Regular Meeting - SRCS Board of Education
San Rafael City Schools
August 22, 2016 6:00PM
District Office - Boardroom
310 Nova Albion Way
San Rafael, CA 94903
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Board President Rachel Kertz, Vice President Greg Knell, Trustee Linda M. Jackson, Trustee
Maika Llorens Gulati, Trustee Natu Tuatagaloa
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| President Kertz convened the meeting to Open Session at 5:10 PM. |
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| President Kertz reconvened the meeting to Open Session at 6:01 PM. She announced that the meeting was being recorded. |
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| President Kertz introduced Karrie Coulter who as a Short School teacher, was selected as Marin County Teacher of the Year last year, and who will be serving as a part-time assistant principal at Sun Valley this year. Ms. Coulter led the Pledge of Allegiance. |
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Board President Kertz will administer the Oath of Office to 2016-2017 student Board members. |
| President Kertz administered the Oath of Office to 2016-17 student board members Christa Schmitt and Keliani Burak, both representing San Rafael HS, and Terra Linda HS returning student board member Jesseca Chung. |
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Jesseca Chung, Terra Linda HS reported:
- The start of the school year brought a Welcome Back dance and rally with an 80's theme for students
- Homecoming is being planned
Keilani Burak, San Rafael HS reported:
- Friday was a Back-to-School rally
- Information was shared about the Off the Leash event
- Homecoming will be in November
Trustee Jackson noted that she and President Kertz will be in contact with student members to talk about their role on the Board. |
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| That the Board receives updates from district labor leaders:
1) CSEA
2) SRTA
3) SRFT |
CSEA:
Vice President Tania Morales expressed CSEA's opposition to the Ipso Charter petition, citing the HSD budget discussions in June already identified budget concerns; Ipso would diminish resources and enrollment. CSEA stands in solidarity with the HSD union, San Rafael Federation Teachers (SRFT).
SRTA:
President Katie O'Donnell expressed SRTA's full support of HSD staff and programs, noting the articulation that has been built between the ESD and the HSD, sharing resources around student achievement. The charter would disrupt the supports in articulation. SRTA stands united with SRFT.
SRFT:
President Chris Simenstad expressed that SRFT is looking forward to another collaborative year with the District. He reported on change of officers for the year. He noted that his SRFT colleague Matt Winton will be presenting a petition with over 200 staff signatures in opposition of the charter. |
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The Board will hear a brief presentation from College of Marin Vice President for Student Services Jonathan Eldridge on a MOU for the 2nd year of the COMPASS program, for recommended approval. |
BACKGROUND: This is the second year of the COMPASS partnership with SRCS. COMPASS (“College of Marin Promoting and Supporting Success”) is a comprehensive dual-enrollment partnership between high school students, their parents, their high schools of attendance, and College of Marin (“COM”). COMPASS is the focal point of COM’s commitment to take steps to eliminate educational inequity in Marin County. COMPASS has been created as the outcome of two years of planning by COM in collaboration with the Marin County Office of Education, every high school in the county, and several community-based partners.
CURRENT CONSIDERATION:
Staff recommends approval of the MOU.
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Approval of the MOU. |
Approval of the MOU. Passed with a motion by Natu Tuatagaloa and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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| Johnathan Eldridge, Senior Vice President of the College of Marin, provided an overview of 2015-16 as the first year of the COMPASS pilot program at Terra Linda HS, and this year’s expansion to San Rafael HS. COMPASS supports underserved students to successfully complete introductory college level courses while in high school, with the goal for A-G completion. The program also has a large parent involvement component. |
COMPASS MOU
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The Board is presented with an MOU with the Boys and Girls Club for consideration and recommended approval.
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BACKGROUND: This unique leadership development experience provides opportunities for young people ages 14 to 18. Youth participate, both in and out of the Club, in activities in three focus areas: academic success, career preparation and community service. With the guidance of an adult advisor, Keystone Clubs aim to have a positive impact on members, the Club and community. Annually, BGCA hosts the National Keystone Conference, a character and leadership development conference for Boys & Girls Club teens that brings together members from all across the globe. Throughout the conference, Keystone members engage and socialize with peers, explore relevant issues, and develop skills to support and enhance efforts in their local Boys & Girls Clubs and communities.
Under this Agreement, Clubs shall have the following responsibilities:
- Conduct the Program at San Rafael and Madrone High Schools within the District.
- Provide administrative and staff oversight for the Program.
- Conduct Program registration.
- Operate Program daily from 1:00 p.m. - 6:00 p.m.
- Maintain total Program registration of 15-35 students.
- Offer programs that provide academic support and enrichment through the Program.
- Open Program to all students, although there will be a maximum capacity for Program as noted above.
- Follow budget guidelines on use of funds for the Program.
- Conduct BGCA National Youth Outcomes Initiative to demonstrate meeting of Program outcomes.
- Meet monthly with representatives of the other Parties to provide on-going evaluation of the Program.
Under this Agreement, SRCS shall have the following responsibilities: - Provide student referrals to Clubs’ staff.
- Provide adequate office space for Clubs’ staff.
- Provide dedicated space during and after the school day for Clubs’ staff to meet with students.
- Share the academic, behavioral and attendance data of students in the Program subject to any requirements of law protecting student information.
- Meet monthly with representatives of the other Parties to discuss on-going evaluation of the Program
CURRENT CONSIDERATION:
Staff recommends approval of the MOU.
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There is zero fiscal impact with the exception of facility use at Madrone for the program.
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Approval of the MOU. |
Approval of the MOU. Passed with a motion by Linda Jackson and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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| Billie Barbash, Program Director of the Boys and Girls Club of Marin and Southern Sonoma Counties, provided information about the programming for proposed Teen Clubs at San Rafael and Madrone high schools; programs that will provide a safe environment for district students to go after school to do homework, have a supper snack, and be part of the Keystone Club character development programming. |
Boys and Girls Clubs MOU
SRHS Club House
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Niña Magsaysay Rosete, Chief Operating Officer, iResult, LLC, will present a brief update and demonstrtion of iResult dashboard.
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Dr. Zaich introduced Niña Rosete, iResult's Chief Operating Officer who provided a demonstration on SRCS' new iResult Data Dashboard. iResult provides District and site leaders access to real-time data collected from various silos of information. iResult users can log in daily to catch key performance indicators to be responsive vs. reactive to student progress.
iResult will provide a new way to measure program efficacy and interventions, a requirement of the LCAP. A data driven social platform element has been added to iResult for discussions on a social platform. iResult users can individually set up their dashboard to drill down into the data that is the most meaningful to them. Phase 1 trainings for site and district administrators, counselors, and department leaders will be held tomorrow.
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iResult Board Presentation
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The Board will hold a public hearing on the Ipso Charter Petition after a brief presentation from Ipso co-founders.
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Ispo co-founders Erin Ashley and Katy Foster provided a brief presentation on their proposed charter school.
At the request of Superintendent Watenpaugh, the District's legal counsel who was present, provided clarification on the process for this public hearing. Noting this item is agendized as a public hearing, and as such will be used to gather comments and input from the community. She noted the Board should refrain from asking questions at this time. Questions, additional information and discussion will take place at the Sept. 26th meeting, after which time District staff will have reviewed the petition and will be making a recommendation to the Board for either approval, denial, or conditional approval of the charter petition.
