The Presiding Officer will call the meeting to order at 5:45 p.m. before the Board Recesses to Closed Session.  The Regular Meeting will convene by 7:30 p.m. 

Persons wishing to address the Board should fill out a green speaker card.  Cards turned in by 5:15 p.m. will be given priority. Speakers will be randomly selected based on topic and position, with BUSD students generally given priority. Public Testimony is limited to 15 minutes with a 3-minute limit per speaker per topic although the time allotted per speaker may be reduced to 2 minutes at the discretion of the President. 

The Board may recess into Closed Session before or after the public meeting under the authority of the Brown Act (including but not limited to Government Code section 54954.5, 54956.8, 54956.9, 54957, 54957.6, as well as Education Code section 35146).  Under Government Code section 54954.3, members of the public may address the board on an item on the Closed Session agenda, before Closed Session.

Persons wishing to address the Board should fill out a green speaker card.  Cards turned in by 7:15 p.m. will be given priority.        

Speakers will be randomly selected based on topic and position, with BUSD students generally given priority.  Public Testimony is limited to 30 minutes with a 3-minute limit per speaker per topic although the time allotted per speaker may be reduced to 2 minutes at the discretion of the President. 

Board members and the Superintendent are given the opportunity to address any issue.  

BERKELEY UNIFIED SCHOOL DISTRICT 

TO:          Donald Evans, Ed.D., Superintendent
FROM:     Evelyn Tamondong-Bradley, Assistant Superintendent, HR
DATE:       April 25, 2018
SUBJECT:      Approval of Human Resources Reports

BACKGROUND INFORMATION:
On a regular basis, staff presents Human Resources Reports listing employment actions for the Board to approve officially. Please refer to attached reports for details.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:            Donald Evans, Ed.D., Superintendent
FROM:          Evelyn Tamondong-Bradley, Assistant Superintendent, Human Resources   
DATE:            April 25, 2018
SUBJECT:    Elimination/Reduction of Specified Classified Positions

BACKGROUND INFORMATION:
Due to lack of work and /or lack of funds the following classified positions in the District need to be eliminated/reduced.

In light of Education Code requirements, it is necessary for the Governing Board to set forth and act on the eliminations/reductions so that each employee affected can be timely notified as prescribed by law and collective bargaining agreements.  We regret the hardship this notification process places on employees and the uncertainty of their future employment status. 

POLICY/CODE:
Education Code Sections 45101, 45114, 45117, 45298, 45308

FISCAL IMPACT:
Budgetary reduction to funding services.

STAFF RECOMMENDATION:
Approve Resolution.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:      Donald Evans, Ed.D, Superintendent
FROM:    Pasquale Scuderi, Associate Superintendent, Educational Services
DATE:     April 25, 2018
SUBJECT:      Educator Effectiveness Block Grant (Revisions/Updates to the 5/31/17 Approval)

BACKGROUND INFORMATION:
On November 2, 2016, the Board approved proposed expenditures from the Educator Effectiveness Block Grant, which were revised and approved in May of 2017. Throughout the life of this three-year grant, adjustments are made to specific professional learning needs that arise or that are prioritized over time. Staff is tonight requesting approval for adjustments to last May’s approval approval that represent the general purposes and expenditures for the remaining life of the grant which ends on June 30, 2018.

The 2015 state budget included one-time funds for the support of educators and their practice through the Educator Effectiveness Block Grant. These funds are intended to support the professional development of certificated teachers, administrators, and paraprofessional educators over three fiscal years. The revised allocation to Berkeley Unified is $1,035,729.

State guidelines require staff to develop and adopt a plan delineating how the Educator Effectiveness funds will be spent.

