Organizational/Regular Meeting of the Board of Education
Irvine USD
December 13, 2016 6:30PM
IRVINE UNIFIED SCHOOL DISTRICT
Administration Center
5050 Barranca Parkway
Irvine, CA 92604
6:30 p.m. Regular Meeting
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President Bokota called the meeting to order at 6:34 p.m.
The Pledge of Allegiance to the Flag of the United States of America was led by Student Member LeVasseur and was followed by a moment of silence in memory of University High School 11th grader Emilio Lee and former U.S. Senator John Glenn, who passed away.
Members Present:
Paul Bokota
Lauren Brooks
Betty Carroll
Ira Glasky
Sharon Wallin
Student Members Present:
Aidan Arasasingham
Priscilla Hui
Allie Hunter
Cara LeVasseur
Ethan Suh
Staff:
Terry L. Walker, Superintendent of Schools
John Fogarty, Assistant Superintendent, Business Services
Eamonn O'Donovan, Assistant Superintendent, Human Resources
Cassie Parham, Assistant Superintendent, Education Services
Brianne Ford, Chief Technology Officer
Raianna Chavez, Executive Assistant to the Superintendent |
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| Superintendent Walker administered the Oath of Office to newly elected board members Paul Bokota, Lauren Brooks, and Betty Carroll. |
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| Election of Officers
In accordance with Board Policy 9120, the Board of Education shall elect annually, at the Organizational Meeting, a Board President and a Clerk.
IUSD/Walker/Chavez
Board Agenda
December 13, 2016
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| Open nominations and elect the Board President and Clerk. |
President Bokota opened nominations for Board President.
Member Wallin nominated Member Glasky to serve as Board President, seconded by Member Brooks. Member Glasky was unanimously elected to serve as Board President. Passed with a motion by Sharon Wallin and a second by Lauren Brooks. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Betty Carroll.
Yes Ira Glasky.
Yes Sharon Wallin.
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President Glasky opened nominations for Board Clerk.
Member Brooks nominated Member Wallin to serve as Board Clerk, seconded by Member Bokota. Member Wallin was unanimously elected to serve as Board Clerk. Passed with a motion by Lauren Brooks and a second by Paul Bokota. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Betty Carroll.
Yes Ira Glasky.
Yes Sharon Wallin.
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| Open nominations and elect the Board President and Clerk. |
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| Responsibilities
The Board determines appointments to serve on various committees and/or fulfill specific obligations.
IUSD/Walker/Chavez
Board Agenda
December 13, 2016 Attachment
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Determine responsibilities/committee appointments.
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Determine responsibilities/committee appointments.
Passed with a motion by Paul Bokota and a second by Lauren Brooks. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Betty Carroll.
Yes Ira Glasky.
Yes Sharon Wallin.
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Determine responsibilities/committee appointments.
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2017 Board Responsibilities
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School Site Liaison Assignments
Each Board Member is assigned a group of schools (determined on a continuing yearly rotation basis) and serves as the liaison for those schools to the Board of Education. Board members may wish to periodically attend such functions as open house, back-to-school night, special assemblies and athletic events for their assigned group of schools.
IUSD/Walker/Chavez
Board Agenda
December 13, 2016 Attachment
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Approve School Site Liaison assignments.
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Approve School Site Liaison assignments.
Passed with a motion by Paul Bokota and a second by Lauren Brooks. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Betty Carroll.
Yes Ira Glasky.
Yes Sharon Wallin.
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Approve School Site Liaison assignments.
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2017 School Site Liaison Assignments
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| Appointment of Representatives to District Committees
Each Board Member appoints representatives to the following district committees: Education Advisory Committee - two appointed representatives
Finance Committee - one appointed representative
Health Advisory Committee - one appointed representative These representatives serve for a two-year term commensurate with IUSD Board elections. Each Board Member has the opportunity to select a new representative or reappoint their existing representative every two years.
IUSD/Walker/Chavez
Board Agenda
December 13, 2016 Attachment
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Appoint representatives to the Education Advisory, Finance and Health Advisory Committees, as needed.
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Appoint representatives to the Education Advisory, Finance and Health Advisory Committees, as needed.
Passed with a motion by Paul Bokota and a second by Sharon Wallin. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Betty Carroll.
Yes Ira Glasky.
Yes Sharon Wallin.
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Appoint representatives to the Education Advisory, Finance and Health Advisory Committees, as needed.
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2017 Board Committee Rep Appointments
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Establishment of Meeting Dates
The Board establishes dates and times for its regular meetings for the ensuing year (through December 2017). A tentative calendar is provided.
Following Board action, adopted meeting dates will be posted to the District website.
IUSD/Walker/Chavez
Board Agenda
December 13, 2016
Attachment
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| Establish School Board meeting dates for 2017. |
Establish School Board meeting dates for 2017. Passed with a motion by Paul Bokota and a second by Sharon Wallin. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Betty Carroll.
Yes Ira Glasky.
Yes Sharon Wallin.
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| Establish School Board meeting dates for 2017. |
2017 Board Meeting Dates
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Approve the minutes of the following meeting(s), as presented:
October 26, 2016 - Special Meeting
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Approve the minutes of the following meeting(s), as presented:
October 26, 2016 - Special Meeting
Passed with a motion by Lauren Brooks and a second by Paul Bokota. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Betty Carroll.
Yes Ira Glasky.
Yes Sharon Wallin.
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Approve the minutes of the following meeting(s), as presented:
October 26, 2016 - Special Meeting
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Minutes - 102616
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| Adopt agenda, as presented. |
Adopt agenda, as revised. Tabled Item No. 20. d. First Reading - Proposed Revisions to Board Policy 6141: Curriculum Development and Evaluation and Board Policy 6141.2: Curriculum Development and Revision at staff's request, to be agendized at a later date. Passed with a motion by Paul Bokota and a second by Sharon Wallin. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Betty Carroll.
Yes Ira Glasky.
Yes Sharon Wallin.
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Adopt agenda, as presented.
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| An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person; 30 minutes per topic.
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Stephen Berger addressed the Board regarding Portola High School.
Janelle Cranch welcomed the newly elected Board Members. |
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| Student Board Members Arasasingham, Hui, Hunter, LeVasseur, and Suh reported on school activities. |
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| Superintendent Walker thanked Board member Paul Bokota for his services as Board President and welcomed newly elected Board member Betty Carroll to the Board. He updated the Board regarding the CTE and STEM OC Pathways Showcase where teachers and students demonstrated some of the activities in the District. He reported on the Districtwide Annual Survey, which received more responses from students, parents and staff than in prior years. He reported that Sierra Vista Middle School’s Henry Miller is now in the top 10 finalists in the nation for the Grammy Music Educator award. In closing, he wished everyone a relaxing holiday with their families. |
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| Board Members Bokota, Brooks, Carroll, Glasky and Wallin reported on school visits, conference attendance and meeting participation. |
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Approve Consent Calendar Item Nos. 12.a. – 16.b. Passed with a motion by Paul Bokota and a second by Sharon Wallin. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Betty Carroll.
Yes Ira Glasky.
Yes Sharon Wallin.
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All matters of the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda an item may be removed from the consent calendar by the Board, staff, or community for discussion.
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Commercial Check Registers are presented to the Board of Education listing checks which have been issued in accordance with the established purchasing procedures and administrative regulations of the Irvine Unified School District.
These checks represent previously approved purchase orders and contracts and are presented to the Board of Education for ratification in accordance with the applicable provisions of the Education and Government Code Statutes of the State of California. A copy of the full report is attached.
District 75, Irvine Unified School District - Numbers 00238007 through 00239385
District 50, CFD No. 01-1 - Numbers 00001732 through 00001735
District 44, CFD No. 86-1 - Numbers 00007254 through 00007313
District 41, Irvine Child Care Project - Numbers 00003251 through 00003261
Revolving Cash - Numbers 44206 through 44378
IUSD/Fogarty/Payton
Board Agenda
December 13, 2016
Attachment |
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| Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts. |
| Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts. |
Check Register Report 12-13-2016
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AERIES SOFTWARE, INC. DBA EAGLE SOFTWARE
Consultant to provide professional learning for IUSD staff to support the transition from Aeries Legacy Student Information System (SIS) to the Aeries Web interface.
January 3, 2017 – July 1, 2017
Budget No.: 0100949426-5810
Ford/Information Services
Fee....................................................... not to exceed $7,200.00
Unrestricted General Fund
AGILINE, LLC
Consultant to assist IUSD Information Technology staff to assess the district’s Sharepoint Portal environment, recommend and implement configuration changes to improve performance, and complete custom development projects to support data dashboard and document management and business automation projects.
(Previously Board Approved May 3, 2016.)
May 16, 2016 – December 31, 2016
May 16, 2016 – December 31, 2017
Budget No.: 0100910477-5810
Ford/Information Services
Fee....................................................... not to exceed $35,000.00
Fee....................................................... not to exceed $50,000.00
Unrestricted General Fund
ASURE SOFTWARE
Consultant to provide services and software licensing/hosting for a web-based calendaring (room and resource reservation) system to support IUSD’s growing facilities use and support needs.
January 15, 2017 – January 14, 2018
Budget No.: 0100910477-5810
Ford/Information Services
Fee....................................................... not to exceed $26,000.00
Unrestricted General Fund
A-TECH CONSULTING, INC.
Consultant to conduct a limited asbestos survey of the terrazzo flooring at the interior restrooms located off the Multi-Purpose Room for Rancho San Joaquin Middle School Music Room Remodel project.
December 14, 2016 – December 31, 2016
Budget No.: 3500553585-6118
Okino/Construction & Facilities
Fee....................................................... not to exceed $1,470.00
County School Facilities Fund – Fund 35
ATKINSON, ANDELSON, LOYA, RUUD & ROMO
Consultant to provide professional legal and consulting services related to CFD issues. All applicable CFDs will contribute their pro rata share.
