Board Policy 3290 outlines acceptance of any gift, grant, or bequest of money, property, or service to the district. A list of donations, including any specified restrictions, are provided to the Board on a routine basis to ensure compliance with this policy.

The total value of donations is $900.

Administration recommends acceptance of donations.

Board members serve on the following committees of the Superintendent:  Negotiations, District Advisory Committee, and the City-Schools Committee.  The committee representatives from 2017/18 were:

• District Advisory Committee:  Anne Molgaard, Gail Monpere
• UTA Negotiations:  Bea Arkin, Carolyn Barrett
  
• CSEA Negotiations:  Zoey Fernandez, Tyler Nelson
  
• City-Schools Committee:  Megan Van Sant

The Superintendent would like to get an idea about who has interest in these committees so the Board member can be appointed by the Superintendent to serve on these committees for the 2018/19 school year. 

None

Administration awaits direction from the Board.

Each year staff will conduct up to four Board workshops as needed on topics of interest to the Board.   Administration recommends that the four workshops be centered around the Strategic Plan, UUSD's student performance data, and a continuance of governance work with Steve Zuieback.  This will give the Board and staff an opportunity to dive deeply into our improvement work.  Proposed dates are as follows:  October 18, January 24, February 21, and March 28.  

Administration recommends the Board approve the proposed dates and topics as discussed by the Board and administration.  

The Board Agenda planning calendar includes routine items as well as items from the Strategic Plan that require later action.  Although it is a working document, having this document reflect, as close as possible, the items by month that will be on a Board agenda helps staff prepare for the items.

This is the Board's opportunity to add any other topics they wish to see discussed during this school year.

None

Administration recommends the Board approve the 12-month Agenda Planning Calendar.

In the annual budget cycle, the 2018-19 45 Day Budget Revise takes place after the state budget is enacted to reflect the changes from the assumptions used when we built the 2018-19 UUSD Budget which was adopted in June.  The next official UUSD budget report will be presented in December 2018 and is based on financial information of the district as of October 31, 2018.

Education Code section 42127(i)(4) states: Not later than 45 days after the Governor signs the annual Budget Act, the school district shall make available for public review any revisions in revenues and expenditures that it has made to its budget to reflect the funding made available by the State Enacted Budget.

A detailed description is provided in the attached presentation.

Administration recommends approval of the 2018-19 45-Day Budget Revise Based on State Enacted Budget.

Food Service Specialists are difficult positions to fill when employees are absent.  There are normally 1 to 2 people absent every day in food service and there are multiple long-term absences in the 2018/19 school year that are already known.  The department expects to serve more meals this year and wants to make sure that they are better equipped to meet the increasing demands on the department.  This position will fill in for absent employees or vacant positions.   In the event that there are no absences or vacancies, the person in the position will work wherever the department needs the most support as determined by the Food Service Director. 

In recent years we have created a utility custodian position and a utility driver position.  The staff has found having these positions very helpful in making sure that needs are covered despite vacancies or absences.  

The final leveling of this position will be determined by the Personnel Commission.  However, the district anticipates that the position will cost approximately $32,000, less approximately $18,000 that would normally pay for sub costs for a net cost of $14,000.  This funding source is the Food Service budget. 

Administration Recommends Approval of Classified Job Description:  Utility Food Service Specialist

The attached list reflects staffing changes for management, certificated, and classified employers.  All positions presented are replacements or are previously approved positions now being acted upon.

All position funding has been identified in the backup.

Administration recommends approval of personnel actions.

The following list of requests for students to transfer into or out of the Ukiah Unified School District is in compliance with existing District policy regarding inter-district enrollment.

TBD

Administration recommends approval of Inter-District Transfer Agreements.

Education Code allows for the Board to review all non-ratified contracts every sixty days. 

Contracts less than $15,000 are presented for review and ratification in accordance with Board Policy and Education Code which allows for district business to be conducted in a timely manner.

Funding identified within the attached document.

Administration recommends approval of ratification of contracts.

