Approve the minutes of the following meeting(s), as presented:

June 14, 2016 - Regular Meeting

Consultant to provide pre-construction services limited to a constructability review of the 100% Construction Bid Documents for the IT Infrastructure CFD project (LAN Phase 1).

EST GROUP, LLC
Consultant to provide consulting and programming services to support the automation of IUSD staff and student account changes and access to technology services and files.
(Previously Board Approved April 12, 2016.)

April 13, 2016 – December 31, 2017
Budget No.: 0100910477-5810
Ford/Information Services
Fee....................................................... not to exceed $30,000.00
Fee....................................................... not to exceed $45,000.00
Unrestricted General Fund

SCOTT ASSOCIATES
Consultant to provide administrative services for IUSD CFD No. 86-1 for FY 2016-17.

July 1, 2016 – June 30, 2017
Budget No.: 0100564472-5811
Fogarty/Business Services
Fee...........................................................not to exceed $23,598.00
Community Facilities District - CFD 86-1

SCOTT ASSOCIATES
Consultant to provide administrative services for IUSD CFD No. 01-1 for FY 2016-17.

July 1, 2016 – June 30, 2017
Budget No.: 0100585072-5811
Fogarty/Business Services
Fee...........................................................not to exceed $15,065.00
Community Facilities District - CFD 01-1

SCOTT ASSOCIATES
Consultant to provide administrative services for IUSD CFD No. 04-1 for FY 2016-17.

July 1, 2016 – June 30, 2017
Budget No.: 4800584881-5811
Fogarty/Business Services
Fee...........................................................not to exceed $7,871.00
Community Facilities District - CFD 04-1

SCOTT ASSOCIATES
Consultant to provide administrative services for IUSD CFD No. 04-2 (Improvement Area A) for FY 2016-17.

July 1, 2016 – June 30, 2017
Budget No.: 4700584781-5811
Fogarty/Business Services
Fee...........................................................not to exceed $10,192.00
Community Facilities District - CFD 04-2A

SCOTT ASSOCIATES
Consultant to provide administrative services for IUSD CFD No. 04-2 (Improvement Area B) for FY 2016-17.

July 1, 2016 – June 30, 2017
Budget No.: 4600584681-5811
Fogarty/Business Services
Fee...........................................................not to exceed $10,192.00
Community Facilities District - CFD 04-2B

SCOTT ASSOCIATES
Consultant to provide administrative services for IUSD CFD No. 06-1 (Portola Springs) for FY 2016-17.

July 1, 2016 – June 30, 2017
Budget No.: 4500584581-5811
Fogarty/Business Services
Fee...........................................................not to exceed $9,633.00
Community Facilities District - CFD 06-1

SCOTT ASSOCIATES
Consultant to provide administrative services for IUSD CFD No. 08-1 for FY 2016-17.

July 1, 2016 – June 30, 2017
Budget No.: 4200584281-5811
Fogarty/Business Services
Fee...........................................................not to exceed $7,202.00
Community Facilities District - CFD 08-1

SCOTT ASSOCIATES
Consultant to provide administrative services for IUSD CFD No. 09-1 for FY 2016-17.

July 1, 2016 – June 30, 2017
Budget No.: 4300584381-5811
Fogarty/Business Services
Fee...........................................................not to exceed $24,742.00
Community Facilities District - CFD 09-1

SONTAG, MARK
Consultant to provide consulting services to the Maintenance & Operations Department on new and ongoing solar projects.

July 1, 2016 – June 30, 2017
Budget No.: 0100558581-5811
Fogarty/Business Services
Fee....................................................... not to exceed $25,000.00
Unrestricted General Fund

STANTEC CONSULTING SERVICES, INC.
Consultant to provide design and engineering services as it relates to potentially widening the driveway at Irvine High School (Ravenwood/Vaquero Way and Walnut Avenue).
(Previously Board Approved January 12, 2016.)

January 13, 2016 – December 31, 2016
Budget No.: 0100564485-6117
Okino/Construction & Facilities
Fee....................................................... not to exceed $30,000.00
Fee....................................................... not to exceed $31,500.00
Community Facilities District 86-1

STRADLING YOCCA CARLSON & RAUTH
Consultant to provide legal services in connection with the authorization, sale and financing of the first series of bonds related to the Measure E general obligation bond passed in June 2016.

