Board of Education Regular Meeting
Palos Verdes Peninsula USD
October 23, 2019 6:30PM
Malaga Cove Administration Center
375 Via Almar
Palos Verdes Estates, CA 90274
6:30 p.m.
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| The regular session was called to order at 6:30 p.m. by the president, Ms. Reid. |
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That the Board approve the agenda for the Regular Board of Education Meeting of October 23, 2019, as presented.
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That (1) the agenda be amended so that Agenda Reports H.2.b., Approve Submission of the Palos Verdes Peninsula Unified School District's Annual Measures for Local Indicators for the California Dashboard Report - 2019-20 and H4.a., Revisions to PVPUSD Board Policies and Administrative Regulations manual - Presented for a Second Reading/Approval, be considered after Section N, Discussion/Action; and (2) the Board approve the agenda for the Regular Board of Education Meeting of October 23, 2019, as amended. Passed with a motion by Mr. Richard Phillips and a second by Mr. Matthew Brach. |
Yes Mr. Matthew Brach.
Yes Ms. Megan Crawford.
Yes Mr. Richard Phillips.
Yes Ms. Linda Reid.
Yes Ms. Suzanne Seymour.
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The public will be given the opportunity to address the Board during each agenda item. Remarks shall be limited to three minutes per person. The Board reserves the right to limit public comment beyond a total of fifteen minutes per agenda item.
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President Reid announced that the public would be given the opportunity to address the Board during each agenda item and that remarks would be limited to three minutes per person.
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That the Board approve the minutes for the Regular Meeting of October 10, 2019, as presented.
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That the Board approve the agenda for the Regular Board of Education Meeting of October 10, 2019, as presented. Passed with a motion by Ms. Suzanne Seymour and a second by Ms. Megan Crawford. |
Yes Mr. Matthew Brach.
Yes Ms. Megan Crawford.
Abstain Mr. Richard Phillips.
Yes Ms. Linda Reid.
Yes Ms. Suzanne Seymour.
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Exhibit A - Proposed Minutes for Regular Meeting of 10-10-19
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President Reid made the following announcements:
• Tonight’s Board of Education meeting is being recorded and live streamed via a link on the District website.
• The Technology Advisory Committee will meet in the Malaga Cove Board Room on Thursday, October 24th, at 3:30 p.m.
• On Thursday, October 24th, at 6:30 pm, the District will host a panel discussion on Understanding the Dangers of Vaping. This event will be held in the Malaga Cove Administration Board Room and will also be live streamed and recorded.
• The Skechers Pier to Pier Friendship Walk will take place on Sunday, October 27th. Join the fun and walk between the Manhattan Beach Pier and the Hermosa Beach Pier to raise funds for Palos Verdes Peninsula schools and children with special needs. You can also register as a “virtual walker” and PEF still gets credit for your participation. To sign up go to www.skechersfriendshipwalk.com.
• The Palos Verdes Peninsula Unified School District invites parents and students to provide feedback regarding homework. To participate please access the survey on the District website at pvpusd.net. |
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| Departure of Student Board Members, Sirena Niko and Lucy Pluimer, at p.m. |
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| Background Information Unless noted under current considerations, all assignment orders are in accordance with the Adopted Budget, budget revisions, and/or negotiated contractual agreements (hiring ratios), as approved by the Board of Education. Current Considerations The administration has reviewed the positions and believes that the additional and/or replacement personnel are necessitated by legitimate business, safety and/or educational needs. Administrator Assistant Superintendent, Human Resources
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| That the Board of Education approve and/or ratify the Administrative, Certificated and Classified Assignment Orders, District consultant, Mira Catalina Elementary consultant and Point Vicente Elementary consultant, as presented.
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That the Board of Education approve and/or ratify the Administrative, Certificated and Classified Assignment Orders, District consultant, Mira Catalina Elementary consultant and Point Vicente Elementary consultant, as presented. Passed with a motion by Ms. Suzanne Seymour and a second by Mr. Richard Phillips. |
Yes Mr. Matthew Brach.
Yes Ms. Megan Crawford.
Yes Mr. Richard Phillips.
Yes Ms. Linda Reid.
Yes Ms. Suzanne Seymour.