General provisions relating to the issuance and approval of commercial warrants are identified within [EC Section 42630].  Best business practices indicate that the governing board should establish rules and regulations relating to the school warrants, including but not limited to, the following steps: 

1.  Authorizing a designated employee to sign commercial warrants. [EC sections 42632-3, 85232-3]. 

2.  Providing for governing board review and approval of commercial warrants in the board minutes. 

3.  Requiring that commercial warrants have complete documentary support verifying that all goods and services paid for have been delivered or rendered in accordance with the purchase agreements. 

4.  Processing commercial warrants expeditiously so as to take advantage of all cash discounts. 

Ensures full transparency in our financial processes and ensures best practices are followed.

Funding is identified within attached document. 

Administration recommends approval of Commercial Warrant Registers from 6-7-18 to 7-30-18.

Minutes reflect actions taken and provide information for the community. 

Administration recommends approval of board minutes as presented.

Assembly Bill 86 and subsequent trailer bill AB104 funds the Mendocino/Lake Adult Career Education (MLACE) consortium of which Ukiah Unified School District is a member.  As part of its three-year plan summary, a governance structure for the consortium has been established.  As part of satisfying that goal, an official designee the Chief Business Official and an alternate designee the Director of Alternative Education were approved by the UUSD Board of Education on November 12, 2015.  

This request is to change the alternate designee from Holly Rodgers, the Director of Alternative Education, who retired June 30, 2018, to her replacement Scott Paulin, Director of Alternative Education effective July 1, 2018.  The official designee will remain the Chief Business Official, Penny Lauseng.

None.

Administration recommends approval of the change in alternate designee to represent UUSD on the MLACE consortium.

Ukiah Unified School District (UUSD) is responsible for evaluating and serving eligible preschoolers in community settings. This Memorandum of Understanding (MOU) details the procedures and responsibilities that UUSD and the Pinoleville Head Start Program use when evaluating and providing services to eligible special needs students in this program. 

None

Administration recommends approval for Ratification of Memorandum of Understanding with Pinoleville Native American Head Start Program.

The new financial software system ESCAPE utilizes a Warrant/Pass-thru fund, Fund 76, to account for payroll liabilities.  In the prior financial software system QSS payroll liabilities were charged to an account in the General Fund 01. 

The utilization of Fund 76 is the default in ESCAPE and complies with the California Department of Education Standardized Account Code Structure (SACS) method.  Administration respectfully requests the Board of Education approve the establishment of a new Fund 76 at the County Treasurer's office to enable Mendocino County Office of Education the ability to run UUSD payroll with the new financial software system.  Each school district in the county is being asked the same request.

None.

Administration recommends approval of Resolution No. 1, 2018-19, Establishment of School Warrant/Pass-Through Fund (Fund 76).

The district is recommending the adoption of the textbook to be used in high school Statistics

The math department at Ukiah High School reviewed, analyzed and approved the Statistics and Probability with Applications Third Edition Bedford, Freeman, and Worth (BFW), Publishers textbook for the course of Statistics.  This textbook is aligned to the state and national standards.

After review the book was brought to the District Curriculum Council (DCC) for review and approval. At the March 5, 2018 District Curriculum Council (DCC) meeting, the DCC recommended the textbook be presented to the Board of Education for approval.

The Board of Education approved of the 30-day public display of the textbooks on April 12, 2018, which allowed parents, administrators, and teachers to view the textbooks being recommended and provide input for over 30 days. The District has not received any input from the public regarding these textbooks.

Cost to the District is $6,920.00 in Textbook funds.

Administration recommends approval of adoption of High School Statistics Course Textbook Statistics and Probability with Applications Third Edition Bedford, Freeman, and Worth (BFW), Publishers.

The Parent Institute for Quality Education (PIQE) has provided parent engagement trainings for Ukiah Unified starting in 2013-2014, with a pilot at Grace Hudson Elementary School, and then with further trainings at our five other elementary schools and our two middle schools. 

PIQE will be providing training for our parents this year through two, 2-day seminars entitled "Parent Engagement", which will include two simultaneous sessions, one in English and one in Spanish. The training is designed to equip families with information on how to navigate the school system and become active participants in their children's education. PIQE will provide 2 skilled trainers, copies of materials to conduct the seminar, and marketing material, including a parent invitation (flyer). 