Board President Kertz opened the Public Hearing at 6:58 PM. The following individuals addressed the Board regarding the Ipso Charter petition:
- Alicia Klein, President of San Rafael City Schools Education Foundation- HeadsUp, former district parent, and president of a charter school in Richmond: expressed her opposition to this charter petition which, as planned, would leave district students with limited resources.
-Bruce Bartolf, parent of two in the District: concerns about the charter petition, cautioning the Board to look carefully at the proposal; citing over 50 of the charter schools started in CA have failed.
- Damon Connelly, County Supervisor, former city council member and parent of students in SRCS: the importance of recognizing the strides that SRCS has made to achieve their goals to close the equity gap in Marin; has seen district programs first-hand with the Applied Physics academy and MSEL; creating an alternate education experience for some students should not come at the expense of other students; how resources are allocated is enormous. He noted the letters of support from a variety of sources for the charter should reflect a level of collaboration that will be critical in the success of the program moving forward.
- Cody Bartrug, founding teacher at Ipso: provide opportunities for students to succeed; systemic roadblocks prevent from accomplishing goals; Ipso would benefit all students within SRCS and the greater community.
- Glenn Dennis, Principal San Rafael HS: many elements of the charter model proposed already exist at SRHS; there is not a need for Ipso School to exist; need for collaborative spirit and additional resources for change from within as opposed to change from without which would drain precious resources. SRHS welcomes all families and provides signature programs. AP/Honors classes rapidly growing with 50% of Latino students in AP/Honors. Invited all to visit the Banyan and Physics academies at SRHS.
- Tony Key, parent of two students at TLHS, and a Booster parent: did not hear anything in the charter presentation that couldn't be achieved by the current schools; serving the needs of 132 students can be done without handicapping the 2000 other students; parents who want this program should raise the money just like Boosters and other parent organizations; make it work in the current system so it does not bring less for other students.
- Cyane Dandridge, Founder and Executive Director of Strategic Energy Innovations (SEI), and the School of the Environmental Leadership (SEL): had considered starting MSEL seven years ago as a charter, but after speaking with site administration, moved toward a school within the school model, having access to all the programs and resources TLHS has to offer for students; MSEL students already use Project Based Learning (PBL) for innovative projects; applaud Ipso for their vision, but the District can do this program within the school system.
- Paul Cohen, former city councilmember and former SRCS trustee, parent of two SRCS graduates: cautioned the Board to pay careful attention to the impact of this charter on the district as a whole; keeping in mind the proposal to grow to 500 students, which would take approximately 25% of the entire district budget, making a big impact in lost resources; explore why Ipso founders are not willing to do this in partnership with the District. He noted he did not hear as much from Ipso about equity for students as SRCS needs to hear. He cited John Oliver's recent program about charter schools, noting kids cannot afford to have one year of their life disrupted while someone experiments with their education.
- Chris Cauz, TL graduate, daughter of former SRCS superintendent, former Coleman teacher: impressive teaching and PBL in the district; differentiated instructional for all levels of students with extensive PD for teachers. Suggested Ipso look at high schools in southern Marin that have more resources.
- Rob Epstein, SRHS graduate, SR City Attorney, has two students currently attending the HSD, with one already graduated: has a special needs student being well served by SRHS; he and his attorney wife reviewed the charter petition, noting the district is already doing what the charter proposes with PBL programs like the Media Academy and closing the achievement gap with AVID; interested in hearing a staff report on the financial impact of this charter and how it would impact our resources; big mistake and damaging.
- Sue Herman, special education teacher in the district: countered Ipso's assertion that the district is not serving all students well; not confident in the charter's boiler plate language for a special education plan; urged the Board to deny the charter.
- Chris Simenstad, SRFT president and SRHS teacher: charter proposal strategies are what the district already has adopted; supports innovation from within; experimental charter would be disruptive and draw resources away from programs; the petitioners have made no efforts of outreach to the HSD faculty; haven't done their homework.
- Kevin Kerr, Director of Teaching and Learning Gr. 6-12: read a statement from 10,000 Degrees President Kim Mazucca who was unable to attend the meeting regarding 10,000 Degree's alignment with the leadership of SRCS; a charter would hamstring further progress and perpetuate inequities for some and fewer opportunities for those who need it most.
-Mariana Lopez, program manager for seven after school programs in the district: works with and advocates for Latino families in the district daily; cautioned the Board to look carefully at the signatures on the petition; concerned about the lack of understanding of many Latino families who signed the petition; they don't have a clue about what it means to support this charter school; petitioner Ms. Ashley taught her daughter, a good teacher, but her experience has been teaching in an upper middle class community, very different from the demographic in San Rafael.
- Sean Nolan, ELD teacher at SRHS: district has experienced a lot of growth of the newcomer ELD demographic who come with a variety of needs; the district has done a fantastic job of assimilating these students into the culture; partnerships with the Canal Alliance and 10,000 Degrees are helping to capacitate the students. The district would feel the impact of a charter.
- Sharon Cravanas, Ipso school new and founding Board member: 30 years of experience as educator, Director of College Counseling and Student Activities at Marin School: regarding the benefits of school reform and talking about the importance of it for underrepresented students; Ipso will have rigor and relevance with advancement placement offerings, smaller class sizes, labs where relationships are created.
- Jacquie Gribens, parent and community member and family coordinator for the Dreamers Project: expressed her opposition to the charter; reject the petition to send a message of the importance of working together to collaborate and compromise; founders have been unwilling to work with district leadership, what does that say about the future? The district already has PBL and innovation, alternative learning environments; charter would take precious funds away from students, faculty and staff.
- Steve Temple, Physics Academy teacher at SRHS and co-founder of the Media Academy: SRHS PBL programs successfully serve over 210 students; the Physics Academy is a state recognized program and serves as a demonstration site for other schools in the state. He expressed his concern that the petitioners have never reached out to him to learn more about SRHS PBL programs. Having less resources due to a charter will negatively impact current programs.
- Maya Bartolf, parent of two TLHS students: expressed her views on the success of the MSEL program at TL, a school-within-a-school model that is PBL; concerned about the lack of communication from Ipso petitioners; disagreed with Ipso's assessment that districts are slow to change, citing the addition within a year of computer science classes and access to computers during lunchtime for students who do not have computers at home.
- Amy Martinez, ELD teacher at TLHS: the District provides programs and support for newcomer students from Central America with PBL projects to teach them how to be successful students; how would the charter meet the needs for newcomers?
- Jon Marker, former teacher and dept. chair, CEO of a statewide organization focused on building youth leadership: strong opposition to this charter which he viewed as a "copycat" charter school; models that are modeling after a charter are not very successful; there is nothing proposed that can't be done within the district; Summit, the program mentioned by the petitioners, is a free platform, we do not need another school to help us get it; encouraged collaboration and joining with SRCS to work together.
- Debbie Ward, District parent and president of the SRHS Boosters: expressed her concerns about pulling dollars and resources from other students; proud of the rich education SRCS provides to students.
- Tania Morales, CSEA Vice President: interested in denial of the charter; she has worked at all 3 high schools in the District and has seen the work and programs that are currently in place. SRCS is preparing students for college and career.