Funds can be expended in any of the following areas:

Area 1: Beginning Teacher Support: Support and mentoring, including, but not limited for programs to meet teacher induction requirements (formerly known as BTSA)  

Area 2: Professional Improvement: Professional development, coaching, and support for teachers identified as needing improvement, including Peer Assistance and Review (PAR)  

Area 3: Content Standards: Professional Development for teachers and administrators aligned to state adopted content standards (Common Core State Standards in Math and English

Language Arts, Next Generation Science Standards, English Language Development Standards, Career Technical Education Standards, and future standards in other subject areas, including history and social science, social and emotional learning, and visual and performing arts)  

Area 4: Coaching and Training: To promote educator quality and success, including, but not limited to, professional development for administrators on mentoring and coaching certificated staff to support effective teaching and learning

Educational services is recommending that the following revised expenditures be approved for the purposes stated and in the amounts reflected in the table below. 

EDUCATOR EFFECTIVENESS BLOCK-GRANT: 2015-2016 through 2017-2018 (Approved 11/2/2016, Revised 5/31/2017, Final revision 4/25/18.)

POLICY/CODE: 
Senate Bill 103, Section 8 (Chapter 324, Statues of 2015)
Assembly Bill 104, Section 58 (Chapter 13, Statutes of 2015)

FISCAL IMPACT:
$1,035,729.00 in one-time funding to be spent before June of 2018.

STAFF RECOMMENDATION:
Approve the recommendations for investments in the purposes outlined in this document between now and June of 2018.

     BERKELEY UNIFIED SCHOOL DISTRICT 

TO:         Donald Evans, Ed.D., Superintendent
FROM:          Pasquale Scuderi, Associate Superintendent, Educational Services
DATE:          April 25, 2018
SUBJECT:   Approval of Overnight Field Trip Request

BACKGROUND INFORMATION:
The following overnight field trip is being requested:

BHS Jazz Lab IIa, Jazz Lab IIb, Jazz Ensemble, Reno Jazz Festival, Reno, NV-April 27-29, 2018
Approve participation of 63 students, one teacher and 16 other adults from Berkeley High School’s Jazz classes, on a three-day, two-night field trip to the Reno Jazz Festival.  The group will depart from BHS at 11:40 a.m. on Friday, April 27^th, and return at 5:00 p.m. on Sunday, April 29, 2018.  Combos play music composed and arranged by students.  The festival includes many high school groups which will enable students to focus on analyzing the elements that make a good performance.  Students will stay in supervised, gender specific rooms at the Circus Circus Reno. Students will travel with volunteer parent drivers to and from the event. Parents have submitted a “Notification of Adults Driving Private Vehicles” as required by Resolution 04-65.  The cost of $100.00 per student is being paid with BHS Jazz Association funds. No student will be denied access based on inability to pay. Requested by: Erin Schweng, BHS Principal

POLICY/CODE:
Education Code 35330
Board Policy 6153

FISCAL IMPACT:
As indicated above.

STAFF RECOMMENDATION:
Approve the out of state travel and overnight field trips consistent with the District Policies and instructional programs.

BERKELEY UNIFIED SCHOOL DISTRICT

BACKGROUND INFORMATION:
The following out of state trips are being requested:

Columbia University/Teachers College 2018 Summer Institute-June 17-23, 2018
Approve participation of Jennifer Pfotenhauer, TCRWP literacy coach from Cragmont elementary to attend the 2018 Teachers College Reading and Writing Project in New York City. The institute is designed for educators and curriculum specialists who are committed to turning classrooms into richly literate reading and writing workshops. This training is relevant to the TCRWP programs at the elementary schools. The costs associated with this conference will be paid for with TIP funding. Requested by: Michelle Sinclair, Cragmont Principal.

FLIBS Summer A 2018 IB PD, St. Pete Beach, FL, June 19-22, 2018
Approve Berkeley International High School’s request for I.B. math teachers, Nakia Baird and Mike Weitz, to travel to St. Pete Beach, Florida, to receive specific IB Math HL training. The four-day, three-night conference training is necessary to provide a comprehensive and complete program for students in the BIHS program.  Not all subjects are offered in California, and this necessitates out of state travel for the professional training. Registration, transportation, lodging and meals for this training will be paid from BHS General Funds. Requested by: Erin Schweng, BHS Principal.