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Exhibit A - Proposed Personnel Assignments
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Background
State and federal statutes require that appropriate educational programs, as well as support services (Designated Instructional Services [DIS]), be provided for all students identified as requiring special education. Under existing law, the need and eligibility for these programs and services is based upon specific assessment and is established by the Individual Education Plan (IEP) team. In a small number of cases when the needs of a student are so unique that they cannot be met in the public school setting or by public school providers, it is necessary to establish an individual services contract with a nonpublic school or agency in order to provide the program established by the IEP team.
Current Considerations
Approval of 2019-20 Nonpublic, Nonsectarian School and Agency Service Contracts for students in Transitional Kindergarten through 12th grade, as mandated by Individual Education Plans (Exhibit A).
Administrators
Associate Superintendent, Business Services
Assistant Superintendent, Educational Services |
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That the District enter into an agreement with the designated nonpublic schools and agencies for the purpose of providing special education and related services for TK-12th grade students for the 2019-20 school year because the student's special education needs cannot be met within the District. |
That the District enter into an agreement with the designated nonpublic schools and agencies for the purpose of providing special education and related services for TK-12th grade students for the 2019-20 school year because the student's special education needs cannot be met within the District.
Passed with a motion by Ms. Suzanne Seymour and a second by Mr. Richard Phillips. |
Yes Mr. Matthew Brach.
Yes Ms. Megan Crawford.
Yes Mr. Richard Phillips.
Yes Ms. Linda Reid.
Yes Ms. Suzanne Seymour.
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Exhibit A - Proposed 2019-20 NPS/NPA Contracts for TK-12
Exhibit B - Financial Considerations
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Background Information In March 2017, the State Board of Education released the California Dashboard on the California Department of Education website that shows how local educational agencies and schools are performing on the indicators included in California’s new school accountability system. The updated CA Dashboard results are expected in December 2019. There are four local indicators based on information collected by school districts. They are: - Basic Conditions
- Implementation of Academic Standards
- School Climate
- Parent Involvement and Engagement
Districts will receive one of three performance levels on the four local indicators based on whether they have collected and reported local data: Met, Not Met or Not Met for Two years on the local indicators. Current Considerations The District is required to annually report on local data that is measured and reported to the California Dashboard in order to receive a "Met" rating on the Dashboard for the Local Indicators. Following are the tools used for collecting and measuring the indicators: - Basic Conditions
- School Accountability Report Card-Facility Data
- Sufficiency of Instructional Materials-Williams Compliance
- Highly qualified teachers-statement of teacher credentials
- Implementation of Academic Standards
- State Board of Education provided self-reflection tool or a narrative summary of the District’s implementation of academic standards
- School Climate
- Local Climate Survey or California Healthy Kids Survey
- Broad Course of Study
- Parent Involvement and Engagement
- Local Parent Survey or Other locally defined measure(s)
Palos Verdes Peninsula Unified School District has met all local indicators for the current submission. The annual submission of the local indicators must be approved by the PVPUSD Board of Education and uploaded to the California Dashboard by November 1, 2019. Administrator Assistant Superintendent, Educational Services
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That the Board approve Palos Verdes Peninsula Unified School District’s Annual Submission for Local Indicators for the California Dashboard Report for 2019-20, as presented.
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That the Board (1) amend the District’s Annual Submission for Local Indicators for the California Dashboard Report for 2019-20 to include:
• In Priority #3, the Survey for the 2019-20 and 2020-21 Calendars and resulting action of the District
• In Priority #6, Establishment of the new District staff position of Coordinator of Mental Health and renewal of the Agreement for Counseling and Support Services Provided by Sage, A Project of Impact Philanthropy Group (formerly known as CASSY) for the 2019-20 school year;
and (2) approve Palos Verdes Peninsula Unified School District’s Annual Submission for Local Indicators for the California Dashboard Report for 2019-20, as amended.
Passed with a motion by Mr. Richard Phillips and a second by Mr. Matthew Brach. |
Yes Mr. Matthew Brach.
Yes Ms. Megan Crawford.
Yes Mr. Richard Phillips.
Yes Ms. Linda Reid.
Yes Ms. Suzanne Seymour.
