Background Information

Unless noted under current considerations, all assignment orders are in accordance with the Adopted Budget, budget revisions, and/or negotiated contractual agreements (hiring ratios), as approved by the Board of Education.

Current Considerations

The administration has reviewed the positions and believes that the additional and/or replacement personnel are necessitated by legitimate business, safety and/or educational needs.

Administrator

Assistant Superintendent, Human Resources

That the Board of Education approve and/or ratify the Administrative, Certificated and Classified Assignment Orders, Palos Verdes Peninsula High consultants, Rancho Vista Elementary consultant and Student Services consultant, as presented.

Background
State and federal statutes require that appropriate educational programs, as well as support services (Designated Instructional Services [DIS]), be provided for all students identified as requiring special education.  Under existing law, the need and eligibility for these programs and services is based upon specific assessment and is established by the Individual Education Plan (IEP) team.  In a small number of cases when the needs of a student are so unique that they cannot be met in the public school setting or by public school providers, it is necessary to establish an individual services contract with a nonpublic school or agency in order to provide the program established by the IEP team. 

Current Considerations
Approval of 2019-20 Nonpublic, Nonsectarian School and Agency Service Contracts for students in Transitional Kindergarten through 12th grade, as mandated by Individual Education Plans (Exhibit A).

Administrators
Associate Superintendent, Business Services
Assistant Superintendent, Educational Services

The California Healthy Kids Survey (CHKS) is the largest statewide survey of resiliency, protective factors, and risk behaviors in the nation. Across California, the CHKS has led to a better understanding of the relationship between students' health behaviors and academic performance. It is also a critical component of school improvement to guide the development of effective health, prevention, and youth development programs.

In the fall of 2018-19, the California Healthy Kids Survey (CHKS) was administered to students in grades 7, 9, and 11.

Approval of the 2019-20 MOU is for administration of CHKS for elementary and secondary school students in grades 5, 7, 9, and 11 which will provide information on a different cohort of students.  Funding for CHKS in the secondary level is provided by the Tobacco Use Prevention and Education (TUPE) grant, which was awarded to the District in the 2017-18 school year.

The survey allows the District to monitor whether the schools are providing the critical supports and opportunities that promote healthy growth and learning. It assesses student health risks, specifically relating to alcohol, tobacco, and other drug use; school violence; physical health; resilience and youth development; and school climate. The survey is voluntary.

Results of the survey are processed through WestEd. When the results are analyzed, important feedback is provided to school and District administrators as to the effectiveness of tobacco/drug prevention and safety programs currently in place. It also identifies any areas/programs that may need improvement.

The District’s Assistant Superintendent has reviewed and approved the content of this Memorandum of Understanding. 

Current Considerations

District administrators are requesting authorization from the Board for approval of the Memorandum of Understanding (MOU) 2019/20 – between WestEd (School Climate Health and Learning, California Survey System for Grades 5, 7, 9, and 11) and PVPUSD.

Notification to WestEd begins with a signed MOU. WestEd provides copies of surveys and parent notification letters.

Parent notification letters are sent home to all students in grades 5, 7, 9, and 11.  For students in grade 5, an active consent letter is sent home and requires a parent to sign and return permission for their student to participate in the survey. For students in grades 7, 9, and 11, a passive consent letter is sent home .

Administrator

Assistant Superintendent, Educational Services

That the Board approve the Memorandum of Understanding (MOU) Between WestEd for the California Healthy Kids Survey (CHKS) and the Palos Verdes Peninsula Unified School District, for administration in the fall of 2019-20, as presented.

Background Information

Each month, District offices receive requests from school sites to sign contracts for various events or services including but not limited to Fall Festival vendors, promotion party vendors, and banquet location contracts.  Additionally, certain contracts require immediate signature that are now being brought to the Board for ratification.  The list of the contract approval/ratification requests is attached as Exhibit A. 

Administrator

Associate Superintendent, Business Services

Background Information

IPS Rebates provides rebates from food manufacturer to school districts and other foodservice operations. They represent over 200 manufacturers and work directly with our distributor, Gold Star Foods, to obtain item usage and to consolidate available rebates based on products purchased. The Food Services department will receive a quarterly rebate check based on our purchases.  There is no cost to the District for the service and the company does not take a portion of District rebates. IPS is paid directly by manufacturers.