- Katy Dunlap, Terra Linda HS principal: voiced opposition to the charter, noting schoolwide efforts at TL have created a culture of excellence; cited the top 5 initiatives at the site that inspire change in the school: AP/Honors expansion, partnerships with MCOE and College of Marin, ELL development, school culture that provides support to all students, and commitment to innovation. She is proud of the programs at the school and is confident students are successful.
-Juan Rodriguez, Venetia Valley K-8 principal: SRCS schools are highly responsive to family and school needs and build partnerships with the community; invitation to Ipso to work with the District to invite new opportunities; a charter is not the answer.
- Marcos Cortez, SRHS teacher: commended Ipso for their efforts and commitment, noting he came to this meeting with an open mind, but does not see anything new being proposed by the charter that the District is not already offering. He encouraged Ipso to visit SRCS classrooms.
- Morgan Agnew, TLHS teacher: applauded the Ipso team for their commitment, and shared his belief that at best they could offer value to students attending, but at the expense of taking from the rest of the community. He noted in reviewing the Ipso web site there is no mention of serving students such as those with learning disabilities, homeless students, newcomers, students re-entering from expulsion/suspensions. He cautioned the Board regarding privately managed charters, citing information about the number of charters found to be illegally discriminating.
-Marina Palma, mother of 9 children: in support of Ipso as a semi-autonomous school giving students an option to pursue a career of their choice at an early age; looking for quality education; fighting to give her children the inheritance of a great education; Ipso's individual plan for each student is the equivalent of a college degree; as a community volunteer in the Canal she sees families suffering because students are not receiving attention at school; many students end up at College of Marin, but there are so many more options; hopes the school opens.
- Erik Schoengard, TLHS teacher and union rep for the HSD: more AP and Honors classes added; supports provided for ELD and newcomers; improve what we have internally
- Corbin Howes, volunteer with Ipso: committed to improving education locally and nationally; change is difficult; refusing to change for financial reasons is not an option; the education system is complicated and massive; the decision on a charter has to be based on what is best for kids; Ipso is about providing best ideas. To the Board: face difficult change with excitement; when you are seeking reelection you will focus on the tough decisions and the leadership you provided.
- Pam Franklin, parent of two who went through SRCS and Director of Marin School Volunteers: students have multiple needs; extracurricular activities in education are important; fundraising in schools is important; money a charter would need to raise privately would be competing against funds raised by others; community partners are important.
-Jim Huang, TLHS and MSEL parent: SRCS has innovative programs; working within the system makes more sense than a charter; segregating themselves away is not good.
- Leyla Mendoza and daughter: presented a mural that represents the Ipso united community; daughter explained what the mural meant to her, representing a community to make a better school and better education.
- Brad Hubble, Marin resident: in support of Ipso; conventional learning does not work for all and is slow to change; Ipso can accelerate change; PBL is a philosophy; recommended movie "Beyond Measure;" has three children and quality education has been a financial hardship; excited about Ipso.
- Judy Tuatagaloa, SRCS alumni, volunteer, 5th grade teacher: three daughter in SRCS all have been successful; familiar with PBL that is happening at SRHS and it is working well; charter school petition is divisive in this tight knit community and would undermine programs already in place for students. Why SRCS? Why not Tam District where cofounders are from?
- LoRayne Ortega, teacher: in support of Ipso; is there a cut off for kids getting into district programs? Ipso could provide more options. Traditional school model does not allow flexibility like Ipso would. She is in opposition to charters across the country that kill spirit of students; Ipso will not do that.
- Craig Taylor, counseling enrichment teacher at TLHS: did not hear anything about counseling types of services for students in the Ipso model; has concerns about what happens to kids if they are not successful in Ipso and the funds being pulled from programs like his.
- Kate McDonald, parent at TLHS and co-chair of the Academic Excellence Committee at TLHS: new programs at TL; the kitchen at TLHS will be opening up based on the model of a Portland school kitchen, with the opportunity for study and expansion into a culinary class. Invite parents who are involved with Ipso to come to Academic Excellence meetings. Charter school is like a divorce; working within the system is adding to what we already have.
- Matt Winton, teacher at SRHS: presented a petition with over 200 teacher and staff signatures to deny the charter. He read the reasons cited on the petition for denial: an unsound educational program that does not meet the needs of all students; how will it make specialized services available; teacher professional development plan is not detailed; SRCS high schools have evolved to make meaningful progress that will have diminished resources with a charter approval. He invited the founders of Ipso to visit SRCS schools.
- Kerry Bryant, AVID teacher at SRHS: provided information about the AVID program in SRCS that prepares students to be college ready and college prepared; partnership with Dominican University for service learning and access to and communication with college students.
- Ruth Rivera, graduate of SRHS, manages Marin Community Clinic: not all students can get into classes and great programs at SRHS; why not give them another option with Ipso.
- Brent Arndt, ELD teacher from SRHS: regarding the uniqueness of the population served in SRCS and the comprehensive EL language acquisition program the District offers.
- Elizabeth Shaw, Novato resident, site medical director at Marin clinics: gaps in the wealthiest and poorest of the community are reflected in schools with the achievement gap; Ipso school's approach strives to improve by innovation, to craft creative solutions; will poise students to be leaders in the community; education is a key social determinate of health; partner with Ipso to address achievement gaps in schools.
- Paul Gusciora, TLHS parent: charters select students; cautioned the Board to take a look at where the money from the District would go; for upper faculty.
- Ashley Sanchez, TLHS graduate and teacher at SRHS: Ipso talks about collaboration, but as far as the community here goes 'we don't know you;' Ipso rhetoric is disingenuine; invited them to come visit SRCS schools where the Ipso proposal ideas are done every day; suggested Ipso go to their home district where there is plenty of money.
President Kertz thanked all for their comments.
Dr. Watenpaugh noted that District leadership met with the founders of Ipso to work collaboratively. The partnership broke down when they filed their charter petition. He provided an overview of next steps: staff are reviewing the petition against the criteria that the charter is required to meet. On September 26, staff will provide a recommendation to the Board to approve, deny, or conditionally approve the charter. The full charter petition is on the District web site. He encouraged anyone who has not visited SRCS high schools to do so.
President Kertz closed the Public Hearing at 8:50 PM.
She recessed the meeting for a short break. |
A. Ipso presentation
Appendix 1 Teacher Signatures
Appendix 1a Parent Signatures
Appendix 1b Parent Signatures
Appendix 2 Community Outreach 3C English
Appendix 2 Community Outreach 3C Spanish
Appendix 2 Community Outreach Materials English Info.
Appendix 2 Community Outreach Materials Spanish Info.
Appendix 3 Community Heroes Letter of Support
Appendix 3 Dominican Letter of Support
Appendix 3 EdgeMakers Letter of Support
Appendix 3 Marin Community Clinics Ltr of Support
Appendix 4.1 Sample Personalized Learning Plan
Appendix 4.2 Technology to Support Personalized Learning
Appendix 4.3 Ipso school year event calendar
Appendix 4.4 Sample School Schedule
Appendix 4.5 A Day in the Life of Ipso Students/Teachers
Appendix 4.6 Calculation of Instructional Minutes
Appendix 4.7 Sample Course of Study
Appendix 5.1 Articles of Incorporation Ipso School
Appendix 5.2 Bylaws Ipso Schools
Appendix 5.3 Conflict of Interest Code
Appendix 5.4 Organizational Chart
Appendix 6.1 Sample Job Descriptions
Appendix 7.1 Budget Narrative
Appendix 7.2 Budget Projection
Appendix 7.3 Cash Flow Projection
Appendix 7.4 Letter of Commitment Charter Asset Management
Appendix 7.5 Letter of Commitment from Silicon Schools
Appendix 7.6 Letter of Commitment from NSVF
Appendix 8 Uniform Complaint Policy
Appendix 9 Biographies of Founders and Key Consultants
Final Petition Cover Letter 6.27.16
Ipso Charter Petition
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| That the Board receives any updates since the last Board meeting.