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Exhibit A - Draft - Annual Report of Local Indicators
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Background Information District high schools have participated in overnight or out-of-state invitational tournaments and conferences or competitions. Approval has been granted by the Board of Education, with the provision that all arrangements are made in strict accordance with Board Policies and Administrative Regulations 6153 and 6153.1 (Out-of-State Field Trips) and Education Code Section 35330. Current Considerations
Palos Verdes High School administration is requesting authorization for the Triton Yearbook Leadership team (approximately 4 students) to attend the Columbia Scholastic Press Association Convention. Students attending the conference will have an opportunity to compete and to build the new yearbook for 2021 through workshops and collaboration with fellow students and professionals. Student leaders will also receive their Crown Award from the CSPA in person. The team is scheduled to depart via commercial airline on Tuesday morning, March 17, 2020, and return via commercial airline the evening of Saturday, March 21, 2020. The necessary permissions and consent needed from each participating student and staff person will be processed through the District’s online field trip approval system prior to departure.
Administrator
Assistant Superintendent, Educational Services |
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That the Board approve the proposed out-of-state field trip to New York, New York, for the Triton Yearbook Leadership Team to attend the Columbia Scholastic Press Association Convention from March 17-21, 2020. |
That the Board approve the proposed out-of-state field trip to New York, New York, for the Triton Yearbook Leadership Team to attend the Columbia Scholastic Press Association Convention from March 17-21, 2020. Passed with a motion by Ms. Suzanne Seymour and a second by Mr. Richard Phillips. |
Yes Mr. Matthew Brach.
Yes Ms. Megan Crawford.
Yes Mr. Richard Phillips.
Yes Ms. Linda Reid.
Yes Ms. Suzanne Seymour.
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Background Information Each month, District offices receive requests from school sites to sign contracts for various events or services including but not limited to Fall Festival vendors, promotion party vendors, and banquet location contracts. Additionally, certain contracts require immediate signature that are now being brought to the Board for ratification. The list of the contract approval/ratification requests is attached as Exhibit A. Administrator Associate Superintendent, Business Services |
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That the agreements with the following entities: SOS Entertainment, South Coast Botanic Garden and the Los Angeles County Office of Education be approved/ratified, as presented.
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That the agreements with the following entities: SOS Entertainment, South Coast Botanic Garden and the Los Angeles County Office of Education be approved/ratified, as presented. Passed with a motion by Ms. Suzanne Seymour and a second by Mr. Richard Phillips. |
Yes Mr. Matthew Brach.
Yes Ms. Megan Crawford.
Yes Mr. Richard Phillips.
Yes Ms. Linda Reid.
Yes Ms. Suzanne Seymour.
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Exhibit A - Chart of Monthly Contracts
Exhibit B - Proposed SOS Contract, Winter Formal 2019
Exhibit C - Proposed SOS Contract, Prom 2020
Exhibit D - Proposed So. Coast Botanic Garden Contract
Exhibit E - Proposed LACOE Contract
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Background Information In 2016 the Board first approved a Memorandum of Understanding (MOU) with GovDeals to handle the sale of District-wide surplus/obsolete items. Many of our sites continue to have surplus/obsolete equipment, thus it is a benefit to the District to continue to sell surplus/obsolete items. With GovDeals the District also has the ability to bid on surplus items from other government entities, including items for Food Services, Facilities, classroom furniture, office supplies, etc. Current Considerations: GovDeals maintains and operates an online auction system (Client Asset Server). The Client Asset Server (CAS) allows the District to load assets to the system, maintain information about assets and view and run reports. GovDeals also provides training and support services to assist the District in implementing the GovDeals online auction system. A Help Desk is available and marketing of assets to potential buyers is posted to the online auction site. The Associate Superintendent, Business Services has reviewed the MOU. The MOU is for a period of twelve months unless otherwise terminated upon sixty (60) days written notice by either party. Administrator Associate Superintendent, Business Services |
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That the Board adopt Option W3 for the Memorandum of Understanding with GovDeals for a one year time period from November 15, 2019 through November 15, 2020.
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That the Board adopt Option W3 for the Memorandum of Understanding with GovDeals for a one year time period from November 15, 2019 through November 15, 2020. Passed with a motion by Ms. Suzanne Seymour and a second by Mr. Richard Phillips. |
Yes Mr. Matthew Brach.
Yes Ms. Megan Crawford.
Yes Mr. Richard Phillips.
Yes Ms. Linda Reid.
Yes Ms. Suzanne Seymour.
