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Board of Education Regular Meeting
Palos Verdes Peninsula USD
June 12, 2019 5:00PM
Malaga Cove Administration Center 375 Via Almar Palos Verdes Estates, CA 90274 Closed Session - 5:00 p.m. Open Session - 6:30 p.m.

A. 5:00 p.m. - Call to Order
A.1. Public Comment on Closed Session Items
Quick Summary / Abstract:
The public will be given the opportunity to address the Board on closed session agenda items. Remarks shall be limited to three minutes per person.  The Board reserves the right to limit public comment beyond a total of fifteen minutes per agenda item.
B. Recess to Closed Session
B.1. Public Employee Performance Evaluation
Quick Summary / Abstract:

Title:  Superintendent of Schools; Assistant Superintendent, Educational Services; and Assistant Superintendent, Human Resources



B.2. Public Employee Discipline/Dismissal/Release
B.3. Conference with Legal Counsel - Existing LitigationConfidential agenda item.
Quick Summary / Abstract:

Significant exposure to litigation pursuant to subdivisions (d)(2) and (e)(2) of Government Code Section 54956.9.  Facts and circumstances withheld due to student privacy rights pursuant to 20 U.S.C.A. 1232g (FERPA) and Education Code Section 49060 et seq.

OAH Case Nos. 2018090208 and 2019020228 [consolidated]

B.4. Conference with Legal Counsel - Existing LitigationConfidential agenda item.
Quick Summary / Abstract:

Significant exposure to litigation pursuant to subdivisions (d)(2) and (e)(2) of Government Code Section 54956.9.  Facts and circumstances withheld due to student privacy rights pursuant to 20 U.S.C.A. 1232g (FERPA) and Education Code Section 49060 et seq.

OAH Case No. 2019010445

C. Reconvene to Open Session - Estimated Time 6:30 p.m.
D. Pledge of Allegiance to the Flag
E. Report of Board Action Taken in Closed Session
F. Approval of Agenda
F.1. Approval of the Regular Board of Education Meeting Agenda for June 12, 2019
Quick Summary / Abstract:
That the Board approve the agenda for the Regular Board of Education Meeting of June 12, 2019, as presented.

G. Public Communications
G.1. Public Comment on Open Session Agenda Items
Quick Summary / Abstract:
The public will be given the opportunity to address the Board during each agenda item. Remarks shall be limited to three minutes per person.  The Board reserves the right to limit public comment beyond a total of fifteen minutes per agenda item.
H. Approval of Minutes
H.1. Approval of the Special Board of Education Meeting Minutes for May 22, 2019
Quick Summary / Abstract:
That the Board approve the minutes for the Special Meeting of May 22, 2019, as presented.


Attachments:
Exhibit A - Proposed Minutes for Special Meeting of 5-22-19
H.2. Approval of the Regular Board of Education Meeting Minutes for May 22, 2019
Quick Summary / Abstract:
That the Board approve the minutes for the Regular Meeting of May 22, 2019, as presented.

Attachments:
Exhibit A - Proposed Minutes for Regular Meeting of 5-22-19
I. Board President Announcements
J. Consent Calendar
J.1. Human Resources
J.1.a. Personnel Assignment Orders and Other Personnel Action
Rationale:

Background Information

Unless noted under current considerations, all assignment orders are in accordance with the Adopted Budget, budget revisions, and/or negotiated contractual agreements (hiring ratios), as approved by the Board of Education.

Employees listed as “New Hires” are new to the District and hired into current openings. Employees listed as “Re-hires” are former employees who received a temporary release notice and are being re-hired due to openings resulting from adopted staffing ratios, projected enrollment or as temporary replacements for approved leave of absence requests.

The contract percentage (if less than full-time) and contract status (temporary, probationary or permanent) is noted for each certificated employee.

Current Considerations

The administration has reviewed the positions and believes that the additional and/or replacement personnel are necessitated by legitimate business, safety and/or educational needs.

Administrator

Assistant Superintendent, Human Resources

 



 
Quick Summary / Abstract:

That the Board of Education approve and/or ratify the Administrative, Certificated and Classified Assignment Orders, Educational Services consultants, Lunada Bay Elementary consultant, Palos Verdes Peninsula High consultant, Silver Spur Elementary consultant, Soleado Elementary consultant and Student Services consultant, as presented.


Attachments:
Exhibit A - Proposed Personnel Assignments
J.2. Educational Services
J.2.a. Agreement for 2018-19 Services of Nonpublic, Nonsectarian School and Agency Services for TK-12th Grade
Rationale:
Background
State and federal statutes require that appropriate educational programs, as well as support services (Designated Instructional Services [DIS]), be provided for all students identified as requiring special education.  Under existing law, the need and eligibility for these programs and services is based upon specific assessment and is established by the Individual Education Plan (IEP) team.  In a small number of cases when the needs of a student are so unique that they cannot be met in the public school setting or by public school providers, it is necessary to establish an individual services contract with a nonpublic school or agency in order to provide the program established by the IEP team. 

Current Considerations
Approval of 2018-19 Nonpublic, Nonsectarian School and Agency Service Contracts for students in Transitional Kindergarten through 12th grade, as mandated by Individual Education Plans (Exhibit A).

