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Board of Education Regular Meeting
Palos Verdes Peninsula USD
August 14, 2019 5:00PM
Malaga Cove Administration Center 375 Via Almar Palos Verdes Estates, CA 90274 Closed Session - 5:00 p.m. Open Session - 6:30 p.m.

A. 5:00 p.m. - Call to Order
A.1. Public Comment on Closed Session Items
Quick Summary / Abstract:
The public will be given the opportunity to address the Board on closed session agenda items. Remarks shall be limited to three minutes per person.  The Board reserves the right to limit public comment beyond a total of fifteen minutes per agenda item.
B. Recess to Closed Session
B.1. Public Employee Appointment; Public Employment
Quick Summary / Abstract:
Title:  School Resource Officer

B.2. Conference with Legal Counsel - Anticipated LitigationConfidential agenda item.
Quick Summary / Abstract:
Significant exposure to litigation pursuant to subdivisions (d)(2) and (e)(2) of Government Code Section 54956.9.  Facts and circumstances withheld due to student privacy rights pursuant to 20 U.S.C.A. 1232g (FERPA) and Education Code Section 49060 et seq.
B.3. Conference with Legal Counsel - Existing LitigationConfidential agenda item.
Quick Summary / Abstract:

Significant exposure to litigation pursuant to subdivisions (d)(2) and (e)(2) of Government Code Section 54956.9.  Facts and circumstances withheld due to student privacy rights pursuant to 20 U.S.C.A. 1232g (FERPA) and Education Code Section 49060 et seq.

OAH Case No. #2019050324

B.4. Conference with Legal Counsel - Anticipated LitigationConfidential agenda item.
Quick Summary / Abstract:
Significant exposure to litigation pursuant to subdivisions (d)(2) and (e)(3) of Section 54956.9:  1 case
B.5. Conference with Legal Counsel - Anticipated Litigation
Quick Summary / Abstract:

Significant exposure to litigation pursuant to subdivisions (d)(2) and (e)(3) of Section 54956.9:  1 case.  Board review of Claim Number:  2019-20-100  Current and former teachers (individual names are in the agenda packet) to accept or reject the claim.

Agency Claimed Against: Palos Verdes Peninsula Unified School District


Attachments:
Exhibit A - South Bay United Teachers CalSTRS Claim
B.6. Conference with Legal Counsel - Existing LitigationConfidential agenda item.
Quick Summary / Abstract:

Significant exposure to litigation pursuant to subdivisions (d)(1) and (g) of Government Code Section 54956.9.  1 case. (Case name unspecified as disclosure may jeopardize existing settlement negotiations).

Claim Number:  1703672

B.7. Conference with Legal Counsel - Anticipated Litigation
Quick Summary / Abstract:
Conference with Legal Counsel- Anticipated Litigation – Significant Exposure to Litigation Pursuant to Government Code section 54956.9(d)(2): One Case. Facts and circumstances under Government Code section 54956.9(e)(2): In the Matter of: Palos Verdes Peninsula Unified School District Property at 32201 Forrestal Drive, Rancho Palos Verdes, California

C. Reconvene to Open Session - Estimated Time 6:30 p.m.
D. Pledge of Allegiance to the Flag
E. Report of Board Action Taken in Closed Session
F. Approval of Agenda
F.1. Approval of the Regular Board of Education Meeting Agenda for August 14, 2019
Quick Summary / Abstract:
That the Board approve the agenda for the Regular Board of Education Meeting of August 14, 2019, as presented.

G. Public Communications
G.1. Public Comment on Open Session Agenda Items
Quick Summary / Abstract:
The public will be given the opportunity to address the Board during each agenda item. Remarks shall be limited to three minutes per person.  The Board reserves the right to limit public comment beyond a total of fifteen minutes per agenda item.
H. Approval of Minutes
H.1. Approval of the Regular Board of Education Meeting Minutes for June 26, 2019
Quick Summary / Abstract:
That the Board approve the minutes for the Regular Meeting of June 26, 2019, as presented.

Attachments:
Exhibit A - Proposed Minutes for Regular Meeting of 6-26-19
I. Board President Announcements
J. Consent Calendar
J.1. Human Resources
J.1.a. Personnel Assignment Orders and Other Personnel Action
Rationale:

Background Information

Unless noted under current considerations, all assignment orders are in accordance with the Adopted Budget, budget revisions, and/or negotiated contractual agreements (hiring ratios), as approved by the Board of Education.

Employees listed as “New Hires” are new to the District and hired into current openings. Employees listed as “Re-hires” are former employees who received a temporary release notice and are being re-hired due to openings resulting from adopted staffing ratios, projected enrollment or as temporary replacements for approved leave of absence requests.

The contract percentage (if less than full-time) and contract status (temporary, probationary or permanent) is noted for each certificated employee.

Current Considerations

The administration has reviewed the positions and believes that the additional and/or replacement personnel are necessitated by legitimate business, safety and/or educational needs.