December 14, 2016 – June 30, 2017
Budget No.: 0100564481-5839
Fogarty/Business Services
Fee....................................................... not to exceed $10,000.00
Community Facilities District – CFD 86-1
ATKINSON ANDELSON LOYA RUUD & ROMO
Consultant to provide professional legal services related to Construction and facilities specifically regarding Heritage Fields K-8 Mitigation Agreement.
(Previously Board Approved November 15, 2011, April 20, 2012, June 26, 2012, September 11, 2012, December 11, 2012, May 19, 2015, January 26, 2016, and July 12, 2016.)
November 16, 2011 – June 30, 2017
Budget No.: 2500580481-5839
Fogarty/Business Services
Fee....................................................... not to exceed $61,500.00
Fee....................................................... not to exceed $81,500.00
Developer Fee Fund – Fund 25*
*Amount to be reimbursed by Heritage Fields
AXIOM ADVISORS AND CONSULTANTS, INC.
Consultant to assist IUSD with the filing of mandate claims and assist the District in developing ongoing procedures to better document future CAASPP claims.
December 14, 2016 – June 30, 2017
Budget No.: 0100503572-5811
Fogarty/Business Services
Fee....................................................... not to exceed $9,500.00
Unrestricted General Fund
CHUNK-N-CHIP
Consultant to provide cookie ice cream sandwich service at the Class of 2017 Senior BBQ.
May 25, 2017 – May 25, 2017
Roach/Northwood High School
Fee....................................................... not to exceed $2,500.00
Other: Northwood High School ASB
COVITALITY
Consultant to provide computer software, training and data analysis results for social-emotional screening at IUSD middle and high school sites.
December 14, 2016 – August 13, 2017
Budget No.: 0100904120-5810
DiScala/Education Services
Fee....................................................... not to exceed $25,000.00
Unrestricted General Fund
DISCOVERY EDUCATION, INC. / KOCE-TV
Consultant to provide digital media content to all schools.
September 1, 2016 – August 31, 2017
Budget No.: 0100952110-5831
Schlichting/Student Support Services
Fee....................................................... not to exceed $39,222.40
Restricted General Fund
DOUGHERTY + DOUGHERTY ARCHITECTS, LLP
Consultant to provide architectural and engineering services for the Career Technical Engineering Incentive Grant (CTEIG) work at Northwood High School.
(Previously Board Approved July 12, 2016.)
July 13, 2016 – December 31, 2017
July 13, 2016 – March 1, 2018
Budget No.: 0100958710-5810
Okino/Construction & Facilities
Fee....................................................... not to exceed $48,000.00
Fee....................................................... not to exceed $70,000.00
Restricted General Fund
DYNTEK SERVICES, INC.
Consultant to assist IUSD staff with upgrading the district’s desktop, laptop and server management systems. In addition, consultant to assist with the adoption of new device and operating system standards.
December 14, 2016 – June 30, 2018
Budget No.: 0100910477-5810
Ford/Information Services
Fee....................................................... not to exceed $15,000.00
Unrestricted General Fund
FIELDMAN, ROLAPP & ASSOCIATES
Consultant to provide professional services related to Five Point Communities/Heritage Fields relating to the mitigation agreement and High School purchase and sale agreement.
(Previously Board Approved on October 4, 2011, January 17, 2012, April 17, 2012, June 26, 2012, June 25, 2013, February 4, 2014, June 24, 2014 and November 17, 2015.)
July 1, 2013 – June 30, 2016
July 1, 2013 – June 30, 2017
Budget No.: 2500580481-5811
Fogarty/Business Services
Fee....................................................... not to exceed $78,000.00
Developer Fee Fund – Fund 25
GOODWILL INDUSTRIES OF ORANGE COUNTY/DEAFINITELY PROFESSIONAL INTERPRETING SERVICES
Consultant to provide Sign Language interpreting services for deaf and hard of hearing students.
(Previously Board Approved August 23, 2016)
July 1, 2016 – June 30, 2017
Budget No.: 0101755710-5811
Hertig/Special Education Services
Fee....................................................... not to exceed $1,000.00
Fee....................................................... not to exceed $3,000.00
Restricted General Fund
IRVINE VALLEY COLLEGE (SOUTH ORANGE COUNTY COMMUNITY COLLEGE DISTRICT)
Consultant to provide college-level courses in physics and award college credit to current qualified IUSD high school students at no cost to IUSD.
December 14, 2016 – June 30, 2018
Tuominen/Secondary Education
JONATHAN PRICE DESIGN, LLC
Consultant to provide graphics and website design services, as needed, due to a backlog of needed work.
November 15, 2016 – June 30, 2017
Budget No.: 0100100371-5811
Brown/Superintendent's Office
Fee....................................................... not to exceed $10,000.00
Unrestricted General Fund
PARENT TO PARENT (P2P)
Consultant to provide no-cost parenting classes to assist families with strengthening positive interactions between parent and child, reducing conflict, encouraging cooperative transitions, and working with school and community resources to encourage ongoing supports for both children and families.
February 3, 2017 – May 5, 2017
Shen/Springbrook Elementary School
January 10, 2017 – March 23, 2017
Briscoe/Stonegate Elementary School
January 23, 2017 – April 17, 2017
Amoroso/University Park Elementary School
PASSARO, PH.D., PERRY
Consultant to conduct an Independent Educational Evaluation (IEE) to include diagnostic interview, psychological testing, records review, written report, school observation and IEP meeting attendance.
October 26, 2016 – June 30, 2017
Budget No.: 0101755710-5811
Hertig/Special Education Services
Fee....................................................... not to exceed $9,000.00
Restricted General Fund
PEARSON EDUCATION, INC. - NNAT3
Consultant to provide NNAT3 online license for testing all third grade students. The NNAT3 will be administered to evaluate the general, non-verbal ability of all third grade students as part of the GATE program identification process.
December 1, 2016 – June 1, 2017
Budget No.: 0102141010-5810
Rydman/GATE Program
Fee....................................................... not to exceed $25,000.00
Restricted General Fund
PEARSON EDUCATION, INC. - MATH NAVIGATOR ARO
Consultant to provide a no cost pilot of the Math Navigator Assessment and Reporting Online (ARO) System to be used in conjunction with the Math Navigator intervention program currently being piloted at some elementary and middle schools. The ARO system provides assessments and generates reports for teachers utilizing the Math Navigator program.
December 1, 2016 – June 30, 2017
Schlichting/Student Support Services
PYRAMID EDUCATIONAL CONSULTANTS, INC.
Consultant to provide PECS training to Irvine Unified School District Special Education staff during the 2016-17 school year.
November 29, 2016 – June 30, 2017
Budget No.: 0101755224-5210
Hertig/Special Education Services
Fee....................................................... not to exceed $9,500.00
Restricted General Fund
RAFTELIS FINANCIAL CONSULTANTS, INC. Consultant to provide financial advisory services related to the potential formation of a Schools Facilities Improvement District (SFID).
(Previously Board Approved August 18, 2015 and October 4, 2016.)
July 1, 2015 – June 30, 2017
Budget No.: 4000564081-5811
Fogarty/Business Services
Fee....................................................... not to exceed $25,000.00
Fee....................................................... not to exceed $35,000.00
Special Reserve for Capital Outlay Projects Fund – Fund 40
REAL INSPIRATION, INC.
Consultant to provide a motivational speaker assembly titled “Stepping Up to the Challenge”.
February 16, 2017 – February 16, 2017
Budget No.: 0160070010-5810
Colunga/Irvine High School
Fee....................................................... not to exceed $2,500.00
Other: Irvine High School Donations
SCHOOL CONSTRUCTION COMPLIANCE, LLC
Consultant to provide Labor Compliance monitoring for the Rancho San Joaquin Middle School Music Room Remodel project.
December 14, 2016 – November 30, 2017
Budget No.: 3500553585-6229
Okino/Construction & Facilities
Fee....................................................... not to exceed $1,650.00
County School Facilities Fund – Fund 35
SOUTHWEST INSPECTION & TESTING, INC.
Consultant to provide material testing and inspection services for the Rancho San Joaquin Middle School music Room Remodel project.
December 14, 2016 – November 30, 2017
Budget No.: 3500553585-6270
Okino/Construction & Facilities
Fee....................................................... not to exceed $8,000.00
County School Facilities Fund – Fund 35
IUSD/Fogarty/Payton
Board Agenda
December 13, 2016 |
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Community Facilities District – not to exceed $10,000.00
County School Facilities Fund – not to exceed $11,120.00
Developer Fee Fund – not to exceed $20,000.00*
*Amount to be reimbursed by Heritage Fields
Restricted General Fund – not to exceed $106,722.40
Special Reserve for Capital Outlay Projects Fund – not to exceed $10,000.00
Unrestricted General Fund – not to exceed $107,700.00 Other Funds - ASB and/or Donations – not to exceed $5,000.00
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| Approve and/or ratify the Contract Services Action Report 2016-17/07, as submitted. |
| Approve and/or ratify the Contract Services Action Report 2016-17/07, as submitted. |
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The purchase orders listed on the Purchase Order Detail Report are processed in compliance with the applicable purchasing procedures and administrative regulations of the Irvine Unified School District. A copy of the full report is attached. A purchase order cannot be initiated unless the funds necessary have been previously approved in the school or program budget by the Board of Education. Each purchase order has been approved in the form of a requisition by the school administrator or manager responsible for the respective site or program. After initial approval at the local level, each requisition is reviewed and, if appropriate, authorized for processing in the form of a purchase order by staff of the Business Department.
IUSD/Fogarty/Payton
Board Agenda
December 13, 2016
Attachment |
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| All expenditures have been made within the authorized budget. |
| Approve the Purchase Order Detail Report dated December 2, 2016. |
| Approve the Purchase Order Detail Report dated December 2, 2016. |
Purchase Order Detail Report 12-13-2016
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Pool supplies, such as, calcium chloride, muriatic acid, and liquid chlorine, are necessary items needed to keep the school site pools clean and functioning properly.