International Baccalaureate Workshop, Tahoe City, CA June 25-28, 2018
Approve for Berkeley International High School’s request for I.B. teacher Aaron Glimme to travel to Tahoe City, CA, to receive specific IB Chemistry training at the Granlibakken Conference Center. The four-day, three-night conference training is necessary to provide a comprehensive and complete program for students in the BIHS program. Not all subjects are offered in in the Bay Area and this necessitates travel to Tahoe City for this professional training. Registration, transportation, lodging and meals for this training will be paid from BHS General Funds. Requested by: Erin Schweng, BHS Principal.

Organic World Languages (OWL) Boot Camp, Decatur, GA July 8-13, 2018
Approval for Mallorie Baron, King Middle School teacher, to attend the Organic World (OWL) Languages workshop. The OWL Summer Boot Camp is a time to make invaluable connections with other educators across the country, have fun and grow in your practice! We will spend an entire week together sharing our successes and challenges, looking at student work, developing assessment rubrics, conquering ropes course activities together (that can later be used in class!) and having a blast while focusing on student learning and growth. Registration, transportation, lodging and meals for this training is funded with King Middle School’s TIP funding. Requested by: Janet Levenson, King MS principal.

AVID 2018 Summer Institute, Philadelphia, PA, July 18-20, 2018
Wyn Skeels, Career Technical Coordinator to attend this three day, two night training.  The AVID 2018 Summer Institute will provide him with the expertise to increase schoolwide learning and performance for students in grades nine through twelve.  The purpose of the AVID program is to restructure the teaching methods of an entire school and to open access to the curricula that will ensure four-year college eligibility for almost all students.  Requested by Patricia Saddler, Director of Programs and Special Projects.  Travel and conference is approximately $1960 and will be paid using LCAP AVID funds.

The School Nutrition Annual 2018 National Conference, Las Vegas, NV, July 8 to July 12, 2018
Approval for Jezra Thompson, Gardening and Cooking Program Supervisor to attend this five day, four night conference, which will teach her how to develop nutrition programs and train cooking educators to implement cooking and nutrition lessons.  Requested by Jezra Thompson, Gardening and Cooking Program Supervisor.  Travel and conference is approximately $2,650 and will be paid out of the Gardening and Cooking Program budget.

POLICY/CODE:
Education Code 35330
Board Policy 6153

FISCAL IMPACT:
As indicated above.

STAFF RECOMMENDATION:
Approve the out of state travel consistent with the District Policies and instructional programs.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:           Donald Evans, Ed.D., Superintendent
FROM:        Jay Nitschke, Director of Technology
DATE:         April 25, 2018
SUBJECT:   Out of State Travel - RATIFICATION 

BACKGROUND INFORMATION: 
The following out of state travel is being presented as a ratification:

The District is supporting more differentiation in middle and high school math classes and investing in multiple math support classes at sites.  

The District is requesting approval for Allison Krasnow, BUSD Instructional Technology Coordinator, to travel to Washington DC, to attend the National Council of Teachers of Mathematics Annual Conference, to focus on ways technology integration in mathematics has improved teachers’ ability to differentiate.  Additionally there is a strand at the conference on how technology integration in  mathematics classes has improved intervention for students in middle and high school. 

POLICY/CODE:
Education Code 35330
Board Policy 6153

FISCAL IMPACT:
Travel expenses ($1690) will be funded from the Technology Department budget.

STAFF RECOMMENDATION:
Ratify and approve the out of state travel consistent with the District Policies and instructional programs.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:             Donald Evans, Ed.D., Superintendent
FROM:        Pauline Follansbee, Interim Assistant Superintendent, Business Services
DATE:         April 25, 2018
SUBJECT: Approval of Payroll Warrants Issued in March 2018

BACKGROUND INFORMATION:
On a regular basis, the Board receives information on the total amount paid employees during a month.  The attached represents a summary of pay warrants from various funds for the month of March 2018.

POLICY/CODE:
Educational Code 41010 et seq.

STAFF RECOMMENDATION:
Approve payroll payments made in March 2018.

BERKELEY  UNIFIED  SCHOOL DISTRICT

TO: Donald Evans, Ed.D., Superintendent
FROM: Pauline Follansbee, Interim Assistant Superintendent Business Services
DATE:        April 25, 2018
SUBJECT:   Approve Listing of Warrants issued in March 2018.