Current Considerations

This is a request to initiate a contract with IPS Rebates to manage food manufacturer rebates for a three-year term, from November 15, 2019 through November 14, 2022.

Administrator

Associate Superintendent, Business Services

Background Information 

Gifts are presented to the Board for approval.  After the Board's acceptance of the gifts, a letter of appreciation is directed to each donor.

Administrator 

Director, Fiscal Services

That the gifts of materials, supplies and $75,821.96 in cash received October 8, 2019 through October 22, 2019, be accepted, as presented.

Background

The District uses the Aeries Student Information System (SIS) to manage all student data, create and manage master schedules, report required student data to the State of California and serves as the communication backbone for parent, student, teacher and staff portals. It is also the communication platform for emergency notifications and standard messaging.  Aeries is a comprehensive SIS which is used for a wide range of data management, reporting and analytical functions including: 

Enrollment 
Student Demographics 
Attendance
Communications
Course Scheduling and Requests
Grades
Report Cards
Transcripts
Graduation Status & UC Validation
Graduation Awards
Emergency Contacts and Communication
Discipline
Counseling
CIF eligibility
Student, Teacher and Parent Portal Access
Mandated State & Federal reporting
Test Results Data Management and Analysis
Program Participation, Documentation, and Accountability Tracking

Current Considerations

Aeries is used by over 5600 districts and educational agencies representing over 2.6 million students in California.  The District has been using Aeries since 2001.  The renewal term is for one year ending in November 30, 2020.

Administrator

Deputy Superintendent

The public will be given the opportunity to address the Board at this time on topics not listed on this agenda.  Remarks shall be limited to three minutes per person.  The Board reserves the right to limit public comment beyond a total of fifteen minutes per agenda item.  The Board cannot engage in public discussion during this portion of the agenda due to the Ralph M. Brown Act (Government Code Sections 54950 – 54963).

Background Information

Resolution No. 3 - 2019/20, authorizes placement of the General Obligation Bond Measure on the March 3, 2020 election ballot for the voters within the boundaries of the Palos Verdes Peninsula Unified School District.

The resolution before the Board calls for an election within the District for the purpose of approving general obligation bonds, requests that the Los Angeles County Registrar of Voters conduct the election on behalf of the District, and authorizes the preparation of election materials, including ballot arguments and tax rate statement, to be included in the ballot pamphlet.

State law requires the Board of Education to order school district bond elections. The Registrar of Voters will conduct the election on behalf of the District, including publishing all required notices. This resolution meets the statutory requirements for describing the projects to be funded with the proceeds of the bonds, which are included as Exhibit B to the resolution. A 75-word summary of the measure, as it will appear on the ballot, is also included in the resolution as Exhibit A. The resolution also authorizes the preparation and filing of a tax rate statement, which must be included in the ballot pamphlet and describes the anticipated rates of tax throughout the life of the bond issue. The resolution also authorizes, but does not commit, the Board and/or individual members of the Board to prepare and sponsor a ballot argument in support of the bond measure. No more than five (5) persons may sign the ballot argument.

This election will be called under constitutional and statutory provisions that require fifty-five percent (55%) voter approval, and certain accountability requirements, including annual independent financial and performance audits of how funds are spent, and the formation of a Citizens’ Bond Oversight Committee. Following adoption, the resolution (including the signed tax rate statement) must be delivered to the Registrar of Voters and the Board of Supervisors. State law requires that 2/3^rd of a school board support the resolution calling an election requiring 55% voter approval. At least four (4) Board members must vote “Yes” in order to call the election.

Staff recommends the Board of Education approval of Resolution No. 3 -  2019/20, Ordering an Election, and Establishing Specifications of the Election Order.

Significant exposure to litigation pursuant to subdivisions (d)(2) and (e)(2) of Government Code Section 54956.9.  Facts and circumstances withheld due to student privacy rights pursuant to 20 U.S.C.A. 1232g (FERPA) and Education Code Section 49060 et seq.

OAH Case No. #2019060971