Administrators
Associate Superintendent, Business Services
Assistant Superintendent, Educational Services
 
Financial Impact:

See Exhibit B for financial considerations

Quick Summary / Abstract:
That the District enter into an agreement with the designated nonpublic schools and agencies for the purpose of providing special education and related services for TK-12th grade students for the 2018-19 school year because the student's special education needs cannot be met within the District.
Attachments:
Exhibit A - Proposed 2018-19 NPS/NPA Contracts for TK-12
Exhibit B - Financial Considerations
J.2.b. Approve the Contract Between the Los Angeles County Office of Education and the Palos Verdes Peninsula Unified School District for Participation in Suicide Prevention Ongoing Resiliency Training called SPORT2 Professional Development Project
Rationale:

Background Information

The Los Angeles County Office of Education (LACOE) and the Los Angeles County Department of Mental Health (DMH) have partnered to provide local education agencies with high-quality professional development to learn more about aligning district practices and policies with AB 2246, Multi-Tier System of Support (MTSS), and Positive Behavioral Intervention and Supports (PBIS).

Current Considerations

The District will select four (4) Trainers who will be coached and assisted during the two-year SPORT2 Project, through the initial implementation of a Suicide Prevention and MTSS plan, which will include development of a safe environment, resiliency, mental health services and addressing the multiple social-emotional learning needs of students.

LACOE shall reimburse the District an amount not to exceed $7,855 to support trainings, meetings, and customized equipment for access to program content and project implementation.

Administrator

Assistant Superintendent, Educational Services


 
Quick Summary / Abstract:

That the Board approve the Contract Between the Los Angeles County Office of Education and the Palos Verdes Peninsula Unified School District for Participation in SPORT2 Professional Development Project.

Attachments:
Exhibit A - SPORT2 Scope of Work
Exhibit B - SPORT2 Contract with LACOE
J.2.c. Approve the Renewal Agreement Between the Palos Verdes Peninsula Unified School District and Edmentum, Inc. (Reading Eggs) – 2019-20
Rationale:

Background

In past years, school personnel have used Edmentum’s online product, Reading Eggs, in the elementary transitional kindergarten classrooms throughout the District.

 

Reading Eggs is an online reading program that aims to make learning the essential reading skills fun and engaging for students.  The program has many features that support teaching the core literacy skills and provides a foundation for students to increase proficiency.  Student management tools enable teachers to place students at different reading levels within the program to supports literacy instruction.

 

This agreement has been reviewed and approved by District Administrators.

 

Current Considerations

District and school administrators are requesting the Board to approve the renewal agreement between the Palos Verdes Peninsula Unified School District and Edmentum, Inc. (Reading Eggs), for the 2019-20 school year.

 

Administrator

Assistant Superintendent, Educational Services


 
Financial Impact:

Financial Considerations

The program will be used in all TK classrooms, District-wide (Dapplegray, Lunada Bay, Mira Catalina, Montemalaga, Rancho Vista, Silver Spur, and Vista Grande Elementary schools.  The cost of the Reading Eggs online program is $2,550.00 and will be paid out of the District’s General Fund.



Quick Summary / Abstract:

That the Board approve the renewal agreement between the Palos Verdes Peninsula Unified School District and Edmentum, Inc. (Reading Eggs), for the 2019-20 school year.


Attachments:
Exhibit A - Edmentum Agreement (Reading Eggs)
Exhibit B - Quote Edmentum (Reading Eggs) 6.12.19
J.2.d. Approve the Renewal Agreement Between the Palos Verdes Peninsula Unified School District and Curriculum Associates (i-Ready) – 2019-20
Rationale:

Background

The standards-based i-Ready online program provides targeted instruction in Reading and Mathematics to meet the diverse needs of students. The program provides key information on each student’s ability levels, areas of need, and the next steps for instruction.

 

School personnel have previously used Curriculum Associate’s i-Ready program (K-8) in elementary and intermediate classrooms throughout the District. PVPUSD will continue to implement i-Ready in reading Response-to-Intervention [RtI] and mathematics intervention programs in all 10 elementary schools and three intermediate schools in the 2019-20 school year. The universal screening tool will also be used to measure progress of English Language Learners across the District.

 

This agreement has been reviewed and approved by District Administrators.

 

Current Considerations

District and school administrators are requesting the Board to approve the renewal agreement between the Palos Verdes Peninsula Unified School District and Curriculum Associates (i-Ready), for the 2019-20 school year.

 

Administrator

Assistant Superintendent, Educational Services


 
Financial Impact:

The cost of the i-Ready program for K-8 students is $68,652, which includes i-Ready Diagnostic in math and reading.

The i-Ready program will be funded out of the District’s Supplemental Fund.




Quick Summary / Abstract:
That the Board approve the renewal agreement between the Palos Verdes Peninsula Unified School District and Curriculum Associates (i-Ready), for the 2019-20 school year.

Attachments:
Exhibit A - Curriculum Associates Agreement 6.12.19
Exhibit A - Curriculum Associates Quote 6.12.19
J.2.e. Approve the Membership Renewal Between The Palos Verdes Peninsula Unified School District and Project Lead the Way (PLTW) – 2019-20
Rationale:

Background Information

Project Lead the Way is the nation's leading provider of science, technology, engineering, and math (STEM) programs. Through world-class K-12 curriculum, high-quality teacher professional development, and outstanding partnerships, PLTW is designed to help students develop the skills needed to succeed in the global economy.

 

Since 2007-08, District secondary schools have offered specialized engineering courses through Project Lead The Way® (PLTW), with Board approval.  We are no longer offering PLTW to elementary students because the cost is prohibitive but we do integrate STEM into core science program through Next Generation Science Standards (NGSS).

