very structure of LCAP reinforces the idea that one size does not fit all.

CURRENT CONSIDERATION:

Beginning in 2014-15, the State Board of Education (SBE) adopted regulations that offer guiding principles as well as provide an LCAP template that Districts are required to use.

The LCAP must include district annual goals that are aligned to the eight state priorities and specific actions a district will take to ensure that academic performance improves. Student achievement goals will be based on the expectations of the Common Core State Standards, Next Generation Science Standards, and California English Language Development Standards.

The SBE guidance states that the LCAP should be:

• Simple: avoids duplication, jargon, and non-essential information
• Transparent: demonstrates how LCFF funding supports student performance
• Local: expects information to be highly contextual and support a local story
• Performance-focused: emphasizes student performance outcomes and avoids compliance-oriented information

The SBE unanimously adopted a new and improved LCAP template, which goes into effect for the upcoming 2017-18 school year. The new template reorders many of the sessions, and includes new and updates sections and content areas. The new template contains the following sections, with updates noted:

1. Plan Summary: New section that provides LCAP Highlights, including: District Overview, Performance Review with greatest progress / need / performance gaps, Improved Services for unduplicated students and Budget Summary.
2. Annual Update: Moved up from end of Plan, with slight change to actions and expenditure formatting, plus additional analysis fields to increase year-to-year transparency. Also requires analysis of forthcoming LCFF Evaluation Rubrics data.
3. Stakeholder Engagement: Reordered, with current year and Annual Update fields now combined, reducing 4 fields to 2.
4. Goals, Actions and Services: Additional fields and formatting changes provide more detail and accountability, including: New / Modified / Unchanged options, an updated and fixed (non-rolling) three-year display, and Actions specific to whether or not Improved Services requirements were met.
5. Improved Services for Unduplicated Students: No significant changes
6. Instructions: Now concentrated at the end of the Plan, with emphasis on clearer and more helpful directions & prompts. Includes reference links throughout document.

The LCAP must be structured around eight key state priorities:

• Basic Services

Compliance with Williams requirements: appropriate teacher assignment, sufficient instructional materials, and facilities in good repair.

• Implementation of the CCSS

Implementation of the academic content and performance standards adopted by SBE, including how the programs and services will enable English learners to access the common core academic content standards and the English Language Development standards.

• Parental Engagement

Parental involvement, including efforts the school district makes to seek parent input in making decisions for the school district and each individual school site, and including how the school district will promote parental participation in programs for economically disadvantaged pupils, English learners, foster youth, and individuals with exceptional needs.

• Student Achievement

Pupil achievement as measured by multiple indicators including, but not limited to, assessment data, college readiness, and language proficiency.

• Student Engagement

Pupil engagement as measured by multiple indicators including, but not limited to, rates associated with attendance, chronic absenteeism, dropout (middle and high school), and high school graduation.

• School Climate

School climate as measured by multiple indicators including, but not limited to, pupil suspension and expulsion rates as well as other local measures assessing safety and school connectedness.

• Course Access

The extent to which pupils have access to, and are enrolled in, a broad course of study that includes core subject areas (i.e., English, mathematics, social science, science, visual and performing arts, health, physical education, career and technical education, etc.), including the programs and services developed and provided to economically disadvantaged pupils, English learners, foster youth, and individuals with exceptional needs.

• Other Student Outcomes

Pupil outcomes, as available, in the subject areas comprising a broad course of study.

These draft LCAPs will continue to be developed, refined and completed over the several weeks. We anticipate we will continue to receive feedback over the next few weeks as well. Feedback will be reviewed and incorporated into future drafts of the LCAP. We fully recognize more work is necessary to update and complete the documents. As described previously, the CDE issued a new LCAP template this year, which many believe is more reader-friendly. Along with the new template, there are new sections in the template. The documents are a work in progress and the SRCS team is currently working to update all sections!

Exhibit A - Preliminary 2017-2020 Local Control Accountability Plan for the Elementary School District 

This board item presents for public review and comment the Preliminary Local Control Accountability Plan for the San Rafael Elementary School District. The plan includes a description of the LCAP community engagement and involvement process, goals, progress indicators chosen as metrics, a description of specific actions, services and related expenditures, and an Annual Update.

