(Education Code 54957.6) District Negotiator: Debra M. Hendricks and Sharon Roddick
 Employee Organizations: All Groups

It is recommended the Board of Trustees approve the recommendations of the Administrative Hearing Panel in the matter of Student 2016/2017 - AH# 23.

The Board of Trustees will be voting for approval of the Stipulated Settlement for Student 2016/2017 - AH# 32.

The Board of Trustees received two (2) letters.  One (1) letter is from Aspire Public Schools and the other letter is from Boys & Girls Clubs of Stanislaus County.

A contracted accounting firm performs an audit of the District’s financial statements annually.  Christy White Associates conducted the audit of the 2015-2016 fiscal year financial statement.  Their report was finalized in December and copies were filed with the State Controller’s Office, the California Department of Education, and Stanislaus County Office of Education. 

Ms. Sarah Fiehler from Christy White Associates will present a summary of the report and accept questions from the Board of Trustees.

Attached is the Audit Report dated June 30, 2016.  Hard copies will also be provided to the Board of Trustees and is available to the public during normal business hours. 

It is recommended the Board of Trustees accept the Audit Report dated June 30, 2016.

The Board of Trustees will consider approval of the Audit Report for the Year Ending June 30, 2016.

The recommended School Year Calendar for the 2017-2018 year was the result of work of the Calendar Committee consisting of representatives from both bargaining units.  Two (2) options were proposed by the committee and taken to staff for consideration.  The version that replicated the current calendar structure was the clear preference.

Staff is seeking Board of Trustees approval of the recommended 2017-2018 School Year Calendar.

It is my recommendation to expend all available contingency funds for additional improvements to the school.  On the attached document, I have listed improvement items (wish list) that have been requested by stakeholders. 

Requested is Board of Trustees approval to expend available contingency funds for additional improvements to the school.  Attached are identified projects which total $274,822.  

One (1) of the items is a movable wall.  Please recall that a movable wall was designed and bid, but due to budget constraints we did not accept the alternate, but it is an addition that is strongly desired by the staff at Sylvan Elementary School. 

The Board of Trustees previously asked staff if there are any other two (2) classrooms that may not have bearing walls.  The architect responded, “No, all the walls on classroom dividing walls on campus are of this condition.  No matter which one we remove, we would incur the changes that are shown on part of bid alternate 2.”

Recommendation: 

1. Accept Items 1 and 2 on the wish list and re-evaluate additional requests upon completion of Phase III. (Note:  Phase IV includes the MPR, staff work room, staff restrooms, the office and site work).    

Staff Recommends the Board of Trustees identify additional improvements to Sylvan Elementary School to be funded from available contingency funds allocated for the Sylvan Reconstruction Project. 

The Board of Trustees will consider requests for additional improvements to Sylvan Elementary School to be funded from available contingency funds allocated for the Sylvan Reconstruction Project. 

Funds are already allocated.

Seeking Board of Trustees acceptance of the California School Employees Association (CSEA) Chapter #73 initial "Sunshine" proposal for 2016-17.  Board of Trustees' action will authorize the opening of negotiations between the parties.

Staff recommends the Board of Trustees approve the California School Employees Association (CSEA) Chapter #73 initial "Sunshine" proposal for 2016-17 and authorize the opening of negotiations between the parties.

Seeking Board of Trustees acceptance of the California School Employees Association (CSEA) Chapter #73 initial "Sunshine" proposal for 2016-17.  Board of Trustees' action will authorize the opening of negotiations between the parties.

The Board of Trustees is requested to annually approve the Budget Development Calendar for the coming budget year.   

The purpose of the calendar is to list, in detail, the steps of the budget development process and ensure all phases of the budget development process are completed in a timely manner.

The Budget Development Calendar may be revised as necessary throughout the budget development process. It is not uncommon for staff to bring a revised calendar to the Board of Trustees for approval during the spring, as additional information becomes available.

Also attached, pending Board of Trustees approval, is the revised 2017 Board Meeting Schedule to align with the 2017-18 Fiscal Year Budget Calendar being presented for approval.

Staff recommends the approval of the 2017-2018 Budget Development Calendar.

The Board of Trustees to consider approval of the 2017-2018 Budget Development Calendar.