The trainings will be held at the Ukiah Valley Conference Center, with the first 2-day seminar on October 20 & 27, 2018, and the second 2-day seminar on February 2 & 9, 2019. This year we will recruit elementary and middle school parents to participate in the trainings.

Cost to the district is up to $24,000.00 in Supplemental Concentration Grant funding.

Administration recommends approval of the 2018-19 Memorandum of Understanding with Parent Institute for Quality Education (PIQE)for Parent Engagement.

Document Tracking Services (DTS) provides web-based applications for creating standard templates for district required documents.  Ukiah Unified School District will use DTS to create custom templates for the School Accountability Report Cards (Spanish and English), Single Plans for Students Achievement, LCAP/LEA Plan and Comprehensive School Safety Plan templates.  These templates are used by administrators to create these documents in a consistent format.

The cost to the District shall not exceed $4,750.00 General Funds.

Administration recommends approval of Agreement with Document Tracking Services (DTS) for renewal of Web-Based Application License.

As part of Ukiah Unified School District's strategic goals, the District funds two School Resource Officers who are hired through the Ukiah Police Department. The officers focus their attention on the attendance and welfare of UUSD students.  

The Memorandum of Understanding with Ukiah Police Department and Ukiah Unified School District has been updated and is presented for Board approval.

As previously approved.

Administration recommends approval of the revision of the 2018-19 Memorandum of Understanding with the City of Ukiah Police Department. 

This MOU, for the 2018-2019 school year, details the reimbursement agreement related to Mendocino Unified School District (MUSD) students attending Ukiah Unified School District for special education services. MUSD will reimburse Ukiah Unified School District for the cost of instructional paraprofessionals who support the students.  

The District will be reimbursed up to $35,000 from Mendocino Unified School District.

Administration recommends approval of Memorandum of Understanding with Mendocino Unified School District regarding Special Education Student Services for 2018-2019.

The District was awarded funding for the Fresh Fruit and Vegetable Program Grant for the July 1, 2018-September 30, 2018 time period. This grant provides funding for Nokomis and Oak Manor Elementary School's nutrition programs. The grant program provides a healthy snack, a fruit or vegetable, during morning recess. Students do not have to be enrolled in the free and reduced lunch program to participate, thus every student in the school has the opportunity to eat a healthy snack. 

The District shall receive $4,410.45.

Administration recommends acceptance of the Fresh Fruit and Vegetable Program Grant Award Notification for July 1, 2018 through September 30, 2018.

In accordance with the Williams Settlement Education Code 35186, a quarterly report on Williams Uniform Complaints must be filed with the Mendocino County Office of Education. Subject areas of complaints include: 
             * Textbooks and Instructional Materials 
             * Teacher vacancy or misassignment 
             * Facilities conditions 

To ensure that each student is provided instructional materials including textbooks, a highly qualified teacher, and adequate facilities conducive to learning, a posting of the Williams Uniform Complaint procedure is located in each classroom and district-wide area where parents can access the information. 

None.

Administration recommends approval of 2017-18 Quarterly Report of Williams Uniform Complaints, Fourth Quarter.

The 2018-19 contract for services with the Mendocino County Youth Project (MCYP), outlines the services that will be provided to Ukiah High School.  Students at these sites will have access to counseling support services for 6-6.5 hours per week throughout the school year.

The Youth Worker will provide prevention education, counseling services, and will connect families to other agencies for support.

$10,000 in site Supplemental Concentration Grant funds.

Administration recommends approval of contract with Mendocino County Youth Project for Prevention and Early Intervention Services for Ukiah High School.

The Workforce Innovation and Opportunities Act (WIOA), Title II: Adult Education and Family Literacy Act (AEFLA) grant is a 3-year grant. We have received initial funding amounts based on our annual enrollment in High School Diploma/Equivalency, ESL and Adult Basic Education programs. After the first 3-year grant award period, ongoing funding will be competitive.

The funding will be used to support a .75 Teacher on Special Assignment (TOSA) position at the Adult School. This position will also support teachers with the administration of the computer adaptive assessments that we are now required to use, per both the Adult Education Block Grant (AEBG) and the WIOA Title II grants.  We are in the implementation phase of assessing all students, which includes the correctional facility and Ukiah Valley Association for Habilitation (UVAH) students. 