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Exhibit A - Proposed MOU with GovDeals
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Background Information: On June 20, 2018, the Board approved the Ridgecrest Intermediate School Electrical Upgrade project and awarded Electric Service and Supply Co., the sum of $1,729,800.00 for services needed. On September 26, 2018, the Board approved change orders 01, 02, and 03 for the Ridgecrest Intermediate School Electrical Upgrade project, adding $47,968.00 to the project for a revised total cost of $1,777,768.00.
Current Considerations: District staff has confirmed that Electric Service and Supply Co., has met all of the requirements for completion of its contract and has completed the work under contract DM012-06-22-2018 in the sum of $1,777,768.00.
Administrator: Associate Superintendent, Business Services |
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That the Board (1) accept the Ridgecrest Intermediate School Electrical Upgrade project #DM012-06-22-2018, as complete; (2) authorize staff to process a Notice of Completion and retention payment to be paid 60 days after the Notice of Completion is signed; and (3) approve the payment of $1,777,768.00, as payment in full to Electric Service & Supply Co.
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That the Board (1) accept the Ridgecrest Intermediate School Electrical Upgrade project #DM012-06-22-2018, as complete; (2) authorize staff to process a Notice of Completion and retention payment to be paid 60 days after the Notice of Completion is signed; and (3) approve the payment of $1,777,768.00, as payment in full to Electric Service & Supply Co. Passed with a motion by Ms. Suzanne Seymour and a second by Mr. Richard Phillips. |
Yes Mr. Matthew Brach.
Yes Ms. Megan Crawford.
Yes Mr. Richard Phillips.
Yes Ms. Linda Reid.
Yes Ms. Suzanne Seymour.
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Exhibit A - Notice of Completion
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| Background Information The 2019-20 budget was adopted June 26, 2019. The adopted budget did not include any gifting-related revenues and expenditures as those funds are not budgeted until received. As gifts are received throughout the year, budget revisions will be brought to the Board for approval.
Current Considerations A budget revision is necessary at this time to recognize gifts received since August 28, 2019.
Administrator Director, Fiscal Services |
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| That the Board approve Budget Revision BA009 as follows: Budget Summary BA009 for the Unrestricted General Fund 01.1 by increasing budgeted revenues and transfers in by $218,959 and by increasing expenditures and transfers out by $218,959, with no change to the ending fund balance.
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That the Board approve Budget Revision BA009 as follows:
Budget Summary BA009 for the Unrestricted General Fund 01.1 by increasing budgeted revenues and transfers in by $218,959 and by increasing expenditures and transfers out by $218,959, with no change to the ending fund balance. Passed with a motion by Ms. Suzanne Seymour and a second by Mr. Richard Phillips. |
Yes Mr. Matthew Brach.
Yes Ms. Megan Crawford.
Yes Mr. Richard Phillips.
Yes Ms. Linda Reid.
Yes Ms. Suzanne Seymour.
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Exhibit A – Budget Revision – Fund 01.1 Gifts (BA009)
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Background Information The Education Code requires that the Board approve all purchase orders. Administrator Associate Superintendent, Business Services |
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That 2019-20 Purchase Order numbers 108967A through 109720 in the total amount of $3,094,659.61, issued from the General Fund and other District funds, be approved and/or ratified.
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That 2019-20 Purchase Order numbers 108967A through 109720 in the total amount of $3,094,659.61, issued from the General Fund and other District funds, be approved and/or ratified. Passed with a motion by Ms. Suzanne Seymour and a second by Mr. Richard Phillips. |
Yes Mr. Matthew Brach.
Yes Ms. Megan Crawford.
Yes Mr. Richard Phillips.
Yes Ms. Linda Reid.
Yes Ms. Suzanne Seymour.
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Exhibit A - Purchase Order Report
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| Background Information Gifts are presented to the Board for approval. After the Board's acceptance of the gifts, a letter of appreciation is directed to each donor. Administrator Director, Fiscal Services
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| That the gifts of materials, supplies and $25,290.39 in cash received September 27, 2019 through October 7, 2019, be accepted, as presented. |
That the gifts of materials, supplies and $25,265.39 in cash received September 27, 2019 through October 7, 2019, be accepted, as amended. Passed with a motion by Mr. Matthew Brach and a second by Mr. Richard Phillips. |
Yes Mr. Matthew Brach.
