Members of the public may address the Board on items listed on the closed session agenda. Speakers are limited to three minutes each (Board Bylaw 9323(5)).

Name of case(s) to be discussed:
1) Hunter, et al. v. Santa Rosa City Schools, et al.

The Board will consider approval of the minutes from the June 14, 2017, Regular Board Meeting.

This is an opportunity for members of the public to speak to the board on non-agenda items.  Comments on items that are on the agenda will take place during the discussion on that agenda item.  Members of the public may address the Board on matters within the subject matter of its jurisdiction. Please submit a Speaker Card to the Board Secretary prior to the meeting being called to order. Upon recognition by the Board President, please approach the podium. The Board shall take no action or discussion on any item not appearing on the posted agenda, except as authorized by law (BB 9323(2)). Speakers are limited to 3 minutes each (BB 9323(5)). Should a member of the public have comments that pertain to a complaint against an employee of the District, the Board advises that the matter should first be pursued using the appropriate district complaint procedure (BB 9323(6).

All consent items are enacted by the Board in one motion, unless a Board member requests that an item be removed and discussed separately.  

The Board will consider approval of absent Board Member(s), if necessary, due to illness, jury duty, or a hardship deemed acceptable by the Board in accordance with Education Code Section 35120.

The Board will consider approval of the personnel transactions submitted. 

Staff is presenting Personnel Transaction items for Board approval.

The Board will consider approval of the vendor warrants submitted.  The attached warrant register lists all vendors for the period June 2, 2017 through June 15, 2017 for a total of $2,796,622.52. 

Staff is presenting the Warrant Register List for Board Approval.

Financially significant vendor warrants that highlight the largest check or invoice paid to a particular vendor:

(Current) Warrants - June 2, 2017 through June 15, 2017 = $2,796,622.52.
(Total 16/17 Fiscal Year) Warrants - July 1, 2016 through June 15, 2017 = $64,842,654.10.

The Board will consider approval of the donations and gifts submitted.

Parents, students, community members, and businesses make donations and give gifts to the schools on a regular basis. Donations come in the form of money, goods, or services. These donations are appreciated and welcomed by the schools and departments.

Donations received since June 14, 2017 = $2,967.10
District-wide donations year to date = $549,075.34

 The Board will consider approval of the contracts submitted.

Staff is submitting requests from various schools and departments to hire individual contracts or consulting firms to provide specified services.  For fiscal and learning impacts, see the attached summary sheet.

Total value of contracts = $873,818.00

The Board will consider approval of the proposed elementary instructional minutes for the 2017-18 school year.

Education Code requires districts to provide an instructional year of 180 days.  For the 2017-18 school year, Santa Rosa City Elementary Schools will meet and/or exceed the minimum number of instructional minutes required.  The minimum number of instructional minutes are as follows:  Kindergarten from 42,000 or more, 1^st-3^rd grades from 50,400 or more, 4^th -6^th grades from 54,000 or more.

The instructional Minutes for 2016-17 were approved by the Board of Education on June 22, 2016.

Average daily attendance is a measurement of the number of pupils attending classes in the district. Attendance accounting and instructional minute verification form the fiscal basis for the apportionment of state funds to districts.  The District would be penalized financially should a school not meet the minimum required instructional minutes.

The Board will consider approval of the use of piggyback bids, California Multiple Award Schedules (CMAS), National Association of State Procurement Officials (NASPO) contracts, and Co-Ops for the procurement of goods and services for the 2017-18 school year. 

As per Santa Rosa City Schools' Board Policy 3311 and California Public Contract Code Section 20118, when it is in the best interest for the District, the Board may determine that it is best to piggyback onto the contract of another public agency or corporation for the lease or purchase of furniture, equipment or supplies to the extent authorized by law. Utilizing piggyback bids, CMAS and NASPO contracts, and Co-Ops (such as BuyBoard) will allow the District to secure better pricing and will save time when making purchases that exceed bid limits as processing and awarding bids can run in excess of ninety (90) days. 

Throughout the years, the Board has approved the use of piggyback bids, CMAS and NASPO (formerly WSCA) contracts and Co-Ops. A few approvals for the 2016-17 school year include:

August 24, 2016- Approval of the Development Group, Inc. CMAS Contract for Access Points for the Network Access and Infrastructure Project Phase II.

April 26, 2017- Approval of the Musco Sports Lighting, LLC National Joint Powers Alliance Contract for the procurement of Athletic Field Lighting Systems of the PHS Lights Project. 