The District will receive $141,172 in WIOA grant funds for 2018-2019.

Administration recommends acceptance of the Workforce Innovation and Opportunity Act, Title II: Adult Education and Family Literacy Act, Public Law 113-128, Section 225, Section 231, and Section 243 Grant Award Notification.

Non-Public Agency (NPAs) are providers of psychological, occupational therapy (OT), and physical therapy (PT) services that are part of the Individual Education Plan (IEP) for students receiving special education services. These services are based on assessment and provided if the student needs the service in order to progress educationally. The list of consultants for the 2018-2019 school year is attached. 

Estimated cost $465,460. District receives reimbursement from Special Education Local Plan Area (SELPA) for a portion of the costs.

Administration recommends approval of Non-Public Agency Providers Contracts for 2018-2019. 

Spears Transportation, a private transportation company, is transporting students from Ukiah Unified School District to non-public schools in Sonoma County. Spears Transportation provides services for districts throughout the county and coordinates with the Mendocino County Office of Education SELPA, who has reviewed this contract and certificates of liability. 

Not to exceed $125,000. 100% of costs are reimbursed by Mendocino County Office of Education SELPA. 

Administration recommends approval of Contract for Services for Special Education Transportation with Spears Transportation. 

Pursuant to Board Policy 3270, when the District has instructional materials, equipment, supplies or other personal property that becomes unusable, obsolete, or is no longer needed, those items are presented to the Board for approval .  Once the value of the item(s) are estimated, the administration may recommend the sale of those items through any of the following.

1.  Put these items out to bid

2.  Public Auction

3.  The District may sell the property without advertising for bids under the conditions listed in Administrative Regulation 3270.

If the value of the property is found to be of no value, or of less value to defray the costs of arranging a sale, the property may be donated to a charitable organization deemed appropriate by the Board or may be disposed of by dumping in accordance with Board Policy 3270.

The following list has been submitted by Eagle Peak Middle School, Pomolita Middle School, and Frank Zeek Elementary School, and is deemed to have insufficient value.

None

Administration recommends approval of Disposal of Obsolete/Damaged items from Eagle Peak Middle School, Pomolita Middle School, and Frank Zeek Elementary School.

In order for the new plantings and bio swales to be installed by the Drought Resistance Otreach Program for Schools (DROPS) grant project, multiple trees needed to be removed from the UHS parking area. Johnson's Quality Tree Care completed the project on July 12, 2018.

This approval meets the District's legal obligation to file a Notice of Completion.

None

Administration recommends approval of the Notice of Completion for the UHS Parking Lot Removal of Birch/Crepe Myrtles/Elm Project.

Johnson's Quality Tree Care completed the tree trimming and removal project at Nokomis Elementary School on June 14, 2018.  

This approval meets the District's legal obligation to file a Notice of Completion.

None

Administration recommends approval of Notice of Completion for the Nokomis 2018 Tree Removal Project.

The flooring at Calpella elementary school, rooms W-55 and W-6, were failing and have been identified for replacement in the 5-Year Deferred Maintenance Plan. This project replaced the VCT flooring with Tandus Power-bond flooring. This project also replaced the failed flooring in several bathrooms with sheet vinyl. The District solicited quotes from several C-15 (Flooring) contractors on the 2018 List of Qualified Contractors in compliance with The Uniform Public Construction Cost Accounting Act (CUPCCAA). JB Jordan & Associates was the respondent with the lowest bid.

This approval meets the District's legal obligation to file a Notice of Completion.

$13,865.00; General Fund 01; Routine Restricted Maintenance Resource 8150

Administration recommends approval of Notice of Completion for the Calpella 2018 Flooring Project.

The Information Technology room at Frank Zeek elementary school was getting too hot for the computer servers which must operate within a temperature controlled environment for optimum performance and longevity. Coolers were installed to fix the problem and the servers are now maintained within the recommended temperature range.

This approval meets the District's legal obligation to file a Notice of Completion.

$12,500.00; General Fund (01); Technology Infrastructure Upgrade (Resource 9527)  

Administration recommends approval of Notice of Completion for the Frank Zeek I.T. Room Cooling Project.

