BERKELEY UNIFIED SCHOOL DISTRICT

TO:                  Donald Evans, Ed.D., Superintendent

FROM:             Timothy White, Director of Facilities

DATE:              February 28, 2018

SUBJECT:         Facilities Master Plan Request for Proposal

PURPOSE:

To provide a vision for the Facilities of Berkley Unified School District as a basis for development of a project list for a 2020 General Obligation Bond measure.

BACKGROUND:

A Facilities Master Plan will provide an analysis of existing building systems including electrical/low voltage, mechanical/plumbing, roofing/waterproofing, building envelope, building finishes, classrooms, site elements and accessibility components.  A Facilities Condition Index for each of the sites with reference to remaining useful life of systems and costs to repair/replace systems will be developed.

Community outreach will include meetings with District staff, school meetings with the community and the staff at District school sites.  Educational Program needs will be assessed for each site to ensure facilities meet educational adequacy.

A plan will be developed for all elementary, middle and high schools, administration, maintenance and future housing locations.  Planning will include completion of District’s Solar Master Plan remaining installations, updated furniture and equipment for each site and integrate Sustainability practices consistent with Board-adopted Collaborative for High Performance Schools (CHPS). 

Proposals will be submitted by the end of March.  Once a consultant is selected and approved by the Board of Education, we anticipate having a completed report by Fall 2018.

RECOMMENDATION/QUESTIONS FOR THE BOARD:

Approve staff to issue a Facilities Master Plan Request for Proposal.

NEXT STEPS:

Request for Proposal will be issued by Facilities Department March 1st.

FISCAL IMPACT

No fiscal impact.

RELATED PAST BOARD ITEMS

Not applicable.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:                  Donald Evans, Ed.D., Superintendent
FROM:            Timothy E. White, Executive Director of Facilities    
DATE:             February 28, 2018
SUBJECT:       Approve a Contract with SVA for architectural services for G107 and G109 at Berkeley High School

BACKGROUND INFORMATION:
On January 11, 2017 the Board approved SVA Architects to create Career Technology Education facilities for media, stagecraft and carpentry at Berkeley High School and Electronic Technology at Berkeley Adult School. 

Their work has been exemplary and due to their expertise in CTE a proposal was requested of them to provide work at Berkeley High School in rooms G107 & G109 as follows:

Quick start Project, Phase 1 – Assessment of rooms G107 and G109 for the proposed new functions. New Clock/Speaker/PA devices in rooms G107 and G109 connected to the existing Clock/Speaker/PA system. New theatrical pipe grid for room G109. Pipe grid scope will be submitted to DSA. Low voltage engineering will be provided by SVA’s consultants for the Clock/Speaker/PA scope and Architectural services and structural and electrical engineering services will be provided for the pipe grid scope.

Modernization, Phase 2 – Modernization of Room G109 to accommodate the District’s Light and Sound program and modernization of Room G107 to accommodate the District’s Robotics and Guitar classes.

POLICY/CODE:
Board Policy 3310

FISCAL IMPACT: 
Cost award by this action: Phase 1: $35,000 and Phase 2: $135,500 to be paid from Measure I bond funds. All costs are within the CTE Budget in Measure I.    

BERKELEY UNIFIED SCHOOL DISTRICT

TO:                  Board of Education  

FROM:             Donald Evans, Superintendent and Timothy White, Director of Facilities

DATE:              February 28, 2018

SUBJECT:         District-wide School Safety Projects

PURPOSE:

To ensure student and staff safety by initiating School Safety Projects with facilities upgrades funded by the Measure I Bond.

BACKGROUND:

Recent events nationally have highlighted school safety concerns for the District and our families.  BUSD Facilities staff have already undertaken projects for hardware replacement to install “Columbine locks,” and this process will be accelerated.  In addition, it is proposed to initiate site assessment and planning for other critical school site upgrades including:  perimeter improvements with fencing and gates, security cameras, security lighting, alarm/paging and public address systems, classroom upgrades such as window coverings, and other elements which may be identified during the updated site assessments. 

RECOMMENDATION/QUESTIONS FOR THE BOARD:

Approve an initial budget of $2 million to continue identified hardware replacements, fund security consulting to develop comprehensive scope of work for School Safety Projects, and fund preliminary implementation.    A more comprehensive budget for the work will be prepared and presented after initial scoping.

NEXT STEPS:

Request for Proposal will be issued by Facilities Department for School Safety Projects consulting including updated facilities security assessments, project development and preliminary implementation.

FISCAL IMPACT

$2,000,000 initial project budget.  Funded by the Measure I Bond.

1. Berkeley High School Tennis Courts Discussion