Agency Designated Representative:  Trent Bahadursingh and Matthew Horvath

Employee Organizations: PVFA and CSEA Chapter 123

Unrepresented Employees:

Superintendent of Schools
Deputy Superintendent
Associate Superintendent, Business Services
Assistant Superintendent, Educational Services
Assistant Superintendent, Human Resources
Executive Director, Secondary Education
Executive Director, Curriculum and Instruction
Director, Fiscal Services
Director, Food Services
Director, Information Systems
Director, Maintenance and Operations
Director, Purchasing
Director, Special Education and Pupil Personnel Services
Assistant Director, Fiscal Services
Coordinator, Human Resources
Coordinator, Student Services
High School Principal
Intermediate Principal
Elementary Principal
Associate Principal
Assistant Principal
Operations Supervisor
Administrative Assistant
Human Resource Specialist
Secretary, Executive
Secretary, Administrative
Secretary, Financial/Accounting
Preschool Site Supervisor

Significant exposure to litigation pursuant to subdivisions (d)(2) and (e)(3) of Section 54956.9:  1 case; 1 complaint.  (Case name unspecified as disclosure may jeopardize existing settlement negotiations).  Board review of Claim Number: 1906982.  

The public will be given the opportunity to address the Board at this time on topics not listed on this agenda.  Remarks shall be limited to three minutes per person.  The Board reserves the right to limit public comment beyond a total of fifteen minutes per agenda item.  The Board cannot engage in public discussion during this portion of the agenda due to the Ralph M. Brown Act (Government Code Sections 54950 – 54963).

Background Information

Education Code Section 42131 requires the Governing Board of each school district to certify twice a year to the District’s ability to meet its financial obligation for the remainder of the fiscal year and for the subsequent two fiscal years.  The First Interim Report was submitted on December 11, 2019, with data as of October 31, 2019.  The Second Interim Report contains data as of January 31, 2020 and will be filed before March 15, 2020. 

Current Considerations

The Second Interim Report indicates a “positive” position, meaning that the District will be able to meet its financial obligations for the current fiscal year and subsequent two fiscal years based upon a review of the report in accordance with State-adopted Criteria and Standards. 

Administrators

Associate Superintendent, Business Services

Director, Fiscal Services

That the Board approve the Second Interim Report and related Budget Revisions, certifying that the District will be able to meet its financial obligations for the 2019-20 fiscal year and subsequent two fiscal years.

Background Information

Resolution No. 5 – 2011/12 was adopted by the Board of Education on July 28, 2011, and subsequently approved by the voters as Ballot Measure M on November 8, 2011.  The Ballot Measure required that a Citizens’ Oversight Committee be appointed to ensure that parcel tax revenues are spent for purposes outlined in the resolution.  At its meeting of July 26, 2012, the Board approved the Mission Statement, Purpose, Membership, Term of Office, and Application for Appointment of Members for the Citizens’ Oversight Committee for Measure M (parcel tax).  The Mission Statement, Purpose, Membership and Term of Office (Exhibit A) states that “the Committee shall be composed of 7 to 9 members appointed by the Board of Education after an open and public recruitment process”.  At its meeting of April 27, 2016, the Board directed staff to actively seek additional interested community members to serve on the Citizens’ Oversight Committee for Measure M (parcel tax).

Current Considerations

The Mission Statement, Purpose, Membership, and Term of Office information is attached here as Exhibit A, and it states that:

The Committee shall be composed of 7 to 9 members appointed by the Board of Education after an open and public recruitment process. Committee members are required to live within the boundaries of the Palos Verdes Peninsula Unified School District (PVPUSD).  Employees of the PVPUSD are not eligible for membership on this committee.

Current Committee members include Gretchen Carner, Chairman, Jeffrey Frankel, Vice Chairman, John Letcher, Tina Quinn, Kana Sato-Nguyen, Jill Surace, and John Stillo.  Given two recent resignations, the Committee has requested that the Board of Education appoint an additional two members at this time.

If approved, Exhibit B, Application for Appointment Regarding Expenditure of Measure M Revenues will be posted on the District’s website and a news release (Exhibit C) will submitted to the Daily Breeze and the PV News.  For the vacancies previously filled in 2017 the Board of Education interviewed qualified candidates in open session and then voted to approve new members.

Administrator

Associate Superintendent, Business Services

Background
PVPUSD currently contracts with CSBA for:

• Agenda Online, which is a subscription service that provides a Web-based application for Board of Education and Committee Meeting agenda development.  In addition, this service provides public access to board and committee meeting information including agendas, supporting documents and minutes, from any computer that has Internet access.  PVPUSD has subscribed to the Agenda Online service since January, 2006.
• Gamut Policy Manual Maintenance and Online, which is a subscription service that provides policy manual updates and an online PVPUSD Board Policies and Administrative Regulations Manual.  PVPUSD has subscribed to GAMUT policy services since June, 2000.

GAMUT Online and Agenda Online have come together into a single cloud-based application that will serve all governance and management technology needs.   The launch of the new GAMUT platform includes the retirement of CSBA’s Agenda Online, GAMUT Online, and Manual Maintenance services – all of which are being replaced by individual subscription modules on the new platform – GAMUT Meetings, GAMUT Policy, and GAMUT PolicyPlus.  All historical data will be migrated to the platform at no additional cost.

Current Considerations

Administrator

Background Information

Gifts are presented to the Board for approval.  After the Board's acceptance of the gifts, a letter of appreciation is directed to each donor.

Administrator

Director, Fiscal Services

That the gifts of materials, supplies and $31,117.58 in cash received February 14, 2020 through February 25, 2020, be accepted, as presented.