Pursuant to Public Contract Code section 20118, other school districts may purchase under another school district's contract when purchasing the same item, price, and under the same terms. This procedure is often referred to as "piggybacking".
Newport-Mesa Unified School District awarded Bid No. 100-15, Pool Supplies with Commercial Aquatic Services, Inc. on September 24, 2014 through September 9, 2015. Year two (2) of the contract was extended on August 25, 2015 through September 9, 2016; and the final year, three (3) was extended on August 23, 2016 through September 8, 2017 with no rate increase.
Staff has reviewed the terms, conditions, and prices in this bid and finds them to be extremely competitive; therefore, recommends authorization be granted to acquire pool supplies using the Newport-Mesa Unified School District Bid No. 100-15.
IUSD/Fogarty/Hoffman/Ragas
Board Agenda
December 13, 2016 |
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| Approximately $250,000 - site based custodial account. Savings is anticipated due to reduced pricing of bid. |
| Authorize the utilization of Newport-Mesa Unified School District Bid No. 100-15, Pool Supplies awarded to Commercial Aquatic Services, Inc. for the purchase of various chemicals through September 8, 2017. |
| Authorize the utilization of Newport-Mesa Unified School District Bid No. 100-15, Pool Supplies awarded to Commercial Aquatic Services, Inc. for the purchase of various chemicals through September 8, 2017. |
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Camp High Trails, Thousand Pines, Pali Institute, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute and Irvine Ranch Outdoor Education Center Outdoor Science School provide students with an outdoor education program focusing on instruction in biology, geology, and environmental issues. Sixth, seventh and eighth grade students experience hands-on instruction in the flora and fauna of California’s mountain, high desert, and island regions with emphasis on individual learning in small group settings. Camp High Trails, Thousand Pines, Pali Institute, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute, and Irvine Ranch Outdoor Education Center are privately owned facilities prepared to meet the needs of sixth, seventh and eighth grade students. The variation in costs from site to site occurs due to a number of variables including: location of the camp, duration of the stay, student transportation options, and other local site decisions related to the camp. All outdoor schools blend science and nature activities with social growth where students will be hiking, exploring, and learning about the environment. It is a wonderful opportunity to learn cooperative and leadership skills. Students are challenged to think about the world around them.
The following schools are scheduled to attend:
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School
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# of Days
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Cost Per Student
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Camp
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Vista Verde
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3
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$360
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Toyon Bay
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IUSD/Parham/Machesky
Board Agenda
December 13, 2016 |
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None |
Authorize the Assistant Superintendent, Business Services to enter into contracts with Camp High Trails Outdoor Science School, Thousand Pines Outdoor Science School, Pali Institute Outdoor Science School, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute and Irvine Ranch Outdoor Education Center Outdoor Science School for the 2016-17 school year on behalf of the following schools:
Vista Verde |
Authorize the Assistant Superintendent, Business Services to enter into contracts with Camp High Trails Outdoor Science School, Thousand Pines Outdoor Science School, Pali Institute Outdoor Science School, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute and Irvine Ranch Outdoor Education Center Outdoor Science School for the 2016-17 school year on behalf of the following schools:
Vista Verde |
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| District policy states that field trips or excursions that involve out-of-state travel, overnight travel, air travel or solicitation of funds in excess of $3,500 shall be submitted to the Superintendent or designee for review and recommendation to the Board. District policy further states that no expenses of pupils participating in a field trip or excursion shall be paid with school district funds, unless the field trip is required as part of an approved program. If an individual cannot raise the funds, a scholarship or other form of financial support shall be provided. The source of this financial support shall not be from any IUSD account. Applications for the attached field trips were received for approval. These trips fall within district overnight field trip restrictions. District liability will apply.
IUSD/Parham
Board Agenda
December 13, 2016
Attachment
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Approve field trips and excursions funded by donations as submitted.
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Approve field trips and excursions funded by donations as submitted.
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Field Trips
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The Certificated Personnel Action Report represents proposed Employment, Resignations and/or Separations from Employment.
IUSD/O'Donovan/Krumes
Board Agenda
December 13, 2016
Attachment |
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| Approve and/or ratify the Certificated Personnel Action Report 2016-17/07 as submitted for Employment, Ed Code Authorizations, Leave of Absence and Resignations. |
| Approve and/or ratify the Certificated Personnel Action Report 2016-17/07 as submitted for Employment, Ed Code Authorizations, Leave of Absence and Resignations. |
Certificated Personnel Action Report 2016-17/07
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The Classified Personnel Action Report represents proposed Employment, Resignation and/or Separations from Employment.
IUSD/O'Donovan/Baum
Board Agenda
December 13, 2016
Attachment
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| Approve and/or ratify the Classified Personnel Action Report 2016-17/07 as submitted for Employment, Retirements and Resignation. |
| Approve and/or ratify the Classified Personnel Action Report 2016-17/07 as submitted for Employment, Retirements and Resignation. |
Classified Personnel Action Report 2016-17/07
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| For several years, the District has established formal student teacher/intern placement agreements with colleges and universities. The following college will enter into an agreement with the Irvine Unified School District for teacher preparation programs for the 2016-17 school year.
In order to continue the Irvine Unified School District’s participation with selected teacher preparation programs, it is desirable to continue agreements with the above teacher preparation institution.
IUSD/O'Donovan
Board Agenda
December 13, 2016 |
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| None at this time |
| Approve the Student Teacher/Intern Placement Agreement between the named institution and the Irvine Unified School District. |
| Approve the Student Teacher/Intern Placement Agreement between the named institution and the Irvine Unified School District. |
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| The district continues to experience need for non-public school and agency (NPS/NPA) services. Provision of service is mandated by law under the Individuals with Disabilities Education Act (IDEA) for one or more of the following reasons:
• Student has been placed in one of the district’s less restrictive programs and has been found to need a more restrictive setting. The change of placement occurs through the IEP process.
• Student was placed in a NPS or NPA program by another school district prior to the student’s Irvine residency. The placement will continue until reviewed by the IEP team.
• District is unable to provide the type or amount of service required in the student’s IEP due to lack of staff with appropriate qualifications or level of expertise.
• Students, with extreme mental health needs, who are in danger of harming themselves or others and have not been successful in less restrictive placements, may be placed in residential NPS schools in California or out-of-state placements.
Each year the district prepares a master agreement for special education services with nonpublic schools and nonpublic agencies. In addition to the general agreement, individual service agreements for each identified special education student are negotiated at each IEP meeting. NPS/NPA providers work cooperatively with the district to provide services unattainable within the district or other local public schools.
IUSD/Parham/Hertig
Board Agenda
December 13, 2016 |
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$157,853.97 for the 2016-17 school year in Special Education related services.
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| Authorize the Executive Director of Special Education to contract with and approve the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies. |
| Authorize the Executive Director of Special Education to contract with and approve the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies. |
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Pursuant to the Settlement Agreement(s), the negotiated agreement(s) has/have been reached.
IUSD/Parham/Hertig
Board Agenda
December 13, 2016 |
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| $83,619.00 Special Education related services. |
| Approve agreement to settle three case(s) in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreements. |
| Approve agreement to settle three case(s) in accordance with the terms of the Settlement Agreement(s) and authorize the Executive Director of Special Education to enter into the negotiated agreements. |
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On occasion, it is appropriate for the District to enter into a contract arrangement with parents of students with special education needs. A small percentage of more severely involved special education students have very unique needs that cannot be met entirely by special education employees of IUSD who normally support our school-based programs. It is frequently financially advantageous to the district to have the flexibility to provide these specialized services without the usual employment restrictions associated with education code procedures. All services are provided as required by federal and state mandates or the IEP.
IUSD/Parham/Hertig
Board Agenda
December 13, 2016 |
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$19,500.00 in Special Education Related Services
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| Authorize payment for Special Education related services in an amount not to exceed $19,500.00 for ongoing educational services to two families. |
| Authorize payment for Special Education related services in an amount not to exceed $19,500.00 for ongoing educational services to two families. |
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Board approval and/or ratification is required for the attendance of staff at the following out-of-state events:
Event: Nike Cross Country Nationals
Location: Portland, OR
Dates: December 3, 2016
Attendees: Louie Muniz
Cost: $200.00
Budget: 0160270010-5210
IUSD/Walker
Board Agenda
December 13, 2016 |
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Approve/ratify out-of-state conference attendance for staff, as follows:
1) Louie Muniz to Portland, OR December 3, 2016 for $200.00. |
Approve/ratify out-of-state conference attendance for staff, as follows:
1) Louie Muniz to Portland, OR December 3, 2016 for $200.00. |
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| The site listed has been offered the following gift:
School: Visual and Performing Arts Program
Donation: Two Yamaha digital pianos with value estimated at $4,200.00
Donor: Japanese Business Association
IUSD/Walker
Board Agenda
December 13, 2016 |
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| Accept gift(s) to the District, as listed. |
| Accept gift(s) to the District, as listed. |
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Approve Consent Calendar Resolution Item Nos. 17.a. – 17.b. Passed with a motion by Sharon Wallin and a second by Lauren Brooks. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Betty Carroll.
Yes Ira Glasky.
Yes Sharon Wallin.
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All Resolutions on the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda, an item may be removed from the Consent Calendar by the Board, staff, or community for discussion.
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It is necessary for the District to grant a non-exclusive easement and right-of-way to the Irvine Ranch Water District (IRWD) at Beacon Park School for water pipeline access purposes. The purpose of the easement is to provide IRWD access to maintain and operate water utilities located on the school’s property. This easement shall include but not by way of limitation, the right to construct, reconstruct, remove and replace, renew, inspect, maintain, repair, improve and otherwise use the property described and shown in Exhibits “A” and “B” for these purposes together with incidental appurtenances and connections as necessary in connection with the use, operation and maintenance of the facilities lying within the easement area. A noticed Public Hearing must be held prior to the granting of the easement.