Yes Ms. Megan Crawford.
Yes Mr. Richard Phillips.
Yes Ms. Linda Reid.
Yes Ms. Suzanne Seymour.
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Exhibit A – Acceptance of Gifts
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| Background Information Warrants and Automated Clearing House (ACH) payments are issued in accordance with approved budget and/or contracts as approved by the Board of Education for the period from September 1, 2019 through September 30, 2019. Current Considerations The Director, Fiscal Services certifies that no other warrants or ACH payments have been issued other than those previously approved or included in the registers listed on Exhibit A. Reference: Copies of the warrant registers are available for review. Administrator Director, Fiscal Services
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| That the Board approve the warrants and ACH payments issued from the various funds in the amount of $9,701,810.70, as presented. |
That the Board approve the warrants and ACH payments issued from the various funds in the amount of $9,701,810.70, as presented. Passed with a motion by Ms. Suzanne Seymour and a second by Mr. Richard Phillips. |
Yes Mr. Matthew Brach.
Yes Ms. Megan Crawford.
Yes Mr. Richard Phillips.
Yes Ms. Linda Reid.
Yes Ms. Suzanne Seymour.
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Exhibit A – September 2019 Warrant Report
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Background Board Members (Brach and Reid) have reviewed staff recommendations for revisions to the PVPUSD Board Policies and Administrative Regulations Manual. Revisions to the Board Policies and Administrative Regulations listed below were presented for a first reading at the Regular Board of Education Meeting on October 10, 2019.
Current Considerations Board review of proposed revisions to the PVPUSD Board Policies and Administrative Regulations Manual based on recommendations from staff, as follows: AR 4161.1/4361.1 - Personal Illness/Injury Leave AR 4261.1 - Personal Illness/Injury Leave AR 4161.8/4261.8/4361.8 - Family Care and Medical Leave BP 4140/4240/4340 - Bargaining Units BP/AR 5121 - Grades/Evaluation of Student Achievement BP 5131 - Conduct BP 5131.9 - Academic Honesty BP 5145.9 - Hate-Motivated Behavior BP 5112.5 - Open/Closed Campus AR 5112.5 - Open/Closed Campus - DELETE
AR 5141.32 - Health Screening for School Entry BP/AR 6174 - Education for English Learners BP 6142.3 - Civic Education BP 6170.1 - Transitional Kindergarten BP/AR 6178 - Career Technical Education BP 6190 - Evaluation of the Instructional Program AR 5113 - Absences and Excuses AR 5131.41 - Use of Seclusion and Restraint BP/AR 5141.52 - Suicide Prevention BP 5146 - Married/Pregnant/Parenting Students AR 6173.2 - Education of Children of Military Families AR 5125.2 - Withholding Grades, Diploma & Transcripts BP 5127 - Graduation Ceremonies / Activities BP/AR 5131.2 - Bullying BP 6146.1 - High School Graduation Requirements BP/AR 5136 - Gangs BP/AR 6142.2 - World Language Instruction AR 6145.2 - Athletic Competition AR 5111.12 - Residency Based on Parent/Guardian Employment AR 5117 - Interdistrict Attendance Administrators Deputy Superintendent
Assistant Superintendent, Educational Services Assistant Superintendent, Human Resources
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That the Board approve revisions, as presented, to the following Board Policies and Administrative Regulations:
AR 4161.1/4361.1 - Personal Illness/Injury Leave AR 4261.1 - Personal Illness/Injury Leave AR 4161.8/4261.8/4361.8 - Family Care and Medical Leave BP 4140/4240/4340 - Bargaining Units BP/AR 5121 - Grades/Evaluation of Student Achievement BP 5131 - Conduct BP 5131.9 - Academic Honesty BP 5145.9 - Hate-Motivated Behavior BP 5112.5 - Open/Closed Campus AR 5112.5 - Open/Closed Campus - DELETE
AR 5141.32 - Health Screening for School Entry BP/AR 6174 - Education for English Learners BP 6142.3 - Civic Education BP 6170.1 - Transitional Kindergarten BP/AR 6178 - Career Technical Education BP 6190 - Evaluation of the Instructional Program AR 5113 - Absences and Excuses AR 5131.41 - Use of Seclusion and Restraint BP/AR 5141.52 - Suicide Prevention BP 5146 - Married/Pregnant/Parenting Students AR 6173.2 - Education of Children of Military Families AR 5125.2 - Withholding Grades, Diploma & Transcripts BP 5127 - Graduation Ceremonies / Activities BP/AR 5131.2 - Bullying BP 6146.1 - High School Graduation Requirements BP/AR 5136 - Gangs BP/AR 6142.2 - World Language Instruction AR 6145.2 - Athletic Competition AR 5111.12 - Residency Based on Parent/Guardian Employment AR 5117 - Interdistrict Attendance
