Significant exposure to litigation pursuant to subdivisions (d)(2) and (e)(2) of Government Code Section 54956.9.  Facts and circumstances withheld due to student privacy rights pursuant to 20 U.S.C.A. 1232g (FERPA) and Education Code Section 49060 et seq.

OAH Case No. #2019060164

The public will be given the opportunity to address the Board at this time on topics not listed on this agenda.  Remarks shall be limited to three minutes per person.  The Board reserves the right to limit public comment beyond a total of fifteen minutes per agenda item.  The Board cannot engage in public discussion during this portion of the agenda due to the Ralph M. Brown Act (Government Code Sections 54950 – 54963).

Background

State law requires all public schools that receive state funding to annually prepare and distribute a School Accountability Report Card (SARC).  The purpose of the report card is to provide parents and the community with important information about each public school.  The SARC is an effective way for schools to report progress and can be useful to evaluate and compare schools on a variety of indicators.

The Fiscal Services Department has reviewed and approved the fiscal operations provided in each school report.  In addition, the Human Resources Department has reviewed and approved the teacher credentialing information.

Current Considerations

Pursuant to the District’s Board Policy 0510, the Board shall annually approve the SARC's as part of the Board’s regular review of the effectiveness of the District’s programs, personnel, and fiscal operations.  District administration is requesting Board approval of each school’s 2018-19 School Accountability Report Card, which is published in the 2019-20 school year.

Administrator

Background

Board Members Brach and Reid met on September 24, 2019 to review staff recommendations and provide input on revisions to the PVPUSD Board Policies and Administrative Regulations Manual.  Additional discussion and review has been requested regarding Board Policy 5116, School Attendance Boundaries.

Current Considerations

Discussion and review of Board Policy 5116, School Attendance Boundaries, regarding address changes.

Current policy language which was last updated on May 12, 2014 includes the following:

• Parents/guardians are required to submit proof of residency with 30 days of moving to a new address.
  
  
• Students in grades Kindergarten through grade 3 who move within the boundaries of the district will attend the home elementary school based on their new address.
  
  
• If the move takes place during the school year, students will complete the school year at their current school and will matriculate to the home school based on their new address at the beginning of the following school year.
  
  
• Students attending grades 4 or 5 when the address change occurs will be allowed to continue at the elementary school they are attending.
  
  
• Siblings of students attending grades 4 or 5 when the address change occurs will be allowed to continue at the elementary school they are attending with their older siblings.  Sibling's privilege will only be granted to concurrently enrolled siblings.  If a new student from a sibling privilege family enrolls when there are no concurrently enrolled older siblings, the new student will be assigned to the home school based on the student's home address.
  
  
• Students who move during grades 6 through 8 will be allowed to remain at the intermediate school they are currently attending or may choose to move to the intermediate school based on their new home address.  This choice will only be allowed at the time of the address change.
  
  

Administrators

Deputy Superintendent

The Board of Education will review and discuss Board Policy 5116, School Attendance Boundaries, in regard to address changes.

Background Information

At the beginning of the 2019-2020 school year, staff was given Board direction to explore the possibility of implementing world language instruction at the elementary level.

Current Considerations

The Educational Services Division will present plans for exploration of an elementary world language program.

Administrator

Assistant Superintendent, Educational Services

Background

Board Members (Brach and Reid) have reviewed staff recommendations for revisions to the PVPUSD Board Policies and Administrative Regulations Manual.

Current Considerations

Board review of proposed revisions to the PVPUSD Board Policies and Administrative Regulations Manual based on recommendations from staff, as follows:

AR 3553 - Free and Reduced Price Meals

BP/AR 3320 - Claims and Actions Against the District

BP/AR 3260 - Fees and Charges

BP/AR 3551 - Food Service Operations/Cafeteria Fund

BP 5030 - Student Wellness

Administrators

Associate Superintendent, Business Services

Revisions to Board Policies and Administrative Regulations presented for discussion/direction, as a first reading:

AR 3553 - Free and Reduced Price Meals

BP/AR 3320 - Claims and Actions Against the District

BP/AR 3260 - Fees and Charges

BP/AR 3551 - Food Service Operations/Cafeteria Fund

BP 5030 - Student Wellness

Background Information

Unless noted under current considerations, all assignment orders are in accordance with the Adopted Budget, budget revisions, and/or negotiated contractual agreements (hiring ratios), as approved by the Board of Education.

Current Considerations

The administration has reviewed the positions and believes that the additional and/or replacement personnel are necessitated by legitimate business, safety and/or educational needs.

Administrator

Assistant Superintendent, Human Resources

That the Board of Education approve and/or ratify the Administrative, Certificated and Classified Assignment Orders, as presented.