 

This agreement shall be automatically renewed for additional contract years (July1 – June 30) unless a party terminates the agreement.

 

Current Considerations

School and District administrators are requesting that the Board approve the Membership Renewal between the District and PLTW in order to continue to provide software necessary for the engineering courses to District students for the 2019-20 school year.

 

Administrator

Assistant Superintendent, Educational Services


 
Financial Impact:

Financial Considerations

Total cost for PLTW at all District schools is $8,750, which are paid by the Peninsula Education Foundation.  Costs include Engineering Participation fees for Miraleste @ $750; PVHS @ $3000; and PVPHS @ $3000 + $2000 for an additional Computer Science component.


Quick Summary / Abstract:

That the Board approve the membership renewal between the Palos Verdes Peninsula Unified School District and Project Lead the Way, for the 2019-20 School Year.


Attachments:
Exhibit A - Quote - Project Lead The Way 19-20
J.2.f. Approve the Agreement for the Nagileri Nonverbal Ability Test, 3rd edition (NNAT3) Program Between the Palos Verdes Peninsula Unified School District and NCS Pearson Education – 2019-20
Rationale:

Background

In past years, NCS Pearson, Inc. has provided a variety of programs that benefit District students. 

 

The NNAT3 is a nonverbal measure of general ability for students in kindergarten through grade 12, ideal for use with a diverse student population.  NNAT3 is specifically developed for use by a variety of education professionals, including, but not limited to, bilingual educators, testing coordinators, gifted and talented teachers, special education teachers, functional life skills facilitators, counselors, and school psychologists. 

 

This agreement has been reviewed and approved by District Administrators.

 

Current Considerations

District and school administrators are requesting the Board to approve the renewal agreement for the Nagileri Nonverbal Ability Test, 3rd edition (NNAT3) Program Between the host company, NCS Pearson, and the Palos Verdes Peninsula Unified School District, for the 2019-20 school year.

 

Administrator

Assistant Superintendent, Educational Services


 
Financial Impact:

Financial Considerations

This year, the cost of administering the NNAT3 to all fourth and sixth grade students (total of 1,580 students), who have not already been identified as GATE, will be approximately $6,970 to purchase 680 additional NNAT3 licenses, payable out of the District’s General Fund.  It should be noted that the licensing cost per student for the NNAT3 increased by $.30 per student.


Quick Summary / Abstract:

That the Board approve the renewal agreement for the Nagileri Nonverbal Ability Test, 3rd edition (NNAT3) Program between the Palos Verdes Peninsula Unified School District and NCS Pearson Education, for the 2019-20 school year.


Attachments:
Exhibit A - NCS Pearson Agreement
Exhibit B - Quote NCS Pearson NNAT3
J.2.g. Approve the Contract Renewal Between the Palos Verdes Peninsula Unified School District and Apex Learning Digital Curriculum Solutions - Online Course Program – August 1, 2019 through June 30, 2020
Rationale:

Background

Apex Learning provides digital online educational products and services that meet UC/CSU A-G requirements, as well as NCAA requirements.  Apex Learning’s online courses cover all secondary core subjects.


Current Considerations

District and school administrators are requesting that the Board approve the agreement between the District and Apex Learning Digital Curriculum Solutions for the 2019-20 school year.  The District will utilize the Apex Learning curriculum to personalize instruction that meets the needs and learning of students, specifically Independent Study programs and Home/Hospital Instruction programs.


Administrator

Assistant Superintendent, Educational Services




 
Financial Impact:

Apex Learning courses are offered to the District at a cost of $300 per semester course enrollment.



Quick Summary / Abstract:

That the Board approve the contract between the Palos Verdes Peninsula Unified School District and Apex Learning Digital Curriculum Solutions, from August 1, 2019 through June 30, 2020


Attachments:
Exhibit A - APEX Learning Agreement 6.12.19
J.2.h. Approve the Renewal Agreement Between the Palos Verdes Peninsula Unified School District and Explore Learning (Reflex Math) – 2019-20
Rationale:

Background

In past years, Explore Learning products have been used as a supplemental instructional resource in elementary schools throughout the District.

Explore Learning’s Reflex Math is an online program which helps students of all ability levels to develop fluency with basic facts in addition, subtraction, multiplication and division combining research-proven methods and innovative technology.  Based on a fact family approach, the program builds on and reinforces important mathematical concepts in a highly adaptive format so that students of all ability levels have early and ongoing success.This online resource can be accessed at home providing meaningful homework practice to increase math fluency.

All ten elementary schools implement the product. The year-end data indicates that students are regularly accessing the program and have increased their fluency skills.

This agreement has been reviewed and approved by District Administrators

Current Considerations

District and school administrators are requesting the Board to approve the renewal agreement between the Palos Verdes Peninsula Unified School District and Explore Learning (Reflex Math), for the 2019-20 school year.

Administrator

Assistant Superintendent, Educational Services


 
Financial Impact:

The total cost of the licenses for Explore Learning (Reflex Math) for ten (10) elementary sites is $28,007.50.



Quick Summary / Abstract:

That the Board approve the renewal agreement between the Palos Verdes Peninsula Unified School District and Explore Learning (Reflex Math), for the 2019-20 school year.