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That the Board (1) table the following Board Policies and Administrative Regulations pending further review:
BP/AR 5121 - Grades/Evaluation of Student Achievement
BP 5146 - Married/Pregnant/Parenting Students
BP 5112.5 - Open/Closed Campus;
and (2) approve revisions, as presented, to the following Board Policies and Administrative Regulations:
AR 4161.1/4361.1 - Personal Illness/Injury Leave
AR 4261.1 - Personal Illness/Injury Leave
AR 4161.8/4261.8/4361.8 - Family Care and Medical Leave
BP 4140/4240/4340 - Bargaining Units
BP 5131 - Conduct
BP 5131.9 - Academic Honesty
BP 5145.9 - Hate-Motivated Behavior
AR 5112.5 - Open/Closed Campus - DELETE
AR 5141.32 - Health Screening for School Entry
BP/AR 6174 - Education for English Learners
BP 6142.3 - Civic Education
BP 6170.1 - Transitional Kindergarten
BP/AR 6178 - Career Technical Education
BP 6190 - Evaluation of the Instructional Program
AR 5113 - Absences and Excuses
AR 5131.41 - Use of Seclusion and Restraint
BP/AR 5141.52 - Suicide Prevention
AR 6173.2 - Education of Children of Military Families
AR 5125.2 - Withholding Grades, Diploma & Transcripts
BP 5127 - Graduation Ceremonies / Activities
BP/AR 5131.2 - Bullying
BP 6146.1 - High School Graduation Requirements
BP/AR 5136 - Gangs
BP/AR 6142.2 - World Language Instruction
AR 6145.2 - Athletic Competition
AR 5111.12 - Residency Based on Parent/Guardian Employment
AR 5117 - Interdistrict Attendance
Passed with a motion by Mr. Richard Phillips and a second by Ms. Suzanne Seymour. |
Yes Mr. Matthew Brach.
Yes Ms. Megan Crawford.
Yes Mr. Richard Phillips.
Yes Ms. Linda Reid.
Yes Ms. Suzanne Seymour.
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Exhibit A - AR 4161.1/4361.1, Personal Illness/Injury Leave
Exhibit B - AR 4261.1, Personal Illness/Injury Leave
Exhibit C - AR 4161.8/4261.8/4361.8, Family Care and Medical Leave
Exhibit D - BP 4140/4240/4340, Bargaining Units
Exhibit E - BP 5121, Grades/Evaluation of Student Achievement
Exhibit F - AR 5121, Grades/Evaluation of Student Achievement
Exhibit G - BP 5131.9, Academic Honesty
Exhibit H - BP 5145.9, Hate-Motivated Behavior
Exhibit I - BP 5112.5, Open/Closed Campus
Exhibit J - AR 5112.5, Open/Closed Campus (DELETE)
Exhibit K - AR 5141.32, Health Screening for School Entry
Exhibit L - BP 6174, Education for English Learners
Exhibit M - AR 6174, Education for English Learners
Exhibit N - BP 6142.3, Civic Education
Exhibit O - BP 6170.1, Transitional Kindergarten
Exhibit P - BP 6178, Career Technical Education
Exhibit Q - AR 6178, Career Technical Education
Exhibit R - BP 6190, Evaluation of the Instructional Program
Exhibit S - AR 5113, Absences and Excuses
Exhibit T - AR 5131.41, Use of Seclusion and Restraint
Exhibit U - BP 5141.52, Suicide Prevention
Exhibit V - AR 5141.52, Suicide Prevention
Exhibit W - BP 5146, Married/Pregnant/Parenting Students
Exhibit X - AR 6173.2, Education of Children of Military Families
Exhibit Y - AR 5125.2, Withholding Grades, Diploma & Transcripts
Exhibit Z - BP 5127, Graduation Ceremonies / Activities
Exhibit Z.1 - BP 5131.2, Bullying
Exhibit Z.2 - AR 5131.2, Bullying
Exhibit Z.3 - BP 6146.1, High School Graduation Requirements
Exhibit Z.4 - BP 5136, Gangs
Exhibit Z.5 - AR 5136, Gangs
Exhibit Z.6 - BP 6142.2, World Language Instruction
Exhibit Z.7 - AR 6142.2, World Language Instruction
Exhibit Z.8 - AR 6145.2, Athletic Competition
Exhibit Z.9 - AR 5111.12, Residency Based on Parent/Guardian Employment
Exhibit Z.9.1 - AR 5117, Interdistrict Attendance
