Agency designated representatives: Christopher R. Hoffman,
David Reilly, Robert Pierce, Karen Rezendes

Employee Organizations: All Elk Grove Unified School District
Bargaining Units and Unrepresented Employees 

Student Board Representatives from Monterey Trail and Valley high schools will present updates and provide the Board with information regarding ongoing academics and activities from their school sites.

The Board of Education is asked to recognize Elk Grove Unified School District students who competed in FFA events for the 2017-2018 school year.

The Board of Education is asked to recognize Elk Grove Unified School District students who competed in FFA events in the spring and summer of 2018, including the state FFA competition, Sacramento County Fair and State Fair.

The Board of Education is to be introduced to Elk Grove Unified School District employees who have recently been appointed to administrative positions.

Please see the attached list of administrators who are new to the district or have been promoted in the 2018-2019 school year.

The Board of Education is requested to approve Resolution No.19, 2018-2019 which proclaims the period from October 5 through October 31, 2018, as the United Way Campaign.

The United Way is an organization dedicated to public service in the fields of education, health, rehabilitation, family, youth and aged counseling, legal aid, and emergency assistance.

The Board is requested to approve the attached resolution which proclaims the period of time between October 5 and October 31, 2018, as the United Way Campaign for the Elk Grove Unified School District.

The Board of Education is requested to adopt Resolution No. 18 that designates the month of October 2018 as Character Education Month in our schools.

On July 7, 1997, the Board of Education of the Elk Grove Unified School District approved recommendations of the Civic Values and Ethics Education Action Team.  Those recommendations included the observation of Character Education Month.

The State Board of Education has designated October 2018 as Character Education Month.

Walk to School Day is celebrated internationally by students every October.  Event organizers throughout the United States, Canada, and the United Kingdom register their events at www.walkbiketoschool.org, and share success stories.  This event will be celebrated across California on October 10, 2018, and at Elk Grove elementary schools.

Based on past participation, it is expected that almost all of 42 EGUSD elementary schools will participate in Walk to School Day events. This year EGUSD is “rebranding” Walk to School Day with the title “Walk & Roll to School Day.” The addition of “wheels” to this annual October celebration is, in part, to be more inclusive of the many ways students travel to school. The broader scope of the day also allows for the promotion of biking earlier in the school year. Many schools have found it challenging to promote the official, regional Bike to School Day in May as it falls during one of the busiest times of year for testing and school activities.

On Walk & Roll to School Day, school staff and community members coordinate and implement activities at each school site with assistance from the EGUSD Safe Routes to School (SRTS) Coordinator.  In school communications, students and families are encouraged to leave the car at home and try an “active” route to school. Encouragement strategies include education about the benefits of walking and biking to school, participation prizes, organized “walking school buses” and “bike trains,” nutritious snacks, music and special guests. The day promotes physical activity, safety, concern for a healthier environment, and strengthened connections between the school and community. Walk & Roll to School Day can also be a “launch” event for more routine alternative transportation programs that may continue at school sites throughout the year.

Not applicable.

All items listed on the consent agenda will be acted upon by one motion, without discussion. Should any item need to be considered separately, that item will be pulled for discussion/action.

The Board is asked to approve the minutes from the regular board meeting that was held on September 4, 2018.

The Board is asked to approve the selection of medical benefit carriers for the 2019 calendar year and authorize staff to execute necessary agreements.

The Joint Health Care Coalition (JHCC) has met over the last several months regarding the 2019 medical benefit offerings.  With assistance from Keenan and Associates marketing was completed and proposals were submitted by Kaiser Permanente, Sutter Health Plus and Blue Shield of California.  Following a thorough analysis and deliberation, the JHCC voted to provide the following recommendation to the Board of Education:

It is recommended that Blue Shield of California be discontinued.  Proposed significant increases to Blue Shield of California premiums and ensuing impacts to Kaiser Permanente and Sutter Health Plus premiums were factors in this recommendation.

Kaiser Permanente and Sutter Health Plus have been recommended to continue as providers.

The proposals included the following cost changes from 2018:

 The 2019 rates for these plans will be:

Based on the rates above, Sutter Health Plus will become the low cost plan for 2019.  A summary of the impact of the rates to employees will be as follows:

*This option is not being recommended and is provided for informational purposes only.

Open Enrollment will occur October 8 – November 2, 2018, for a coverage period of January 1 – December 31, 2019.  Any employees currently enrolled in Blue Shield of California who do not make a new medical plan selection by close of open enrollment will automatically be enrolled in the District’s low cost plan – Sutter Health Plus.  Employees will be informed of this information as part of the Open Enrollment communications. 

Costs are included in the 2018-19 budget.

Approve Warrant Register No. 2 – Warrant Numbers 039847-041230, 383949-384921

Education Code 42632 requires that all payments from the funds of a school district shall be made by written order of the governing board of the district.