July 13, 2016 – June 30, 2017
Budget No.: 4000564081-5839
Fogarty/Business Services
Fee....................................................... not to exceed $75,000.00
Special Reserve Fund – Fund 40

THE GREAT BOOKS FOUNDATION
Consultant to provide a Blended Core Course to prepare teachers to lead Great Books programs to improve critical thinking and promote higher student achievement through classroom reading.

November 21, 2016 - November 21, 2016
Budget No.: 0100909324-5810
Glowacki/Education Services
Fee....................................................... not to exceed $4,750.00
Unrestricted General Fund

UNITED INSPECTION & TESTING
Consultant to provide specialty inspection and materials testing services for the Harvard/Barranca Parking Lot Expansion project.

July 13, 2016 – December 31, 2016
Budget No.: 0100564485-6270
Okino/Construction & Facilities
Fee....................................................... not to exceed $5,000.00
Community Facilities District – CFD No. 86-1

UNITED INSPECTION & TESTING
Consultant to provide specialty inspection and materials testing services for the Central Kitchen and Culinary Arts Facility Project.
(Previously Board Approved February 17, 2015 and September 15, 2015.)

February 18, 2015 – March 31, 2016
February 18, 2015 – December 31, 2016
Budget No.: 0170390385-6270
Okino/Construction & Facilities
Fee....................................................... not to exceed $60,000.00
Community Facilities District – CFD No. 86-1

WEIGHT WATCHERS HEALTH SOLUTIONS
In partnership with the District’s Employee Well-Being Program, consultant to offer several At-Work Weight Watchers 12-Week Sessions to interested IUSD employees during the 2016-17 school year.

July 13, 2016 – June 30, 2017
Budget No.: 6900516960-5825
Bayne/Risk Management
Fee...........................................................not to exceed $15,000.00
Self-Insurance Fund (Paid by Blue Shield of California)


IUSD/Fogarty/Payton
Board Agenda
July 12, 2016

An Application to Present a Late Claim has been received and presented to the Board of Education under separate cover to protect the rights of privacy and ensure confidentiality. This process follows legal protocol advised by the District's claims administrator.

Deny the Application to Present a Late Claim on behalf of the named claimant and refer the matter to the District's claims administrator.

Deny the Application to Present a Late Claim on behalf of the named claimant and refer the matter to the District's claims administrator.

As a result of the Williams Settlement, Ed. Code 35186(d) requires “A school district shall report summarized data on the nature and resolution of all complaints on a quarterly basis to the county superintendent of schools and the governing board of the school district.  The summaries shall be publicly reported on a quarterly basis at a regularly scheduled meeting of the governing board of the school district.  The report shall include the number of complaints by general subject area with the number of resolved and unresolved complaints.  The complaints and written responses shall be available as public records.”

Quarter 4 Report (April 1 – June 30, 2016)

• Deficiency of instructional materials: zero complaints
• Emergency or urgent facilities conditions: zero complaints
• Teacher vacancy or misassignment: zero complaints

IUSD/Parham
Board Agenda
July 12, 2016

The Consolidated Application (Con App) is used by the California Department of Education (CDE) to distribute categorical funds from various state and federal programs to county offices, school districts, and direct-funded charter schools throughout California. Program entitlements are determined by formulas contained in the laws that created the programs.

Annually in June, each Local Educational Agency (LEA) submits to CDE the Con App Part 1 (Spring Collection) to document Board approved participation in select programs and to provide assurances that the district will comply with the legal requirements of each program.

The Con App Part II (Winter Collection) is submitted to the CDE in winter after district entitlements are finalized. Part II of the Con App will indicate the number of pupil participants and funding allocations for each program and school site for the various federal and state categorical programs.

Federal funds included in the Consolidated Application are the Elementary and Secondary Education Act, Title I-Part A (Socio-Economically Disadvantaged), Title II-Part A (Teacher Quality/Class Size Reduction), and Title III (English Learner and Immigrant).

In 2015-16, the total federal funds allocated to IUSD through the Consolidated Application totaled $2,908,330. The categorical programs for 2015-16 and the amount of funding authorized are outlined in the attached table. These funds can only be used for purposes set forth in the regulations of each categorical program.


IUSD/Parham/Schlichting
Board Agenda
July 12, 2016

In consideration of the shared goals associated with this Memorandum of Understanding (MOU) and in recognition of the benefit to be derived from the effective implementation of the program, the parties agree that their responsibilities under this agreement shall be as indicated in the MOU.

IUSD/Parham/Tuominen
Board Agenda
July 12, 2016

Attachment

• Student has been placed in one of the district’s less restrictive programs and has been found to need a more restrictive setting. The change of placement occurs through the IEP process.