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| Background Information The Educator of the Year Award was created thirty-nine years ago, and serves as a public acknowledgment of the contributions made by excellent teachers and other certificated educators in providing educational growth and development for students in our community. All individual teachers from educational institutions on the Peninsula are eligible, and each participating educational institution uses their own method and criteria for selection. The PVPUSD Human Resources Department requests nominations for Educator of the Year in four distinct categories: Transitional Kindergarten through 2nd Grade; 3rd Grade through 5th Grade; Intermediate School and High School. A single nominee selected from each category is forwarded to the Palos Verdes Peninsula Rotary Club for recognition. Current Considerations Recipients are recognized at a special program and dinner, held at the Palos Verdes Golf Club, on Wednesday, November 6, 2019, presented by the Palos Verdes Peninsula Rotary Club. PVPUSD teachers receiving the Palos Verdes Peninsula Rotary Educator of the Year Award for 2019 are Martha Kruener, Silver Spur Elementary, Kindergarten Teacher; Stacy Upton, Cornerstone @ Pedregal Elementary, Fourth Grade Teacher; Benjamin Kroon, Miraleste Intermediate, Mathematics Teacher and Christina Varela, Palos Verdes High, Social Studies and Psychology Teacher. Administrator Assistant Superintendent, Human Resources
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| Presented as an information item.
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| Presented as an information item. |
Exhibit A - Educator of the Year Recipients
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The public will be given the opportunity to address the Board at this time on topics not listed on this agenda. Remarks shall be limited to three minutes per person. The Board reserves the right to limit public comment beyond a total of fifteen minutes per agenda item. The Board cannot engage in public discussion during this portion of the agenda due to the Ralph M. Brown Act (Government Code Sections 54950 – 54963). |
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Background At the Board of Education meeting on October 10, 2019, the Board gave direction to staff to begin preparatory work for a potential General Obligation Bond ballot measure to be held on March 3, 2020. As part of that preparation bond counsel is needed to assist the District. Current Considerations Mr. Donald Field, a partner in Orrick's Public Finance Group, has previously worked with PVPUSD regarding General Obligation Bond ballot measures. Mr. Field will provide information related to the timelines and legal requirements if the Board chooses to move forward with a General Obligation Bond ballot measure. Administrator Superintendent of Schools
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Presented for discussion.
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| Donald Field, a partner in Orrick's Public Finance Group, provided information related to the timelines and legal requirements for a General Obligation Bond ballot measure on March 3, 2020, and answered questions from the Board. |
Exhibit A - Timeline for Ballot Measure in March, 2020
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Background At the Board of Education meeting on October 10, 2019, the Board gave direction to staff to begin preparatory work for a potential General Obligation Bond Ballot Measure to be held on March 3, 2020. As part of that preparation a financial advisor is needed to assist the District. Current Considerations District staff assembled a list of potential financial advisory firms and contacted each to assess interest in submitting a response to a Request for Proposal (RFP) for Financial Advisory Services. Seven firms indicated an interest in receiving said RFP, including: Piper Jaffray & Co.
Government Financial Strategies Inc.
Isom Advisors
Dale Scott and Company
Fieldman, Rolapp & Assoc.
KNN Public Finance
Keygent LLC Staff received responses, screened and ranked them, and invited several firms to interview with a team from the District on October 18, 2019 and October 21, 2019. The selected firm, (pending contractual approval) will attend this October 23, 2019 meeting to provide information related to the financial implications of a facilities bond. Administrator Superintendent of Schools
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Presented for discussion.