Previous Board Activity

July 27,2016 - Board Approved: Use of Piggyback Bids/Contracts for the 16/17 School Year

The Board of Education will consider acceptance of the LCAP charters for the Santa Rosa French-American Charter School, Cesar Chavez Language Academy, Santa Rosa Charter School for the Arts, and the Santa Rosa Accelerated Charter School.

Each of the dependent charter schools in Santa Rosa City Schools is responsible for creating a Local Control Accountability Plan (LCAP). The LCAP for each of the dependent charter schools is aligned with the priorities of the district and also adhered to the charges of their charter. Each of the charter schools worked with their advisory groups, teachers, and parents in the revision of their LCAP..

Highlights from each LCAP:
Cesar Chavez Language Academy

• Strong commitment to Professional Development for CCLA teachers: 2 paid days in August for Writing and Guided Reading. .6FTE TOSA who will mostly be providing PD to teachers, especially new teachers/interns.
• An increase of technology: Each grade level now has a Chromebook cart. The goal is for students to work at their level in Math and Reading (Dreambox & Razz Kids) during small group instruction time.
• Paid collaboration time for teachers (one release day per Trimester) for collaboration and development of assessments, etc. 
• Four parent training per year (Math, How to help Kids at home with Homework, Literacy nights)
• An addition of a 1.0 Reading Support Teacher to provide Reading Intervention, ongoing training/support of Instructional Assistants to focus on Literacy in K/1. Support K teachers with implementation of Estrellita Phonics/Early Literacy program. 

Santa Rosa Accelerated Charter School                                                                                             

District Goal 1: Provide a coherent, rigorous and relevant teaching and learning program to graduate college and career, ready students

• As a result of our LCAP driven professional development, teachers used this knowledge to ensure that students experienced tiered activities as well as engaged in a growing number of critical thinking, creative, and complex tasks. Additionally, staff integrated technology into units of learning in a variety of ways that allowed for student growth and learning. Using LCAP funds to bring in the Listening For a Change program allowed students to think critically, make meaning and judgments around environmentalism and social justice. 

District Goal 2: Increase student wellness and family engagement through the full-service community model                                                                                                                                                      
Student Wellness: 
• Our administration and staff were committed to communicating with parents weekly in order to engage them regularly in the school community. In addition, we met with our parent group, Advisory Council, and staff in order to make consensus-based decisions. Teachers also worked regularly to create school-wide activities to foster teamwork and friendship. They also regularly used the consulting counselor and SAY counselor to come to the classroom to guide students through various social-emotional topics as well as to see specific students and groups of students. 

Family Engagement:                                                                                                                            
• Web Page                                                                                                                                              
• Weekly Newsletter                                                                                                                        
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• Email Contact SFPO                                                                                                                            
• AC Committee

Santa Rosa French-American Charter School

          LCAP Goal 1: Conditions for success

• • Grade Level Team Teacher Collaboration and support to analyze student assessment data and curriculum development.
  • The hiring of full-time Teacher on Special Assignment (TOSA) to help implement the harmonization of the French and Common Core standards.
  • Data Driven Decision Making by using Let’s Go Learn, SBAC, and Writing assessment results.
  • Continued support for Teacher’s Professional Development, Professional Learning Communities, and Resource acquisition to enhance teaching strategies to meet the needs of our English Language Learners.

  LCAP Goal 2: Student Performance

  • Focus on Writing through the adoption of Writing by Design Curriculum.  Administered writing assessments Grades 2-6.
  • Provided after school tutoring for English Language Learners as well as French tutoring.
  • Provided 2-week Summer School program for English Language Learners. 

  LCAP Goal 3: School Climate

  • Provided more opportunities to address student wellness such as the development of the Tool Box Program, and after school programs (Girls on the Run, Girls, and Boys Basketball).  We continued iD 26.2 running program in out P.E. Classes.
  • Clear avenues of communication with all stakeholders that ensures equal access to information and opportunities to provide feedback. (ELAC, PAF, and SAB and faculty)
  • Enhance community involvement through various events that aim at Parent Education and communication of the SRFACS Mission and Vision.  Create more opportunities for new student/family orientation that aims at explaining our dual immersion program.
  
  

Santa Rosa Charter School for the Arts

Goal 1: Arts Integration Planning Collaboration K-8

• Professional development related to state standards and the curriculum was provided for first-year teachers and art teachers at our school.
• This year marks our second year of an on-going effort to focus on teacher collaboration between general education and Arts teachers.