• Student was placed in a NPS or NPA program by another school district prior to the student’s Irvine residency. The placement will continue until reviewed by the IEP team.

• District is unable to provide the type or amount of service required in the student’s IEP due to lack of staff with appropriate qualifications or level of expertise.

• Students, with extreme mental health needs, who are in danger of harming themselves or others and have not been successful in less restrictive placements, may be placed in residential NPS schools in California or out-of-state placements.

The Coalition for Adequate Funding for Special Education is a consortium of SELPAs and districts that collects data, disseminates information and organizes legislative action relevant to special education funding issues at state and federal levels. The Irvine Unified School District's interests are often represented by coalition representatives, reducing the need for district staff to travel for legislative action activities. Nancy LaCasse of School Services of California serves as Coalition advocate on policy, budget, and legal issues.


IUSD/Parham/Hertig
Board Agenda
July 12, 2016

Architectural and engineering scope includes the necessary modifications to existing spaces at each campus with the following emphasis: Irvine High School – engineering, Woodbridge High School – engineering, University High School – video production/digital media.

After evaluation of the proposals, staff is recommending Dougherty + Dougherty Architects, LLP to provide architectural and engineering services.  Their response to the proposal and experience with similar work made them a unanimous choice among staff.


IUSD/Fogarty/Okino
Board Agenda
July 12, 2016

The following list contains the bid category, contractor, change order amount, and brief description.  The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.

The total contract amount awarded for the project to date is $121,243,315.75.  The total of all change orders is $2,530,278.00 or 2.09% of the project.   The new total of all contract amounts shall be $123,773,593.75.

IUSD/Fogarty/Okino
Board Agenda
July 12, 2016

The following vendor has been evaluated by Purchasing and Facilities staff to ensure adherence to district specifications and responsiveness according to public contract code.  District staff has reviewed the pricing on this bid and found them to be competitive.

The following contractor has been determined to be the lowest qualified and responsive bidder and is within the amount budgeted for this category.  Staff has verified references and bid documentation.

On May 17 and May 24, 2016, the District advertised Bid No. 2015/16-8FA, Purchase of Relocatable & Modular Buildings, consisting of different features to allow for flexibility when needed.  A mandatory Pre-bid conference was held on May 25, 2016. 

The Purchase of Relocatable & Modular Buildings contract is for a minimum term of one (1) year.  The agreement term may be extended upon mutual consent of the District and the successful bidder for an additional four (4) one year periods in accordance with provisions contained in Education Code, Section 17596 (K-12).  Price increases may be negotiated at the time of renewal.  The maximum term of agreement is five (5) years from bid award.

Recommendation is made that the Board of Education award the contract to the lowest responsive and responsible bidder for Bid No. 2015/16-8FA for Purchase of Relocatable & Modular Buildings.

IUSD/Fogarty/Okino
Board Agenda
July 12, 2016

During the Facilities Study Session on May 11, 2016, staff presented enrollment projections which, pursuant to the School Mitigation Agreement, trigger the need for the second school in Heritage Fields by fall 2019. The developer, Five Point Communities has presented IUSD with two 13 acre school sites for the next school to serve K-8 students. Staff has analyzed both school sites and will present a recommendation to select Site A. (see attached map)

In addition, the grade configuration for the next school needs to be determined by the Board, as facilities staff must begin their planning and design work with the architect on this project. Based on the enrollment and school site capacity information presented during the facilities study session on May 11, 2016, staff is recommending that the second school in Heritage Fields be designed and constructed as a K-8.


IUSD/Fogarty/Okino
Board Agenda
July 12, 2016

Attachment

IUSD/Fogarty/Bayne
Board Agenda
July 12, 2016

Attachment

The law was conceived to ensure appropriate mathematics placement, particularly for students of color, and it requires that a policy be adopted, in a regularly scheduled public meeting, and posted on its website.    

FUTURE MEETINGS:
 
August 23, 2016
September 13, 2016

The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting.

Regular Board Meetings are broadcast live on Cox channel 39 and AT&T U-verse channel 99.

The board meeting agenda and support materials are accessible from the District's web site (www.iusd.org/board/) prior to the close of business on the Friday preceding the meeting. Any written materials distributed to the Board after the 72 hour posting period will also be made available for public review at the time of distribution. Copies may also be obtained at the District Administration Center or at the meeting.

* Opportunities for public input occur at the beginning of each agenda item.  Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary.  Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes.