Background

In this past Spring, the Governing Board established the Safety and Security Task Force dedicated to the assessment and exploration of student, staff, and school safety needs. The committee met once during the 2017-18 school year and five working subcommittees were formed shortly thereafter. The subcommittee topics include: campus safety, training, wellness and communication, traffic and parking, and LCHS open vs. closed campus review. Over the summer, three of these subcommittees have met and engaged in various levels of planning and implementation.  

Current Considerations

The summer work of the three active subcommittees will be shared. This will include traffic and parking, campus safety, and professional development/training. Plans are in place for staff training on the teacher buyback day, site assessments have taken place, and visioning about traffic flow has occurred. Along with committee meetings, district staff have attended trainings on threat assessment and simulations hosted by JPL, Orange County Sheriff’s, and the FBI in order to improve policies and procedures related to campus safety. It is important to note the great need to be responsive community demand for updated and increased safety measures, while taking a balanced approach to ensure the plans and actions meet the objectives set forth in Measure LC and the facilities master plan.  

Financial Implications

Measure LC has provisions for safety and security which can support outcomes from the committee work done this year. At this time, the access control system for LCHS is open for bid. All proposed work will be vetted by the committee, district staff, and Governing Board.

It is recommended that the Governing Board review the presentation and engage in a discussion providing direction to staff related to the Task Force in preparation for the opening of the 2018-19 school year.

The Governing Board is requested to review the presentation and engage in a discussion providing direction to staff related to the Task Force in preparation for the opening of the 2018-19 school year.

Introduction 

The June budget adoption is considered a “place holder” budget because by necessity it is primarily based on estimates and assumptions versus actual data.  The 2017-18 data is “projected actuals”, the numbers are currently estimates since the year has not yet closed.  The 2018-19 State Budget has not been finalized, therefore the State revenues, program changes and other factors are not finalized.  The budget is built off the Governor’s May Revision. 

This year significant changes occurred that created a change in revenues from what was proposed for 2018-2019 to what was passed by the legislature and signed by the governor. The primary change was a reduction in one-time dollars for 2018-2019 and an increase in the LCFF funding. 

Adopted Budget 

The Cost of Living Allowance (COLA) increased from 1.56% in 17-18 to 2.71% in 18-19. The LCFF base grant received an increase greater than the 2.71%. At the time LCUSD Governing Board adopted the district’s 2018-2019 budget the estimated increase for LCFF funding was 3%. The state adopted budget provided an increase of 3.7%. These will be ongoing dollars. The increase in LCFF revenues for LCUSD in the 2018-2019 school year will be $231,007.

Over the last several years, the state budget has provided school districts with “One time” dollars. The state adopted budget reduced the one-time funds from $344/Average Daily Attendance to $184/Average Daily Attendance. This results in a loss of $649,920.

The budget recommendation is for the Governing Board to approve the increase of LCFF dollars in the 2018-2019 district budget by $231,007 and to reduce the one time dollar revenues by $649,920. Budget adjustments will be done with the Los Angeles County Office of Education to reflect these changes.

Background 

The Facilities Master Plan identifies several projects at each of the school sites to be constructed as part of the District’s Measure LCF Bond Program.  At its workshop on May 18, 2018 the Board accepted staff’s recommendation for sequencing of projects.  Staff is recommending to proceed with design for the projects to be funded with the first series draw of the bond funding.  The selection of the architect for these group of projects was the result of the competitive selection process.  Twenty-six firms responded to the District’s request for qualification.  The Qualification Statements were reviewed by an evaluation team.  Eight firms were selected for interviews.  Gonzalez Goodale Architects is one of the four firms selected as best qualified firms and short-listed. 

Staff has negotiated the terms of the agreement and has determined them to be fair and reasonable for the services enumerated in the agreement.  

Current Considerations 

The approval of this item will authorize staff to execute the agreement with Gonzalez Goodale Architects for New Outdoor Pool Facility at La Cañada High School. 

The services provided under the agreement shall be procured in two (2) phases:  Phase 1 Services include Site Investigation, Scope Development, Programming, and Conceptual Design, as defined in Article II.  Phase 1 Services is being priced at this time and shall be awarded upon execution of the agreement.  Phase 2 Services include Schematic Design, Design Development, Construction Document and Contract Administration & Construction Monitoring, as defined in Article II.  Phase 2 Services shall be awarded at the option of the District after Conceptual Design has been approved by the District.  The District shall request a separate proposal from the Architect for Phase 2 Services.  An amendment to the agreement would be issued at later date for Phase 2 services. 

Financial Implications 

The contract is not to exceed $116,355 for Phase 1.  Funds will come from Measure LCF.

It is recommended that that Governing Board approve Agreement with Gonzalez Goodale Architects for Various Projects at New Outdoor Pool Facility at La Cañada High School.

The Governing Board is requested to approve entering into an agreement with Gonzalez Goodale Architects for Various Projects at New Outdoor Pool Facility at La Cañada High School.

Background 

The Facilities Master Plan identifies several projects at each of the school sites to be constructed as part of the District’s Measure LCF Bond Program.  At its workshop on May 18, 2018 the Board accepted staff’s recommendation for sequencing of projects.  Staff is recommending to proceed with design for the projects to be funded with the first series draw of the bond funding.  The selection of the architect for these group of projects was the result of the competitive selection process.  Twenty-six firms responded to the District’s request for qualification.  The Qualification Statements were reviewed by an evaluation team.  Eight firms were selected for interviews.  LPA is one of the four firms selected as best qualified firms and short-listed. 

Staff has negotiated the terms of the agreement and has determined them to be fair and reasonable for the services enumerated in the agreement.  

Current Considerations 

The approval of this item will authorize staff to execute the agreement with LPA for the following bond projects at Palm Crest Elementary School: 

• New Two-Story Classroom Addition

• Site Utilities Improvement

• Various Safety & Security Site Improvement

• Interim Housing

• Modernization of Buildings A, B, C, D, E, & Library

• New Parking Lot & Drop-off Improvement

• Technology Upgrade 

Financial Implications 

The contract is not to exceed $1,781,070.  Funds will come from Measure LCF.

It is recommended that the Governing Board approve Agreement with LPA Inc. for Various Projects at Palm Crest Elementary School.

The Governing Board is requested to approve entering into an agreement with LPA Inc. for Various Projects at Palm Crest Elementary School.

Background  

All LCUSD job descriptions require Governing Board approval.   

Current Considerations 

In a search to replace the Director of Fiscal Services, a candidate did not surface from the applicant pool and interview process.  However, an internal candidate is highly qualified to serve as a Manager of Fiscal Services.  The internal candidate from the LCUSD Business Office will be replaced by hiring a Lead Accounting Analyst.  The Manager position is new and requires Governing Board approval; the Lead Accounting Analyst job description has minor revisions requiring approval. 

Financial Implications 

Both positions will be 1.0 FTE (8 hours).  The Manager of Fiscal Services will be a Range 50 position.  The Lead Accounting Analyst is a Range 39 position.  There will be cost savings incurred by not replacing the Director of Fiscal Services position, which was a range 58 position.

It is recommended that the Governing Board approve the attached CMSA job descriptions for Manager of Fiscal Services and Lead Accounting Analyst.

The Governing Board is requested to approve the attached CMSA job descriptions for Manager of Fiscal Services and Lead Accounting Analyst.

It is recommended that the Governing Board approve the attached Declaration of Need for Fully Qualified Educators, so that the District may apply to the California Commission on Teacher Credentialing (CTC) for new or renewed emergency permits if the need arises in the 2018-19 school year.

BACKGROUND 

LCHS and District administrators in collaboration with LCHS faculty propose to offer Peer Support 1. This course will replace the previously offered course called Bridge. It will be offered to students who were recommended and have been selected to participate by LCHS faculty. The administration is making a recommendation to add this course to our course offerings.   

CURRENT CONSIDERATIONS 

Please see attached course description for Peer Support 1.           

FINANCIAL IMPLICATIONS 

The financial impact will be the cost associated with offering this class in the master schedule, as well as compensation for the work required to complete the instructional plans for this course.  

It is recommended that the Governing Board approve the attached course description for Peer Support I.

It is recommended that the Governing Board approve the Personnel Report as presented.

BACKGROUND 

Assistance League of Flintridge has been the source of many excellent opportunities for the elementary students of the district.  The Assistance League of Flintridge's Operation School Bell program provides vouchers, gift certificates and/or real goods (clothing, shoes, and/or supplies) to students selected by the school site principals.  

CURRENT CONSIDERATIONS 

The Operation School Bell agreement is renewed every three (3) years.  The current agreement for Operation School Bell is valid for the 2018-2019 school year through the 2020-2021 school year.  The principals work confidentially with families and ALF to help facilitate the program. 

FINANCIAL IMPACT 

There is no financial impact to the district.

BACKGROUND

The District has since 2007 hired a consultant to provide services to the Human Resources Department.  Cathy McMullen has many years of experience as an Assistant Superintendent of Human Resources, and has served in this capacity as a consultant for LCUSD.  It is requested that Ms. McMullen’s contract be renewed for the 2018-19 school year.

CURRENT CONSIDERATIONS

Ms. McMullen’s consultancy work is intended to provide support and expertise to district administration in Human Resources matters as well as the opportunity to employ her services as an independent contractor in any matter that may present a possible conflict of interest were it to be overseen by a district administrator.

FINANCIAL IMPLICATIONS

The cost of the consultant services is $150.00 per hour.  Total hours are determined by the District in conjunction with Ms. McMullen as the consultant.

It is recommended that the Governing Board approve entering into a contract with Cathy McMullen for Human Resources consulting services.

The Governing Board is requested to approve entering into a contract with Cathy McMullen for Human Resources consulting services.

Background

On-going inadequate state funding has presented the District with the task of maintaining a balanced budget while meeting the needs of the students.  With the high cost of providing a summer school program to the students of La Cañada High School, the district decided to eliminate the program beginning with Summer School 2011.  A community committee approached the La Cañada Educational Foundation with a tuition based non-profit summer school program concept that would provide the needed summer school program.  The program provided a wide range of classes for full credit for 9^th – 12^th grade students.  The classes offered followed the District curriculum and California content standards.  The La Cañada Flintridge Educational Foundation is again planning to provide their 9^th-12^th grade summer school program.

Current Considerations

The attached 2018 Agreement for Use of School Property with the La Cañada Flintridge Educational Foundation is submitted for approval.  The agreement includes the cost of facilities use , technology support, and the educational materials associated with the classes offered.

Financial Implication

The Educational Foundation will fund administrative and technology support, will pay a facility use rate, and incudes fees for the use of educational materials.

It is recommended that the Governing Board approve the Agreement for Use of School Property between the La Cañada Unified School District and the La Cañada Flintridge Educational Foundation.

The Governing Board is requested to approve the Agreement for Use of School Property between the La Cañada Unified School District and the La Cañada Flintridge Educational Foundation.