REGULAR MEETING OF THE GOVERNING BOARD La Cañada USD November 08, 2016 7:00PM Round Building
4490 Cornishon Avenue
La Cañada, California
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Members from the community are free to speak on a specific item on the Agenda once the item is on the floor for discussion. The President will recognize any individual who wishes to speak. If you would like to speak on an item not on the agenda you are asked to complete a speaker request, located at the back of the room, and turn it in to the secretary. Please limit remarks to three (3) minutes. The President may limit discussion on each topic and each speaker if it appears that additional time is required to dispose of a particular concern or proposal. |
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Wenn/Cartnal |
Background The College Readiness Block Grant is established for the purposes of providing California’s high school students, particularly unduplicated pupils as defined in Education Code (EC) sections 42238.01 and 42238.02, additional supports to increase the number who enroll at institutions of higher education and complete an undergraduate degree within four years. As a condition of receiving funds, school districts must develop a plan describing how funds will increase or improve services for unduplicated pupils to ensure college readiness and include information on how it aligns with the LEA’s Local Control and Accountability Plan (LCAP). Schools can spend the funds through 2018-19. Current Considerations LCUSD has 34 unduplicated pupils in grades 9-12. LCUSD has developed a plan that explains how these grant funds will be increasing services provided to our unduplicated pupils to ensure college readiness. Some of the services are also mentioned on LCUSD’s LCAP plan. We will report to the California Department of Education (CDE) by January 1, 2017 on how we will measure the impact of the funds received on our unduplicated pupils’ access and matriculation to higher education. Financial Implications For LCUSD, the College Readiness Block Grant allocation is about $75,000. The funds will be spent on services to ensure college readiness of our unduplicated pupils within the next few years with some flexibility for adjustments. |
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It is recommended that the Governing Board review the presentation, engage in subsequent discussion providing direction to staff for any changes to support Board approval when the plan returns as a second-reading item. |
The Governing Board is requested to review the presentation, engage in subsequent discussion providing direction to staff for any changes to support Board approval when the plan returns as a second-reading item. |
R51-16-17
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Evans |
This is a First Reading item. The Governing Board is requested to review and discuss the First Interim Financial Report prior to approval at Second Reading on December 6, 2016.
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R50-16-17
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Davis |
Background
It is important to continually review and update the District’s Board Policies in order to stay on top of changing state requirements and/or District needs.
Current Considerations
As part of this continual review, the District has the following policy revisions for the Board’s consideration: These policy revisions reflect current law and have been developed in consultation with District’s Council.
Financial Implications
There are no financial implications associated with the recommended Board Policy revisions.
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This is a First Reading item. It is recommended that the Governing Board adopt the recommended Board Policy revisions.
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This is a First Reading item. It is recommended that the Governing Board adopt the recommended Board Policy revisions. |
R48-16-17 Board Policy Revisions
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Evans/Smith |
Background Proposition 39, a voter approved initiative at the November 2012 statewide general election, provides for annual transfers from the General Fund to the Clean Energy Job Creation Fund for a period of five years, 2013-14 through 2017-18. Proposition 39 funds will be provided to local educational agencies (LEAs) to improve energy efficiency and create clean energy jobs. The California Energy Commission (CEC) must approve an LEA's energy project expenditure plan before the California Department of Education (CDE) may disburse funds. Current Considerations In consideration of the size of the project and the requirements to meet certain guideline to insure continued funding from Prop 39, it is the request of Business and Maintenance & Operations to award the contract of consultant to Cumming Construction Management, Inc to develop, plan, and implement the energy efficient program for the District. This contract will continue their work through the last two years of the project. Financial Implications Prop 39 provides funds for consolation, development and management of the energy project expenditure plan.
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It is recommended that the Governing Board review and discuss the attached contract in preparation for its approval at the December 6, 2016 meeting of the Governing Board. |
The Governing Board is requested to review and discuss the attached contract in preparation for its approval at the December 6, 2016 meeting of the Governing Board. |
R54-16-17
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Evans |
Background The Los Angeles County Office of Education (LACOE) is developing new financial and human resources software to replace the existing systems known as BEST (Business Enhancement System Transformation). La Cañada Unified currently contracts with LACOE to use these systems for the processing of our payroll, benefits, payments to vendors, and reporting of financial and human resources data. Both systems are over 15 years old; LACOE is initiating bids to develop these new programs. Current Considerations Over the upcoming five years districts in Los Angeles County will transition from the existing software to the updated versions developed by the BEST project. During that time LCUSD will pay for the existing system along with the newly developing system. There will be a direct increase in our operating costs for personnel and financial information systems. Some districts interface with LACOE via separate software. However, this also has additional costs. Financial Implications Currently contracts with LACOE for existing software run approximately $20,000 per year. The new costs will be in addition to the existing software. The estimate is $11.56 per ADA, so additional costs of about $48,000 per year would be incurred beginning in 2017-18.
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It is recommended that the Governing Board review and discuss the attached contract in preparation for its approval at the November 8, 2016 meeting of the Governing Board. |
The Governing Board is requested to review and discuss the attached contract in preparation for its approval at the November 8, 2016 meeting of the Governing Board. |
R37-16-17
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Davis |
It is recommended that the Governing Board approve the Personnel Report as presented. |
The Governing Board is requested to approve the Personnel Report as presented.