Background Information

Unless noted under current considerations, all assignment orders are in accordance with the Adopted Budget, budget revisions, and/or negotiated contractual agreements (hiring ratios), as approved by the Board of Education.

Current Considerations

The administration has reviewed the positions and believes that the additional and/or replacement personnel are necessitated by legitimate business, safety and/or educational needs.

Administrator

Assistant Superintendent, Human Resources

That the Board of Education approve and/or ratify the Administrative, Certificated and Classified Assignment Orders, as presented.

Background Information

During the 2017-18 school year, The Rotary Club partnered with Glendale Unified School District on Global Educational Peace Project #1.  This first project was focused mainly on educating students in the elementary and middle schools regarding WWII events, including Japanese Internment, and Hiroshima.

Current Considerations

The Rotary Club – Palos Verdes Sunset chapter – has been awarded a grant by The Rotary Foundation for Global Peace Educational Project #2 at Palos Verdes Peninsula High School.  This project will provide the students at PVPHS the necessary learning materials and the opportunities to learn from history, the importance of developing skills for deep listening to find common ground and to become future leaders of peace building.

District administration is requesting that the Board approve the MOU and accept funding from The Rotary Club – Palos Verdes Sunset chapter, in order for the students at PVPHS to participate in the project. 

The Associate Superintendent of Business Services has reviewed the MOU and PVPHS site administrators will oversee the project.

Administrator

Assistant Superintendent, Educational Services

That the Board approve the Memorandum of Understanding (MOU) for Palos Verdes Peninsula High School (PVPHS) to Participate in the Rotary Global Grant for Peace - Educational Project #2, and accept the monies from The Rotary Club – Palos Verdes Sunset chapter, in order to fund the project at PVPHS.

Background Information

In 2017-18, PVPUSD became a part of the LACOE consortium for the Tobacco Use Prevention Education (TUPE) grant.  Through that three-year grant, PVPUSD was awarded a total of $310,000 to support health education efforts aimed at the prevention and reduction of tobacco use by youth. PVPUSD has the opportunity to continue our collaborative relationship with the LACOE consortium through the TUPE Tier 2 grant.

Through the consortium, LACOE will provide resources and assistance during the application process and program implementation, should the grant be funded. Tobacco Use Prevention Education in grades six through twelve is funded through a competitive application process. Funding consideration to local educational agencies is based on projects that propose to implement research-validated prevention programs for the general student population, provide youth development activities for both general and priority populations, and provide intervention and cessation services to students currently using tobacco. 

 The purpose of the agreement is to consolidate efforts with LACOE to improve our chances of being awarded a grant by participating in the LACOE TUPE Consortium. If the LACOE Consortium is successfully awarded this three-year grant, PVPUSD may be allocated up to $395,000 commencing with the 2020-21 school year through the 2022-23 school year. 

Current Considerations

Under this agreement, Palos Verdes Peninsula Unified School District agrees to train staff, implement the curriculum, participate in a survey administered by the California Department of Public Health (if randomly selected), administer the California Healthy Kids Survey and expend grant funds as detailed in the approved application.

Los Angeles County of Education agrees to provide all support materials, technical assistance, and training, per the MOU.  There is no cost to the District for participation in the Consortium.

Administrator

Assistant Superintendent, Educational Services

Background Information

District high schools have participated in overnight or out-of-state invitational tournaments and competitions or conferences.  Approval has been granted by the Board of Education, with the provision that all arrangements are made in strict accordance with Board Policies and Administrative Regulations 6153 and 6153.1 and Education Code Section 35330.

Current Considerations

Palos Verdes Peninsula High School administration is requesting authorization for the PVPHS Academic Decathlon team (approximately 10 students) to participate in the 2020 California State Academic Decathlon Finals in Sacramento, California.  The team is scheduled to depart via commercial airline on Thursday, March 26, 2020, and return via commercial airline on Sunday, March 29, 2020.

The necessary permissions and consent needed from each participating student, chaperone, and staff person will be processed through the District’s online field trip approval system prior to departure.

Administrator

Background Information

Each month, District offices receive requests from school sites to sign contracts for various events or services including but not limited to Fall Festival vendors, promotion party vendors, and banquet location contracts.  Additionally, certain contracts require immediate signature that are now being brought to the Board for ratification.  The list of the contract approval/ratification requests is attached as Exhibit A. 

Administrator

Associate Superintendent, Business Services

Background Information:

On June 12, 2019, the Board approved the Re-Roofing and Repairs Contract DM014_06.12.19 with Adele Construction, Inc., in the amount of $872,000.00 for nine (9) sites.

Current Considerations:

There was a decrease in the scope of work at Peninsula High School valued at $50,000.00.  A Work Directive Change dated September 11, 2019 added work at Dapplegray Elementary, Lunada Bay Elementary, Miraleste Intermediate, Palos Verdes High, Peninsula High, Rancho Del Mar High, Ridgecrest Intermediate, and the Malaga Cove District Offices in the amount of $50,000.00.

District staff has confirmed that Adele Construction, Inc. has met all of the requirements for completion of its contract and has completed the work under contract DM014_06.12.19 in the sum of $872,000.00.

Administrator:

Background Information

Warrants and Automated Clearing House (ACH) payments are issued in accordance with approved budget and/or contracts as approved by the Board of Education for the period from February 1, 2020 through February 29, 2020.

Current Considerations

The Director, Fiscal Services certifies that no other warrants or Automated Clearing House (ACH) payments have been issued other than those previously approved or included in the registers listed on Exhibit A. 

Reference: Copies of the warrant registers are available for review. 

Administrator

Director, Fiscal Services

That the Board approve the warrants and Automated Clearing House (ACH) payments issued from the various funds in the amount of $10,956,085.42, as presented.