It is recommended the Board of Trustees consider action to acknowledge the Superintendent's evaluation for 2016/2017 as satisfactory as listed in the Employment Agreement with Debra M. Hendricks:

"DISTRICT, in consideration of the promises by SUPERINTENDENT herein contained agrees to employ, and SUPERINTENDENT hereby accepts employment as DISTRICT SUPERINTENDENT of the SYLVAN UNION SCHOOL DISTRICT for a term commencing July 1, 2016 and ending June 30, 2017.  If the BOARD collectively evaluates the performance of duties as being overall satisfactory in the SUPERINTENDENT’S evaluation for school year 2016/2017, and the BOARD collectively determines the Superintendent has made satisfactory progress towards annual goals, the BOARD will take action to extend the CONTRACT for an additional year.  This procedure will be followed annually."

It also recommended the Board of Trustees approve the Employment Agreement with Debra M. Hendricks, to serve as the District's Superintendent for the period commencing July 1, 2017, and ending June 30, 2018.

It is recommended the Board of Trustees approve revisions to the Employment Agreement with Yvonne Perez, to serve as the District's Assistant Superintendent of Business Services for the period commencing July 1, 2017, and ending June 30, 2018.  Revisions have been made to the notification date, written reminder date, and evaluation date as noted with strikeout for deletion and replacement language in red.

The Employment Agreement for Yvonne Perez was approved by the Board of Trustees at the January 10, 2017, Regular Board meeting.  Attached is the revised Employment Contract for the period commencing July 1, 2017, to June 30, 2018, for review and approval.

It is recommended the Board of Trustees approve the revised Employment Agreement with Laura Wharff, to serve as the District's Assistant Superintendent of Curriculum and Instruction for the period commencing July 1, 2017, and ending June 30, 2018.   Revisions have been made to the notification date, written reminder date, and evaluation date as noted with strikeout for deletion and replacement language in red.

The Employment Agreement for Laura Wharff was approved by Board of Trustees at the January 10, 2017, Regular Board meeting.  Attached is the revised Employment Contract for the period commencing July 1, 2017, to June 30, 2018, for review and approval.

It is recommended the Board of Trustees approve revisions to the Employment Agreement with Sharon Roddick, to serve as the District's Assistant Superintendent of Human Resources for the period commencing July 1, 2017, and ending June 30, 2018.   Revisions have been made to the notification date, written reminder date, and evaluation date as noted with strikeout for deletion and replacement language in red.

The Employment Agreement for Sharon Roddick was approved by the Board of Trustees at the January 10, 2017, Regular Board meeting.  Attached is the revised Employment Contract for the period commencing July 1, 2017, to June 30, 2018, for review and approval.

It is recommended that Board of Trustees approve the minutes of the January 10, 2017, Regular Board meeting and the January 17, 2017, Special Board meeting.

In November 1988, California voters passed Proposition 98, also known as The Classroom Instructional Improvement and Accountability Act.  This ballot initiative provides California's public schools with a stable source of funding.  In return, all public schools in California are required annually to prepare School Accountability Report Cards (SARC) and disseminate them to the public.  SARCs are intended to provide the public with important information about each public school and to communicate a school's progress in achieving its goals.

It is recommended the Board of Trustees approve the 2015-2016 School Accountability Report Cards for the thirteen (13) Sylvan Union School District schools. 

The Board of Trustees to approve the 2015-2016 School Accountability Report Cards for the Sylvan Union School District. 

Education Code 17546 allows districts to sell or dispose of obsolete property if the value of the item is less than $2,500.00 and the sale/disposal is approved by a unanimous vote of the Board of Trustees.

The District has received donations as follows:

1. The donation of $685.00 from Essence of Northern California to C. F. Brown Elementary School for classroom books and supplies for Silvia Luna's class.

2. The donation of $10.00 from YourCause.com to Freedom Elementary School for school recognition and supplies.

3. The donation of $414.00 from Freedom PTA to Freedom Elementary School for first grade field trip admission fees.

4. The donation of $786.98 from Sanders Parent Teacher Association to Mary Ann Sanders Elementary School for the purchase of playground equipment for students.

5. The donation of $1,400.00 from Orchard Parent Teacher Association to Orchard Elementary School for the Robot Assembly for students.

6. The donation of $200.00 from Woodrow Parent Teacher Association to Woodrow Elementary School for the purchase of top cat lunches for Wildcat Assemblies and to purchase snacks for recess for students in need.

7. The donation of $100.00 from YourCause.com to Somerset Middle School for school recognition and supplies.

8. The donation of $161.00 from Rickey Holcombe to Somerset Middle School for school recognition and supplies.