Board of Education Board Policy Meeting
MINUTES
March 30, 2018
2-3:30pm
2020 Bonar St. Room 126
Berkeley, CA 94702
(510) 644-6206

­­­­­___________________________________________________________________________

Ty Alper, Chair - Present
Beatriz Leyva-Cutler, Director - Present
Donald Evans, Superintendent - Present

Call to order: 2:04pm

Motion to approve agenda:
Levya-Cutler/Alper. Passed with no objection.

Motion to approve minutes for March 16, 2016:
Levya-Cutler/Alper. Passed with no objection.

Sweat-free Procurement Policy
Director Leyva-Cutler explained that the BHS fair trade club requested that sweat-free procurement be considered. They have reached out to and are waiting to hear back from the Santa Monica USD who has already began developing a sweat-free policy.She added that she attended a meeting around developing a district wide sustainability plan that would umbrella the sweat-free policy.

Policy Regarding Protection of Undocumented Students
Leyva-Cutler presented a draft policy modeled after that of the American Civil Liberties Union (ACLU). Alper suggested starting with our own and adding any pertinent language from ACLU’s. He also suggested that the policy explicitly state that this particular policy is limited to law enforcement at the federal level.

Conduct BP (use of electronic devices)
Participants discussed what kind of limits to set for student cell phone use. Leyva-Cutler suggested that we solicit teacher input.

Adjourn: 3:30pm

Board of Education Board Policy Meeting
MINUTES
May 24, 2018
12-1:30pm
2020 Bonar St. Room 126
Berkeley, CA 94702
(510) 644-620
___________________________________________________________________________

Ty Alper, Chair - Present
Beatriz Leyva-Cutler, Director - Present
Donald Evans, Superintendent - Present
Lyz Chairez, Recorder - Present

Call to Order/Approve Agenda:
At the request of Alper, the policy regarding protection of undocumented students was moved from discussion to action.

Motion to approve agenda as amended:
Leyva-Cutler/Alper and unanimously approved.

Revision to LCAP Policy - Action
Alper explained that the current policy caps reserve at the greater $1 million or 25% of supplemental funds. Supplemental funds are at about $5.5 million. The proposed change amends policy to setting the cap at $1 million thereby freeing the remaining funds to be directed elsewhere.

Motion to approve proposed revision and present to the Board for action at its May 30 meeting:
Alper/Leyva-Cutler and unanimously approved.

Policy Regarding Protection of Undocumented Students
Participants reviewed proposed language. Alper proposed placing this for information on May 30. The Superintendent will make sure that the school site admission applications align with our policy with respect to questioning or soliciting any information from student or family about immigration status.

Motion to approve proposed changes and present policy to the Board for first reading at its May 30 meeting:

Leyva-Cutler/Alper and unanimously approved.
SSC Bylaws – Action

Terry Pastika walked participants through proposed changes. Participants discussed composition and designated seating for representatives of each committee. Participants agreed to resume this discussion upon Director Beery’s return.

BP re Extracurricular and Cocurricular Activities
Aaron Jorgensen presented proposed language. The purpose of these revisions is to create consistency across the sites with respect to grade requirements for students participating in extracurricular and cocurricular activities.

Update Policy Calendar
calendar was discussed

Adjourn: 1:32pm

Board of Education Board Policy Meeting
MINUTES
June 22, 2018
9-9:30am
2020 Bonar St. Room 125
Berkeley, CA 94702
(510) 644-6206
___________________________________________________________________________

Call to order:
9:05am

Approve agenda:
Alper/Leyva-Cutler and unanimously approved. 

Debt Management Policy
Assistant Superintendent of Business Services Follansbee explained that this policy is in response to the District’s bond rating agency’s recommendation that we adopt a debt management policy. This policy limits the amount of debt we can incur. Participants discussed and reviewed the language.

Motion to approve policy and agendize for action for the 6/27 board meeting
Alper/Leyva-Cutler and unanimously approved.

Adjourn:
9:30am

Documents are forthcoming.

Documents are forthcoming.