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Personnel Report 11-8-16 revised
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Davis |
It is recommended that the Governing Board approve the attached extra duty report. |
The Governing Board is requested to approved the extra duty report as presented. |
Extra Duty 11-8-16
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Dr. Jeff Davis |
The District wishes to hire a consultant to provide consulting services to the Human Resources Department throughout the 2016-17 school year.
Cathleen McMullen has many years of experience as an Assistant Superintendent of Human Resources. |
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It is recommended the Governing Board approve entering into an agreement with Cathleen McMullen.
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It is recommended that the Governing Board approve the attached agreement for Cathleen McMullen to provide consultation services to the Human Resources Department. |
R40-16-17 McMullen Consulting Agreement
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Davis |
All district job descriptions that are created or revised for positions within the California School Employees Association (CSEA) Chapter 122 must be approved by the Governing Board. |
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It is recommended that the Governing Board approve the attached job description for Student Information System Specialist - High School.
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The Governing Board is requested to approve the Student Information System Specialist - High School job description as presented. |
R1-16-17 Student Information System Specialist - High School Job Description
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Dreibelbis |
Background As foster youth move from one placement to the next, child welfare workers need accurate information about their educational history and needs in order to make informed placement recommendations to the court. Sharing education records increases transparency and accountability across the different state and local agencies, and reliable data helps stakeholders advocate for better laws and policies. Additionally, federal law requires child welfare agencies to maintain education records in each child’s case plan file. Fifty school districts in the Los Angeles County have agreed to participate in the Educational Passport System designed by Los Angeles County Office of Education (LACOE), which allows child welfare agencies to obtain children’s education records from schools when they move from one placement to the next. Current Considerations LCUSD has been asked to join LACOE’s Educational Passport System to support our foster youth. The purpose of the agreement is to support the data sharing efforts between all school districts within Los Angeles County. LACOE will ensure compliance with the federal Family Educational Rights and Privacy Act (FERPA) and mandatory posting of student data privacy and pupil records policies for the state of California Assembly Bill 1584. Financial Implications The only financial implication is staff time to monitor the accuracy and verify the process of storing and transmission of data between the two systems.
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It is recommended that the Governing Board approve entering into an agreement with the LACOE. |
The Governing Board is requested to approve entering into an agreement with the LACOE. |
R41-16-17
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Sinnette |
ITEM
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SCHOOL
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DATES
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COST
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FUNDING SOURCE
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SUB CHARGED TO
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Pali Mountain Running Springs, CA
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PCR
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Mon., Dec. 5 - Fri., Dec. 9, 2016
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$521.00/student
$55,226.00 group
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Fundraising and Student Donation
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N/A
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It is recommended that the Governing Board approved the PCR Special Activity to attend Pali Mountain in Running Springs, California Monday, December 5 - Friday, December 9, 2016. |
The Governing Board is requested to approved the PCR Special Activity to attend Pali Mountain in Running Springs, California Monday, December 5 - Friday, December 9, 2016. |
R45-16-17
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Sinnette |
ITEM
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SCHOOL
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DATES
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COST
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FUNDING SOURCE
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SUB CHARGED TO
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The Pilgrim Dana Point, CA
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PCR
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1/10/17-1/11/17 1/12/17-1/13/17 1/18/17-1/19/17
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$144.00/student
$12,960.00 group
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Parent Donations
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N/A
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It is recommended that the Governing Board approved the PCR Special Activity to attend The Pilgrim in Dana Point, California January 10-11, 2017; January 12-13, 2017; and January 18-19,2017. |
The Governing Board is requested to approved the PCR Special Activity to attend The Pilgrim in Dana Point, California January 10-11, 2017; January 12-13, 2017; and January 18-19, 2017. |
R52-16-17
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Sinnette |
ITEM
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SCHOOL
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DATES
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COST
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FUNDING SOURCE
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SUB CHARGED TO
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Orchestra Retreat at Angeles Crest Christian Camp Valyermo, CA
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LCHS
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February 3 - 5, 2017
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$175/student
$13,125/group
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Parent Donation
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N/A
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It is recommended that the Governing Board approve the LCHS Special Activity to attend the Orchestra Retreat at Angeles Crest Christian Cap, February 3 - 5, 2017. |
The Governing Board is requested to approve the LCHS Special Activity to attend the Orchestra Retreat at Angeles Crest Christian Cap, February 3 - 5, 2017. |
R53-16-17
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Sinnette |
ITEM
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SCHOOL
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DATES
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COST
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FUNDING SOURCE
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SUB CHARGED TO
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La Costa Canyon Winter Classic Speech and Debate Carlsbad, CA
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LCHS
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December 9 - December 11, 2016
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$250/student
$6,600/group
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Fundraising and Student Donation
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N/A
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It is recommended that the Governing Board approve the LCHS Special Activity to attend La Costa Canyon Winter Classic Speech & Debate Tournament in Carlsbad, California December 9 - December 11, 2016. |
The Governing Board is requested to approve the LCHS Special Activity to attend La Costa Canyon Winter Classic Speech & Debate Tournament in Carlsbad, California December 9 - December 11, 2016. |
R46-16-17
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Evans |
The Governing Board is requested to accept the Gifts to District as presented. |
R44-16-17
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Evans |
It is recommended that the Governing Board approve Purchase Order List 9-16-17 as presented. |
The Governing Board is requested to approve Purchase Order list 9-16-17. |
PO List 9-16-17
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Published: November 4, 2016, 10:47 AM
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