The PAC was established in 2014-15. Representatives are invited to continue each year and new members are added as people are interested. The PAC continued its work this year, with its initial meeting in January 2017. PAC members were invited to attend and participate in the LCAP Stakeholder Taskforce sessions, which had a series of meetings from February through April 2017. The Taskforce consisted of representatives from various stakeholder groups throughout the District, including parents, teachers, staff, students and community groups. The PAC reconvened in May 2017 to review the draft LCAP and submit questions to the Superintendent. Feedback and input from the PAC, LCAP Stakeholder Taskforce and various stakeholder groups has been incorporated into the presented draft. 

This item presents for Board review and preliminary approval of the 2017-2020 Local Control Accountability Plan for the San Rafael High School District.

BACKGROUND INFORMATION: The Local Control Funding Formula (LCFF) and Local Control and Accountability Plan (LCAP) together create a direct connection between student outcomes and fiscal expenditures. They were developed as a structure to put into local hands the challenging and essential work of designing a coherent, effective educational system based on measurable strategies and actions. Through a process of data analysis and consultation, districts work with the community to articulate a vision and set priorities.  

The LCAP is a critical part of what makes LCFF work to support student success. The funding formula for education made by LCFF was carefully constructed in order to support the goal of increased transparency and accountability. The development and sharing of the LCAP is how LCFF supports these goals.

The LCAP is first and foremost about creating a comprehensive plan that will guide how a district and its schools support student success. It is intended to be a document that is brief, easy to understand, and contains key information about how the District plans to act and spend funding to address state and local priorities for student success. Similar to a strategic plan, the emphasis is on creating a document that shares the story and context of how the District plans to achieve its mission and vision.

The LCAP must include LCFF funds received by a local educational agency and can include other funds if such information is helpful. Each LCAP is expected to include information about the goals, services, and spending plan that address the needs of all pupils and each targeted population of students.

Furthermore, the LCAP must reflect specific goals for school sites, which may be districtwide or called out by individual site. The LCAP does not replace existing site plans. Rather it is expected that the LCAP and site plans are aligned and that site level advisory groups are informed about and have been engaged in providing input to the development of the LCAP.

The LCFF and LCAP intentionally allow districts the flexibility and authority needed to serve students based on specific need and local context. The very structure of LCAP reinforces the idea that one size does not fit all.

CURRENT CONSIDERATION:

Beginning in 2014-15, the State Board of Education (SBE) adopted regulations that offer guiding principles as well as provide an LCAP template that Districts are required to use.

The LCAP must include district annual goals that are aligned to the eight state priorities and specific actions a district will take to ensure that academic performance improves. Student achievement goals will be based on the expectations of the Common Core State Standards, Next Generation Science Standards, and California English Language Development Standards.

The SBE guidance states that the LCAP should be:

• Simple: avoids duplication, jargon, and non-essential information
• Transparent: demonstrates how LCFF funding supports student performance
• Local: expects information to be highly contextual and support a local story
• Performance-focused: emphasizes student performance outcomes and avoids compliance-oriented information

The SBE unanimously adopted a new and improved LCAP template, which goes into effect for the upcoming 2017-18 school year. The new template reorders many of the sessions, and includes new and updates sections and content areas. The new template contains the following sections, with updates noted:

1. Plan Summary: New section that provides LCAP Highlights, including: District Overview, Performance Review with greatest progress / need / performance gaps, Improved Services for unduplicated students and Budget Summary.
2. Annual Update: Moved up from end of Plan, with slight change to actions and expenditure formatting, plus additional analysis fields to increase year-to-year transparency. Also requires analysis of forthcoming LCFF Evaluation Rubrics data.
3. Stakeholder Engagement: Reordered, with current year and Annual Update fields now combined, reducing 4 fields to 2.
4. Goals, Actions and Services: Additional fields and formatting changes provide more detail and accountability, including: New / Modified / Unchanged options, an updated and fixed (non-rolling) three-year display, and Actions specific to whether or not Improved Services requirements were met.
5. Improved Services for Unduplicated Students: No significant changes
6. Instructions: Now concentrated at the end of the Plan, with emphasis on clearer and more helpful directions & prompts. Includes reference links throughout document.

The LCAP must be structured around eight key state priorities:

• Basic Services

Compliance with Williams requirements: appropriate teacher assignment, sufficient instructional materials, and facilities in good repair.

• Implementation of the CCSS

Implementation of the academic content and performance standards adopted by SBE, including how the programs and services will enable English learners to access the common core academic content standards and the English Language Development standards.

• Parental Engagement

Parental involvement, including efforts the school district makes to seek parent input in making decisions for the school district and each individual school site, and including how the school district will promote parental participation in programs for economically disadvantaged pupils, English learners, foster youth, and individuals with exceptional needs.