BACKGROUND:
Each month the District writes several checks to vendors for services provided and goods received. The checks are written against both the Restricted and Unrestricted General Fund.  The summaries of warrants for the month of March is attached for the Board's  review.

POLICY/ CODE:
Educational Code Section 41010 et  seq.

STAFF RECOMMENDATION:
Approve the monthly bill warrant list for the month of March  2018.

FISCAL  IMPACT:
$3,484,986.80 for  the  month  of March  2018 from various funds.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:            Donald Evans, Ed. D., Superintendent
FROM:        Pauline Follansbee, Interim Asst. Superintendent of Business Services
DATE:        April 25, 2018
SUBJECT:   Approval of Contracts/Purchase Orders for Services  Contracts

BACKGROUND INFORMATION:
The District contracts with consultants or independent contractors who can provide valuable and necessary specialized services not normally required on a continuing basis. The following contract services are requested. Expenditures are within budget.

1. CTS to provide special inspection services for CTE at BHS and BAS for 2017/18SY and 2018/19FY. The cost will not exceed $11,165. To be paid from Measure I. Requested by Lew Jones
2. Sandis to provide topographical survey for Oxford Elementary School for the 2017/18SY and 2018/19 FY. The cost will not exceed $12,560. To be paid from Measure I. Requested by Lew Jones.
3. The Regents of the University of California, to provide afterschool BUILD (Berkeley United in Literacy Development) program tutors to Berkeley Unified School District for the period from 1/31/18 to 6/15/18. The cost will not exceed $25,000. To be paid from After School Parent Fund. Requested by Aaron Jorgensen.
4. Increase in contract amount, PO180714, to Ninyo & Moore, to provide hazardous material monitoring for CTE project at BHS and BAS. The original amount of $8,500 was issued on 9/11/17. The additional amount requested is $3,400 for a total amount of $11,900. To be paid from Measure I. Requested by Lew Jones.
5. Increase in contract amount, PO#180647, to Sarah’s Science, to provide afterschool enrichment classes at Cragmont Elementary. The original amount of $9744 was issued on 9/5/17. The additional amount requested is $16,800 for a total amount of $26,544. To be paid from Restricted PTA Donations. Requested by Aaron Jorgensen.
6. Increase in contract amount, PO#180008, to Aramark Uniform Services, to provide uniform laundry services for the Maintenance Department. The original amount of $9000 was issued on 6/29/17. The additional amount requested is $2000 for a total amount of $11,000. To be paid from Measure H. Requested by Steve Collins.
7. Increase in contact amount, PO#180698, to The Coder School Berkeley, to provide afters chool enrichment classes at Cragmont Elementary. The original amount of $3840 was issued on 9/7/17. The additional amount requested is $10,320 for a total amount of $14,160. To be paid from Restricted PTA Donations. Requested by Aaron Jorgensen.
8. Increase in contract amount, PO#180748, to UC Regents to provide consultation and Alumni coaching services for the period from 9/20/17 – 6/30/18. The Board approved $23,000 on 9/13/17. The additional amount will increase the cost by $15,000 for a total amount of $38,000. To be paid from Title 1 Grant and General Fund. Requested by Patricia Saddler.
9. Increase in contract, PO#180754, to SEEDS Community Resolution Center, to provide additional development in restorative practices for the District for the period from 8/29/17 – 6/30/18. The Board approved $25,000 on 9/13/17. The additional amount will increase the cost by $18,800 for a total amount of $43,800. To be paid from LCAP Supplemental Grant and Title 1 Grant. Requested by Patricia Saddler. 

POLICY/CODE:
Public Contract Code: 20111
Board Policy 3310 

STAFF RECOMMENDATION:
Approve the contracts with Consultants or Independent Contractors as submitted.