Goal 2: Student Performance

• Two days a week after school tutoring was provided for math and writing. The intention was to give strategic support for 6th-8th-grade students.

Goal 3: Parent Outreach/School Climate

• Classes were taught to early elementary parents to promote the skills/behaviors that are needed at home to support their child for academic success.

Previous Board Activity

June 25, 2014 – Board of Education accepted the four dependent charter schools’ LCAPs.
June 24, 2015 – Board of Education accepted the four dependent charter schools’ LCAPs.
June 22, 2016 -Board of Education accepted the four dependent charter schools’ LCAPs.

CCLA: Supplemental/Concentration Funds: $229,290
SRACS: Supplemental Funds: $ 11,669
SRFACS: Supplemental Funds: $133,492
SRCSA: Supplemental Funds: $ 155,570

The Board will consider approval of the 2017-2018 Consolidated Application for funding. 

The Consolidated Application (ConApp) is used by the California Department of Education (CDE) to distribute categorical funds from various state and federal programs to school districts.

The Spring release (formerly Part I) of the ConApp, documents participation in these programs and provides assurances that the district will comply with the legal requirements of each program.  Program entitlements are determined by formulas contained in the laws that created the programs.  The 2017 Spring release (Part I) is due June 30, 2017 and includes 2016/17 Expenditure Reports and 2017/18 Application for funding.

The Winter release (formerly Part II) of the ConApp contains the district entitlements for each funded program.  OutOW6SK7 of each state and federal program entitlements, districts allocate funds for indirect costs of administration, for programs operated by the district office, and for programs operated at schools.

For the 2017/18 school year, the Consolidated Application will be reviewed by the District English Learner Advisory Committee (DELAC).

Legal assurances must be submitted with the Consolidated Application.  By submitting these assurances, the LEA agrees to adhere to all state and federal statutes, regulations, program plans and applications appropriate to several federal programs under which categorical funds are made available.  The LEA must comply with all nondiscriminatory regulations, including those associated with age, gender and disabilities.

The programs funded through the Consolidated Application are briefly described in Table A which is attached.

Failure to submit the Consolidate Application disqualifies districts from participating in the programs covered by the application.  In 2016/17, the Consolidated Application represented $2,969,534 in Title I federal funds, $557,263 in Title II federal funds, and $422,490 in Title III funds-Limited English Proficient and Immigrant.

The Board will consider approval of the 2017-2018 Agricultural Career Technical Education Incentive Grant applications for Elsie Allen and Santa Rosa High Schools in the total amount of $38,864.

The District supports two strong Agriculture programs at Elsie Allen High School (EAHS) and Santa Rosa High School (SRHS). The Agricultural Career Technical Education Incentive Grant supplies a major source of funding for the two programs. Grant funding has been used to support student participation in Career Development Events and FFA leadership activities, the purchasing of equipment and supplies to assist students with raising livestock to be exhibited at local fairs, professional development for the Agriculture Science teachers provided by the California Agricultural Teachers’ Association, and the purchasing of classroom instructional materials.

The grant applications are due to the California Department of Education on June 30, 2017.

Summary of Previous Board Activity:

June 22, 2016  -  The Board of Education approved the 2016-2017 application for Agricultural Career Technical Education Incentive Grant funds.

Fiscal Impact: Santa Rosa City Schools is applying for $38,864 in grant funding for the Elsie Allen and Santa Rosa High School Agriculture Programs. There is a matching funds requirement. For the 2016-2017 program year, unrestricted District funds were used to meet the matching requirement. Examples of sources that can be used to meet the matching requirement for the 2017-2018 program year include, but are not limited to, unrestricted District funds and the Carl D. Perkins grant.

Staffing Impact: The Agricultural Education Incentive Grant requires that courses in the program, excluding the Project Period, not exceed 25 students in order to receive a $2,000 grant stipend per teacher.  Due to financial considerations, it was determined that sites with agriculture programs staff courses at higher than the 25:1 ratio, thus making the programs ineligible to receive the additional grant funding. This amounts to a loss of $6,000 for Elsie Allen High School and a loss of $6,000 for the Santa Rosa High School program. At this time, the losses to each school are offset by the Career Pathways consumable supply budgets, as it costs less to make up the grant differential for each school rather than staff at the lower ratio.  

The Board will consider approval of the proposed CSEA 75 merged and successor three-year contract.