Attachments:
Exhibit A - Explore Learning Agreement (Reflex Math)
Exhibit B - Explore Learning Quote (Reflex Math)
J.2.i. Ratification for Overnight Field Trip – PVPHS – California Interscholastic Federation (CIF) 2019 State Track & Field Championship Finals – Veterans Memorial Stadium – Buchanan High School – Clovis, California – May 23-26, 2019
Rationale:

Background Information

District high schools have previously participated in overnight or out-of-state invitational tournaments and competitions or conferences.  Approval has been granted by the Board of Education, with the provision that all arrangements be made in strict accordance with Board Policies and Administrative Regulations 6153 (School Sponsored Trips) and 6153.1 (Out-of-State Field Trips) and Education Code Section 35330.

 

Copies of necessary permission slips and consent forms needed from each participating student, chaperone, and staff person were processed through the District’s online field trip approval system prior to departure.

 

Current Considerations

Palos Verdes Peninsula High School administration is requesting ratification for one student athlete, who participated in the CIF State Track & Field Championship Finals in Clovis, California, May 23-26, 2019. Administrators were notified of student’s eligibility after the May 22, 2019, Board meeting.

 

The group departed via commercial airlines on Thursday, May 23, 2019, and returned on Sunday, May 26, 2019.  This event was a CIF state sanctioned track and field finals, and the student was individually selected to participate. One track and field head coach and one certificated associate principal accompanied the team.

 

Administrator

Assistant Superintendent, Educational Services


 
Financial Impact:

Expenses for the traveling team were approximately $500 per student that was paid by student/parent families, fundraisers, and/or ASB, which ensured that all students were able to participate. The expenses included transportation costs, meals, lodging, etc. No substitute costs were incurred. ADA can be claimed for students who participate in Board approved field trips supervised by credentialed personnel.


Quick Summary / Abstract:

That the Board ratify the overnight field trip for one Palos Verdes Peninsula High School student athlete, who participated in the CIF State Track and Field Championship Finals in Clovis, California, from May 23-26, 2019.


J.2.j. Authorization for Overnight/Out-of-State Field Trips - PVHS Triton Yearbook Leaders - Invitation-Only Design Workshop in Minnesota - (September 12-15, 2019)
Rationale:

Background  Information

In the past 13 years, leadership groups representing the District's high school(s) have participated in overnight or out-of-state national and invite-only conferences and competitions. Approval has been granted by the Board of Education, with the provision that all arrangements are made in strict accordance with Board Policies and Administrative Regulations 6153 and 6153.1 (Out-of-State Field Trips) and Education Code Section 35330.

 

Current Considerations

Palos Verdes High's administration is requesting authorization for the Palos Verdes High School Triton Yearbook Leadership team (approximately 4 students) to participate in the Invitation-Only Design Workshop in Minneapolis, MN. The team will be driven by their parents to and from LAX and will stay at the Best Western Plus at the Mall of America at 1901 Killebrew Drive, Bloomington, MN. Phone: 952-854-8200. Students attending the workshop will gain exposure to industry professionals and work with other competitive journalism students from all across the nation to develop new designs for the upcoming yearbook cover, endsheets and specialty spreads.


The necessary permission slips and consent forms needed from each participating student, chaperone, and staff person will be processed through the District’s online field trip approval system prior to departure.

 

Administrator

Assistant Superintendent, Educational Services


 
Financial Impact:

Financial Considerations

Expenses for the traveling team are estimated at approximately $650 per student will be paid by family donations and by the ASB yearbook program funds should the need arise to help to pay or pay for a student who cannot afford to pay for the trip.These expenses will include workshops, flight, meals, lodging, registration fees. The trip will be chaperoned by the adviser and another chaperone if necessary. A substitute will be required for this trip since it is during the school year. There will only be female students attending this workshop this year. ADA can be claimed for school days involved in approved field trips supervised by credentialed personnel.




Quick Summary / Abstract:

That the Board approve the proposed overnight/out-of-state field trip to the Invitation Only Design Conference at the Best Western Plus at the Mall of America in Minneapolis, MN involving students on the Palos Verdes Triton Yearbook Leadership team, with the understanding that all arrangements be in strict accordance with Board Policies and Administrative Regulations 6153 and 6153.1 and Education Code Section 35330.


J.2.k. Authorization of Out-of-State Conference Attendance -- PVPHS -- U.S. Presidential Scholars Ceremony -- Washington, D.C. -- June 23-25, 2019
Rationale:

Background

In the past, Board approval has been given to Palos Verdes Peninsula Unified School District high school administrators requesting authorization for school representatives to attend various out-of-state conferences, providing that arrangements for the proposed conference were made within strict accordance of Board Policy and Administrative Regulation 3350.  This year, Mr. Mark Greenberg and Ms. Rebecka Dibble, certificated instructors at PV Peninsula High School, were selected to attend the U.S. Presidential Scholars Ceremony in Washington, D.C.

The U.S. Presidential Scholars Program was established in 1964, by executive order of the President, to recognize and honor some of our nation's most distinguished graduating high school seniors who demonstrate exceptional talent. Each year, by invitation only, up to 161 students are named as Presidential Scholars, one of the nation's highest honors for high school students.

For the 2018-19 year, a PV Peninsula High School student, Lauren Kong, was named a Presidential Scholar.  Each Presidential Scholar has invited their most inspiring and challenging teacher(s) to travel to Washington, DC, to receive a Teacher Recognition Award from the U.S. Department of Education and to participate in the recognition events.  Mr. Mark Greenberg and Ms. Rebecka Dibble will be recognized as a U.S. Presidential Scholar’s most influential teacher, representing PVPHS.

Current Considerations

Under the current proposal, Mr. Mark Greenberg and Ms. Rebecka Dibble are requesting authorization to attend the U.S. Presidential Scholar Ceremony in Washington, D.C.  They will travel via commercial airline.