The technology server room at South Valley High School was getting too hot for the servers and needed to be fixed in order for our computer systems to run properly. Intercounty Mechanical and Electrical completed the project on July 20, 2018.

This approval meets the District's legal obligation to file a Notice of Completion.

None.

Administration recommends approval of Notice of Completion for the South Valley High School Technology Room Cooling Project.

The technology server room was getting too hot for the servers and needed to be fixed in order for our computer systems to run properly. Intercounty Mechanical and Engineering completed the project on July 18, 2018.

This approval meets the District's legal obligation to file a Notice of Completion.

None

Administration recommends approval of Notice of Completion for the Yokayo Elementary School I.T. Room Cooling Project.

The technology server room was getting too hot for the servers and needed to be fixed in order for our computer systems to run properly. Intercounty Mechanical and Electrical completed the project on July 12, 2018.

This approval meets the District's legal obligation to file a Notice of Completion.

None

Administration recommends approval of Notice of Completion for the Eagle Peak Middle School  I.T. Room Cooling Project.

The softball infield at Pomolita Middle School needed to be regraded for drainage. Valley Paving completed the project on July 26, 2018.  

This approval meets the District's legal obligation to file a Notice of Completion.

None

Administration recommends approval of Notice of Completion for the Pomolita Middle School Softball Field Project.

The flooring at Oak Manor rooms K1 and K2 were failing and had been identified for replacement in the 5-Year Deferred Maintenance Plan. This project will replace the broadloom carpet with Tandus Power-bond. The District solicited quotes from several C-15 (Flooring) contractors on the 2018 List of Qualified Contractors in compliance with The Uniform Public Construction Cost Accounting Act (CUPCCAA). JB Jordan & Associates was the lowest respondent.

$9,213.00; Routine Restricted Maintenance Resource (8150)

Administration recommends approval of Notice of Completion for the Oak Manor 2018 Flooring Project.

This MOU outlines the agreement between Mendocino County Office Of Education (MCOE) and Ukiah Unified School District (UUSD) to reimburse UUSD for a teacher who will facilitate a four-day workshop on the Expository Reading and Writing Course: Preparing High School Students for College-Level English.

The teacher will facilitate the four-day workshop on September 21,  October 5, November 15, 2018 and February 7, 2019.

The District shall be reimbursed by MCOE for an amount not to exceed $3,037.84.

Approval of the Memorandum of Understanding for the Expository Reading and Writing Course: Preparing High School Students for College-Level English.

The Mendocino Community College (MCC) is the fiscal agent for the Mendocino/Lake Adult Career Education (MLACE) consortium established under AB 104. MLACE consists of nine voting members including MCC, UUSD, two county offices of education and five other K-12 school districts.  MCC desires UUSD to supply an experienced administrator to manage the MLACE consortium on behalf of MCC for the 2018/19 school year.  

UUSD wishes to support MLACE by offering our Adult School Principal, who meets the minimum qualifications for District Administrators managing MLACE.  The Adult School Principal will ensure MLACE meets all state reporting requirements under AB 104, plans and implements monthly MLACE meetings, existing work group meetings, the annual MLACE Summit and other priorities identified by MLACE voting members.

This agreement is made and entered into as a result of a current urgent need and extraordinary circumstances and is not precedent setting nor a permanent solution to the MLACE administrative assignment.

None.  Mendocino Community College will be invoiced for the UUSD employee's salary costs.

Administration recommends approval of the ratification of the administrative services agreement for an experienced UUSD administrator to manage the MLACE consortium for the 2018-19 school year 

Gender Spectrum will provide two three-hour Foundations of Gender Inclusive Schools trainings.  The training is designed to establish a basic understanding of gender diversity and approaches for applying this understanding to professional practice in order to implement the Gender Inclusive Schools Framework.  The Gender Inclusive Schools Toolkit will be provided for implementing this program in the District. Middle and high school staff will be trained on Monday, August 13, 2018.  Elementary school staffs will be trained in September by their school counselors who have been certified as trainers.

$2,700.00 plus any service-related expenses in Supplemental and Concentration Grant funds.

Administration recommends approval of Agreement with Gender Spectrum for Professional Development.