 It is also required that district orders (warrants) must be numbered and include the following per Education Code 42634:

 The particular fund or funds of the district against which it is drawn

• The amount of payment to be made
• An itemized bill showing separate items and the price of each item (this information is retained in Fiscal Services)
• The rate of salary and the period of service of any employee of the district for whom an order is issued for payment of salary or wages (this information is retained in the Payroll office)

 The Board is asked to approve Warrant Register No. 2 – Warrant Numbers 039847-041230, 383949-384921.

See attached report for Warrant Register No. 2 expenditures.

Total expenditures for all funds from August 1, 2018, through August 31, 2018, are $62,982,756.31.

The Board is asked to accept the following donations to the District's schools/programs.

Under current Board Policy 3312 “contracts under the bid limits can be approved by the Designated Personnel, subject to Board ratification.  Amendments to contracts, including construction contract change orders both under and over bid limits, may be approved by the Designated Personnel, subject to Board ratification.”  Staff recommends that the Board ratify the contracts on the attached sheet, which are under the bid limit of $90,200 and have been approved by authorized district staff.

Copies of the contracts are on file with Fiscal Services should you wish to review them in detail.

Please see funding information provided on attached schedule.

In accordance with E.C. 17604 authorized staff has signed and recommends that the board ratify the contracts/agreements for funds received by the district on the attached sheet.

Copies of the grant contracts/agreements are on file with the Budget Department should you wish to review them in detail.

The Purchase Order Encumbrance Modification History from August 15 – August 28, 2018, is listed below.  The purchase order encumbrance modifications are on file in Fiscal Services if you wish to review them.

Modifications:

The Board of Education is asked to (1) approve Change Order No. 1 with Recreation Science, Inc., and (2) authorize a District Representative to sign the approved change order.

On March 20, 2018, the Board of Education awarded a contract to Recreation Science, Inc., for the Scoreboard Installations at Florin, Franklin, Laguna Creek, Pleasant Grove and Valley High Schools project.  Change Order No. 1 consists of seven (7) items. The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.  Change Order No. 1 changes the contract amount of $203,480.00 by $15,922.00 to $219,402.00.

The Board of Education is asked to (1) approve Change Order No. 1 with Z Squared Construction, and (2) authorize a District Representative to sign the approved change order.

On May 1, 2018, the Board of Education awarded a contract to Z Squared Construction for the Isabelle Jackson Elementary School, Roof and HVAC Units Replacement project.  Change Order No. 1 consists of three (3) items. The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.  Change Order No. 1 changes the contract amount of $1,545,000.00 by $25,627.00 to $1,570,627.00.

The Board of Education is asked to (1) approve Change Order No. 1 with Z Squared Construction, and (2) authorize a District Representative to sign the approved change order.

On June 12, 2018, the Board of Education awarded a contract to Z Squared Construction for the Portable Classrooms, Monterey Trail High School project.  Change Order No. 1 consists of two (2) items. The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.  Change Order No. 1 changes the contract amount of $586,000.00 by $73,949.00 to $659,949.00.

The Board of Education is asked to (1) approve Change Order No. 1 with SW Allen Construction, Inc., and (2) authorize a District Representative to sign the approved change order.

On May 15, 2018, the Board of Education awarded a contract to SW Allen Construction, Inc., for the Union House Elementary School, Modernization Phase 2.1 project.  Change Order No. 2 consists of twelve (12) items.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.  Change Order No. 2 changes the contract amount of $3,137,702.00 by $26,990.00 to $3,164,692.00.

The Board of Education is asked to (1) approve Change Order No. 2 with TJR Resources, Inc., and (2) authorize a District Representative to sign the approved change order.

On February 20, 2018, the Board of Education awarded a contract to TJR Resources, Inc., for the Student Support Center, Site Accessibility Improvements project.  Change Order No. 2 consists of four (4) items.  The complete change order with backup is on file in the Facilities and Planning Department for review.

(See Attachment 1)

 Attachment 2 provides detailed information on distribution of change order requests between Contractor and District.  Change Order No. 1 changes the contract amount of $254,792.39 by $5,611.00 to $260,403.39.

The Board of Education is asked to (1) accept the construction of Student Support Center, Site Accessibility Improvements project, and (2) authorize the filing of the Notice of Completion.

On February 20, 2018, the Board of Education awarded a contract to TJR Resources, Inc., for the Student Support Center, Site Accessibility Improvements project. The work has been completed and is recommended for acceptance by the District.

The Administration will file the Notice of Completion with the County Recorder within the statutory ten-day period.

Not applicable.

The Board of Education is asked to (1) accept the construction of Elk Grove High School, Shop Vent/Dust Collector project, and (2) authorize the filing of the Notice of Completion.