IUSD/Fogarty/Okino
Board Agenda
December 13, 2016
Attachments |
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None
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Adopt Resolution No. 16-17-30, giving notice of intent to grant an easement and right-of-way to the IRWD in order to provide continued maintenance and repairs as necessary to the IRWD water suppression pipeline that provides water service to the Beacon Park School site, and set the next Board Meeting date in January 2017, for the required Public Hearing.
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Adopt Resolution No. 16-17-30, giving notice of intent to grant an easement and right-of-way to the IRWD in order to provide continued maintenance and repairs as necessary to the IRWD water suppression pipeline that provides water service to the Beacon Park School site, and set the next Board Meeting date in January 2017, for the required Public Hearing.
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Res No 16-17-30 NOI to Grant Easement to IRWD Beacon Park
Reso No 16-17-30 IRWD Grant of Easement at Beacon Park-Exhibits A & B
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It is necessary for the District to grant a non-exclusive easement and right-of-way to the Irvine Ranch Water District (IRWD) at Portola High School for water and sewer pipeline and access purposes. The purpose of the easement is to provide IRWD access to maintain and operate water utilities located on the school’s property. This easement shall include but not by way of limitation, the right to construct, reconstruct, remove and replace, renew, inspect, maintain, repair, improve and otherwise use the property described and shown in Exhibits “A” and “B”, Exhibits “A1” and “B-1”, and Exhibits “A-2” and “B-2” for these purposes together with incidental appurtenances and connections as necessary in connection with the use, operation and maintenance of the facilities lying within the easement area. A noticed Public Hearing must be held prior to the granting of the easement.
IUSD/Fogarty/Okino
Board Agenda
December 13, 2016
Attachments |
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| Adopt Resolution No. 16-17-31 giving notice of intent to grant an easement and right-of-way to the IRWD in order to provide continued maintenance and repairs as necessary to the IRWD water suppression pipeline that provides water and sewer service to the Portola High School site, and set the next Board meeting date in January 2017, for the required Public Hearing. |
| Adopt Resolution No. 16-17-31 giving notice of intent to grant an easement and right-of-way to the IRWD in order to provide continued maintenance and repairs as necessary to the IRWD water suppression pipeline that provides water and sewer service to the Portola High School site, and set the next Board meeting date in January 2017, for the required Public Hearing. |
Res No 16-17-31 NOI to Grant Easement to IRWD Portola High School
Reso 16-17-31 IRWD Grant of Easement at Portola HS-Exhibit A & B-Sewer
Reso No 16-17-31 IRWD Grant of Easement at Portola HS-Exhibits A1_B1_A2_B2-Water
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Approve Facilities Consent Calendar Item Nos. 18.a. – 18.s.
Passed with a motion by Paul Bokota and a second by Lauren Brooks. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Betty Carroll.
Yes Ira Glasky.
Yes Sharon Wallin.
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| All matters of the Community Facilities District Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At the time the Board adopts the agenda, an item may be removed from the Consent Calendar by the Board, staff, or community for discussion. |
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On November 2, 2014, the Board of Education authorized the Assistant Superintendent of Business Services to enter into a contract with C2 Imaging to provide reprographic services for all Facilities and Construction projects for a three (3) year period, renewable annually.
As the second year period is set to expire, District staff would like to recommend an additional one (1) year renewal.
At each renewal period, the vendor has the option to increase prices in accordance with the Consumer Price Index (CPI) for the next year. C2 Imaging has requested to increase their prices by two percent (2%) based on the November 17, 2016 CPI for the 2017 calendar year.
IUSD/Fogarty/Okino
Board Agenda
December 13, 2016 |
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| Funding may be provided by various categories, including, but not limited to: County School Facilities Fund, Developer Fees, Special Reserves and Fund 21 Building Fund. |
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- Authorize the Assistant Superintendent of Business Services to enter into a contract with C2 Imaging, for the renewal of reprographic services for an additional one (1) year term, effective January 1, 2017.
- Authorize the two percent (2%) price increase set forth in accordance with the November 17, 2016 CPI.
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School Facilities Improvement Bond Measure E Series 1 project list includes work to construct two (2) new Career Technical Education (CTE) Labs, one (1) Science Lab, one (1) Innovation Lab and support spaces at Creekside High School.
On May 24, 2016, the Board approved a pool of fifteen (15) architectural firms. Staff reviewed the qualifications of the firms within the pool and issued a Request for Proposal (RFP) to three (3) firms on November 14, 2016 requesting architectural design services at Creekside High School for Measure E Series 1 projects. The project will result in state-of-the-art labs to better align with the District’s Educational Specifications and educational delivery goals.
Staff recommends Ruhnau Ruhnau Clarke (RRC) to be retained for architectural design services for Measure E Series 1 projects at Creekside High School. RRC previously completed a master plan update of Creekside High School in September 2015. They will bring current experience of designing CTE and Science Lab projects. They continue to successfully deliver excellent projects for the District while providing a collaborative approach with our stakeholders.
IUSD/Fogarty/Okino
Board Agenda
December 13, 2016 |
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$265,000.00
Building Fund - Fund 21, Community Facilities District 86-1, Capital Facilities Fund - Fund 25, Special Reserve Fund for Capital Outlay Projects - Fund 40 |
| Authorize the Assistant Superintendent of Business Services to enter into a contract with Ruhnau Ruhnau Clarke to be retained for architectural design services for two (2) new Career Technical Education (CTE) Labs, one (1) Science Lab, one (1) Innovation Lab and support spaces at Creekside High School. |
| Authorize the Assistant Superintendent of Business Services to enter into a contract with Ruhnau Ruhnau Clarke to be retained for architectural design services for two (2) new Career Technical Education (CTE) Labs, one (1) Science Lab, one (1) Innovation Lab and support spaces at Creekside High School. |
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School Facilities Improvement Bond Measure E Series 1 project list includes work to modernize existing science labs at Lakeside Middle School.
On May 24, 2016, the Board approved a pool of fifteen (15) architectural firms. Staff reviewed the qualifications of the firms within the pool and issued a Request for Proposal (RFP) to four (4) firms on November 14, 2016 requesting architectural design services for the modernization of existing Science Labs at Lakeside Middle School. The project will result in state-of-the-art labs to better align with the District’s Educational Specifications and educational delivery goals.
Staff recommends WLC Architects to be retained for architectural design services for Lakeside Middle School Science Lab modernization. They bring extensive experience with projects of this type and are fully committed to meeting the project schedule. They will provide a creative design approach that will assist the District in determining how the design of these science labs will best support the current direction of science standards and educational delivery.
IUSD/Fogarty/Okino
Board Agenda
December 13, 2016 |
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$137,000.00
Building Fund - Fund 21, Community Facilities District 86-1, Special Reserve Fund for Capital Outlay Projects - Fund 40 |
| Authorize the Assistant Superintendent of Business Services to enter into a contract with WLC Architects to be retained for architectural design services for the modernization of existing science labs at Lakeside Middle School. |
Authorize the Assistant Superintendent of Business Services to enter into a contract with WLC Architects to be retained for architectural design services for the modernization of existing science labs at Lakeside Middle School.
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School Facilities Improvement Bond Measure E Series 1 project list includes work to modernize the existing science labs, renovate the former Music Classroom into a Design Lab and construct two (2) new Science Labs with support spaces at Rancho San Joaquin Middle School.
On May 24, 2016, the Board approved a pool of fifteen (15) architectural firms. Staff reviewed the qualifications of the firms within the pool and issued a Request for Proposal (RFP) to four (4) firms on November 14, 2016 requesting architectural design services at Rancho San Joaquin Middle School for Measure E Series 1 projects. The project will result in state-of-the-art labs to better align with the District’s Educational Specifications and educational delivery goals.
Staff recommends WLC Architects to be retained for architectural design services for Measure E Series 1 projects at Rancho San Joaquin Middle School. They bring extensive experience with projects of this type and are fully committed to meeting the project schedule. They will provide a creative design approach that will assist the District in determining how the design of these science labs will best support the current direction of science standards and educational delivery.
IUSD/Fogarty/Okino
Board Agenda
December 13, 2016
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$424,000.00
Building Fund - Fund 21, Capital Facilities Fund - Fund 25, Special Reserve Fund for Capital Outlay Projects - Fund 40 |
| Authorize the Assistant Superintendent of Business Services to enter into a contract with WLC Architects to be retained for architectural design services for the modernization of existing science labs, renovation of the former music classroom into a Design Lab and two (2) new Science Labs with support spaces at Rancho San Joaquin Middle School. |
| Authorize the Assistant Superintendent of Business Services to enter into a contract with WLC Architects to be retained for architectural design services for the modernization of existing science labs, renovation of the former music classroom into a Design Lab and two (2) new Science Labs with support spaces at Rancho San Joaquin Middle School. |
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School Facilities Improvement Bond Measure E Series 1 project list includes work to modernize existing science labs and construct two (2) new Science Labs at Sierra Vista Middle School.
On May 24, 2016, the Board approved a pool of fifteen (15) architectural firms. Staff reviewed the qualifications of the firms within the pool and issued a Request for Proposal (RFP) to four (4) firms on November 14, 2016 requesting architectural design services at Sierra Vista Middle School for Measure E Series 1 projects. The project will result in state-of-the-art science labs to better align with the District’s Educational Specifications and educational delivery goals.
Staff recommends tBP Architecture to be retained for architectural design services for Measure E Series 1 projects at Sierra Vista Middle School. tBP Architecture has previously worked with the District on Woodbridge High School modernization and expansion and is currently the architect of record for the Maintenance and Operations Renovation project. They bring extensive experience with projects of this type and are fully committed to meeting the project schedule. They will provide a creative design approach that will assist the District in determining how the design of the science labs will best support the current direction of science standards and educational delivery.