Administrator

Assistant Superintendent, Educational Services


 
Financial Impact:

Expenses associated with Mr. Greenberg and Ms. Dibbles’ trip, including air and ground transportation, food, lodging, parking, etc., are estimated to be between $2,500 and $3,000 and will be paid out of PVPHS General Fund and PTSA Donations.  No substitute coverage is required.



Quick Summary / Abstract:

That the Board approve the out-of-state conference attendance for Mr. Mark Greenberg and Ms. Rebecka Dibble, teachers at PVPHS, to participate in the U.S. Presidential Scholars ceremony in Washington, D.C., June 23-25, 2019.



J.3. Business Services
J.3.a. Monthly Contract Approval/Ratification Report
Rationale:

Background Information

Each month, District offices receive requests from school sites to sign contracts for various events or services including but not limited to Fall Festival vendors, promotion party vendors, and banquet location contracts.  The list of the contract approval/ratification requests is attached as Exhibit A.

Administrator

Associate Superintendent, Business Services
 
Financial Impact:
See Exhibit A
Quick Summary / Abstract:
That the proposed contracts with The Cheesecake Factory, Desert Rose Photography and Good Time Photobooth be approved/ratified, as presented.

Attachments:
Exhibit A - Chart of Proposed Contracts
Exhibit B - Proposed Cheesecake Factory Contract
Exhibit C - Proposed Desert Rose Photography Contract
Exhibit D - Proposed Good Time Photobooth Contract
J.3.b. Facilities Project Report for Board Ratification
Rationale:

Background Information

On September 26, 2018, the Board requested that District Staff present all project approval requests to the Board for approval. The Board requested that a monthly recap of the project approval requests be presented as a consent item. The list of monthly project approval request for ratification for the June 12, 2019 Board Meeting is as follows:

 

Proposed Project

District Site

Estimated Cost

Payment Category

Board Action Date

Exhibit A Rolling Shades

Silver Spur ES

$7,500.00

PTA

Ratification

Exhibit B
Music Sheds

Peninsula HS

$8,200.00

Pen High Music Booster Club

Ratification

Exhibit C
Gaga Pit

Ridgecrest IS

$4,215.00

PTSA

Ratification

Exhibit D
Football Field Wall Refresh

Palos Verdes HS

$7,000.00

PVHS Boosters

Ratification

Exhibit E
Bottle Cap Mural Installation

Vista Grande ES

$0.00

N/A

Ratification

Exhibit F
5th Grade Mural

Soleado ES

Approx. $200.00

5th Grade Parent donations

Ratification

Administrator

Associate Superintendent, Business Services


 
Financial Impact:
See the attached Facilities Project Approval Forms.
Quick Summary / Abstract:
That the Project Approval Report be ratified, as presented.

Attachments:
Exhibit A - Silver Spur ES Rolling Shades
Exhibit B - PVPHSMusic Sheds
Exhibit C - Ridgecrest IS Gaga Pit
Exhibit D - PVHS Football Field Wall Refresh
Exhibit E - Vista Grande ES Bottle Cap Mural
Exhibit F - Soleado ES 5th Grade Mural
J.3.c. Approval of Food Safety Systems Contract for Food Safety and Sanitation from July 1, 2019 through June 30, 2020
Rationale:

Background Information

The District has contracted with Food Safety Systems for its food safety and sanitation system since 2005. Food Safety Systems provides a unique service and has performed and exceeded contractual agreements.

Current Considerations

This is a request to continue with the Food Safety Systems contract for year three (3) of a five (5) year agreement, with discretionary one year terms. This term is from July 1, 2019 through June 30, 2020.

Administrator

Associate Superintendent, Business Services

 
Financial Impact:
The cost of this contract is $30,000.00, which will be divided into installment payments of $3,750.00, to be invoiced after the completion of each of the eight (8) service visit cycles.  The price per visit has not increased since 2012-13.
Quick Summary / Abstract:
That the Board approve the contract with Food Safety Systems for a food safety and sanitation, effective July 1, 2019 through June 30, 2020, as presented.


Attachments:
Exhibit A - Proposed Food Safety Systems Contract
J.3.d. Approval to Award Contract for RFP No. BR19.20-24.25, Distribution of Fresh Bread Products, to Galasso’s Bakery from July 1, 2019 through June 30, 2020
Rationale:

Background Information

The Palos Verdes Peninsula Unified School District issued a Request for Proposal for Distribution of Fresh Bread Products (Bid No. BR19.20-24.25) on May 2, 2019 on behalf of the South Bay Purchasing Cooperative, which is comprised of eight local school districts. PVPUSD received three responses.  Galasso’s Bakery was determined to be the most qualified bidder. The other two vendors did not submit complete responses and were deemed unresponsive. The District has contracted with Galasso’s for the previous two years and they have performed well, often exceeding contractual agreements in terms of service. The pricing proposed is competitive when compared to prices paid previously by the South Bay Purchasing Cooperative, as well as when compared to competitors. The contract is a one year term, with the option to renew for an additional four successive years, in one year increments. Galasso’s Bakery will provide all fresh bread products for the Food Services department.

Current Considerations

This is a request to award Bid No. BR19.20-24.25 Distribution of Fresh Bread Products to Galasso’s Bakery for the upcoming school year, with contract period July 1, 2019 through June 30, 2020.