The attached list is the annual identification of the certificated employees of Ukiah Unified who have been designated by administration as having probationary, newly tenured or temporary status.  The status is effective the first date of the contract for the 2018-19 school year.

No fiscal impact.

Administration Recommends Approval of Identification of Newly Tenured, Probationary and Temporary Teachers for the 2018-19 School Year.

This agreement outlines the concurrent enrollment of 10 sections of Career Technical Education(CTE) classes  that are offered at the Ukiah High School campus through the Mendocino-Lake Community College. The classes are: First Aid/EMR/CPR, Wilderness Emergency Medicine, Information Technology, Computer Network, and Medical Terminology. Students will receive high school credit and college credit that can be used toward an Associates of Arts degree or certificate program. The district will pay for the cost of the teachers who are already employed by the district and Mendocino-Lake College will reimburse the district at $500.00 per unit of course. The courses are 28 units in total.

The District (UUSD) will be reimbursed $500.00 per unit for a total of $14,000.

Administration recommends approval of Instructional Services Agreement with Mendocino-Lake Community College District for August 15, 2018 through June 14, 2019.

The California Commission on Teacher Credentialing has the authority to issue waivers.  These documents have to do with educator preparation and credential, and with the ability of employers to employ or assign staff who do not possess the appropriate credential for their assignment or a part of their assignment.

The district always attempts to fill positions with an employee who is appropriately credentialed for the assignment.  If there are no properly qualified candidates, the district then seeks individuals who have sufficient coursework and experience to qualify for either an intern credential or one of the district assignment options available under the Education Code. 

In special circumstances, a fully qualified credentialed individual is not available or a fully qualified, credentialed individual is not determined to be the best candidate for the position.  If one of the other options above does not meet the district's needs, then the district and the employee may apply for a variable term waiver.  This type of waiver provides additional time to complete the credential requirements. 

General criteria for Commission approval of a waiver includes recruitment, credential goal qualification of the applicant, assignment, and commitment that the district will provide support to assist the teacher in meeting the credential goal.

Diana Barajas, 5th Grade Teacher, Nokomis, CBEST Multiple Subject Variable Term Waiver

Irene DeLong, Yokayo, CBEST Multiple Subject Variable Term Waiver

Christina L’Heureux, Eagle Peak, CBEST Multiple Subject Variable Term Waiver

Alicia Mehtlan, Physical Educ, Eagle Peak, CBEST Single Subject Physical Education

None

Administration recommends approval of application for Variable Term Waiver Teaching Assignment to the Commission on Teacher Credentialing for the 2018-19 School Year.

The California Commission on teacher Credentialing has the authority to issue Provisional Internship Permits.  These documents have to do with educator preparation and credentialing, and with the ability of employers to employ or assign staff who do not possess the appropriate credential for their assignment or a part of their assignment.

The District always attempts to fill the position with an employee who is appropriately credentialed for the assignment.  If there are no properly qualified candidates, the District then seeks individuals who have sufficient coursework and experience to qualify for either an intern credential or one of the District assignment options available under the Education Code.

In special circumstances, a fully qualified credentialed individual is not available or a fully qualified, credentialed individual is not determined to be the best candidate for the position.  If one of the other options above does not meet the District's needs, then, the District and the employee may apply for a Provisional Internship Permit.  This type of permit provides additional time to complete the credential requirements.

General criteria for commission approval of a permit includes recruitment, credential goal, qualification of the applicant, assignment, and commitment that the District will provide support to assist the teacher in meeting the credential goal.

Gabriela Holmes, Spanish Teacher, Ukiah High School, Spanish Teacher

Veronica Tinajero, 6th Grade, Yokayo, Multiple Subject

Cassandra Slagle, ELA Teacher, Eagle Peak, Single Subject English

Gretel Palmerin, Mathematics Teacher, Ukiah High, Single Subject Mathematics

There are additional costs associated to support provisional interns with retired U.U.S.D. mentors.  The cost of this additional service is not to exceed $8,000 per teacher, per year.  Funded through Supplemental Concentration Grant.

Administration recommends approval of Application for Provisional Internship Permit Request to the California Commission on Teacher Credentialing for the 2018-19 School Year.