1) Master Facilities Planning |
President Kertz reconvened the meeting to Open Session at 9:00 PM. Trustee Knell left the meeting at 9:00 PM.
Director of Maintenance and Operations Dave Pedroli, reported on completion of painting projects, and the new custodial supervisor who has been hired. |
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The Board is presented with Architectural Master Agreements with Assigned Supplemental Agreements for recommended approval.
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Background: At the August 8, 2016 San Rafael City Schools Board Meeting, the Board of Education approved the pool of available and prequalified architectural firms to perform comprehensive design services on selected projects within the Measure A and B Programs. The following four firms were approved: - Deems Lewis McKinley (DLM) Architecture, San Francisco, CA
- Hibser Yamauchi (HY) Architects, Oakland, CA
- Simmons/ Vasquez Associates (SVA) Architects, Oakland, CA
- Quattrocchi Kwok (QK) Architects Santa Rosa, CA
Next Steps - Elementary District A collaborative architectural selection process is currently being developed to match specific school site assignments with each architectural firms’ strengths. This collaborative process will include select Board members, principals, teachers, staff, community members, and others. One Architect will be selected for each project/ school site in order to maintain streamlined communication. Next Steps - High School District The program schedule indicates the HVAC work at Terra Linda San Rafael High Schools will begin during the summer of 2017. In order to maintain this aggressive schedule, staff previously recommended Hibser Yamauchi Architects for San Rafael High School and Deems Lewis McKinley Architecture for Terra Linda High School. Current Considerations: Review and approval of Architectural Master Agreements with Supplemental Agreement #1. These Master Agreements have been specifically designed so that San Rafael City Schools can complete the assignment process, matching each firm’s strengths with our school sites specific needs. Master Agreement Definition - The Master Agreement will be used as a base contract applying terms and conditions for the entire bond program. The Agreement includes terms such as: insurance, indemnity, and responsibilities. The Master Agreement also includes hourly rates to be used if San Rafael City Schools elects to approve additional services to the agreement in the future. All hourly rates have been verified to be within industry standards for this type of work. Please note, the Master Agreement ratifies that architectural firms are required to have written district authorization before being permitted to move beyond scope with any add services project. Supplemental Agreement Definition - The Supplemental Agreements will be used as projects are assigned. The attached Supplemental Agreements include project specific scope of services in addition to associated fees and schedules. This Supplemental Agreement, Supplemental Agreement #1 is specific to include architectural participation in the development of District Standards. The agreement ratifies collaboration and coordination with district staff and district consultants. |
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The architectural master and supplemental agreements will be paid from Measure A and Measure B General Obligation Bonds.
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Approval of Architectural Master Agreement and Supplementary Agreement #1 with the following design firms: - Deems Lewis McKinley (DLM) Architecture, San Francisco, CA
- Hibser Yamauchi (HY) Architects, Oakland, CA
- Simmons/ Vasquez Associates (SVA) Architects, Oakland, CA
- Quattrocchi Kwok (QK) Architects Santa Rosa, CA
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Approval of Architectural Master Agreement and Supplementary Agreement #1 with the following design firms: - Deems Lewis McKinley (DLM) Architecture, San Francisco, CA
- Hibser Yamauchi (HY) Architects, Oakland, CA
- Simmons/ Vasquez Associates (SVA) Architects, Oakland, CA
- Quattrocchi Kwok (QK) Architects Santa Rosa, CA
Passed with a motion by Linda Jackson and a second by Natu Tuatagaloa. |
Yes Linda Jackson.
Yes Rachel Kertz.
Yes Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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| At Trustee Tuatagaloa's request, Dr. Zaich provided a brief overview of the process for selection of architectural firms and master agreement negotiations. Supplemental action items will be brought to the Board going forward. Specific scope will be covered in each agreement. An orientation meeting will be held for principals on September 6. |
SRCS Measure A&B Architect Agreements
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President Kertz noted revised personnel action reports were received for the ESD and HSD.
Trustee Tuatagaloa requested that items 12, 15, 16 and 19 be pulled for discussion.
M/S/C (Tuatagaloa, Llorens) the Board voted 4-0 to approve the Consent Agenda, with the exception of items 12,15,16 and 19, by the following vote:
Rachel Kertz - YES
Greg Knell - ABSENT
Linda M. Jackson - YES
Maika Llorens Gulati - YES
Natu Tuatagaloa - YES
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| This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District.
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| This agenda item presents for Board approval the Administration's recommended personnel transactions for the Elementary School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified). All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.
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| Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District. |
Approval of all hiring, terminations, transfers, and retirements of employees in the Elementary School District, as revised. Passed with a motion by Natu Tuatagaloa and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Absent Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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ESD Personnel Actions - REV
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| This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School District.
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| This agenda item presents for Board approval the Administration's recommended personnel transactions for the High School district, as shown on Exhibit A (Certificated) and Exhibit B (Classified). All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval.
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| Approval of all hiring, terminations, transfers, and retirements of employees in the High School District. |
Approval of all hiring, terminations, transfers, and retirements of employees in the High School District, as revised. Passed with a motion by Natu Tuatagaloa and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Absent Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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HSD Personnel Actions - REV
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| This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District.
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| This agenda item presents for Board approval the Administration's recommended personnel transactions for the Joint School District, as shown on Exhibit A (Certificated) and Exhibit B (Classified). All changes to personnel since the previous board meeting including resignations, leaves of absence, retirements, reassignments, new hires, changes of contract, returns from leave, releases and short term assignments are included for Board approval. |
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| Approval of all hiring, terminations, transfers, and retirements of employees in the Joint School District. |
Approval of all hiring, terminations, transfers, and retirements of employees in the Joint School District. Passed with a motion by Natu Tuatagaloa and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Absent Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Personnel Action Joint 8.22.2016
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| The Board is presented with a revised 2015-2016 salary schedules for certificated administrators and classified management employees, for recommended approval.
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| The Classified Management Salary Schedule Range 13 has been changed to reflect a salary change for the Senior Director of the Capital Facilities Program. Range 14 has been added to create a salary for the Assistant Superintendent of Business Services. The Community Engagement and Communications Position has been removed from Range 8 and the Director of Communications position has replaced it in Range 10. The Certificated Administrators Salary Schedule has been changed to take out the previous CBO position and the previous Chief Human Resources Officer position. The Certificated Directors line has been updated to be less specific. The Principal on Special Assignment position has been added.
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| The Classified Management Salary Schedule is the only Salary Schedule that has monetary changes. In the High School District, the Range 13 change indicates an increase of $24,561 at Step 1 and an increase of $16,307 at Step 8. In the Elementary School District, the Range 13 change indicates an increase of $19,147 at Step 1 and an increase of $9,183 at Step 8. |
| Approval of the revised 2015-2016 salary schedules for certificated administrators and classified management employees. |
Approval of the revised 2015-2016 salary schedules for certificated administrators and classified management employees. Passed with a motion by Natu Tuatagaloa and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Absent Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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15.16 ESD Classified Management Salary Schedule
15.16 HSD Classified Management Salary Schedule
2015-2016 ESD Certificated Admin
2015-2016 HSD Certificated Admin
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| This item presents the Memorandum of Understanding (MOU) between San Rafael City Schools Elementary and High School Districts (SRCS) and the North Coast Beginning Teacher Program for recommended approval.
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| The North Coast Beginning Teacher Program coordinates with SRCS to provide support services to teachers in the Alternative Certification Intern Program. |
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| Each SRCS support provider receives a $1,200.00 stipend per intern, of which $800.00 is paid to the District by North Coast. |
| Approval of the attached Memorandum of Understanding. |
Approval of the attached Memorandum of Understanding. Passed with a motion by Natu Tuatagaloa and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Absent Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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North Coast MOU
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| The Board will review and consider approval to dispose of the obsolete equipment.
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| BACKGROUND:
Board Policy 3270 states:
“Sale and Disposal of Instructional Materials, Equipment, and Supplies, if the value of the property is insufficient to defray the costs of arranging a public sale, the property may be donated or disposed of in an appropriate manner." CURRENT CONSIDERATIONS: Glenwood School, San Rafael High School, Terra Linda High School and the Business Services department have determined that the following equipment is obsolete. | ITEM | # | ISBN # | ESTIMATED VALUE | REASON | SITE | | HP Laserjet 4050 Printer | 1 | ULC3192 | 0 | Obsolete | Glenwood | | Brother 5250 Print1er | 1 | U61444J7J267979 | 0 | Obsolete | Glenwood | | Apple eMac | 1 | G8437AH6Q58 | 0 | Obsolete | Glenwood | | Apple iMac | 1 | W87122ALVUX | 0 | Obsolete | Glenwood | | HP Computer | 1 | MXL114055R | 0 | Obsolete | Glenwood | | Apple iMac | 1 | QP8412NHZE2 | 0 | Obsolete | Glenwood | | HP DC 7600 PC | 6 | See Attached | 0 | Obsolete | SRHS | | OPTIPLEX745 PC | 1 | See Attached | 0 | Obsolete | SRHS | | OPTIPLEX 620 PC | 1 | See Attached | 0 | Obsolete | SRHS | | Apple eMac | 4 | See Attached | 0 | Obsolete | SRHS | | Mitsubishi C82 7200 TV | 1 | See Attached | 0 | Obsolete | SRHS | | HP DC 7700 | 1 | See Attached | 0 | Obsolete | SRHS | | HP 6550B Laptop | 1 | See Attached | 0 | Obsolete | SRHS | | HP Probook 4530 Laptop | 1 | See Attached | 0 | Obsolete | SRHS | | Compaq 691P Laptop | 8 | See Attached | 0 | Obsolete | SRHS | | Apple eMac | 3 | See Attached | 0 | Obsolete | SRHS | | Brother 1470 Printer | 1 | See Attached | 0 | Obsolete | SRHS | | RCA Xbox TV | 1 | See Attached | 0 | Obsolete | SRHS | | Apple 20” iMac | 20 | See Attached | 0 | Obsolete | SRHS | | Apple 17” iMac | 33 | See Attached | 0 | Obsolete | SRHS | | Chimes Model 635 | 1 | V3639 | $500 | Obsolete | TLHS |
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| COST/FUNDING SOURCE:
The equipment will be disposed of or recycled at no cost to the district. |
| Approval of the disposal of the obsolete equipment. |
Approval of the disposal of the obsolete equipment. Passed with a motion by Natu Tuatagaloa and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Absent Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Obsolete Equipment
Obsolete Equipment - TLHS
Obsolete Equipment, Glenwood School
Obsolete Equipment, SRHS
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This item presents for Board review an Independent Contractor Agreement for Special Services with The Parent Institute for Quality Education (PIQE) for parent training at Venetia Valley from September 21-November 16, 2016, for recommended approval.
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Background Information: The Parent Institute for Quality Education (PIQE) mission is “To bring schools, parents, and community together as equal partners in the education of every child and to provide all students with the option and access of a postsecondary education” and its vision is “to create a community in which parents and teachers collaborate to transform each child’s educational environment, both at home and at school, so that all children can achieve their greatest academic potential.” Current Considerations: PIQE will provide a parent training course for the parents of children enrolled at Venetia Valley. PIQE will recruit parents by phone, provide a needs-assessment session, a series of weekly training sessions for parents culminating in a graduation ceremony with certificates given to parents who attend four sessions or more. The training is designed to develop skills and techniques which will enable parents to address the educational needs of their school-aged children.
(Exhibit A) Independent Contractor Agreement for Special Services attached. |
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Cost of services not to exceed $5,400 to be paid from Title I funds. SACS Code: 01-3010-0-5840.73-1514-1000-092-120-000 |
Approval of the Independent Contractor Agreement for Special Services with The Parent Institute for Quality Education (PIQE) for parent training at Venetia Valley from September 21-November 16, 2016.
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Approval of the Independent Contractor Agreement for Special Services with The Parent Institute for Quality Education (PIQE) for parent training at Venetia Valley from September 21-November 16, 2016.
Passed with a motion by Natu Tuatagaloa and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Absent Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Exhibit A
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This item presents for Board review an Independent Contractor Agreement for Special Services with Flippen Group, L.L.C., for Capturing Kids' Hearts staff development at Davidson Middle School, for recommended approval.
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BACKGROUND:Teachers can’t always control what comes into their classrooms. Capturing Kids’ Hearts shows them how to create high-achieving centers of learning by strengthening students’ connectedness to others through enhancing healthy bonds with their teachers and establishing collaborative agreements of acceptable behavior. Capturing Kids’ Hearts is a process that is working in thousands of classrooms across the country to provide the strategy and training for teachers and administrators to achieve success in today’s classrooms. The primary focus of Capturing Kids’ Hearts is to develop healthy relationships between members of a school’s educational community and to teach effective skills that help participants: - Develop self-managing classrooms and decrease discipline issues through innovative techniques such as a social contract
- Decrease delinquent behaviors such as disruptive outbursts, violent acts, and drug use
- Utilize the EXCEL Teaching Model™ and reinforce the role of emotional intelligence in teaching
- Build classroom rapport and teamwork to create a safe, trusting learning environment
- Develop students’ empathy for diverse cultures/backgrounds
- Increase classroom attendance by building students’ motivation and helping them take responsibility for their actions and performance
CURRENT CONSIDERATION: This item presents for Board approval of the Independent Contractor Agreement for Special Services with Flippen Group, L.L.C., for Capturing Kids' Hearts Staff Development at Davidson Middle School for School. The Flippen Group will provide Capturing Kids'Hearts professional development for Davidson Middle School staff on August 9-11, 2016. (Exhibit A)
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The cost of services will not exceed $26,300 to be paid from Educator Effectiveness Grant Funds. 01-6264-0-5840.00-1110-2140-700-240-000 |
Approval of the Independent Contractor Agreement for Special Services with Flippen Group, L.L.C., for Capturing Kids' Hearts staff development at Davidson Middle School.
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Approval of the Independent Contractor Agreement for Special Services with Flippen Group, L.L.C., for Capturing Kids' Hearts staff development at Davidson Middle School.