On October 31, 2015, the three-year collective bargaining agreements between the CSEA 75 & CSEA 367 terminated.  In accordance with Section 17.6 of the CSEA 75 collective bargaining agreement, the District and CSEA 75 have agreed and merged the CSEA 75 and CSEA 367 successor three-year contracts into one CSEA 75 contract, effective November 1, 2015, through October 31, 2018, determined by the meet-and-greet negotiation process. Approval of this contract is subject to ratification by the CSEA 75 membership.

The Board will consider approval of a Specially Designed Academic Instruction in English (SDAIE) Variable Term Waiver Request to the State of California Commission on Teacher Credentialing (CTC) for Bronwen Anne Shears.

This SDAIE Variable Term Waiver will allow the district to fill a CTE Drama teaching position at Elsie Allen High School for the 2017-2018 school year with rehiring Bronwen Anne Shears, who is currently enrolled in a CTE credential program.

The Board will consider approval of the proposed 2017-2018 Student Teaching Agreement Amendment between Santa Rosa City Schools (SRCS) and Sonoma State University (SSU).

The current fully executed Student Internship Agreement contains all of the requirements requested by the SRCS district and shall remain unchanged and in full force for the 2017-2018 school year. Due to available funding, SSU will increase the rate of payment to the district for each full-time student teacher from $100 to $150, as outlined in the Addendum No.1 for the 2017-2018 school year.

This agreement will provide SRCS with access to potential candidates to fill district vacancies.  So far, there are 19 pending SSU student teachers being considered for placement in our school district for the 2017-2018 school year.  Last year we placed 23 SSU student teachers and 2 student counselors among nine of our secondary sites, matching them to 25 master teachers.

The Board will consider approval of the proposed 2017-2018 Student Internship Agreement between Santa Rosa City Schools and the California State University Long Beach.

This agreement contains all of the requirements requested by the SRCS District.  The SRCS frequently has a need for student interns and student teachers.  This agreement will provide us with access to potential candidates to fill district vacancies.

The Board will consider approval of the proposed 1.0 FTE Counselor of Special Assignment (COSA) position and draft job description.

The Board will consider approving the proposed new COSA position identified herein, and the associated job description to coordinate various District initiatives including but not limited to College and Career guidance, BEST Plus and the Multi-Tiered System of Support. This position includes:

Certificated - Secondary Support

• 1.0 FTE Counselor on Special Assignment
• Coordinate additional supports to increase the number of students who enroll in institutions of higher education and complete an undergraduate degree within four years; emphasizing the needs of English Language Learners, Foster Youth, and low socio-economic students. 
  
• Coordinate Team referral process for BEST Plus
• Assist counselors in training for documentation for MTSS
• Develop Continuum of Care for Social Emotional Curriculum
• Support new counselors to the District

The duties of this position were developed jointly with a school counselor sub-committee and then reviewed at a full meeting of the counselors.

The fiscal impact of this proposal will be approximately $107,133 for the 2017-2018 school year and is funded through a College Readiness Block Grant and the  BEST Plus school transformation grant. This position is 100% grant funded.

The Board will consider acceptance of the California Learning Communities for School Success Program Grant that supports our current system to reduce chronic absenteeism in Santa Rosa City Schools (SRCS). 

The Santa Rosa City Schools has applied for and was granted the California Learning Communities for School Success Program Grant. The Grant provides $1,076,000 to support program in K-12 to reduce chronic absenteeism and truancy. This one-time infusion of grant funding will enable SRCS to implement the following strategies to reduce the district's high absenteeism rates: (1) Provide early intervention to stop patterns of absenteeism; (2) Reach out to parents and engage them about the importance of school attendance; (3) Develop a system to work with families to case manage their absenteeism issues within the entire family, regardless of which schools their children attend; (4) Implement district-wide systems to better track and monitor student attendance; (5) Use a tiered approach through the BEST Plus teams to reduce chronic absences; (6) Assist classroom teachers to enable them to work directly with students and families to better manage absenteeism; (7) Develop policies and restorative practices designed to decrease absenteeism; (8) Ensure that practices to reduce absenteeism align with SRCS LCAP goals; and (9) Support existing/create new partnerships with community-based organizations and county agencies to provide tailored support to best serve the needs of students and families.

Approval to draft a grant proposal to the California Department of Education (CDE) was granted by the Board on April 26, 2017. 