IUSD/Fogarty/Okino
Board Agenda
December 13, 2016 |
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$267,000.00
Building Fund - Fund 21, Community Facilities District 86-1, Capital Facilities Fund - Fund 25, Special Reserve Fund for Capital Outlay Projects - Fund 40
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| Authorize the Assistant Superintendent of Business Services to enter into a contract with tBP Architecture to be retained for architectural design services for the modernization of existing science labs and two (2) new Science Labs at Sierra Vista Middle School. |
Authorize the Assistant Superintendent of Business Services to enter into a contract with tBP Architecture to be retained for architectural design services for the modernization of existing science labs and two (2) new Science Labs at Sierra Vista Middle School.
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School Facilities Improvement Bond Measure E Series 1 project list includes work to construct two (2) new Science Labs and support spaces at South Lake Middle School.
On May 24, 2016, the Board approved a pool of fifteen (15) architectural firms. Staff reviewed the qualifications of the firms within the pool and issued a Request for Proposal (RFP) to four (4) firms on November 14, 2016 requesting architectural design services at South Lake Middle School for Measure E Series 1 projects. The project will result in state-of-the-art science labs to better align with the District’s Educational Specifications and educational delivery goals.
Staff recommends tBP Architecture to be retained for architectural design services for Measure E Series 1 projects at South Lake Middle School. tBP Architecture has previously worked with the District on Woodbridge High School modernization and expansion and is currently the architect of record for the Maintenance and Operations Renovation project. They bring extensive experience with projects of this type and are fully committed to meeting the project schedule. They will provide a creative design approach that will assist the District in determining how the design of these labs will best support the current direction of science standards and educational delivery.
IUSD/Fogarty/Okino
Board Agenda
December 13, 2016 |
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$138,000.00
Building Fund - Fund 21, Community Facilities District 86-1, Capital Facilities Fund - Fund 25, Special Reserve Fund for Capital Outlay Projects - Fund 40 |
| Authorize the Assistant Superintendent of Business Services to enter into a contract with tBP Architecture to be retained for architectural design services for two (2) new Science Labs and support spaces at South Lake Middle School. |
| Authorize the Assistant Superintendent of Business Services to enter into a contract with tBP Architecture to be retained for architectural design services for two (2) new Science Labs and support spaces at South Lake Middle School. |
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Portola Springs Elementary School was master planned to accommodate 1,000 students with 700 students in permanent capacity per Board Policy 7112. Based on the initial and projected enrollment, there is a need to increase capacity by three (3) classrooms to accommodate 1,000 students. Staff is recommending these classrooms be placed during the summer of 2017 in anticipation of the projected enrollment needs. It is projected that the school site will need to house students at the maximum capacity for more than ten (10) years; therefore, staff is recommending that “villa-style” modular classrooms are placed in lieu of standard modular classrooms. Staff recommends these modular classrooms be purchased and staff will seek any available state funding to off-set the project costs. In addition, it was recommended by the Facilities Advisory Committee that these modular classrooms also include a student collaboration space similar to the permanent construction.
On August 23, 2016, the Board of Education authorized the retention of Webb Cleff Architecture and Engineering (Webb Cleff) to provide architectural services for the placement of three (3) “villa-style” modular classrooms and one (1) shared commons area at Portola Springs Elementary School.
On November 3, 2016 in accordance with Board Policy, staff mailed notices advising adjacent residents of Portola Springs Elementary School of the proposal to place three (3) “villa-style” modular classrooms and one (1) shared commons area. The public was informed of the public information meeting at which the topic would be discussed.
PUBLIC INFORMATION MEETING
On November 22, 2016, staff conducted a public information meeting at Portola Springs Elementary School to hear comments regarding the proposed placement of these modular classrooms. No residents were present at the meeting.
At this time, staff is requesting Board approval for the design and installation of the “villa-style” modular classrooms at Portola Springs Elementary School. Staff will bring forth the contract for Silver Creek Industries, Inc. for purchase of these modular classrooms at a future date.
IUSD/Fogarty/Okino
Board Agenda
December 13, 2016 |
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| Authorize staff to continue with the design and installation of the “villa-style” modular classrooms at Portola Springs Elementary School. |
| Authorize staff to continue with the design and installation of the “villa-style” modular classrooms at Portola Springs Elementary School. |
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| To create a separate office space for Measure E operations, the Facilities Planning and Construction Services Department (“Staff”) is recommending the lease of a 24’ x 60’ temporary modular building. The building will be located across from the Facilities Planning and Construction Services office located on the Jeffery Trail Middle School campus and will include four (4) offices, a large open meeting area, and restroom. The anticipated Measure E staff includes three (3) supervisors and one (1) construction specialist. All staff members will be District employees assigned to Measure E projects.
Based on a sixty (60) month lease, and delivery, set-up, teardown, and removal costs, Staff received quotations from the following three (3) modular building companies:
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Modular Building Company
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Proposal
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Mod Space
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$55,756.28
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Mobile Modular
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$59,661.31
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Design Space Modular
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$91,937.83
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At this time, staff is requesting Board approval to lease the temporary modular building from Mod Space for Measure E operations. Mod Space submitted the most competitive and responsive proposal. In addition, Mod Space has a proven history of providing excellent service as demonstrated on other District construction projects.
IUSD/Fogarty/Okino
Board Agenda
December 13, 2016 |
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| $55,756.28 Special Reserve Fund for Capital Outlay Projects - Fund 40 |
| Authorize the Assistant Superintendent of Business Services to enter into a contract with Mod Space to lease one (1) temporary modular building for Measure E operations to be placed at Jeffrey Trail Middle School. |
| Authorize the Assistant Superintendent of Business Services to enter into a contract with Mod Space to lease one (1) temporary modular building for Measure E operations to be placed at Jeffrey Trail Middle School. |
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Bids were opened and publicly read aloud at 2:00 p.m. on November 30, 2016.
The following list contains the numbered bid category, along with a brief description of the scope of work contained in the category.
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Bid Category
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Number of Bids
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Range of Bids
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No. 2 LAN Contractor
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4
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$3,438,842.99 - $4,799,000.00
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The following contractor has been determined to be the lowest qualified and responsive bidder and is within the amount budgeted for this category. Staff has verified references and bid documentation.
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Bid Category
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Contractor
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Bid Amount
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No. 2 LAN Contractor
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Federal Technology Solutions, Inc.
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$3,438,842.99
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IUSD/Fogarty/Ford
Board Agenda
December 13, 2016 |
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$3,438,842.99
Community Facilities District 86-1, Community Facilities District 01-1, Special Reserve Fund for Capital Outlay Projects - Fund 40 |
| Authorize the Assistant Superintendent of Business Services to award the contract for the IT LAN Upgrades – Bid Phase 2 project to Federal Technology Solutions, Inc. for Bid Category No. 2. |
| Authorize the Assistant Superintendent of Business Services to award the contract for the IT LAN Upgrades – Bid Phase 2 project to Federal Technology Solutions, Inc. for Bid Category No. 2. |
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| On October 12, 2016, the Facilities Planning and Construction Services Department issued a Request for Qualifications (RFQ) to seek qualified building inspection firms for new construction, modernization, and expansion projects. It was noted in the RFQ that the purpose is to establish a pool of qualified firms for upcoming construction projects.
Timeline
Below is a summary of the timeline of events associated with issuing and reviewing the Statements of Qualification (SOQ) related to the RFQ.
- Issuance of Request for Qualifications
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10/12/2016
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- Last Date for RFI Submittal/Clarification
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11/04/2016
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11/10/2016
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- Request for Qualifications Due Date
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11/17/2016
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- Board Approval of Qualified Firms
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12/13/2016
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Building Inspection Firms Solicited
The Facilities Planning and Construction Department distributed the RFQ to firms that expressed interest in submitting an RFQ. In addition, the RFQ was published on the District’s Facilities Planning and Construction Public Notices website. Twenty-seven (27) firms obtained the RFQ.
Grading Criteria and Results
The Facilities Planning and Construction Services Department received twenty-one (21) Statements of Qualifications. The review panel for the District consisted of three (3) members from the Facilities Planning and Construction Services Departments. A scorecard was developed that was representative of the criteria identified in the RFQ. The evaluation was based on the review of three (3) categories: Responsiveness of the Proposal, Qualifications and Experience of Firm and Staff Proposed to Work on the Project, and References.
Staff is recommending the following fifteen (15) firms to be included in the Building Inspection Services pool:
Firm Name
1. BPI Inspection Service
2. Consolidated Safety Services
3. Consulting and Inspection Services LLC
4. Hayer Consultants, Inc.
5. H.B.I. Inspections
6. JRoss Quality Assurance
7. Knowland Construction Services
8. Martin Brothers Construction Services
9. M.J. Inspection Services LLC
10. Sandy Pringle Associates Inspection Consultants, Inc.
11. SGIC, Inc.
12. Team Inspections
13. TYR, Inc.
14. UCMI, Inc.
15. Vital Inspection Services, Inc.
Requests for Proposals (RFP) will be issued on a project by project basis. Staff will bring forth recommendations at future Board meetings.
IUSD/Fogarty/Okino
Board Agenda
December 13, 2016 |
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| Approve the pool of building inspection firms based on the results from the Request for Qualifications for building inspection services for new construction, modernization, and expansion projects. |
| Approve the pool of building inspection firms based on the results from the Request for Qualifications for building inspection services for new construction, modernization, and expansion projects. |
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| On October 12, 2016, the Facilities Planning and Construction Services Department issued a Request for Qualifications (RFQ) to seek qualified labor compliance monitoring firms for new construction, modernization, and expansion projects. It was noted in the RFQ that the purpose is to establish a pool of qualified firms for upcoming construction projects.
Timeline
Below is a summary of the timeline of events associated with issuing and reviewing the Statements of Qualification (SOQ) related to the RFQ.
- Issuance of Request for Qualifications
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10/12/2016
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- Last Date for RFI Submittal/Clarification
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11/04/2016
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11/10/2016
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- Request for Qualifications Due Date
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11/17/2016
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- Board Approval of Qualified Firms
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12/13/2016
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Labor Compliance Monitoring Firms Solicited
The Facilities Planning and Construction Department distributed the RFQ to firms that expressed interest in submitting an RFQ. In addition, the RFQ was published on the District’s Facilities Planning and Construction Public Notices website. Eight (8) firms obtained the RFQ.