On May 15, 2018, the Board of Education awarded a contract to Division 5-15, Inc., for the Elk Grove High School, Shop Vent/Dust Collector project. The work has been completed and is recommended for acceptance by the Architect.

The Administration will file the Notice of Completion with the County Recorder within the statutory ten-day period.

The Board of Education is asked to (1) accept the construction of Scoreboard Installations at Florin, Franklin, Laguna Creek, Pleasant Grove and Valley High Schools project, and (2) authorize the filing of the Notice of Completion.

On June 26, 2018, the Board of Education awarded a contract to Recreation Science for the Scoreboard Installations at Florin, Franklin, Laguna Creek, Pleasant Grove and Valley High Schools project. The work has been completed and is recommended for acceptance by the Architect.

The Administration will file the Notice of Completion with the County Recorder within the statutory ten-day period.

Not applicable.

The Board is requested to approve the attached list of personnel changes as indicated in the actions below.

CERTIFICATED:

New Hire(s)  [15]

Rehire(s)

CLASSIFIED:

New Hire(s)  [13]

Leave(s) of Absence

Probationary Release(s)

Promotion(s)

Resignation(s)

Retirement(s)

Status Change(s)

N/A

The Board is asked to approve the revised job description for Regional Team Program Technician.

The Regional Team Program Technician job description has been updated to reflect current job responsibilities and updated terminology.

No financial impact.

Approval of AFSCME reclassification requests.

Human Resources is recommending to the Board of Education the approval of School Office Assistant II to Program Assistant, Prevention and Intervention (9 positions).

The reclassification requests were submitted during the 2017-2018 school year for AFSCME reclassification committee review.  The reclassification requests were approved by the AFSCME reclassification committee and forwarded to Executive Cabinet for approval.

On July 16, 2018, Executive Cabinet approved the reclassification of School Office Assistant II to Program Assistant, Prevention and Intervention (9 positions).

The salary and benefit computation for School Office Assistant II to Program Assistant, Prevention and Intervention (9 positions) after reclassification is estimated at an additional $38,148/annually.

The Board of Education is requested to grant Certification of Administrator’s Competence to Evaluate for the newly-hired district administrators who have successfully completed the District’s training process.

The District provides training to all newly-hired administrators to certify their competence to evaluate employees.  Following Education Code 35160.5, Requirement of District Policies for Competency of Personnel Assigned to Evaluate and Board Policy 4115.1, Certification of Administrator’s Competence to Evaluate, the District uses the following process to certify each administrator’s competence to evaluate:

1. Individual instruction or attendance at a series of workshops on evaluation processes and procedures;

    

2. Demonstration of effective evaluation skills as certified by a trained observer who is a certificated manager.

The following administrator(s) successfully completed the administrative training process and are being recommended to obtain their Certification of Administrator’s Competence to Evaluate:

John Dixon, Director, Secondary Education

Keri Van de Star, Human Resources

N/A

The Board of Education is requested to adopt the following instructional materials.

In accordance with BP 6161.1, the following instructional materials have been reviewed and approved by the appropriate subject-area steering committee(s) and the Curriculum Council and have the support of principals.

Basic

The following courses have undergone review and approval by the appropriate steering committee(s), the Curriculum Council, and have the support of principals.

Sports, Entertainment, and Music Marketing (CTE Elective, Grades 11-12) (one-year equivalent, 10 credits)

Students will explore marketing in sports, entertainment, and music and will choose a focus industry for their final.  Students will apply marketing principles and examine the economic impact of these industries, including endorsements, sponsorships, product development, licensing, image, sales, promotion, and pricing.  Students will have the opportunity to explore industry careers and plan a sports, music, or entertainment event.

Adopted curricular materials: Sports and Entertainment Marketing, Fourth Edition; South-Western, Cengage Learning

Medical Interventions Honors (PLTW) (Science, Grade 11) (one-year equivalent, 10 credits)

This course allows students to investigate a variety of interventions involved in the prevention, diagnosis, and treatment of disease.  The scenarios will expose students to interventions related to immunology, surgery, genetics, pharmacology, medical devices, and diagnostics.  Key biological concepts include preventing and fighting infection, screen and evaluate the DNA code, and cancer prevention, diagnostics, and treatment.

Adopted curricular materials: PLTW online curriculum.

Biomedical Innovation Honors (PLTW) (Elective, Grade 12) (one-year equivalent, 10 credits)

This honors capstone course applies human physiology and biological concepts to designing solutions for clinical medicine, physiology, biomedical engineering, and/or public health.  Students will solve unique, directed problems before completing an independent, experimental project.  This course fulfills UC and CSU elective science requirements.