The Project SAIL grant requires modifications to an existing classified job description. The District and CSEA have met and will continue to meet to review those modifications. All positions associated with the Grant will be advertised as "Grant Funded' and will have the end of the Grant (2019) noticed in all the postings. 

The three-year grant, will fund up to $360,000 per year for  3 years, for a total of $1,076,000 between July 1, 2017 and June 30, 2020.  As part of the grant, Santa Rosa City Schools would provide matching "in-kind" funds of at least 20% of the award annually.  This 20% ($72,000/year) does not exceed our current annual investment in this project. Since the purpose of this grant funding is to build staff and system capacity through training and adoption of new processes and procedures to better manage truancy and absenteeism, it is anticipated that no additional funding will be required after the grant funding ends to sustain SRCS' absenteeism initiative. As we know, reduced student absences not only improves student learning but allows the District to increase revenue through gained Daily Attendance.

The Board will consider approval of the proposed secondary instructional minutes for the 2017-2018 school year.  

Annually, each District school must submit to the Assistant Superintendent of Curriculum and Instruction, 7-12, for approval its proposed instructional minutes for the coming school year.  Once those minutes have been verified, they are reported to the Board of Education for approval.

Educational Code requires districts to provide an instructional year of 180 days.  It further stipulates the minimum number of instructional minutes required each year.  For the school year 2017-2018, Santa Rosa City School will meet and or exceed the minimum number of instructional minutes that are required.  Our middle schools are well over the required minutes due to alignment with high school level minutes.

The Board will consider approval of a revised board meeting calendar for 2017.  

Adjusting the dates for the November and December regular board meeting dates allows for a better balance of days between meetings from October to January.  The changes are as follows: 

Wednesday, November 8 to Wednesday, November 15

Wednesday, December 13 to Wednesday, December 20

The Board will consider approval of Construction Change Order #01 for the Santa Rosa Charter School for the Arts Construction and Modernization Project - Phase II

Per Board Policy 7115 approved on March 16, 2016, this proposed change order is being brought to the Board for approval.  

A change order is a charge for work not included in a contract's scope of work. Change order procedures and requirements are governed by contract terms and contract law, as well as various laws, which vary by jurisdiction, for publicly funded projects.

Common causes for change orders to be created are:

• The project's work was incorrectly estimated
• The customer or project team discovers obstacles or possible inefficiencies that require them to deviate from the original plan
• The customer or project team are inefficient or incapable of completing their required deliverables within budget, and additional money, time, or resources must be added to the project
• During the course of the project, additional features or options are perceived and requested.
• If the contractor has to add work items to the original scope of work at a later time in order to achieve the customer's demands, a fair price for the work items and fees must be added for the materials and labor.
• Extreme weather conditions cause delays or require additional work to complete construction.

The following list of items are included in Change Order #01 for the Santa Rosa Charter School for the Arts Construction and Modernization Project – Phase II:

Item 1.1: This item includes the cost of labor, materials and equipment required to add to the scope of cabinetry work at the Library and Room 18. This is an owner requested change that includes: added tall cabinet doors, added cubby modifications and new counter tops.

Item 1.1 Cost: $5,901.09

Item 2: This item includes the additional labor, materials and equipment required to install staple up ceiling tiles. The original specification was for glue up ceiling tiles. This spec was based off a previously exposed area of removed tiles that were glue up. The staple up application was not discovered until the kindergarten ceiling was removed.

Item 2 Cost: $3,377.41

Item 3.1: This item includes the cost of labor, materials and equipment required to remove and replace the existing particle board underlayment. The particle board was not compatible with the new flooring that is being installed.

Item 3.1 Cost: $6,443.03

Item 4: This item includes the cost of labor, materials and equipment required to remove and replace the existing stair nosing at the stage stairs and to add a VCT tile reducer around the front edge of the stage.

Item 4 Cost: $1,001.12

Item 6.1: This item includes the cost of labor, materials and equipment required to repair the existing flooring, cap off old plumbing, removal of toilet flange and repair the finishes. This is a district requested item.

Item 6.1 Cost: $4,927.95

Item 7: This item relates to the additional labor, materials and equipment required to complete miscellaneous Time and Material (T&M) work that was identified during the course of construction at the existing classrooms. These items include: vinyl wall covering repairs, repairs on subfloor to allow for new flooring, repair work to existing cabinet doors and drawers to allow for proper function, installation of new weather stripping, and the purchase of Stormwater Pollution Prevention Plan (SWPPP - CA Construction Requirement) required items.