Grading Criteria and Results
The Facilities Planning and Construction Services Department received seven (7) Statements of Qualifications. The review panel for the District consisted of three (3) members from the Facilities Planning and Construction Services Departments. A scorecard was developed that was representative of the criteria identified in the RFQ. The evaluation was based on the review of three (3) categories: Responsiveness of the Proposal, Qualifications and Experience of Firm and Staff Proposed to Work on the Project, and References.
Staff is recommending all seven (7) firms to be included in the Labor Compliance Monitoring Services pool:
Firm Name
1. Alliant Consulting, Inc.
2. Gafcon, Inc.
3. Kroll
4. Pacific Resources Services Corporation
5. Parsons
6. Perceptive Enterprises, Inc.
7. School Construction Compliance, LLC
Requests for Proposals (RFP) will be issued on a project by project basis. Staff will bring forth recommendations at future Board meetings.
IUSD/Fogarty/Okino
Board Agenda
December 13, 2016 |
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| Approve the pool of labor compliance monitoring firms based on the results from the Request for Qualifications for labor compliance monitoring services for new construction, modernization, and expansion projects. |
| Approve the pool of labor compliance monitoring firms based on the results from the Request for Qualifications for labor compliance monitoring services for new construction, modernization, and expansion projects. |
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| On October 12, 2016, the Facilities Planning and Construction Services Department issued a Request for Qualifications (RFQ) to seek qualified materials testing and inspection firms for new construction, modernization, and expansion projects. It was noted in the RFQ that the purpose is to establish a pool of qualified firms for upcoming construction projects.
Timeline
Below is a summary of the timeline of events associated with issuing and reviewing the Statements of Qualification (SOQ) related to the RFQ.
- Issuance of Request for Qualifications
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10/12/2016
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- Last Date for RFI Submittal/Clarification
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11/04/2016
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11/10/2016
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- Request for Qualifications Due Date
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11/17/2016
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- Board Approval of Qualified Firms
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12/13/2016
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Materials Testing and Inspection Firms Solicited
The Facilities Planning and Construction Department distributed the RFQ to firms that expressed interest in submitting an RFQ. In addition, the RFQ was published on the District’s Facilities Planning and Construction Public Notices website. Twenty-seven (27) firms obtained the RFQ.
Grading Criteria and Results
The Facilities Planning and Construction Services Department received twenty-one (21) Statements of Qualifications. The review panel for the District consisted of three (3) members from the Facilities Planning and Construction Services Departments. A scorecard was developed that was representative of the criteria identified in the RFQ. The evaluation was based on the review of three (3) categories: Responsiveness of the Proposal, Qualifications and Experience of Firm and Staff Proposed to Work on the Project, and References.
Staff is recommending the following fifteen (15) firms be included in the Materials Testing and Inspection Services pool:
Firm Name
1. AESCO
2. American Engineering Laboratories, Inc.
3. C.E.M. Lab Corp.
4. Converse Consultants
5. Geocon West, Inc.
6. Group Delta Consultants, Inc.
7. Kleinfelder, Inc.
8. Koury Engineering & Testing, Inc.
9. Ninyo & Moore
10. River City Testing
11. RMA Group
12. SCST, Inc.
13. Southwest Inspection & Testing, Inc.
14. Twining Consulting
15. United Testing Corporation dba United-Heider Inspection Group
Requests for Proposals (RFP) will be issued on a project by project basis. Staff will bring forth recommendations at future Board meetings.
IUSD/Fogarty/Okino
Board Agenda
December 13, 2016 |
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| Approve the pool of material testing and inspection firms based on the results from the Request for Qualifications for materials testing and inspection services for new construction, modernization, and expansion projects. |
| Approve the pool of material testing and inspection firms based on the results from the Request for Qualifications for materials testing and inspection services for new construction, modernization, and expansion projects. |
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Certain modifications were required during the construction phase of the Beacon Park School project, which require a change order. A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.
The following list contains the bid category, contractor, change order amount, and brief description. The cumulative total of the change orders to the contractors listed below is within the 10% allowance allowed by the Public Contract Code.
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Change Order
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Description: Change Order No. 1
Bid Package: No. 3 Site Utilities, Fire Main, Irrigation Main
Contractor: JPI Development Group, Inc.
Requested by: District
Reason: Add Two (2) Catch Basins North of Building; Add Drain Pump for IRWD Vault; Add Drain Pump for IRWD Vault; Install ADA Compliant Drain Covers for All Drains in Path of Travel
Amount: $14,557.00
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Description: Change Order No. 1
Bid Package: No. 6 Structural Steel, Misc. Metals
Contractor: McMahon Steel Company, Inc.
Requested by: District
Reason: Modify and Weld Additional Framing Support Buckets; Modify Ladder at Clock Tower; Provide FOB Hinge Connector Plates for Bldg. B; Re-weld Framing Support Buckets in Bldg. B; Provide Kynar Finish at School Signage Support Steel Outside Bldg. B; Add Railing at Added Ramp
Amount: $35,930.00
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Description: Change Order No. 1
Bid Package: No. 17 Painting
Contractor: CTG Construction, Inc.
Requested by: District
Reason: Added Paint and Wallcovering at Added Soffits; Prepare, Prime and Paint Reading Room Concrete Benches; Paint Added Mullion on Sidelight at Opening E01C; Wallpaper Installation Where Thermostats Were Relocated; Repaint Exterior Building Accent Band
Amount: $29,130.00
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Description: Change Order No. 3
Bid Package: No. 19 Plumbing
Contractor: JPI Development Group, Inc.
Requested by: District
Reason: Revise Building Gutters to Include Overflow Drains and Drain Bodies
Amount: $10,323.00
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Description: Change Order No. 2
Bid Package: No. 20 HVAC
Contractor: All Star Air Systems, Inc.
Requested by: District
Reason: Revise Equipment AC-45 from 4 Ton to 5 Ton; Add Dryer Vent for Dryer in Room C18
Amount: $1,105.00
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The original total contract amount for this project is $29,801,317.00. The total of all change orders is $691,700.00, or 2.32% of the project. The new total contract amount shall be $30,493,017.00.
IUSD/Fogarty/Okino
Board Agenda
December 13, 2016
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| $91,045.00 County School Facilities Fund/Developer Fees (to be reimbursed by Heritage Fields El Toro, LLC) |
| Approve the listed change orders in the amount of $91,045.00 at the Beacon Park School project. No change to the completion date. |
| Approve the listed change orders in the amount of $91,045.00 at the Beacon Park School project. No change to the completion date. |
|
|
Certain modifications were required during the construction phase of the Maintenance and Operations Modernization project, which require a change order. A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.
The following list contains the bid category, contractor, change order amount, and brief description. The cumulative total of the change order to the contractor listed below is within the 10% allowance allowed by the Public Contract Code.
|
Change Order
|
|
Description: Change Order No. 1
Bid Package No. 3 Transportation & Warehouse Building Contractor
Contractor: Dalke & Sons Construction, Inc.
Requested by: District
Reason: Credit for Unused Allowance
Amount: < $61,350.81 >
|
The original total contract amount for this project is $5,870,537.20. The total of all change orders is $11,860.86, or .20% of the project. The new total contract amount shall be $5,882,398.06.
IUSD/Fogarty/Okino
Board Agenda
December 13, 2016 |
| |
| < $61,350.81 > Community Facilities District CFD 86-1 |
| Approve the listed change order in the amount of < $61,350.81 > at the Maintenance and Operations Modernization project. No change to the completion date. |
| Approve the listed change order in the amount of < $61,350.81 > at the Maintenance and Operations Modernization project. No change to the completion date. |
|
|
| Certain modifications were required during the construction phase of the Portola High School project, which require a change order. A list of each item, the requesting party, a brief explanation of the reason for the change, and the cost of the change are available in the Facilities office upon request.
The following list contains the bid category contractor, change order amount, and brief description. The cumulative total of the change orders to the contractors listed below is within the 10% allowed by the Public Contract Code.
|
Change Orders
|
|
Description: Change Order No. 4
Bid Package No.: 02-2 Site Utilities
Contractor: JPI Development Group, Inc.
Requested by: District
Reason: Credit for Unused Allowance
Amount: < $3,847.00 >
|
|
Description: Change Order No. 2
Bid Package No.: 05-1 Structural Steel
Contractor: Columbia Steel, Inc.
Requested by: District
Reason: Add Multiple Structural and Miscellaneous Steel Revisions Throughout the Project; Modifications including but not limited to Elevator Pit Steel, Exterior Stairs, Deck Edge Adjustments, Sunshade Steel Supports, Rooftop HVAC Equipment Screen Walls, Balcony Guardrail Supports and System, and Site Gate Revisions; Includes Deduct for Bid Package 26-1 Loss of Production Cost Impacts Within Change Order No. 9 Below.
Amount: $352,027.00
|
|
Description: Change Order No. 10
Bid Package No.: 07-1 Metal Roofing and Sheet Metal
Contractor: Challenger Sheet Metal, Inc.
Requested by: District
Reason: Deduct for ACM Panel Removal at Two Story Classroom Building Deck Edge Fascia, Add of Miscellaneous Sheet Metal Including Sunshade Bracket Modification, Galvanized Roof Drain Downspout, Utility Access Panels, Balcony Trench Drain Caps, and Operable Louver
Amount: < $145,852.00 >
|
|
Description: Change Order No. 9
Bid Package No.: 26-1 Electrical
Contractor: RDM Electric, Inc.
Requested by: District
Reason: Add For Schedule Delay Cost Impacts Due to Late Steel Installation; Provide Additional Labor to Complete the Project On-time and Install Electrical Systems Per an Inefficient Schedule Sequence Requiring Multiple Mobilizations to Complete Activities. Bid Package 05-1 Credited Loss of Production Fair Credit Within Change Order No. 2 Above
Amount: $345,147.00
|
The total contract amount awarded for the project to date is $121,243,315.75. The total of all change orders is $4,287,692.00 or 3.54% of the project. The new total of all contract amounts shall be $125,531,007.75.