Passed with a motion by Natu Tuatagaloa and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Absent Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Exhibit A
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This item presents for Board approval of Independent Contractor Agreement for Special Services with EL Achieve and San Rafael City Schools, 2016-2017. |
Background: E.L. Achieve works in partnership with school districts. Their approach is focused on system-wide, mission-driven, long-term collaborative planning and implementation. They employ a district-capacity building model that initially provides intensive services, support, and guidance while preparing district, school and teacher leaders to take charge of their improvement process. Current Consideration: E.L. Achieve is committed to each phase of implementation. This includes:
• Hosting a District Leadership Orientation
• Crafting a multi-year District Implementation Plan
• Providing 5+2 Institutes for teachers and administrators
• Participating in annual Symposia as district teams
• Establishing a certified District Leadership Team by attending a Leadership Seminar; purchasing instructional handbooks, instructional units, support kits, content modules Exhibit A - Independent Contractor Agreement for Special Services
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The cost of EL professional development services not to exceed $26,835 to be paid from Educator Effectiveness Funds. 01-6264-0-5840.00-1110-2140-700-240-000 The cost of materials estimated at $6,000 to be paid from Educator Effectiveness Funds. 01-6264-0-4300.00-1110-2140-700-240-000
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Approval of the Independent Contractor Agreement for Special Services with EL Achieve and San Rafael City Schools, 2016-2017.
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Approval of the Independent Contractor Agreement for Special Services with EL Achieve and San Rafael City Schools, 2016-2017.
Passed with a motion by Natu Tuatagaloa and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Absent Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Exhibit A
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This item presents for Board approval of proposal and contract agreement between San Rafael City Schools and Instructure, Inc., for Canvas Learning Management System (LMS) services for 2016-2017 school year.
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Background: Designed specifically for K-12 teachers and students, Canvas is an easy-to-use, cloud-based learning management system (LMS) that connects all the digital tools and resources teachers use into one simple place. It integrates seamlessly with hundreds of apps, empowering teachers and students with countless tools to make teaching and learning easier and more fun. Mobile Access - Engage students in learning anytime, anywhere and support 1:1 and other technology initiatives both in and outside the classroom. SpeedGrader - Grading is a breeze and takes half the time. With SpeedGrader for iPad, even grading on-the-go is easy. Student View - Teachers can preview assignments and other course elements as students see them. Selective Release - Defines course, curriculum and certification paths, including pre-test and post-test assessment tracks. Parent Co-enrollment - Connect parents to students’ courses automatically—giving them the insight to help their students be successful. State Standards - Let Canvas help you make every step of the state standards process easier, from achieving to measuring to reporting. Professional Learning - Teachers teach in Canvas, so why not learn? In Canvas, teachers can share resources across classes and across schools, pursue additional training and master the craft of teaching. Plus, using Canvas is a breeze for both teachers and administrators—so more time can be spent learning. Current Consideration: It is the purpose of this Independent Contract Agreement for Services is to specify the purchase of the Learning Management System from INSTRUCTURE, which includes Canvas (LMS) K-12 Subscription, Tier 1 Support (faculty only), Canvas Subscription Training (annual unlimited), and Standard Implementation for the 2016-2017 school year. |
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Cost of Learning Management System not to exceed $21,136.00 to be paid from LCFF funds.
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Approval of the proposal and contract agreement between San Rafael City Schools and Instructure, Inc., for Canvas Learning Management System (LMS) services for 2016-2017 school year.
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Approval of the proposal and contract agreement between San Rafael City Schools and Instructure, Inc., for Canvas Learning Management System (LMS) services for 2016-2017 school year.
Passed with a motion by Natu Tuatagaloa and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Absent Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Exhibit A
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This item presents for Board review a contract proposal between San Rafael City Schools and Academia Publishing for the development of School Accountability Report Cards (SARC) 2015-2016 School Year, for recommended approval.
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BACKGROUND: The San Rafael City Schools is required by the State of California to produce School Accountability Report Cards (SARC) that detail information about each school. The information on these reports must be submitted to the state and it must also be made available to the general public. The requirement for SARC's change yearly. Academia Publishing preparation service offers the following: • Up-to-date knowledge of these changing requirements
• The manpower to collect the data for all thirteen schools
• Ability to translate the data into a professional and presentable graphic format
• Contacts with the state to ensure proper compliance and reporting of information to meet state and federal requirements
• Documentation to ensure the district will comply with audit requirements Academia Publishing, a firm that specializes in SARC development to provide SARC's that are tailored for our district. Academia Publishing provides a service that meets state and federal requirements. CURRENT CONSIDERATIONS: This agenda item presents for Board approval the contract proposal between San Rafael City Schools and Academia Publishing for the development of School Accountability Report Cards (SARC) 2015-2016 School Year. (Exhibit A)
Reports will include formatting so the data is grouped according to the eight state priorities required under the Local Control Accountability Plan (LCAP). Academia Publishing will provide one complimentary color copy of each report, PDF file of each report saved on a flash drive for safe keeping, Internet posting, and duplication. Academia Publishing will provide the Spanish translation for all reports. • 10 Full-length SARC's for the Elementary District in English and Spanish
• 3 Full-length SARC's for the High School District in English and Spanish
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The cost for ESD is $10,500 and for HSD is $3,150. SACS Code: 01-0000-0-5860.00-0000-7180-700-240-000
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Approval of the contract proposal between San Rafael City Schools and Academia Publishing for the development of School Accountability Report Cards (SARC) 2015-2016 School Year.
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Approval of the contract proposal between San Rafael City Schools and Academia Publishing for the development of School Accountability Report Cards (SARC) 2015-2016 School Year.
Passed with a motion by Natu Tuatagaloa and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Absent Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Exhibit A
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The Board is presented with an Aeries proposal for contract services to support year-end rollover, CaLPads submission and staff training for recommended approval. |
BACKGROUND:
In the absence of the database administrator and the redesign for a position that will better support Hosted Aeries, the District will need additional support. In addition, Aeries is able to audit for our workflow, roles and responsibilities, and documentation.
The use of the Hosted Aeries is different from the previous version, and we are using their expertise to align services.
CURRENT CONSIDERATION:
Staff recommends approval of the Aeries extra contract work for training and/or consulting services.
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ESD: $9,000 - 01-9040-0-5849.00-0000-2425-700-290-000
HSD: $9,000 - 01-9040-0-5849.00-0000-2425-700-290-000
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Approval of the Aeries proposal for training and/or consulting services for 2016-17.
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Approval of the Aeries proposal for training and/or consulting services for 2016-17.
Passed with a motion by Natu Tuatagaloa and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Absent Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Trustee Llorens Gulati commented on parents' use of daily grading information that is available.
Trustee Tuatagaloa clarified that the proposal cost is to be split 50/50 between the ESD/HSD. |
Aeries Proposal
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The Board is presented with a quote for a three year contract from Lightspeed Systems for Web Filter with Reporting services, for recommended approval.
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BACKGROUND: District network systems are required by the Children Internet Protection Act (CIPA) to have filtering systems in place. The attached quote from Lightspeed is for Web Filter with Reporting services for the 2016-17 to the 2018-19 school years.
CURRENT CONSIDERATION:
Staff recommends approval of the quote for services.