Background Information

The Human Resources Department currently completes all employee onboarding using paper-based files.  Additionally, all employee discipline and evaluations files are paper-based and are housed in a large file room.  In an effort to go paperless, be more efficient and have overall more effective systems, the Human Resources department reviewed proposals from companies that provide human resource solutions to school districts.  Considerations of these proposals included cost, effectiveness and ability to integrate with the Los Angeles County Office of Education (LACOE) Human Resources System, currently HRS and the BEST system beginning in January, 2021.

Current Considerations

The District would like to enter into this agreement with Helios to provide the Helios Core Software Solution to manage the onboarding, employee discipline and evaluation files for over 1,500 PVPUSD employees.  With integration into our current HR system, Helios would allow the Human Resources office to make onboarding more efficient by allowing new hires to complete forms and enter information online.  The Helios Core Software Solution would provide site administrators and the Human Resources office the ability to complete evaluations online as well as store employee discipline files electronically to ensure better tracking and safe keeping of files.  With our data all in one place, we can eliminate duplication of data entry and errors, generate reports across various modules for a more holistic view and save our team time and money.

Administrator

Assistant Superintendent, Human Resources

That the Board of Education approve the agreement with Helios for the Helios Core Software Solution, as presented.

Background
State and federal statutes require that appropriate educational programs, as well as support services (Designated Instructional Services [DIS]), be provided for all students identified as requiring special education.  Under existing law, the need and eligibility for these programs and services is based upon specific assessment and is established by the Individual Education Plan (IEP) team.  In a small number of cases when the needs of a student are so unique that they cannot be met in the public school setting or by public school providers, it is necessary to establish an individual services contract with a nonpublic school or agency in order to provide the program established by the IEP team. 

Current Considerations
Approval of 2019-20 Nonpublic, Nonsectarian School and Agency Service Contracts for students in Transitional Kindergarten through 12th grade, as mandated by Individual Education Plans (Exhibit A).

Administrators
Associate Superintendent, Business Services
Assistant Superintendent, Educational Services

Background

State and federal statutes require that appropriate educational programs, as well as support services (Designated Instructional Services [DIS]), be provided for all students identified as requiring special education.  Under existing law, the need and eligibility for these programs and services is based upon specific assessment and is established by the Individual Education Plan (IEP) team.  In a small number of cases when the needs of a student are so unique that they cannot be met in the public school setting or by public school providers, it is necessary to establish a contract with a private agency or school in order to provide the program established by the IEP team.

The Wiseburn Unified School District offers such a program called the Consortium Success Learning Center.  For PVPUSD to be able to place students in this program, the Board must approve a Participation Agreement.

Current Considerations

Approval of the 2019-20 Participation Agreement between Consortium Member Districts and Wiseburn Unified School District for Operation of the Consortium Success Learning Center.

Administrators

Assistant Superintendent, Educational Services

That the District enter into a 2019-20 Participation Agreement between Consortium Member Districts and Wiseburn Unified School District for Operation of the Consortium Success Learning Center for the purpose of potentially placing PVPUSD students in this program in order to provide a program as established by the IEP team and meet the students’ unique special education needs.

Background Information

District high schools have participated in overnight or out-of-state invitational tournaments and competitions or conferences.  Approval has been granted by the Board of Education, with the provision that all arrangements are made in strict accordance with Board Policies and Administrative Regulations 6153 and 6153.1 and Education Code Section 35330.

Current Considerations

Palos Verdes Peninsula High School administration is requesting authorization for the Speech and Debate Team (approximately 20 students) to participate in the Stanford Invitational in Palo Alto, California.  The team participates in invitational competitions throughout the state of California which enables the team to be challenged by other state teams as they pursue opportunities to be selected for state or national contests.  The team is scheduled to depart via charter bus on Friday, February 7, 2020, and return via charter bus on Monday, February 10, 2020.

The necessary permissions and consent needed from each participating student, chaperone, and staff person will be processed through the District’s online field trip approval system prior to departure.

Administrator

Assistant Superintendent, Educational Services

Background Information

District high schools have participated in overnight or out-of-state invitational tournaments and competitions or conferences.  Approval has been granted by the Board of Education, with the provision that all arrangements are made in strict accordance with Board Policies and Administrative Regulations 6153 and 6153.1 and Education Code Section 35330.

Current Considerations

Palos Verdes Peninsula High School administration is requesting authorization for the Speech and Debate Team (approximately 20 students) to participate in the Cal Invitational in Berkeley, California. The team participates in invitational competitions throughout the state of California which enables the team to be challenged by other state teams as they pursue opportunities to be selected for state or national contests. The team is scheduled to depart via charter bus on Friday, February 14, 2020, and return via charter bus on Sunday, February 17, 2020.

The necessary permissions and consent needed from each participating student, chaperone, and staff person will be processed through the District’s online field trip approval system prior to departure.