Adopted curricular materials: PLTW online curriculum

Engineering Design and Development Honors (PLTW) (Elective, Grades 11-12) (one-year equivalent, 10 credits)

This honors capstone course challenges students to use skills and knowledge learned throughout their Project Lead the Way (PLTW) courses.  Students will identify an engineering-related problem and present their solution to a panel of engineering professionals.  This is a project-based course that applies science, math, and technology in various areas of engineering.  Students will document a design process to industry standards and be prepared for a post-secondary program or career.  Honors-level work includes a final project and presentation.

Adopted curricular materials: PLTW online curriculum

The Board is asked to adopt the attached Resolution #23, 2018-19, which 1) recalculates and increases the 2017-18 Gann Limit to $456,431,913.90, and 2) establishes the 2018-19 estimated Gann Limit at $474,744,468.93.

In 1989, the State enacted changes in statutory law (SB 98 and AB 198), Chapter 82 and 83, Statues of 1989, which required a recalculation of the 1978-79 and 1988-89 Gann Limits for all California school districts.  In June 1990, the voters approved Proposition 111 which required another one-time adjustment to prior year Gann Limits.  Accordingly, the Gann Limit for 1989-90 was recalculated at $71,515,984.  Each year we are now required to recalculate the prior year using actual data, and then estimate the Gann Limit for the budget year.

The Gann Appropriation Limit for 2017-18 has been recalculated at $456,431,913.90, compared to appropriations of $456,431,913.90 subject to the limit.

The 2018-19 estimated Gann Limit has been calculated at $474,744,468.93.

No impact on the District's finances.  If the District exceeds its Gann Limit, the excess is transferred to the State by law.

N/A

Pursuant to Proposition 39, the electorate approved Measure M on November 8, 2016.  As an accountability measure for voters and taxpayers of the District, Education Code Section 15278 mandates that bond measure expenditures be reviewed and reported on by an independent Citizens’ Oversight Committee (COC). On April 18, 2017, the Board of Education formally established the COC and its bylaws by approving Resolution No. 76, 2016-17.

The principal duties of the COC are to:

• Ensure that bond proceeds are expended for the purposes they are intended;
• Report the program’s progress to the public; and
• Provide an annual report and compliance statement.  

Over this reporting period, fifteen (15) elementary schools, nine (9) secondary schools, two (2) alternative schools, and one (1) administrative support facility had Measure M projects completed or under construction. As of June 30, 2018, approximately $48 million in Measure M funds has been spent on critical improvements to existing school buildings and grounds.

The COC is pleased to report that, based on the Committee’s review of annual financial audit findings and Measure M expenditures through June 30, 2018, EGUSD is in full compliance with its responsibilities as described in Article XIIA, Section 1(b)(3) of the California State Constitution.

John Shook, the COC president, will present the 2017-18 annual report.

All COC proceedings, meeting documents, and reports are available online at: measurem.egusd.net.

Pursuant to Education Code section 15280, the District is required to provide the Citizens’ Oversight Committee (COC) with any necessary technical and administrative assistance in furtherance of its purpose and sufficient resources to publicize its conclusions.  These resources include making the COC’s minutes, reports, and documents available for public viewing on the District’s web site.  Pursuant to Education Code section 15280, no Measure M bond revenues may be expended in providing such technical or administrative support.

Not applicable.

The EGUSD Board President should announce and open the public hearing with a request for anyone who wishes to speak to the proposal to please come forward.  After listening to any speakers, the Board President should close the public hearing.  After closing the public hearing, the Board should be asked to take action to approve (ratify) the Tentative Agreement.

The Tentative Agreement has been ratified by a vote of the NUHW members, and the AB 1200 review is approved by the Sacramento County Office of Education (SCOE), the EGUSD Board should be asked to approve (ratify) the attached 2018-2019 and 2019-2020 Tentative Agreement.  In addition, Education Code Section 3540.2 stipulates a fiscal review by the Sacramento County Office of Education (SCOE) of negotiated agreements to determine the financial impact of the agreement on the District budget. Therefore, the AB 1200 report which provides the financial analysis of the Tentative Agreement is attached and was submitted for review and approved by SCOE.

The Board is asked to receive a budget update for 2018-19 and hear a report on the 2017-18 Unaudited Actual Income & Expenditures.  The Board is also asked to approve the 2017-18 Unaudited Actual Income & Expenditures.

Staff will provide a budget update for 2018-19 and a report on the 2017-18 Unaudited Actual Income & Expenditures.

Staff recommends that the Board approve the 2017-18 Unaudited Actual Income & Expenditures.

The Board is asked to adopt Resolution No. 22 for school year 2018-2019, authorizing the Governing Board to eliminate classified positions.

The Board is asked to adopt the attached Resolution to eliminate classified positions due to lack of work/lack of funds pursuant to Education Code Sections 45115, 45298, 45308, and 45117.