• Student Achievement

Pupil achievement as measured by multiple indicators including, but not limited to, assessment data, college readiness, and language proficiency.

• Student Engagement

Pupil engagement as measured by multiple indicators including, but not limited to, rates associated with attendance, chronic absenteeism, dropout (middle and high school), and high school graduation.

• School Climate

School climate as measured by multiple indicators including, but not limited to, pupil suspension and expulsion rates as well as other local measures assessing safety and school connectedness.

• Course Access

The extent to which pupils have access to, and are enrolled in, a broad course of study that includes core subject areas (i.e., English, mathematics, social science, science, visual and performing arts, health, physical education, career and technical education, etc.), including the programs and services developed and provided to economically disadvantaged pupils, English learners, foster youth, and individuals with exceptional needs.

• Other Student Outcomes

Pupil outcomes, as available, in the subject areas comprising a broad course of study.

These draft LCAPs will continue to be developed, refined and completed over the several weeks. We anticipate we will continue to receive feedback over the next few weeks as well. Feedback will be reviewed and incorporated into future drafts of the LCAP. We fully recognize more work is necessary to update and complete the documents. As described previously, the CDE issued a new LCAP template this year, which many believe is more reader-friendly. Along with the new template, there are new sections in the template. The documents are a work in progress and the SRCS team is currently working to update all sections!

Exhibit A - Preliminary 2017-2020 Local Control Accountability Plan for the High School District 

This board item presents for public review and comment the Preliminary Local Control Accountability Plan for the San Rafael High School District. The plan includes a description of the LCAP community engagement and involvement process, goals, progress indicators chosen as metrics, a description of specific actions, services and related expenditures, and an Annual Update.

The PAC was established in 2014-15. Representatives are invited to continue each year and new members are added as people are interested. The PAC continued its work this year, with its initial meeting in January 2017. PAC members were invited to attend and participate in the LCAP Stakeholder Taskforce sessions, which had a series of meetings from February through April 2017. The Taskforce consisted of representatives from various stakeholder groups throughout the District, including parents, teachers, staff, students and community groups. The PAC reconvened in May 2017 to review the draft LCAP and submit questions to the Superintendent. Feedback and input from the PAC, LCAP Stakeholder Taskforce and various stakeholder groups has been incorporated into the presented draft. 

BACKGROUND: BP/AR 5141.52 is being revised to comply with AB 2246, the suicide prevention legislation recently signed into law.  Pursuant to the mandate, SRCS elicited and considered feedback from district staff and community partners to develop the draft policy and regulations.  This policy applies to grades 7-12, and requires annual staff development to identify warning signs- with particular focus on high risk student populations- and how to appropriately intervene when necessary.  The administrative regulations specify specific prevention, intervention, and postvention strategies to guide staff in supporting students. 

This policy and regulation will be brought to the next meeting for recommended approval. 

The Board and public are presented with a first reading of recommended revisions to BP 5146. The second reading with recommended approval of the revisions will be brought to the next Board meeting. 

BACKGROUND: Board policy 5146 is being updated to reflect the state requirement that any education program or activity offered separately to pregnant students be "equal" to that offered to other district students, a standard that is more stringent than the federal standard for "comparable" programs. Policy also reflects new law from 2015, AB 302, 2015, that requires schools to offer reasonable accommodations, as specified, to any lactating student on the campus and providing that any complaint regarding noncompliance with these provisions may be addressed through the district's uniform complaint procedures.

This is a first reading for review of the revisions. A second reading and recommended approval will be brought to the next meeting. 

None.

BACKGROUND:

The Pacific Coast Marlins Learn to Swim, Make A Splash Partners are a local 501c3 non-profit organization dedicated to teaching San Rafael under-served youth to swim. The program is staffed by over 35 local high school and college volunteer instructors and lifeguards from over 15 different high schools, middle schools and colleges. This is a program that is in its sixth year of operation and was started by and is currently run by local high school students in Marin County. During summer 2017, the semi-private and group swim lessons will be held for seven weeks; 2 sessions per week at the San Rafael High School pool, serving swim lessons to 100 children from the local San Rafael community.  This Request serves as an annual request to continue operation.  SRCS Staff was provided with all required forms and feels this organization meets the requirements for continued authorization. 

CURRENT CONSIDERATION:

The Board of Education is presented with a recommendation from staff that the Pacific Coast Marlins Learn to Swim, Make A Splash Partner 501c3 meets the criteria for San Rafael City Schools School-Connected Organization. 

FINANCIAL IMPACT:

None.