BERKELEY UNIFIED SCHOOL DISTRICT 

TO:                Donald Evans, Ed.D., Superintendent
FROM:          Lew Jones, Interim Executive Director of Facilities    
DATE:            April 25, 2018
SUBJECT:      Approval of a Contract with Valley Precision Grading as a General Contractor for the Berkeley High School Turf Field Replacement Project and Approve Resolution 18-026

BACKGROUND:
The Berkeley High School Turf Field Replacement Project was bid in a compressed time frame in order to be able to do the work this summer.  The low bid is slightly over the estimate, but it is critical to replace the turf at this point as the field is at the end of its useful life and will become a safety hazard if it is not replaced this summer.  The lowest responsible bidder is Valley Precision Grading. 

RECOMMENDATION:
Approve a contract with Valley Precision Grading as a general contractor for the Berkeley High School Turf Field Replacement Project and approve resolution 18-026

FISCAL IMPACT: 
The recommended award is $734,255 and it will be paid from Measure I bond funds. The project is within the Board approved BHS Turf Field Project budget.

BERKELEY UNIFIED SCHOOL DISTRICT 

TO:      Board of Education
FROM:         Policy Subcommittee
DATE:            April 25, 2018
SUBJECT:   Approval of Revised LCAP Policy 

BACKGROUND:
At meetings on November 3, 2017, November 20, 2017, January 26, 2018, February 23, 2018, and March 2, 2018, the Policy Subcommittee considered revisions to its LCAP Policy. 

BERKELEY UNIFIED SCHOOL DISTRICT

TO: Board of Education
FROM: Donald Evans, Ed.D., Superintendent
PRESENTERS:   Pauline Follansbee, Interim Assistant Superintendent, Business Services
Pasquale Scuderi, Associate Superintendent, Educational Services
DATE: April 25, 2018
SUBJECT: Approval of Recommended Ongoing and One-Time Budget Proposals for 2018-2019 from Base Grant (Unrestricted General Funding)

PURPOSE:
Solicit Board decision on a current list of proposals for ongoing and one-time funding for 2018-2019; a first reading of these proposals took place on January 24 with a second discussion on February 7. Additional discussion was held on April 11, with decisions scheduled for tonight.

BACKGROUND INFORMATION:
Each year the Superintendent brings forward a list of current and competing priorities for funding through the base grant/general fund, and seeks direction from the Board of Education for items on that list that the Board is in interested in funding, or not funding, for the subsequent school year. These priorities are considered in two categories: those that represent ongoing commitments and expenditures, and those that are proposed for funding on a one-time or limited-term basis.

This year, BUSD faced the added complexity of needing to reduce base grant/general fund expenses district-wide by approximately 1.8 million dollars, and the Board gave direction on those reductions on February 21, 2018, after a protracted process that included at least seven public stakeholder meetings and three Board meetings over the course of the preceding year.

Tonight we resume a focused discussion on a limited amount of proposals for ongoing funding as well as one-time and limited-term expenditures for 2018-2019.

The Board was originally presented with this list of proposals at their January 24 meeting and will continue to discuss and consider these proposals tonight with decisions scheduled for the April 25, 2018 Board meeting.

Tonight's total for proposed one-time expenditures in 18-19 is $1,327,350.50, which represents a $706,395 reduction in requested one-time funding when compared to the original January request. This reduction was made after a comprehensive review of budget decisions made last Spring revealed that certain expenditures had already been approved and included in our multi-year projections. Those expenditures consisted of Common Core funding, contributions to older adult education, and upgrades to instructional technology hardware.

Tonight's proposal also includes a request added at the April 11 meeting for an additional one-time $25,000 for a fund to support the 50th anniversary of the African-American Studies Department at Berkeley High School in the 18-19 school year. These funds will support study trips, guest speakers, multiple community activities, and additional learning materials in conjunction with the anniversary. 

QUESTIONS FOR THE BOARD:

1. What additional questions do you have about the proposed ongoing expenditures? What other reductions do you support?

2. What additional questions do you have about the proposed one-time and limited-term proposals?

3. Which one-time and ongoing items can you commit to supporting tonight?

NEXT STEPS:
Receive additional questions from the Board in order to refine or amend the proposals for the April 25 meeting.