Item 7 Cost $18,854.94

Item 8: This item includes the additional labor, materials and equipment required to change from 4" base to 6" Coved rubber base and the outside corners. The affected rooms are buildings 18 and 19, workroom F108, workroom F109, workroom F110.

Item 8 Cost: $760.95

Item 9: This item includes a credit for the decision to re-use some of the existing marker boards that were in good condition.

Item 9 Credit: ($3,307.97)

Item 10: This item includes the additional labor, materials and equipment required to paint work room walls that were originally not included in the scope.

Item 10 Cost: $1,480.20

Item 11.1: This item includes the cost of labor, materials and equipment required to prep, clean and paint the two canopies on the West side of the library. These two canopies were not included in the scope of the project.

Item 11.1 Cost: $3,363.87

Item 12.1: This item includes the cost of labor, materials and equipment required to clean the existing duct work in 5 classrooms of building F, portables 13, 14, 15, 16, 18, 19, Library and four small offices off the Library. This is an owner requested item.

Item 12.1 Cost: $8,941.26

Item 13: This item includes the additional labor, materials and equipment required to perform an adhesive bond test for the new flooring. It also includes a certification of the test for the purpose of maintaining the installers warranty.

Item 13 Cost: $835.14

Item 15: This item relates to the additional labor, materials and equipment required to replace 16 existing thresholds that are damaged and worn beyond maintaining or cleaning.

Item 15 Cost $3,910.15

Item 16.1: This item relates to the additional labor, materials and equipment required to prep and paint an additional 200 square feet of roofing that was not included in the plans. This item includes the additional cleaning, masking, painting, clean up and rental equipment required to paint the additional square footage.

Item 16.1 Cost $6,646.74

Item 17: This item relates to the additional labor, materials and equipment required for the installation of additional signs as outlined by ASI #2. Signs were added to areas of the campus that were not identified in either Phase 1 or 2.

Item 17 Cost $3,878.21

CO #01 Total Cost: $67,014.09

$67,014.09 - Measure L Bond Program

The Board will consider approval of Construction Change Order #01 for Head Start Classroom Project at Cook Middle School.

Per Board Policy 7115 approved on March 16, 2016, this proposed change order is being brought to the Board for approval.  

A change order is a charge for work not included in a contract's scope of work. Change order procedures and requirements are governed by contract terms and contract law, as well as various laws, which vary by jurisdiction, for publicly funded projects.

Common causes for change orders to be created are:

• The project's work was incorrectly estimated
• The customer or project team discovers obstacles or possible inefficiencies that require them to deviate from the original plan
• The customer or project team are inefficient or incapable of completing their required deliverables within budget, and additional money, time, or resources must be added to the project
• During the course of the project, additional features or options are perceived and requested.
• If the contractor has to add work items to the original scope of work at a later time in order to achieve the customer's demands, a fair price for the work items and fees must be added for the materials and labor.
• Extreme weather conditions cause delays or require additional work to complete construction.

The following list of items are included in Change Order #01 for the Head Start Classroom Project at Cook Middle School:

Item 1: This item includes the cost of labor, materials and equipment required to revise the site electrical supply per updated drawings. The wire size was increased from the main to the existing buildings and from the panel to the new portables. This also meant that the conduit size and breakers increased in size.

Item 1 Cost: $8,501

Item 2: This item includes the additional labor, materials and equipment required to install a concrete patio under the new shade structure. This item includes excavation, off haul of spoils, rebar, and concrete pour. This is an owner requested item.

Item 2 Cost: $21,500

Item 3: This item includes the cost of labor, materials and equipment required to over excavate and re-compact the patio slab area. The soils engineer tested the area and found too much water to allow for proper compaction. The area required the removal of two feet of soil to allow the material to air dry. The material was turned several times while drying and then re-compacted.

Item 3 Cost: $6,035.06

Item 4: This item includes the cost of labor, materials and equipment required to over excavate and re-compact the building pad and drive areas. The soils engineer tested the area and found too much water to allow for proper compaction. The area required the removal of two feet of soil to allow the material to air dry. The material was turned several times while drying and then re-compacted.

Item 4 Cost: $15,703.24

Item 5: This item includes the cost of labor, materials and equipment required to remove the existing irrigation system that ran under the building pads. The lines were identified, removed, and terminated to allow for the re-design of the new grass layout.