Administrator

Associate Superintendent, Business Services
 
Quick Summary / Abstract:
That the contract for RFP No. BR19.20-24.25, Distribution of Fresh Bread Products, be awarded to Galasso’s Bakery from July 1, 2019 through June 30, 2020, as presented.
Attachments:
Exhibit A - RFP No. BR19.20-24.25
Exhibit B - Proposed Contract Pricing
J.3.e. Acceptance of Gifts
Rationale:

Background Information 

Gifts are presented to the Board for approval.  After the Board's acceptance of the gifts, a letter of appreciation is directed to each donor. 

Administrator 

Director, Fiscal Services
 
Financial Impact:

Total this Report:         $185,019.92

Total Year to Date:      $1,237,058.73

Quick Summary / Abstract:

That the gifts of materials, supplies and $185,019.92 in cash received May 8, 2019 through May 28, 2019, be accepted, as presented.

Attachments:
Exhibit A - Acceptance of Gifts
J.3.f. 2018-19 Budget Revision (Gifts) – Unrestricted General Fund 01.1 (BA037)
Rationale:

Background Information

The 2018-19 budget was adopted June 20, 2018. The adopted budget did not include any gifting-related revenues and expenditures as those funds are not budgeted until received.  As gifts are received throughout the year, budget revisions will be brought to the Board for approval.

 

Current Considerations

A budget revision is necessary at this time to recognize gifts received since March 12, 2019.

 

Administrator

Director, Fiscal Services

 
Financial Impact:

Refer to Exhibit A.

Quick Summary / Abstract:

That the Board approve Budget Revision BA037 as follows:

  • Budget Summary BA037 for the Unrestricted General Fund 01.1 by increasing budgeted revenues and transfers in by $800,086 and by increasing expenditures and transfers out by $800,086, with no change to the ending fund balance.

Attachments:
Exhibit A - Budget Revision - Fund 01.1 Gifts (BA037)
J.3.g. Warrant Report May 2019
Rationale:

Background Information

Warrants and Automated Clearing House (ACH) payments are issued in accordance with approved budget and/or contracts as approved by the Board of Education for the period from May 1, 2019 through May 31, 2019. 


Current Considerations

The Director, Fiscal Services certifies that no other warrants or ACH payments have been issued other than those previously approved or included in the registers listed on Exhibit A. 

Reference: Copies of the warrant registers are available for review. 

 

Administrator

Director, Fiscal Services


 
Financial Impact:
Funds for the warrants and ACH payments listed on Exhibit A have been budgeted for in the current fiscal year.
Quick Summary / Abstract:

That the Board approve the warrants and ACH payments issued from the various funds in the amount of $10,118,670.08, as presented.

Attachments:
Exhibit A – Warrant Report May 2019
K. Report of Superintendent
K.1. Adopt Resolution No. 28 - 2018/19, Honoring the Valuable Contributions of Retiring Certificated Employees
Rationale:

Background Information

It has been the practice of the Board of Education and Administration to recognize and honor the valuable contributions of retiring certificated school employees.

Current Considerations

This resolution affords us the opportunity to express our sincere thanks to our retiring certificated employees for their extraordinary efforts during their years of service.

Administrator

Assistant Superintendent, Human Resources

 



 
Quick Summary / Abstract:

That the Board of Education adopt Resolution No. 28 - 2018/19, saluting and thanking the 2018-19 Certificated Employee Retirees of the Palos Verdes Peninsula Unified School District.



Attachments:
Exhibit A - Resolution No. 28 Certificated Retirees
Exhibit B - Certificated Retirees
K.2. Adopt Resolution No. 29 - 2018/19, Honoring the Valuable Contributions of Retiring Classified Employees
Rationale:

Background Information

It has been the practice of the Board of Education and Administration to recognize and honor the valuable contributions of retiring classified school employees.

Current Considerations

This resolution affords us the opportunity to express our sincere thanks to our retiring classified employees for their extraordinary efforts during their years of service.

Administrator

Assistant Superintendent, Human Resources

 



 
Quick Summary / Abstract:

That the Board of Education adopt Resolution No. 29 - 2018/19 saluting and thanking the 2018-19 Classified Employee Retirees of the Palos Verdes Peninsula Unified School District.


Attachments:
Exhibit A - Resolution No. 29 Classifed Retirees
Exhibit B - Classified Retirees
L. Report of the Southern California Regional Occupational Center Board Representative
M. Report of Board Members Serving on the Facilities Advisory Committee
N. Public Communications
N.1. Public Comment on Non-Agenda Items
Quick Summary / Abstract:

The public will be given the opportunity to address the Board at this time on topics not listed on this agenda.  Remarks shall be limited to three minutes per person.  The Board reserves the right to limit public comment beyond a total of fifteen minutes per agenda item.  The Board cannot engage in public discussion during this portion of the agenda due to the Ralph M. Brown Act (Government Code Sections 54950 – 54963).

O. Discussion/Action
O.1. Public Hearing on Adoption of the 2019-20 Local Control and Accountability Plan (LCAP) and District Budget
Rationale:

Background Information 

Education Code Sections 42103 and 52062 require the District to hold a public hearing on the District Budget prior to final adoption.  In addition, pursuant to Education Code Section 42103, the District must provide at least 10 days notice of the public hearing.   

The Publishing Information Request for Fiscal Year 2019-20 and the Printer’s Copy of Notice of Public Hearing was filed with the Los Angeles County Office of Education April 26, 2019 for publication in the Palos Verdes Peninsula News on May 30, 2019.  Additionally, the District posted the notification of the public hearing on the PVPUSD website, at the Malaga Cove Administration Center and with the Palos Verdes Library District. 