FISCAL IMPACT:
Forthcoming decisions will involve each of the following areas:

• Proposed additional ongoing expenditures of $222K

• Proposed one-time/limited term expenditures of $1,327,350.50
  

Details can be found in the attached documents.

ATTACHMENTS:

Attachment 1: Budget Proposals and Priorities Overview (Slides)

Attachment 2: Proposal Details

LINKS TO PREVIOUS DISCUSSIONS:

JANUARY 24

FEBRUARY 7

FEBRUARY 21

APRIL 11

BERKELEY UNIFIED SCHOOL DISTRICT

TO:          Donald Evans, Ed.D., Superintendent
FROM:          Pasquale Scuderi, Associate Superintendent, Educational   Services
Pat Saddler, Ed.D, Director, Programs and Special Projects
DATE:      April 25, 2018
SUBJECT:    Local Control and Accountability Plan (LCAP) Recommendations for Early Approval and Discontinuance of Actions and Services

BACKGROUND INFORMATION:
The Local Control and Accountability Plan (LCAP) is intended to be a planning and accountability tool for districts that lists and describes the actions and expenditures that are initiated to improve student outcomes.  At the board meeting on LCAP on March 14, 2018, the Board was presented with the actions and services that were being considered for elimination in 18-19 as an information item. Subsequently, these recommendations have been discussed with the Educators Advisory Committee (EAC), District English Learner Advisory Committee (DELAC) and the Parent Advisory Committee (PAC).  

Additionally, prioritization of new actions and services has lead staff to the recommendations that are being presented.

These actions and services are being recommended to be discontinued for 18-19:

In accordance with Board Policy 0460, staff may bring non-controversial employee positions to the Board prior to final LCAP approval; pushing the hiring or approval timelines deeper into the Spring makes both finding premium candidates and finalizing school site plans and schedules more challenging.

The following positions are being recommended for early approval:

Goal One:  High Quality Classroom Instruction

Goal Three:  Safe and welcoming schools

There is additional LCAP Supplemental Funding for 18-19 that has not yet been earmarked for a specific action and services.  The mid-year student data was presented to stakeholders on April 19, 2018. At that meeting, staff and stakeholders brainstormed new actions and services to be recommended to address the academic or social emotional areas of deficiency.  

POLICY/CODE:
BP-0460

FISCAL IMPACT:
LCAP Supplemental Funds

STAFF RECOMMENDATION:
Receive the recommendations for early approval and to discontinue identified actions and service.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:        Board of Education
FROM:       Josh Daniels, President of the Berkeley School Board
DATE:            April 25, 2018
SUBJECT:    Quarter 1 Board Self-Reflection

BACKGROUND:
With one quarter of 2018 completed, it is an appropriate time for the Board to reflect on how the first three months have gone, particularly as it relates to how the Board has spent its time and on what the Board has focused its attention.

The Board held a planning retreat for 2018 on January 6, 2018. At that meeting, the Board identified three main priorities: budget reductions, special education, and secondary offerings (e.g., U9 at BHS, CTE, restructuring of BTA/BIS administration).  Additionally, the Board discussed (i) changes to the format of Board meetings, new Board agenda item templates, and new Board presentation formats and (ii) Board member roles and responsibilities.

The Board has held seven regular meetings int the first quarter of 2018: January 10 and 24; February 7, 21, and 28; and March 14 and 28. Outside of the regular items (e.g., public comment, consent items, the trivia question, etc.), there were 31 individual agenda items that combined lasted 841 minutes. The breakdown of these minutes it as follows:

RECOMMENDATION:
Each Board member and the Superintendent should be prepared to respond to the following questions:

• Has the Board appropriately spent its time/attention?
• Are the new/modified Board responsibilities still appropriate/necessary?
• What is one thing from the past three months that the Board should maintain?
• What is one thing from the past three months that the Board should change?

FISCAL IMPACT:
No fiscal impact.