IUSD/Fogarty/Okino
Board Agenda
December 13, 2016 |
| |
| $547,475.00 Community Facilities District 09-1 |
Approve the listed change orders in the amount of $547,475.00 at the Portola High School project as listed. No change to the completion date.
|
Approve the listed change orders in the amount of $547,475.00 at the Portola High School project as listed. No change to the completion date.
|
|
|
The following list contains the bid category, contractor, and the date the Board of Education approved the listed contracts for the Beacon Park School project.
|
Bid Category
|
Contractor
|
Board Approval Date
|
|
No. 1 General Construction
|
JRH Construction Company, Inc.
|
February 17, 2015
|
|
No. 3 Site Utilities, Fire Main, Irrigation Main
|
JPI Development Group, Inc.
|
February 17, 2015
|
|
No. 6 Structural Steel, Misc. Metals
|
McMahon Steel Company, Inc.
|
February 17, 2015
|
|
No. 11 Sheet Metal and Louvers
|
Danny Letner Inc. dba Letner Roofing Co.
|
February 17, 2015
|
|
No. 17 Painting
|
CTG Construction, Inc.
|
February 17, 2015
|
|
No. 19 Plumbing
|
JPI Development Group, Inc.
|
February 17, 2015
|
|
No. 20 HVAC
|
All Star Air Systems, Inc.
|
February 17, 2015
|
These contracts are substantially complete and ready for acceptance by the Board of Education.
At this time, staff requests the Board accept these contracts as complete and authorize staff to file Notices of Completion for the contractors listed with the County of Orange Recorder’s Office.
IUSD/Fogarty/Okino
Board Agenda
December 13, 2016 |
| |
| Accept the contracts of the listed contractors for the Beacon Park School project as complete and authorize staff to file Notices of Completion with the County of Orange Recorder’s Office. |
| Accept the contracts of the listed contractors for the Beacon Park School project as complete and authorize staff to file Notices of Completion with the County of Orange Recorder’s Office. |
|
|
The following list contains the bid category, contractor, and the date the Board of Education approved the listed contract for the Central Kitchen and Culinary Arts Facility – Phase 2 Rebid and Maintenance & Operations Modernization projects.
|
Bid Category
|
Contractor
|
Board Approval Date
|
|
Bid Pkg. No. 19 Landscape & Parking Lot Contractor
|
K.A.R. Construction, Inc.
|
June 14, 2016
|
This contract is substantially complete and ready for acceptance by the Board of Education.
At this time, staff requests the Board accept this contract as complete and authorize staff to file a Notice of Completion for the contractor listed with the County of Orange Recorder’s Office.
IUSD/Fogarty/Okino
Board Agenda
December 13, 2016 |
| |
| Accept the contract of the listed contractor for the Central Kitchen and Culinary Arts Facility – Phase 2 Rebid and Maintenance & Operations Modernization projects as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office. |
| Accept the contract of the listed contractor for the Central Kitchen and Culinary Arts Facility – Phase 2 Rebid and Maintenance & Operations Modernization projects as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office. |
|
|
The following list contains the bid category, contractor, and the date the Board of Education approved the listed contract for the Maintenance and Operations Modernization project.
|
Bid Category
|
Contractor
|
Board Approval Date
|
|
Bid Pkg. No. 3 Transportation & Warehouse Building Contractor
|
Dalke & Sons Construction, Inc.
|
October 20, 2015
|
This contract is substantially complete and ready for acceptance by the Board of Education.
At this time, staff requests the Board accept this contract as complete and authorize staff to file a Notice of Completion for the contractor listed with the County of Orange Recorder’s Office.
IUSD/Fogarty/Okino
Board Agenda
December 13, 2016 |
| |
| Accept the contract of the listed contractor for the Maintenance and Operations Modernization project as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office. |
| Accept the contract of the listed contractor for the Maintenance and Operations Modernization project as complete and authorize staff to file a Notice of Completion with the County of Orange Recorder’s Office. |
|
|
The following list contains the bid category, contractor and the date the Board of Education approved the listed contracts for the Portola High School project.
|
Bid Category
|
Contractor
|
Board Approval Date
|
|
No. 02-2 Site Utilities
|
JPI Development Group, Inc.
|
June 24, 2014
|
|
No. 05-2 Building Deck Drains
|
Verne’s Plumbing, Inc.
|
April 14, 2015
|
These contracts are substantially complete and ready for acceptance by the Board of Education.
At this time, staff requests the Board accept these contracts as complete and authorize staff to file Notices of Completion for the contractors listed, with the County of Orange Recorder’s Office.
IUSD/Fogarty/Okino
Board Agenda
December 13, 2016 |
| |
| Accept the contracts of the listed contractors for the Portola High School project as complete and authorize staff to file Notices of Completion with the County of Orange Recorder’s Office. |
| Accept the contracts of the listed contractors for the Portola High School project as complete and authorize staff to file Notices of Completion with the County of Orange Recorder’s Office. |
|
|
Background
In fall 2011, elementary school boundaries were realigned shifting the Columbus Grove attendance area from Stone Creek Elementary to the Culverdale / Westpark Elementary attendance area. In February 2012, staff grandfathered those Columbus Grove students currently at Stone Creek allowing them to remain in the school through their 6th grade year. This provision included those students' siblings.
In fall 2013, the High School Boundary Advisory Committee developed, presented and proposed, to the Board of Education, recommendations for a high school boundary change.
The charge of the High School Boundary Advisory Committee was to create viable student enrollment for the opening of Portola High School in 2016 and to balance enrollment across the district. As part of the process, the following interests were considered by the Boundary Advisory Committee:
- Maintain a balanced student enrollment through a five-year and ten-year enrollment projection across all five high schools
- Provide for a feeder system and transition from elementary, middle and high schools that supports students' educational experiences
- Maintain student enrollment within maximum number of students served by each high school based on Board Policy/Administrative Regulations (2,400 students per high school)
- Enhance the positive impact and minimize the negative impact on District programs, recognizing the need to manage District resources efficiently
Parent Forums and Board Study Sessions convened to review boundary change options. Adjustments were made, where possible, and new high school boundaries were approved by the Board of Education in August 2014. These new boundaries were implemented in the fall of 2016 when Portola High School opened.
Columbus Grove Request
Families in the neighborhood of Columbus Grove have requested that the District revisit the revised high school boundaries for current 6th, 7th and 8th grade students who were grandfathered into Stone Creek Elementary in the fall of 2012.
At the October 18, 2016 Board Meeting, the Board directed that the topic be included in the October 26th Facilities Study Session. At the Facilities Study Session, staff presented the Board with a history of the neighborhood's attendance patterns and preliminary enrollment projections.
Staff is prepared to present additional information for the Board's consideration related to the Columbus Grove enrollment area.
IUSD/Parham/Tuominen
Board Agenda
December 13, 2016 |
| |
For discussion and direction. |
Approve and allow the designated Columbus Grove current eighth grade students, who attended Stone Creek Elementary School and were grandfathered to attend Lakeside Middle School, to attend Woodbridge High School in the fall of 2017 and close Woodbridge High School to accepting other student transfers other than siblings, as is the current practice.
Approve and allow the designated Columbus Grove current sixth grade students, who were grandfathered to and currently attend Stone Creek Elementary, to receive priority in the open enrollment process for placement at Venado Middle School in the fall of 2017.
Further placement decisions for designated grandfathered Columbus Grove students are on hold pending further staff review, with the request to expedite the process. Passed with a motion by Sharon Wallin and a second by Lauren Brooks. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Betty Carroll.
Yes Ira Glasky.
Yes Sharon Wallin.
|
|
For discussion and direction. |
District consultant Tony Ferruzzo and Executive Director Keith Tuominen presented the Columbus Grove/Stone Creek Parent Request to review high school boundaries. They presented the history of the boundary changes on the Columbus Grove Community and the number of current sixth through eighth grade students who were previously grandfathered to remain at Stone Creek Elementary school and matriculate to Lakeside Middle School. The goal of the Boundary Advisory Committee to create boundaries to serve the greatest number of students was reviewed. The growth constraints at Woodbridge High School and upcoming site improvements were discussed. Followed by the review of the enrollment impacts from siblings authorized to attend the various district high schools, based on the concurrent sibling rule, the projected enrollment for Irvine and Woodbridge High Schools, and options to address the parents’ requests.
Board members asked questions regarding the repercussions of grandfathering students to Woodbridge High School, and expressed their concerns for the impacted students. The Board requested staff to continue researching the implications and plan to present more information at the 2017 Spring Study Session with the understanding a final recommendation may not materialize until school resumes in fall 2017.
Speaking to the topic:
Queenie Wong
Tyler Liphardt
Russell Stottlemyer
Alex Llaguno
Jan Schinhofen
Emma Hong
Nora Llaguno
Samantha Paul
Jess Perez |
|
|
| The Irvine Unified School District (IUSD) and the Irvine Administrators Association (IAA) entered into this Meet to Confer process about compensation and related benefits for the 2016-17 school year. The following modifications were agreed on by both parties and are presented to the Board for approval for 2016-17.
Compensation
Effective July 1, 2016, the salary schedule shall be increased by 3.7% for the 2016-17 school year, with a commensurate increase to longevity steps. In addition, there shall be a one-time 1.2% off-schedule payment, based on the 2016-17 salary schedule, to be paid in one (1) increment on the first available pay warrant.
An additional longevity step of $15,920 is added at 25 years of service in education. The cost of this additional longevity step is equivalent to the 0.5% salary increase for certificated staff realized with the addition of an extra work day for the 2016-17 school year recorded in the Tentative Agreement between ITA and IUSD on September 4, 2015. It is also equivalent to the 0.5% cost to the enhancement of longevity for CSEA members resulting from the Tentative Agreement on September 29, 2016.