Administrator

Background Information

District high schools have participated in overnight or out-of-state invitational tournaments and competitions or conferences.  Approval has been granted by the Board of Education, with the provision that all arrangements are made in strict accordance with Board Policies and Administrative Regulations 6153 and 6153.1 and Education Code Section 35330.

Current Considerations

Palos Verdes Peninsula High School administration is requesting authorization for the Model United Nations (MUN) team (approximately 40 students) to participate in the 69^th UC Berkeley MUN Conference in Berkeley, California.  Students who participate in the conference will gain valuable experience competing as a MUN delegate in varied events which is instrumental to the training of PVPHS delegates.  The team is scheduled to depart via commercial airline on Thursday, March 5, 2020, after school and return via commercial airline on Sunday, March 8, 2020.

The necessary permissions and consent needed from each participating student, chaperone, and staff person will be processed through the District’s online field trip approval system prior to departure.

Administrator

Assistant Superintendent, Educational Services

Background Information

District high schools have participated in overnight or out-of-state invitational tournaments and competitions or conferences.  Approval has been granted by the Board of Education, with the provision that all arrangements are made in strict accordance with Board Policies and Administrative Regulations 6153 and 6153.1 and Education Code Section 35330.

Current Considerations

Palos Verdes Peninsula High School administration is requesting authorization for the Model United Nations (MUN) team (approximately 40 students) to participate in the USC Advanced MUN Conference in Los Angeles, California.  Students who participate in the conference will gain valuable experience competing as a MUN delegate in varied events which is instrumental to the training of PVPHS delegates.  The team is scheduled to depart via bus on Friday, March 27, 2020, after school and return via bus on Sunday, March 29, 2020.

The necessary permissions and consent needed from each participating student, chaperone, and staff person will be processed through the District’s online field trip approval system prior to departure.

Administrator

Assistant Superintendent, Educational Services

That the Board approve the proposed overnight field trip to Los Angeles, California for the PVPHS Model United Nations team to participate in the USC Advanced MUN Conference from March 27-29, 2020.

Background Information

Each month, District offices receive requests from school sites to sign contracts for various events or services including but not limited to Fall Festival vendors, promotion party vendors, and banquet location contracts.  Additionally, certain contracts require immediate signature that are now being brought to the Board for ratification.  The list of the contract approval/ratification requests is attached as Exhibit A. 

Administrator

Associate Superintendent, Business Services

Background Information

In accordance with Board Policy and Administrative Regulation 1321, the Palos Verdes Peninsula High School (PVPHS) ASB Hands of Hope Club is requesting the approval of the Board to hold 3 fundraisers for the Amar Seva Sangam charity.  Amar Seva Sangam, located in Ayikudy, India is an organization that provides free education, shelter, and food for those with special needs left in difficult situations such as poverty and orphaning.

After Board Approval, pursuant to Administrative Regulation 1321, the PVPHS Principal or designee will ensure that parents are informed of the purpose of the fundraising activities.

Current Consideration

With Board approval, the PVPHS ASB will work with the ASB Bookkeeper to open up a trust charity account for Amar Seva Sangam within the ASB specifically for deposition these donations so that money from the fundraiser is not commingled with other ASB funds.

The PVPHS ASB is requesting approval to hold three fundraisers for Amar Seva Sangam

1.  Winter Grams: PVPHS ASB will sell Winter Grams for $2.00 each at Palos Verdes Peninsula High School. After payment of expenses the ASB estimates they will collect approximately $50.00 from this fundraiser for Amar Seva Sangam.

2.  Palos Verdes Peninsula Mod Pizza: Mod Pizza will sell pizza and the PVPHS ASB will receive a portion of those sales as a contribution to their Amar Seva Sangam fundraiser. The ASB estimates they will collect approximately $50.00 from this fundraiser for Amar Seva Sangam.

3. Fund Collection: The PVPHS ASB will seek donations from its student body and the community. The ASB estimated they will collect approximately $25.00 from this fundraiser for Amar Seva Sangam.

All monies collected from these fundraisers will be deposited in the special ASB Trust Account established by the ASB Bookkeeper.

Administrator

Associate Superintendent, Business Services

Background Information

In accordance with Board Policy and Administrative Regulation 1321, the Palos Verdes Intermediate School (PVIS) ASB is requesting retroactive approval raise funds for PVIS programs, technology improvements and classroom enrichment.  PVIS had agreed to a fundraising event run by Apex, Inc. that was estimated to net approximately $20,000.00 for PVIS.  The Color Battle fundraising donation split is attached here as Exhibit A.

The two-week fundraiser was scheduled to start the same day, January 7, 2020, that District Administration were made aware of the fundraising event. Proceeds are intended for:

1)    Purchasing a Chromebook cart with 35 Chromebooks.

2)    Purchasing benches and Tuff Sheds to improve outdoor learning environments.

3)    Ongoing support of student clubs.