Current Considerations

The 2019-20 District Budget was developed based on direction from the Board of Education and the Los Angeles County Office of Education; in addition, the 2019-20 LCAP was developed with community feedback.

It is recommended that an opportunity be provided for public comment at this meeting through announcement by the President, as follows:  “Now is the time and place for comments from the public concerning the 2019-2020 Local Control and Accountability Plan (LCAP) and the District’s Proposed Budget.”

Administrators 

Associate Superintendent, Business Services

Assistant Superintendent, Educational Services

Assistant Superintendent, Human Resources

Director, Fiscal Services
 
Quick Summary / Abstract:

That a public hearing on the Local Control and Accountability Plan (LCAP) and District Budget for fiscal year 2019-20 be held in accordance with Education Code Sections 42103 and 52062.

Attachments:
Exhibit A – Notice of Public Hearing
Exhibit B - 2019-20 Draft LCAP and Adopted Budget
Exhibit C - 2019-20 LCAP and Budget Presentation
Exhibit D - Staffing Update
O.2. Resolution No. 30 - 2018/19, Resolution - Layoff/Reduction of Classified Personnel
Rationale:

Background

The District annually reviews staffing in regard to academic program needs and budget.  In evaluating anticipated income and expenditures for the 2019-20 school year, the District’s best interests would be served by the elimination and/or reduction of services being provided in certain classified employee positions and based upon such elimination and/or reduction of services, classified employees will be subject to layoff for lack of work and/or lack of funds within the meaning of Education Code sections 45117 and 45308.

Current Considerations

The staff is charged with following Board directives in developing a multi-year budget plan that includes budget reductions and the maintenance of prudent reserves.

In order to reduce classified personnel, the Board of Education needs to adopt Resolution No. 30 - 2018/19, Resolution - Layoff/Reduction of Classified Personnel.

Administrator

Assistant Superintendent, Human Resources


 
Financial Impact:

This action will assist the District with balancing its budget for 2019-20 and 2020-21.  Actual cost savings will be determined by the layoff process.

Quick Summary / Abstract:

That the Board of Education adopt Resolution No. 30 - 2018/19 directing staff to proceed with a layoff of classified positions, giving notice of layoff not less than sixty (60) days prior to the effective date of layoff.

Attachments:
Exhibit A - Resolution No. 30 - 2018/19
O.3. Proposal to Award Bid for District-Wide Fencing Repairs and Improvements - Bid No. DM013_042419
Rationale:

Background

On April 24, 2019, the Board authorized District staff to publish bid documents for District-Wide Fencing Repairs and Improvements. Bid documents included the completed assessment of our needs to make security enhancements at our campuses. These enhancements include fencing repair/replacement, emergency egress gating and panic hardware.  

Current Considerations

The project includes fencing repair/replacement, emergency egress gating and panic hardware at Miraleste and Valmonte-Sunrise early learning academies; Cornerstone @ Pedregal, Dapplegray, Lunada Bay, Mira Catalina, Montemalaga, Point Vicente, Rancho Vista, Silver Spur, Soleado and Vista Grande elementary schools; Miraleste, Palos Verdes and Ridgecrest intermediate schools; and Palos Verdes and Palos Verdes Peninsula high schools. 

Notices calling for bids on this project were published in the South Bay Daily Breeze on April 29, 2019, and May 6, 2019, (see Exhibit A). District staff proactively sent out the advertisement to 11 contractors (see Exhibit B). A voluntary job walk and pre-bid conference was held on Friday, May 10, 2019, at the Purchasing Office, with a total of six (6) contractors represented (see Exhibit C). Sealed bids were received Thursday, May 30, 2019, at 2:00 p.m., with a total of three (3) responses (see Exhibit D). 

The lowest responsive bidder is Quality Fence Co., Inc.  District staff has checked the license, insurance, references and bonding capacity for Quality Fence Company, Inc.

Administrator

Associate Superintendent, Business Services



 
Financial Impact:

The original estimate for this work was $515,000.  The bid award for $345,621 will be paid from existing facilities funds in Fund 35.


Quick Summary / Abstract:
That Bid No. DM013_042419 for District-Wide Fencing Repairs and Improvements be awarded to Quality Fence Co., Inc., in the amount of $345,621.00.

Attachments:
Exhibit A - Bid Package
Exhibit B - Notice Inviting Bids
Exhibit C - Tabulation of Bids
O.4. Proposal to Award Bid for Re-Roofing and Repairs at 9 Sites - Bid No. DM014_06.12.19
Rationale:

Background

In an effort to ensure timely repair and replacement of roofing for District sites, the Governing Board approved implementing a bid process for the Re-Roofing and Repair for Valmonte Early Learning Academy, Dapplegray Elementary, Lunada Bay Elementary, Miraleste Intermediate, Ridgecrest Intermediate, Palos Verdes High School, Palos Verdes Peninsula High School, Rancho Del Mar High School and Malaga Cove District Offices.

Current Considerations

The project involves re-roofing and repair of 9 sites.  Notices calling for bids on this project were published in the South Bay Daily Breeze on April 29, 2019 and May 6, 2019 (see Exhibit A). District staff sent out the advertisement to 16 contractors, plus Southern California Labor Compliance and United Unions of Roofers, Waterproofers & Allied Workers, Local No. 36. A mandatory job walk and pre-bid conference was held on Monday, May 13, 2019 at the Purchasing Office, with a total of seven (7) contractors represented. Sealed bids were received Friday, May 24, 2019 at 10am, with a total of two (2) responses (see Exhibit B).