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HS $8,800.00 01-0000-0-4307.00-0000-7205-700-290-000 ES $8,800.00 01-0000-0-4307.00-0000-7700-700-290-000
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Approval of the Quotation /Order Form from Lightspeed Systems for Web Filter and reporting services.
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Approval of the Quotation /Order Form from Lightspeed Systems for Web Filter and reporting services.
Passed with a motion by Natu Tuatagaloa and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Absent Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Lightspeed Quotation
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The Board is presented with a quotation for contract services with Tools4Ever to create standardized scripts and systems throughout the district technology systems, for recommended approval.
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BACKGROUND: The majority of district systems need a sustainable access to align 3rd party systems, and create a better workflow for end-users. This system will create more seamless interfaces and single-sign on capability. With key Information Technology positions currently unfilled, this contact work will create a standard of systems that can be maintained and augment when our positions are filled. Tools4ever is in the education system to create seamless and sustain technology systems. CURRENT CONSIDERATIONS:
Staff recommends approval of this quotation for services.
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$16,087.50 for software and $13,300 for consultant These cost will be split between the ESD and HSD. SACS: 01-9040-0-5849.00-0000-2425-700-290-000
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Approval of the Tools4Ever quotation.
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Approval of the Tools4Ever quotation.
Passed with a motion by Natu Tuatagaloa and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Absent Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Tools4Ever Quotation
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The Board is presented with an agreement to support our 2016-17 school year for ERATE funding years 2017-18 support.
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BACKGROUND:
ERATE is federal funding for Telecom and Network services. San Rafael City Schools receives approximately $200,000.00 in reimbursement or discounted services. Schooley Mitchell monitors for current changes in legislation and submits recommendations to ensure the District's optimum return on investment. The District used Schooley Mitchell during the most recent Network Project. They were able to offer services and timelines that meet our needs.
CURRENT CONSIDERATION:
Staff recommends approval of the agreement for ERATE services.
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$17,000 to be split funded 50/50 ESD/HSD
SACS: 01-0000-0-5849.20-0000-7200-700-290-0000
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Approval of the agreeement with Schooley Mitchell to support the 2016-17 school year for ERATE funding years 2017-18 ERATE consulting work.
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Approval of the agreeement with Schooley Mitchell to support the 2016-17 school year for ERATE funding years 2017-18 ERATE consulting work.
Passed with a motion by Natu Tuatagaloa and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Absent Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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| Trustee Tuatagaloa remarked on the cost savings of this contract; getting more services for less money. |
ERATE - Schooley Mitchell
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The Board is presented with an agreement from CMS for the purchase and installation of updated video projectors (in non-construction zones) at Davidson Middle School, with wall mount system or refresh to new projectors.
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BACKGROUND:
Davidson Middle School was slated for A/V improvement for those classroom not part of the remodel. The improvement to instruction comes with reducing the footprint in the classroom for projectors on carts, and moving to wall-mounted projectors which will minimize bulb broadcast in the front of the room.
CURRENT CONSIDERATION: Staff recommends approval of this agreement.
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$44,402.89 (ESD)
SACS: 01-0258-0-4415.00-1110-1000-700-290-000
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Approval of agreement for video projector purchase and installation at Davidson Middle School.
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Approval of agreement for video projector purchase and installation at Davidson Middle School.
Passed with a motion by Natu Tuatagaloa and a second by Linda Jackson. |
Yes Linda Jackson.
Yes Rachel Kertz.
Absent Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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| Trustee Tuatagaloa commended CTO Sandy Maynard on the money saved with the purchase of the needed video projectors for DMS. |
DMS AV Projector
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The Board will consider authorization of the Notice of Completion for this project.
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BACKGROUND:
The Public Contract Law requires that the Board authorizes the filing of a Notice of Completion with the County Recorder upon substantial completion of a construction project.
CURRENT CONSIDERATIONS:
This agenda item presents for Board approval, authorization to file a Notice of Completion for Athens Painting for the Prep, Repairs & Exterior Painting at Glenwood and San Pedro Schools (#093-475) which had substantial completion on July 19, 2016. The contract with Athens Painting for the Prep, Repairs & Exterior Painting at Glenwood and San Pedro Schools (#093-475) was approved by the Board of Education on June 13th, 2016.
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Thirty-five days following the filing of the Notice of Completion, the final retention on this project will be released to the contractor.
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Approval of Notice of Completion
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Approval of Notice of Completion
Passed with a motion by Natu Tuatagaloa and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Absent Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Athens Notice of Completion ESD 093-475
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The Board will consider authorization of the Notice of Completion for this project.
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BACKGROUND:
The Public Contract Law requires that the Board authorizes the filing of a Notice of Completion with the County Recorder upon substantial completion of a construction project.
CURRENT CONSIDERATIONS:
This agenda item presents for Board approval, authorization to file a Notice of Completion for Athens Painting for the Prep, Repairs & Exterior Painting at San Rafael High School (#410-474) which had substantial completion on July 19, 2016.
The contract with Athens Painting for the Prep, Repairs & Exterior Painting at San Rafael High School (410-474) was approved by the Board of Education on June 13th, 2016.
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Thirty-five days following the filing of the Notice of Completion, the final retention on this project will be released to the contractor.
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Approval of the Notice of Completion.
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Approval of the Notice of Completion.
Passed with a motion by Natu Tuatagaloa and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Absent Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Athens Notice of Completion HSD 410-474
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The Board is presented with addendum #3 for consideration and recommended approval.
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BACKGROUND: The District has contracted with First Student to provide transportation services for the District's students geographically residing with the San Rafael City Elementary School District. Each year, a new addendum is created based on the current contract, which was executed August 1, 2015. For 2016-17, Addendum #3 provides for 112 full day buses, as well 3 additional buses for minimum day/early release days. The addition of one AM bus and 2 PM buses are designed to accommodate continued growth, address traffic patterns, shorten route times, and balance ridership on each bus and route will all contribute to improved on-time pickup and drop-off. CURRENT CONSIDERATION: In 2015, staff negotiated a five year contract with First Student regarding contract fees for Home-to-School transportation. The agreement with First Student is from August 1, 2015 through July 31, 2020, with annual increases tied to the San Francisco Bay Area Consumer Price Index (CPI). The 2016-17 service is year 2 of the agreement, and based on the February 2016 CPI, the increase applied to Addendum #3 is 3.0%, and is based as follows: 12 - 84 passenger sized buses at $459.03 per 5 hours base day for 180 days ($991,504.80) 3 - Additional buses for minimum days/early release days at $141.40 per day for an estimated 132 total bus days ($18,664.80) In addition, First Student will provide 4 buses for the After School Program (ASES) for a total of $50,900.40, which will be funded by the ASES grant.
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COST/FUNDING SOURCE: The total estimated cost for the Home-to-School program transportation services will not exceed $1,061,070 for the 2016-17 fiscal year and is within the amount included in the Adopted Budget. SACS Code: 01-0000-0-5860.00-1110-3600-700-000-000 $1,010,169.60 01-6010-0-5840.00-XXXX-3600-XXX-242-000 ASES $50,900.40 |
Approval of Addendum #3 for 2016-17. |
Approval of Addendum #3 for 2016-17. Passed with a motion by Natu Tuatagaloa and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Absent Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Interim CBO Terry Ryland provided background on the need for more buses with added enrollment growth, and corrected a typographical error in the second paragraph where the number 112 should read 12.