IUSD/O'Donovan
Board Agenda
December 13, 2016
Attachment |
| |
| The cost of 3.7% increase on the salary schedule and 1.2% one-time off-schedule is $1,184.626 for the 2016-2017 school year. |
| Approve the Memorandum of Understanding between the Irvine Unified School District and the Irvine Administrators Association for compensation and related benefits for 2016-17. |
Approve the Memorandum of Understanding between the Irvine Unified School District and the Irvine Administrators Association for compensation and related benefits for 2016-17. Passed with a motion by Lauren Brooks and a second by Paul Bokota. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Betty Carroll.
Yes Ira Glasky.
Yes Sharon Wallin.
|
|
| Approve the Memorandum of Understanding between the Irvine Unified School District and the Irvine Administrators Association for compensation and related benefits for 2016-17. |
MOU IAA
|
|
|
| Pursuant to Education code section 45103(b), the District may employ short-term employees that are employed and paid for less than seventy-five percent (75%) of the school year. A certificated short-term employee is defined as any person who is employed to perform service for the District, upon the completion of which the service required, or similar services, will not be extended or needed on a continuing basis. The District desires to provide support for participants in the induction program for new teachers and support for the Transitional Kindergarten program.
IUSD/O'Donovan
Board Agenda
December 13, 2016
Attachment |
| |
| None at this time. |
| Adopt Resolution No. 16-17-29 authorizing employment of certificated short-term employees as identified, in order to perform particular services that relate directly to the justification for employment of short-term certificated employees. |
Adopt Resolution No. 16-17-29 authorizing employment of certificated short-term employees as identified, in order to perform particular services that relate directly to the justification for employment of short-term certificated employees. Passed with a motion by Paul Bokota and a second by Lauren Brooks. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Betty Carroll.
Yes Ira Glasky.
Yes Sharon Wallin.
|
|
| Adopt Resolution No. 16-17-29 authorizing employment of certificated short-term employees as identified, in order to perform particular services that relate directly to the justification for employment of short-term certificated employees. |
Resolution 16-17-29
|
|
|
Revisions to Policies 6141 and 6141.2 are needed to ensure that they are aligned with California Education Code and our current processes for curriculum development, evaluation and revision.
IUSD/Parham
Board Agenda
December 13, 2016
Attachments
|
| |
| Approve for first reading Proposed revisions to Board Policy 6141: Curriculum Development and Evaluation and Board Policy 6141.2: Curriculum Development and Revision. |
| Approve for first reading Proposed revisions to Board Policy 6141: Curriculum Development and Evaluation and Board Policy 6141.2: Curriculum Development and Revision. |
| Item tabled at staff's request, to be agendized at a later date. |
BP 6141 Curriculum Development & Eval
BP 6151_2 Curriculum Dev & Revision
|
|
|
| Pursuant to the above referenced statute, each school district is required to examine and certify its financial condition twice during each fiscal year and submit updated financial projections to the Orange County Superintendent of Schools. This certification responds to the ability of each school district to meet its current and multi-year financial commitments. The First Interim Report reflects the district’s financial condition as of October 31 and is due to the Orange County Department of Education by December 15 annually. The Second Interim Report represents the District’s financial condition as of January 31, and is due to the Orange County Department of Education by March 15 annually.
The Board of Education is required to certify the financial condition of the Irvine Unified School District (IUSD) in one of three categories as follows:
- Positive Certification, Meaning that the district will be able to meet its financial obligations for the current and two subsequent fiscal years.
- Qualified Certification, Meaning that the district may not meet its financial obligations for the current and two subsequent fiscal years.
- Negative Certification, Meaning that the district will be unable to meet its financial obligations for the current and two subsequent fiscal years.
The General Fund is comprised of unrestricted and restricted funds. Restricted funds are those dollars that are designated for specific programs. Unrestricted funds are discretionary and are used for the general operations of the District.
First Interim Budget Assumptions:
ADA Growth
LCFF COLA
LCFF “Gap” Funding Rate
Basic Aid Funding
Step/Column Increase Cert
Step/Column Increase Class
(Transfer to Special Reserve Fund)
Redevelopment Monies (Tustin & Great Park)
|
853 Students
0.0%
54.18%
No
2.0%
1.8%
$750,000
|
General Fund Unrestricted Revenue/Expense:
Revenue
Expense
Contributions/Transfers
Change in Fund Balance
|
$282.5 million
($250.1 million)
($ 49.0 million)
($ 16.6 million)
|
General Fund Unrestricted Ending Balance:
Beginning Unrestricted Balance
Decrease in Fund Balance
Ending Unrestricted Balance
|
$ 49.3 million
($ 16.6 million)
$ 32.7 million)
|
General Fund Unrestricted Ending Balance Components:
Revolving Case
Stores
2% Economic Uncertainties
Deferred LCAP Allocations
Contingency Reserve
Other Assignments
Total
|
$ 0.2 million
$ 0.4 million
$ 7.3 million
$12.7 million
$ 5.0 million
$ 7.1 million
$32.7 million
|
General Fund Unrestricted Contributions to Restricted Programs:
Within the Other Sources/Uses category are Contributions to Restricted Programs. Unrestricted funds are contributed to restricted programs that are under-funded and/or need to comply with accounting standards. Special Education is the primary under-funded program; whereas, the Routine and Restricted Maintenance contribution is an example of a contribution due to an accounting standards requirement.
General Fund Restricted Revenue/Expense:
Revenue
Expense
Contributions/Transfers
Change in Fund Balance
|
$ 53.7 million
($108.8 million)
$ 44.4 million
($ 10.7 million)
|
General Fund Restricted Ending Balance:
Beginning Unrestricted Balance
Decrease in Fund Balance
Ending Unrestricted Balance
|
$15.1 million
($10.7 million)
$ 4.4 million
|
Multi-Year Projections:
Based on the information provided, staff certifies that the multi-year projections for 2017-18 and 2018-19 allow IUSD to recommend positive certification.
Conclusion:
Based upon the information supporting the calculations included in the First Interim Report, the District is confident that it will be able to meet its multi-year obligations and therefore recommends the Board of Education certify a Positive First Interim Report as required by AB 1200, Chapter 1213, Statutes of 1991.
IUSD/Fogarty
Board Agenda
December 13, 2016
Attachment |
| |
| Certify the First Interim Report of 2016-17 as “Positive” based on information presented. |
Certify the First Interim Report of 2016-17 as “Positive” based on information presented. Passed with a motion by Sharon Wallin and a second by Paul Bokota. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Betty Carroll.
Yes Ira Glasky.
Yes Sharon Wallin.
|
|
| Certify the First Interim Report of 2016-17 as “Positive” based on information presented. |
| Assistant Superintendent John Fogarty reviewed the 2016-17 First Interim Report, projecting a positive ending fund balance through 2018-19. He reviewed two scenarios, dependent on the state's economy, which were provided by the Legislative Analyst's Office. He advised that the main scenario, which forecasts economic growth through 2020-21, would result in steady increases for education funding. He reviewed the potential long term impact to IUSD of the Local Control Funding Formula (LCFF) leaving IUSD underfunded an average of $1,572 per ADA ($49.5 million per year) when compared to the statewide average. Future budgeting impacts from CalSTRS and CalPERS funding shifts were reviewed, along with a review of multi-year assumptions and projections. |
First Interim Summary of SACS Forms
|
|
|
| The Delegate Assembly is the primary policy-making body of the California School Boards Association. Delegates adopt the Association's legislative platform, take positions on other critical education issues, elect the officers and directors, and adopt changed to the bylaws. Delegate Assembly members also serve as the liaison between the region's board members and the regional director, to enhance communication and foster collegiality within the region.
In accordance with CSBA bylaws, Board nominations for representatives to the CSBA Delegate Assembly are to be accepted by CSBA until January 7, 2017. CSBA delegates serve two year terms beginning April 1. Those elected in 2017 will serve through March 31, 2019.
Additionally, according to CSBA's Bylaws and Standing Rules, when a district has reached or surpassed 30,000 ADA it is eligible to appoint one district board member to serve on CSBA's Delegate Assembly for a two-year term.
Member Brooks is serving in the first year of her third term which will expire March 31, 2017 (Nominated)
Member Wallin is serving in the first year of her seventh term which will expire March 31, 2017 (Appointed)
IUSD/Walker/Chavez
Board Agenda
December 13, 2016 |
| |
Travel costs for Delegate Assembly meetings (two per year).
|
| For Board discussion and direction. No additional direction required if not nominating additional Board Members. |
Member Brooks nominated Member Glasky as a nominee to the CSBA Delegate Assembly for Region 15. Passed with a motion by Lauren Brooks and a second by Sharon Wallin. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Betty Carroll.
Yes Ira Glasky.
Yes Sharon Wallin.
|
|
| For Board discussion and direction. No additional direction required if not nominating additional Board Members. |
|
|
An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person, 30 minutes per topic.
|
| None. |
|
|
Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public.
|
| None. |
|
|
Passed with a motion by Paul Bokota and a second by Sharon Wallin. |
Yes Paul Bokota.
Yes Lauren Brooks.
Yes Betty Carroll.
Yes Ira Glasky.
Yes Sharon Wallin.
|
|
| The meeting was adjourned at 9:32 p.m. |
|
|
FUTURE MEETINGS:
TBD
The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting.
Regular Board Meetings are broadcast live on Cox channel 39 and AT&T U-verse channel 99.
The board meeting agenda and support materials are accessible from the District's web site (www.iusd.org/board/) prior to the close of business on the Friday preceding the meeting. Any written materials distributed to the Board after the 72 hour posting period will also be made available for public review at the time of distribution. Copies may also be obtained at the District Administration Center or at the meeting.
* Opportunities for public input occur at the beginning of each agenda item. Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes.
|
|
| The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting. |
| |
| Present | Paul Bokota |
| Present | Lauren Brooks |
| Present | Betty Carroll |
| Present | Ira Glasky |
| Present | Sharon Wallin |
|
|