Administrator

Associate Superintendent, Business Services

 
Financial Impact:

The lowest responsive bidder is Adele Construction Inc., and this will be paid for from existing facilities funds in Fund 35.

Quick Summary / Abstract:

That the bid for Re-Roofing and Repair for 9 sites (DM014_06.12.19) be awarded to Adele Construction Inc. in the amount of $872,000.00.

Attachments:
Exhibit A - Bid Package
Exhibit B -Notice Inviting Bids
Exhibit C - Tabulation of Bids
O.5. Approve the Contract for Employment with the Assistant Superintendent, Educational Services
Rationale:

Background Information

Executive Cabinet positions including the Assistant Superintendent, Educational Services requires an individual employment contract between the Palos Verdes Peninsula Unified School District and employee.

Current Considerations

The administration and legal counsel have reviewed the employment contract for the Assistant Superintendent, Educational Services.  Employment contracts for administrative employees must be approved in public at a regular scheduled Board of Education meeting.

Administrator

Superintendent of Schools

 







 
Quick Summary / Abstract:

That the Board of Education approve the Contract for Employment with the Assistant Superintendent, Educational Services for the period of July 1, 2019 through June 30, 2022.





Attachments:
Exhibit A - Contract with Assistant Superintendent
O.6. Approve the Contract for Employment with the Assistant Superintendent, Human Resources.
Rationale:

Background Information

Executive Cabinet positions including the Assistant Superintendent, Human Resources requires an individual employment contract between the Palos Verdes Peninsula Unified School District and employee.

Current Considerations

The administration and legal counsel have reviewed the employment contract for the Assistant Superintendent, Human Resources.  Employment contracts for administrative employees must be approved in public at a regular scheduled Board of Education meeting.

Administrator

Superintendent of Schools

 



 
Quick Summary / Abstract:

That the Board of Education approve the Contract for Employment with the Assistant Superintendent, Human Resources, for the period of July 1, 2019 through June 30, 2022.


Attachments:
Exhibit A - Contract with Assistant Superintendent
O.7. Approve the Agreement for Counseling and Support Services Provided by Sage, A Project of Impact Philanthropy Group (formerly known as CASSY) – August 28, 2019 through June 11, 2020Was edited within 72 hours of the Meeting
Rationale:

Background Information

Over the past few years, school sites and the community have collectively expressed the need for additional social/emotional support for students in the form of on campus mental health counseling, in order to address the students’ needs at all levels, K-12. 

The Educational Services Division, in conjunction with high school counselors and PVFA, restructured the counseling department and developed a mechanism to provide social/emotional support for District students, K-12.

Changes for the 2019-20 school year include a name change from CASSY to Sage, A Project of Impact Philanthropy Group.

It is the intent of District administration to continue to phase-in and adjust staffing to build a comprehensive K-12 mental health program.

Current Considerations

Sage, A Project of Impact Philanthropy Group will provide a total of six (6) clinically trained, school-based, Student Support Specialists. Each comprehensive high school will be assigned two (2) Specialists to address students who may exhibit social/emotional difficulty.  These Specialists will work in conjunction with the respective student, family, and site staff to ensure that a collaborative team approach is provided to meet student needs. 

The remaining two (2) clinically-trained Student Support Specialists will oversee our intermediate schools, plus split time with Rancho del Mar High School so no secondary school remains uncovered.  The Specialists will work in conjunction with administration, parents and site staff to provide preventative support, early intervention and postvention services to students in need.   

District and school administrators are requesting the Board review and approve the Sage, A Project of Impact Philanthropy Group Agreement, beginning August 28, 2019 through June 11, 2020.

Administrator

Assistant Superintendent, Educational Services


 
Financial Impact:

This agreement constitutes an authorization to perform services on behalf of District for an amount not to exceed $540,000.


Quick Summary / Abstract:
That the Board approve the Sage, A Project of Impact Philanthropy Group Agreement, beginning August 28, 2019 through June 11, 2020, for an amount not to exceed $540,000, as presented.




Attachments:
Exhibit A - Sage, A Project of Impact Philanthropy Group Agreement
Exhibit B - Amended Sage Agreement with Addendums A & B
O.8. California School Boards Association (CSBA) 2019 Annual Education Conference Attendance
Rationale:

Background

The 2019 California School Boards Association Annual Education Conference is scheduled on December 5-7, 2019, in San Diego.  This conference offers leadership development opportunities on key issues related to budget and finance, student achievement, governance, school safety, community engagement, communication and collaboration.

Current Considerations

The Board will discuss plans for attending the 2019 California School Boards Association Annual Education Conference.

Administrator

Superintendent of Schools


 
Quick Summary / Abstract:
Presented for discussion/direction.
P. Reports of Board Members
Q. Adjournment
Disability Information:
Individuals who require disability-related accommodations or modifications in order to participate in the Board meeting, including auxiliary aids and services, should contact the Superintendent in writing at 375 Via Amar, Palos Verdes Estates, CA 90274. --Note: Agenda documents that have been distributed to members of the Board of Education less than 72 hours prior to the meeting are available for inspection at the Malaga Cove Administration Center, 375 Via Almar, Palos Verdes Estates, CA 90274, during regular business hours, 7:30 a.m. to 4:30 p.m., Monday - Friday.

Published: June 7, 2019, 3:51 PM

The resubmit was successful.