Trustee Tuatagaloa urged the Board to keep in mind how much is spent on transportation as the District continues to grow and conversations continue about start time changes. |
Addendum 3
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This item presents to the Board and the public the opportunity to review the first reading of revisions to board policy and administrative regulation 0520.2, Title I Program Improvement Schools. The second reading and recommended board adoption will be brought to the next meeting.
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Background: Policy and regulation updated to reflect the Every Student Succeeds Act (ESSA) (P.L. 114-95), U.S. Department of Education (USDOE) guidance, and the California Department of Education (CDE) transition plan, which require schools identified for program improvement (PI) to continue to implement their school improvement plans during the 2016-17 school year while a new system of school support and improvement activities for Title I schools is developed. The policy also deletes references to the federal measure of "adequate yearly progress" and the requirements to offer intradistrict transfers and supplemental educational services (SES) to eligible students, as these have been eliminated under ESSA. Material on the Parent Empowerment Act moved from AR to BP, and "Program Evaluation" section revised to reflect requirement to develop and post a report card with specified content. Regulation deletes sections on "Definitions," "Parental Notifications," "Student Transfers," and "Supplemental Educational Services," and adds section on "Alternative Supports" to reflect the CDE's transition plan which requires that district-defined supports be provided to eligible students. Exhibits (1) and (2) deleted since forms related to intradistrict transfers and SES are no longer needed. Exhibit A: Board Policy 0520.2,Title I Program Improvement Schools Exhibit B: Administrative Regulation 0520.2,Title I Program Improvement Schools
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None |
| Deputy Superintendent Mayra Perez provided background on the recommended changes to the policy and regulation with the elimination of US Dept. of Education's No Child Left Behind and reflecting the new Every Student Succeeds Act. |
Exhibit A
Exhibit B
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This item presents to the Board and the public the opportunity to review the first reading of new board policy 0520.3, Title I Program Improvement Districts. The second reading and recommended board adoption will be brought to the next meeting.
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Background:
Recent changes were made to theTitle I Program Improvement District policy to reflect the Every Student Succeeds Act (P.L. 114-95), USDOE guidance, and the CDE's transition plan, which, for the 2016-17 school year, require districts identified for program improvement (PI) to continue to implement their improvement plans and any recommendations of a district assistance and intervention team assigned to the district. Policy deletes outdated reference to the federal measure of "adequate yearly progress," deletes section on "Early Warning System" since districts are not being newly identified for PI, and consolidates and shortens material reflecting requirements for districts based on the number of years in PI.
Staff is recommending adoption of this policy. Exhibit A: Board Policy 0520.3, Title I Program Improvement Districts
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None |
| Dr. Perez noted this is a new policy that reflects an update in Title I law related to the new Every Student Succeeds Act. |
Exhibit A
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This item presents to the Board and the public the opportunity to review the first reading of revisions to board policy 6179, Supplemental Instruction. The second reading and recommended board adoption will be brought to the next meeting.
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Background: Policy updated to delete reference to the requirement to provide supplemental educational services to eligible students from low-income families in Title I schools identified for program improvement, as the requirement was repealed by the Every Student Succeeds Act (ESSA) (P.L. 114-95), and to add the requirement to provide alternative supports to eligible students in accordance with the CDE's ESSA transition plan. Exhibit A: Board Policy 6179, Supplemental Instruction
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| Dr. Perez noted this policy is being revised to reflect the elimination of the requirement to provide supplemental services. She will provide additional background about outside providers at the next meeting. |
Exhibit A
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The Board is presented with a District Response to the 2015-16 Marin County Civil Grand Jury Report: Marin Public Schools Fail to Beat Bullies, for review and recommended approval.
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BACKGROUND:
The San Rafael City Schools Board of Education is requested to respond in writing to the findings and recommendations of the 2015-2016 Marin County Civil Grand Jury Report in accordance with Penal Code Section 933.05(f). Governing bodies should be aware that the comment or response from the governing body must be conducted in accordance with Penal Code Section 933 (c) and is subject to the notice, agenda, and open meeting requirements of the Ralph M. Brown Act. The Brown Act requires that any action of a public entity governing body occur only at a noticed and agendized meeting. Our response is therefore being brought before the Board for action. Responses are public record.
CURRENT CONSIDERATIONS:
The response to the 2015-16 Marin County Civil Grand Jury Report: Marin Public Schools Fail to Beat Bullies, will be presented to the Board at this regular meeting, for recommended approval. |
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Approval of the District response. |
Approval of the District response. Passed with a motion by Linda Jackson and a second by Ms. Maika Llorens Gulati. |
Yes Linda Jackson.
Yes Rachel Kertz.
Absent Greg Knell.
Yes Ms. Maika Llorens Gulati.
Yes Natu Tuatagaloa.
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Dr. Watenpaugh noted that the District is required to provide a response now to the Grand Jury and a second response later in the school year on the progress made to eliminate bullying. This response is on behalf of the schools as well as the District.
Dr. Dan Zaich reviewed the District's response, noting that every school site has bullying prevention information on their web site. |
GJ Report - Marin Schools Fail to Beat Bullies
SRCS Response to Grand Jury Report: Marin County Schools Fail to Beat Bullies
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The Board will have an opportunity, as needed, to review the status of trustee goals as they relate to operational items that may require a study session.
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| There was no Board Governance business. |
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| Trustee Jackson proposed an action item for the Board to discuss interest in having a booth at Summerfest. |
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Natu Tuatagaloa:
- He will be a volleyball parent once again
Maika Llorens Gulati:
- She attended the Dreamers presentation at SRHS
- She attended SRHS orientation
- She attended a meeting with County Superintendent Mary Jane Burke
- Joined the August 17th Back to School presentation by Alan November
Linda M. Jackson:
- She received a notice for a scoping meeting for the EIR at SRHS
- She attended a county Efficiency and Effectiveness Committee meeting on Aug. 9th where teacher housing was discussed
- She met with Coordinator JJ Lynch regarding the summer program
- She attended the Dreamers presentation at SRHS
- She attended a teacher's coffee at SRHS
- She attended the student conversation event at TLHS
- She was able to shadow Alan November for the full day, ending with a parent meeting at BV with 20-30 parents in attendance
Rachel Kertz:
- She has been attending capital facility meetings
- She attended the Dreamers event at SRHS
- She spoke at and welcomed the leadership team at their Advance, the new teacher orientation, the all staff welcome back, and the TLHS orientation |
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Dr. Watenpaugh reported:
- He attended the Dreamers kick-off meeting at SRHS
- New teacher orientation welcomed almost 70 teachers; new teachers are being educated about our student population
- He is receiving very positive reviews from teachers about Alan November; teachers have expressed interest in having him come back
- Visited all schools in the first two days of school; a very smooth opening
- He attended the student voice event at SRHS with students talking about their experiences and staff listening
- HS principals will start every staff meeting this year with student voice
- He has been elected for the second year to be Board Chair for Beyond Differences; an event "Know Your Classmate" will roll out in September.
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| There being no further business, President Kertz moved closure of the meeting. At the request of Trustee Llorens Gulati, the meeting was adjourned at 9:28 PM in memory of David Gilmore, founder of Paradise Food Markets. |
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| Present | Linda Jackson |
| Present | Rachel Kertz |
| Present | Greg Knell |
| Present | Ms. Maika Llorens Gulati |
| Present | Natu Tuatagaloa |
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