Item 5 Cost: $3,774.15

Item 6: This item includes the cost of labor, materials and equipment required to repair a leak on an existing water line. The work included the removal of concrete walkway, excavation, leak repair, backfill, and installation of new concrete.

Item 6 Cost: $3,085.61

CO #01 Total Cost: $ 58,599.06

$ 58,599.06 - Fund 25 - Capital Facilities Fund

The Board will consider approval of change order #01 for the Via Esperanza Restroom Project at Cook Middle School. 

Per Board Policy 7115 approved on March 16, 2016, this proposed change order is being brought to the Board for approval.  

A change order is a charge for work not included in a contract's scope of work. Change order procedures and requirements are governed by contract terms and contract law, as well as various laws, which vary by jurisdiction, for publicly funded projects.

Common causes for change orders to be created are:

• The project's work was incorrectly estimated
• The customer or project team discovers obstacles or possible inefficiencies that require them to deviate from the original plan
• The customer or project team are inefficient or incapable of completing their required deliverables within budget, and additional money, time, or resources must be added to the project
• During the course of the project, additional features or options are perceived and requested.
• If the contractor has to add work items to the original scope of work at a later time in order to achieve the customer's demands, a fair price for the work items and fees must be added for the materials and labor.
• Extreme weather conditions cause delays or require additional work to complete construction.

The following list of items is included in this change order for the Via Esperanza Restroom Project:

Item 1: This item includes the cost of labor, materials and equipment required to replace the electrical box and lid located in the handicap parking stall with the proper traffic rated equipment.

Item 1 Cost: $1,529

Item 2: This item includes the additional labor, materials and equipment required to enlarge the lift station slab and riser. The increased size is to allow for access to the septic pump equipment.

Item 2 Cost: $638

Item 3: This item includes the cost of labor, materials and equipment required to remove, repair, and replace a downspout that was poured into a fence footing that needed to be removed for ADA path of travel.

Item 3 Cost: $295

Item 4: This item includes the cost of labor, materials and equipment required to adjust the elevations at an existing path to allow for ADA path of travel to meet specifications.  Additional concrete needed to be removed, formed, and poured.

Item 4 Cost: $7,589.23

CO 01 Total Cost: $ 10,051.23

$10,051.23 - Fund 25 - Capital Facilities Fund

The Board will review the draft of the Santa Rosa City Schools' English Learner (EL) Master Plan. 

More than a quarter of Santa Rosa City Schools' students are English Learners and approximately 50% are Long-Term English Learners meaning they have been in American schools for 6 years or longer. These students are not making adequate gains in their English language acquisition and continue to struggle academically.

The English Learner Master Plan will focus on helping Santa Rosa City Schools staff to support our English Learners to meet the California Standards so that they graduate college and career ready, which is in alignment with LCAP Goal 1. The Plan will also support our English Learner families so that they may work collaboratively to ensure students meet their full academic, social-emotional and economic potential, which is in alignment with LCAP Goal 2.

Santa Rosa City Schools adopted the current English Learner Master Plan on June 9, 2010. Much has changed in the world of education. We now have Common Core California Standards for English Language Arts, English Language Development, Common Core California Standards for Math, Next Generation Science Standards, a new Framework for English Language Arts and English Language Development.

The Department of Justice, Office of Civil Rights and the U.S. Department of Education have provided districts with many resources to ensure that English Learners' civil rights are met through equity, access, and rigor in the school setting. We have used those resources to guide the development of this plan. 

Previous Board Activity

On October 12, 2016, the Board received and English Learner and English Learner Master Plan Update where English Learner data and actions implemented to support English Learners were shared.

On February 8, 2017, the Board heard about the work of the Supporting Our Language Learners (SOLL) Counselors and their impact thus far on helping to support and reclassify English Learners.

On May 10, 2017, The Board heard an update on the EL Master Plan.

The budget to implement this plan is embedded in the District's LCAP.

The Board will consider approval of Resolution 2016/17-064 to adopt the District's 2017/18 budget, with the understanding that revisions may be necessary once the 2017/18 State Budget is signed by the Governor.  

As of the writing of this report, the State budget has not yet been signed, but it appears that the assumptions used in the development of the budget will be adopted by the State. Once the State budget is signed, a revision with the final numbers will come before the Board with the 45 day update.

The 2017-18 budget shows a projected $5,350,215 deficiency of revenues over expenditures. This results in a projected ending reserve of $7,975,420 or 4.62%.