District Administration will provide more information for the Board meeting regarding the net amount of funds collected.

Associate Superintendent, Business Services

Background

The District has an existing lease originating in 2000 with Verizon Wireless ()Tenant) for equipment currently installed at Miraleste Intermediate School (see Exhibit A).  Originally Verizon requested that the District approval installation of new equipment at the same location under a new lease agreement.  Work on that new lease agreement was suspended by Verizon due to a change in their location services provider, and an amendment to the original lease was proposed by Verizon.

Current Considerations

The District is currently receiving $2,861.75 monthly, or $34,338.84 annually.  The new five year amendment will pay $42,000.00 annually beginning November 2020 with an escalation clause of 3% annually for each year thereafter (see Exhibit B).  No new equipment will be installed as a result of this amendment.

Administrator

Associate Superintendent, Business Services

Background Information 

The Education Code requires that the Board approve all purchase orders. 

Administrator 

Associate Superintendent, Business Services

Background Information

Gifts are presented to the Board for approval.  After the Board's acceptance of the gifts, a letter of appreciation is directed to each donor. 

Administrator

Director, Fiscal Services

Background Information

Warrants and Automated Clearing House (ACH) payments are issued in accordance with approved budget and/or contracts as approved by the Board of Education for the period from December 1, 2019 through December 31, 2019. 

Current Considerations

The Director, Fiscal Services certifies that no other warrants or Automated Clearing House (ACH) payments have been issued other than those previously approved or included in the registers listed on Exhibit A. 

Reference: Copies of the warrant registers are available for review.

Administrator

Director, Fiscal Services

That the Board approve the warrants and Automated Clearing House (ACH) payments issued from the various funds in the amount of $11,172,416.77, as presented.

Background

MobyMax is an online platform that focuses on the math skills that are essential for math comprehension, develops math fact fluency, and instills an intuitive sense for numbers. Students are engaged through animated lessons, with immediate and interactive feedback via audio/video media. The program provides teachers to differentiate instruction for all levels of learners with continuous practice, while monitoring individual student progress. It is used as a supplemental resource to review, reinforce, and extend the regular mathematics instruction, both in the classroom and at home.

Current Considerations

District and school administrators are requesting the Board to approve the one year subscription renewal agreement between the Palos Verdes Peninsula Unified School District and MobyMax.

Administrator
Deputy Superintendent

Background

Flocabulary is a standards-based online writing program that is designed to improve student vocabulary, diction, and sentence structure and can be accessed at school or at home.  The program contains daily vocabulary lessons to challenge students that are presented in a fun and appealing manner.  Through online weekly assignments and quizzes, teachers are able to monitor and track student progress. 

Current Considerations

Miraleste Intermediate School administration is requesting Board approval for the annual renewal agreement between the Palos Verdes Peninsula Unified School District.

Administrator

Deputy Superintendent

Background Information

Administrative Regulation 5111.12, Residency Based on Parent/Guardian Employment, if implemented by the Board of Education, allows parents/guardians employed by a business located within District boundaries to enroll their children in District schools if staff determines there is available space.

This regulation may help address issues such as declining enrollment, balancing class sizes and reduction of combination classes.

Current Considerations

Administrative Regulation 5111.12 also requires the Board of Education to initiate the process in order for staff to accept applications for possible enrollment each year.

Administrator

Deputy Superintendent

That the Board of Education (1) implement the provisions of Administrative Regulation 5111.12 for the 2020-21 school year and (2) direct staff to accept applications for possible enrollment in the 2020-21 school year, in accordance with approved timelines.

Background Information

The Board of Education adopted Administrative Regulation 1312.4 and approved Resolution No. 15 - 2004/05 at the March 10, 2005 regular scheduled Board Meeting.  As part of the Williams Lawsuit Settlement and according to California Education Code Section 35186, the State of California requires school districts to modify their uniform complaint procedures in order to identify and resolve complaints related to 1) instructional materials; 2) emergency or urgent facilities conditions that pose a threat to the health and safety of pupils or staff; and 3) teacher vacancy or missassignment.

Current Considerations

California Education Code Section 35186 (d) states, in part, that a school district shall report summarized data on the nature and resolution of all complaints on a quarterly basis to the County Superintendent of Schools and to the Board of Education.  The report shall include the number of complaints by general subject area with the number of resolved and unresolved complaints.  The complaints and written responses shall be available as public records.

Administrator

Assistant Superintendent, Human Resources

Presented as an information item.

Background Information

On July 11, 2002, the Board authorized the administration to declare items as surplus and sell and/or dispose of the items in accordance with Education Code Sections 17540 through 17542 and 17545 through 17555.

Current Considerations

The Board requested that a recap of items deemed surplus would be presented as an information item.  The list of surplus items for the month is shown as Exhibit A.

Administrator

Deputy Superintendent