RELATED PAST BOARD ITEMS:
2018 Board Retreat Agenda

BERKELEY UNIFIED SCHOOL DISTRICT

TO: Donald Evans, Ed.D., Superintendent
FROM: Pauline Follansbee, Interim Assistant Superintendent, Business Services
DATE: April 25, 2018
SUBJECT: P-2 School Average Daily Attendance and October Enrollment Summaries

BACKGROUND INFORMATION:
The District submits three attendance reports to the California Department of Education each year.  The District's general revenue is determined based on attendance reported from the second attendance report. The first attendance report is referred to as P-1 and includes average daily attendance (ADA) calculated from September to December.  The second attendance report is referred to as P-2 and included ADA calculated from September to March.  With the exception of Special Education ADA, the District receives General Fund revenue based on P-2.  The final attendance report is referred to as

P-annual and includes ADA calculated until the end of the year.  The District receives its General Fund revenue for Special Education based on the

P-annual.

Based on information provided from each school site, we are presenting a report on the P-2 reporting period and provide a comparison of the following information:

• Current and prior year average daily attendance (ADA) for the P-2 attendance reporting period that begins in September and ends in March.
• Current and prior year school enrollment reports as reported in October of each year.

The summary report reflects the variance between FY 2017-18 and FY 2016-17 for enrollment and ADA for each school.

Enrollment and Attendance Analysis

As shown in the attached variance report, P-2 attendance is 9,364 which is an increase of 164 ADA over prior year.

At school sites (grades TK-12), enrollment increased by 154 students from 9655 to 9809, and ADA increased by 158 students. The additional 5 ADA came from Extended School Year ADA.

Berkeley High and Willard have both experienced increases in enrollment of 20 or more students. Berkeley High has an increase of 99 in enrollment and 115 in ADA; an ADA enrollment increase of 1.98 %. Willard saw an increase in enrollment of 42 and 48 in ADA; an ADA Enrollment increase of 1.33%. 

The most notable decreases in enrollment happened at Longfellow, Oxford, and B-Tech as shown in the attached variance report by school and grade level. Longfellow’s enrollment decreased by 16 students, while Oxford and B-Tech both had a decrease in enrollment of 11.  The enrollment decline of those three schools combines for a loss of 25 ADA.  

The elementary schools experienced an overall enrollment increase of 35 students excluding SDC classes. Elementary schools that increased by 10 or more are as follows: Emerson increased by 16, Le Conte increased by 14, and Washington by 17. Oxford had a moderate enrollment decrease of 11. The combined enrollment at middle schools had an increase of 25 excluding special education and Independent Study program. 

Le Conte, Oxford, Willard, B-Tech, and Berkeley High had significant improvements in attendance percentages over the prior year. Rosa Parks and Thousand Oaks have experienced declines in attendance percentages over the prior year. 

Data for Non-Public School and Home Hospital have been included in this report. 

POLICY/CODE:
Board Policy:  5113 

FISCAL IMPACT:
The P-2 ADA of 9,364 is an increase of 164 over prior year and represents approximately $1,476,000 in additional General Fund revenue.  

At Second Interim, ADA was projected at 9,309.  The P-2 attendance report reflects 55 additional students, which represents approximately $504,000 in additional General Fund revenue.

STAFF RECOMMENDATION:
Receive this October 2017 enrollment and 2017-18 P-2 average daily attendance summary reports for information.

BERKELEY UNIFIED SCHOOL DISTRICT

TO:         Donald Evans, Ed.D., Superintendent
FROM:   Tammy Rose, Interim Manager, Student Services
Pasquale Scuderi, Associate Superintendent, Educational Services
DATE:    April 25, 2018 
SUBJECT: Triennial Plan Update: County-Wide Educational Services Plan for Serving Expelled and High-Risk Students:

*AB925 Triennial Plan Update July 1, 2018 to June 30, 2021

BACKGROUND INFORMATION:
California Education Code (EC) Section 48926 requires that each county superintendent of schools, in conjunction with district superintendents in the county, submit a triennial update to the State Superintendent of Public Instruction.