Since the time of the Public Hearing, the budget has been revised to reflect the change in the LCFF revenues to reflect the ADA adjustment (increase in revenue and elimination of the ADA Adjustment assignment in the EFB) and the inclusion of $2,000,000 of one-time mandate revenue.

This is the fourth year of the Local Control Accountability Plan (LCAP). The budget includes the funding of programs described in the LCAP.

The true financial outlook will evolve over the next few months as the State budget is adopted, our financial records for 2016-17 are finalized, actual student enrollments are known after school opens and the staffing assignments are completed.

The 2017-18 budget includes the thirteen approved spending reductions items totaling $4,560,000. The multi-year projections include yet to be determined expenditure reductions in 2018-19 of $5,000,000 and in 2019-20 of $2,000,000. 

The Board will consider adoption of the K-6 Elementary District Local Control Accountability Plan (LCAP), as required by Education Code 52060.  

The Local Control Funding Formula (LCFF) is the funding formula for the state of California (Education Code section 52060 and 52066). The LCFF identifies eight state priorities that school district must address in their Local Control Accountability Plan (LCAP).  Education Code 52060 states that the adoption of the Local Control Accountability Plan by the governing board of the school district will be effective for three years and be updated on or before July 1 of each year.

The Board received information about the LCAP development and went through the approval process at previous Board Meetings on 4/23/14, 5/14/14, 5/28/14, 6/25/14, 10/8/14, 2/11/15, 5/27/15, 6/10/15, 6/24/15, 10/15/15, 5/11/16, 5/25/16, 6/8/16, 9/14/16, 10/12/16, 4/19/17, 5/25/17

Public Hearing: 6/14/17

The proposed LCAP for Elementary comprises $7,311,246.00 in Supplemental/Concentration funds for the 2017-2018 school year. 

The Board will consider adoption of the 7-12 Secondary District Local Control Accountability Plan (LCAP), as required by Education Code 52060.  

The Local Control Funding Formula (LCFF) is the funding formula for the state of California (Education Code section 52060 and 52066). The LCFF identifies eight state priorities that school district must address in their Local Control Accountability Plan (LCAP).  Education Code 52060 states that the adoption of the Local Control Accountability Plan by the governing board of the school district will be effective for three years and be updated on or before July 1 of each year.

 The Board held a public hearing for the LCAP on June 14, 2017.

The Board has received information about the LCAP development and went through the approval process at previous Board Meetings on 4/23/14, 5/14/14, 5/28/14, 6/25/14, 10/8/14, 2/11/15, 5/27/15, 6/10/15, 6/24/15, 10/15/15, 5/11/16, 5/25/16, 6/8/16, 9/14/16, 10/12/16, 4/19/17, 5/24/17

The proposed LCAP for Secondary comprises $7,664,840.00 in Supplemental funds for the 2017-2018 school year.

The Board will consider approval of Board Policies 1000 through 1700. 

The Santa Rosa City Schools board policy is in need of major updating.  For the past year, CSBA has been assisting in the review and update of all the district's policies.  As part of this ongoing effort, the Board will be reviewing the policies by sections.  Once the policies have been approved, they will be sent to CSBA for completion and upload to the online board policy system, Gamut Online. 

These items are presented for informational purposes only.

The exterior design for the Culinary Mobile Unit is being presented, which includes recognition of an equipment donation made to the unit and the support of the Board of Education.

The Career Technical Education Incentive Grant (CTEIG) is a state initiative with the goal of providing students with the knowledge and skills necessary to transition to employment and post-secondary education upon graduation.  The Culinary Mobile Unit, purchased using CTEIG funds, will provide students in the Culinary Arts programs at Maria Carrillo and Piner High School the opportunity to apply the skills and concepts acquired in the classroom to work-based learning experiences.  

 Summary of Previous Board Activity:

• May 11, 2016 - The Board accepted CTEIG funding in the amount of $950,000.
• January 25, 2017 - The Board approved the Bid for the CTE Culinary Mobile Unit to support the Culinary Arts program at Maria Carrillo and Piner High Schools.

Career Technical Education Incentive Grant funds were used to purchase the Culinary Mobile Unit. California Food Trucks Inc. donated a $10,000 Rational Cooking System for the unit.  

Attached for the Board's reference is information on the student accident insurance carrier for the 2017-18 school year.

There is no cost to the District.  Participating families pay premium costs directly to Myers-Stevens & Toohey & Co., Inc.