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| Jonathon Isom (Isom Advisors Inc.) provided information related to the financial implications of a facilities bond and answered questions from the Board. |
Exhibit A - Isom Advisors Presentation
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Background At the Board of Education meeting on October 10, 2019, Board Members provided input on the Facilities Advisory Committee (FAC) prioritization of projects, after hearing a presentation by members of the FAC. Staff is providing an updated facilities prioritization list for Board consideration. (Exhibit A)
Current Considerations Board of Education review/approval of a final prioritized Facilities Project List. Administrator Associate Superintendent, Business Services
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That the Board (1) approve a final Facilities Project List; and (2) direct staff to prepare General Obligation Bond documents to be presented for Board consideration at the Regular Meeting on November 6, 2019.
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That the Board (1) revise Exhibit A, Staff Recommendation, Facilities Project List, as follows:
• Combine all projects and associated dollars in Tiers 1 and 2 as the Final Facilities Project List
• Revise the specific site names to grade level designations of preschool, elementary school, middle school, and high school
• Group Installation/Replacement of Fields and Playground projects together by grade level on the Final Facilities Project List
• Move Tier 3, Item 3-4, Window Coverings, and add the associated cost estimate of $3,200,457 to the Final Facilities Project List
• Incorporate Tier 3 concepts of Kitchen Facility Upgrades, Interior Painting and Exterior Painting to the Final Facilities Project List;
and (2) approve the Final Facilities Project List, as revised. Passed with a motion by Mr. Richard Phillips and a second by Mr. Matthew Brach. |
Yes Mr. Matthew Brach.
Yes Ms. Megan Crawford.
Yes Mr. Richard Phillips.
Yes Ms. Linda Reid.
Yes Ms. Suzanne Seymour.
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That the Board direct staff to prepare General Obligation Bond documents to be presented for Board consideration at the Regular Meeting on November 6, 2019, which include
• All projects on the Board approved Final Facilities Project List
• Project descriptions with appropriate flexibility, as advised by Counsel
• Full funding for the Board approved Final Facilities Project List
• Escalation cost options for Board consideration
Passed with a motion by Mr. Richard Phillips and a second by Ms. Suzanne Seymour. |
Yes Mr. Matthew Brach.
Yes Ms. Megan Crawford.
Yes Mr. Richard Phillips.
Yes Ms. Linda Reid.
Yes Ms. Suzanne Seymour.
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| The following individual addressed the Board: Craig Quinn (Palos Verdes Estates). |
Exhibit A - Staff Recommendation, Facilities Project List
Exhibit B - FAC Recommendation, Facilities Project List
Exhibit C - PVPUSD Facilities Data
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| Background Information The Board of Education adopted Administrative Regulation 1312.4 and approved Resolution No. 15 - 2004/05 at the March 10, 2005 regular scheduled Board Meeting. As part of the Williams Lawsuit Settlement and according to California Education Code Section 35186, the State of California requires school districts to modify their uniform complaint procedures in order to identify and resolve complaints related to 1) instructional materials; 2) emergency or urgent facilities conditions that pose a threat to the health and safety of pupils or staff; and 3) teacher vacancy or missassignment. Current Considerations California Education Code Section 35186 (d) states, in part, that a school district shall report summarized data on the nature and resolution of all complaints on a quarterly basis to the County Superintendent of Schools and to the Board of Education. The report shall include the number of complaints by general subject area with the number of resolved and unresolved complaints. The complaints and written responses shall be available as public records. Administrator Assistant Superintendent, Human Resources
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| Presented as an information item.
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| Presented as an information item. |
Exhibit A - Williams Uniform Complaints Report
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There being no further business to come before the Board, the meeting was adjourned at 10:22 p.m.
Alex Cherniss, Ed.D.
Superintendent of Schools and
Secretary of the Board of Education
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| Individuals who require disability-related accommodations or modifications in order to participate in the meeting, including auxiliary aids and services, should submit requests via e-mail to: beck@pvpusd.net or by calling: (310) 896-3436 at least 24 hours prior to the start of the meeting. |
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| Present | Mr. Matthew Brach |
| Present | Ms. Megan Crawford |
| Present | Mr. Richard Phillips |
| Present | Ms. Linda Reid |
| Present | Ms. Suzanne Seymour |
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