The AB925 Triennial Plan addresses the following components:

·      Existing educational alternative provided by the Alameda County Office of Education

·      Alameda County Community Schools Transition Process

·      Educational Services provide to expelled students with exceptional needs

·      Excess Cost Agreement *There is no cost agreement for 18-19. A Cost Agreement might be needed in future years due to the cost of running program and declining ADA.

·      Gaps in educational services to expelled students

·      Alternative Placement for students who fail placement or pose a danger to other district students

·      Existing educational alternatives for expelled students offered by districts

See the following documents from Alameda County Office of Education

1. Final MOU: Special Education

2. Final draft: Triennial Plan (Berkeley Unified School District’s Plan: page 30)

3. Final Superintendent Support Letter

4. Final draft: Triennial Plan page 16 changes (Berkeley Unified School District’s Plan: page 30)

*Addendum ( to be added to the Triennial Plan on page 30)

Instruction during extended suspension

Instruction during extended suspension Pursuant to Board Policy: the District shall ensure that any accused student whose suspension is extended pending an expulsion hearing is provided instruction during the period of extended suspension.

In order to effectuate this policy, the Superintendent or designee shall ensure that procedures are in place to provide appropriate instruction for students serving extended suspensions. The instruction shall be comparable to the instruction received in Berkeley Independent Study, and/or the Special Education Independent Program. All instruction and related services for students with disabilities shall continue during extended suspension, in accordance with state and federal law.

Use of restorative justice or other alternative resolutions in expulsion cases        

Board policy encourages the use of restorative justice and alternative resolutions in lieu of expulsion hearings, even in the most serious cases, including cases of sexual assault and sexual battery. Neither a complainant nor a witness shall ever be required to participate in a restorative justice process, nor be pressured into doing so.

[BP 5144.3.]

Restorative justice in cases of sexual harm requires particularly sensitive and experienced facilitation. Restorative justice practitioners facilitating sexual harm cases should have training and/or experience with those directly impacted by sexual harm, preferably both with victims/survivors and people who have committed acts of sexual harm. They must understand the potential power dynamics involved in sexual violence. Moreover, practitioners must be able to centralize survivor-identified needs while facilitating processes that hold the accused student accountable to these needs.

Where the District has contracted with experienced restorative justice practitioners, and where the Superintendent or designee believes that restorative justice may be a desirable process to pursue, the Superintendent or designee shall refer the complainant to the restorative justice practitioner for that practitioner to more fully explain what such a process would entail. The Superintendent or designee shall also, with consent of the complainant’s parent/guardian, provide the complainant’s contact information to such practitioner in order to facilitate the introduction of the restorative justice concept to the complainant. While no complainant shall ever be required to participate in a restorative justice process, such a process may go forward without the active participation of the complainant where feasible and appropriate. Nothing said by any student in a restorative justice circle may be used against that student in a subsequent District disciplinary process, unless required by law.

Rehabilitation plan, transition, and support

When an accused student re-enters his or her home school or the District, Board policy requires the Superintendent or designee to design a re-entry plan to facilitate the student’s successful re-entry into the school environment. The re-entry plan should be carefully tailored to the unique needs of the accused student, designed to further the student’s academic progress, and ensure the safety of the complainant(s) (if any) and/or the school community. Such a plan should include re-entry circles at any school site that has established restorative practices.

FISCAL IMPACT:
The fiscal impact for Special Education depends on how many students with an IEP (Individualized Education Program) are referred to county schools and how long they remain.

Estimated cost under the new MOU would be $12,224.24

*The cost is tied to how many students are referred and how long they remain with the Alameda County Community School program.

16-17: $2,823.26

15-16: Two students from Berkeley Unified School District were referred, one for 80 days and one for 183 days. The cost was $9,055.09

STAFF RECOMMENDATION:
Receive the information regarding the Triennial Plan, and provide feedback and direction to District staff regarding the plan.

Persons wishing to address the Board should fill out a green speaker card.  Cards turned in for the earlier open session public testimony will be given priority.  Speakers will be randomly selected based on topic and position, with BUSD students generally given priority.  Public Testimony is limited to 15 minutes with a 3-minute limit per speaker per topic although the time allotted per speaker may be reduced to 2 minutes at the discretion of the President.