Administrator

Assistant Superintendent, Human Resources

 



 
Quick Summary / Abstract:

That the Board of Education approve and/or ratify the Administrative, Certificated and Classified Assignment Orders, District consultant, Educational Services consultants, Elementary Enrichment consultants, Palos Verdes High consultant and Palos Verdes Peninsula High consultants, as presented.


Attachments:
Exhibit A - Proposed Personnel Assignments
J.1.b. Internship Agreement with the University of Redlands
Rationale:

Background Information

University Internship Programs are designed to be partnerships between institutions of higher education and public school districts to meet the growing need for qualified teachers.

Current Considerations

The District is seeking University partners to participate in internship programs, to provide supervision, administration, and implementation of all components of the program including filing for intern credentials with the California Commission on Teacher Credentialing (CCTC).

This contract agreement has been reviewed by the Associate Superintendent, Business Services and the Alliance of Schools for Cooperative Insurance Programs (ASCIP).

Administrator

Assistant Superintendent, Human Resources

 



 
Quick Summary / Abstract:

That the Board of Education approve the Internship Agreement with the University of Redlands for the term of July 1, 2019 through June 30, 2021.


Attachments:
Exhibit A - University Internship Agreement
J.1.c. Educational Fieldwork Agreement with the University of Redlands
Rationale:

Background Information

The Palos Verdes Peninsula Unified School District (District) provides practice teaching for students enrolled at universities in the student teaching program.  An employee of the District that holds valid credentials issued by the Commission on Teaching Credentialing facilitates the program, as a “Master Teacher” with the responsibilities of direct supervision and instruction for the “Student Teacher”.

Current Considerations

The University of Redlands requests the services of practice teaching in the District’s schools and classes.  This agreement will allow for practice teaching, as well as fieldwork/intern placements.

This contract agreement has been reviewed by the Associate Superintendent, Business Services and the Alliance of Schools for Cooperative Insurance Programs (ASCIP).

Administrator

Assistant Superintendent, Human Resources



 
Quick Summary / Abstract:

That the Board of Education approve the Educational Fieldwork Agreement with the University of Redlands for the term of July 1, 2019 through June 30, 2021.


Attachments:
Exhibit A - Educational Affiliation Agreement
J.1.d. School Counselor Candidate Fieldwork Agreement with Concordia University
Rationale:

Background Information

The Palos Verdes Peninsula Unified School District (District) will provide supervised fieldwork experience for students enrolled in the university’s school counseling program.

Current Considerations

Concordia University requests the services of school counseling supervised fieldwork in the District’s schools.

This contract agreement has been reviewed by the Associate Superintendent, Business Services and the Alliance of Schools for Cooperative Insurance Programs (ASCIP).

Administrator

Assistant Superintendent, Human Resources

 



 
Quick Summary / Abstract:

That the Board of Education approve the Agreement with Concordia University for the assignment of university students, enrolled in the school counseling program, to schools in the District for the term of August 15, 2019 through August 14, 2022.


Attachments:
Exhibit A - School Counseling Supervised Fieldwork Agreement
J.1.e. Memorandum of Understanding with Alliant International University for Student Teaching
Rationale:

Background Information

The Palos Verdes Peninsula Unified School District (District) will provide practice teaching for students enrolled at universities in the student teaching program.  An employee of the District that holds valid credentials issued by the Commission on Teaching Credentialing facilitates the student teaching program as a “Master Teacher” and provides direct supervision and instruction for the “Student Teacher”.

Current Considerations

Alliant International University requests the services of practice teaching in the District’s schools and classes.  This agreement will allow for practice teaching, as well as fieldwork, counseling and psychology placements.

This affiliation agreement has been reviewed by the Associate Superintendent, Business Services and the Alliance of Schools for Cooperative Insurance Programs (ASCIP).

Administrator

Assistant Superintendent, Human Resources

 



 
Quick Summary / Abstract:

That the Board of Education approve the Memorandum of Understanding with Alliant International University for the assignment of students enrolled in teacher training curricula of the University to schools in the District for practice teaching, effective August 15, 2019 through August 14, 2022.


Attachments:
Exhibit A - MOU with Alliant International University
J.2. Educational Services
J.2.a. Agreement for 2019-20 Services of Nonpublic, Nonsectarian School and Agency Services for TK-12th Grade
Rationale:

Background
State and federal statutes require that appropriate educational programs, as well as support services (Designated Instructional Services [DIS]), be provided for all students identified as requiring special education.  Under existing law, the need and eligibility for these programs and services is based upon specific assessment and is established by the Individual Education Plan (IEP) team.  In a small number of cases when the needs of a student are so unique that they cannot be met in the public school setting or by public school providers, it is necessary to establish an individual services contract with a nonpublic school or agency in order to provide the program established by the IEP team. 

Current Considerations
Approval of 2019-20 Nonpublic, Nonsectarian School and Agency Service Contracts for students in Transitional Kindergarten through 12th grade, as mandated by Individual Education Plans (Exhibits A&B).

Administrators
Associate Superintendent, Business Services
Assistant Superintendent, Educational Services


 
Financial Impact:

See Exhibit C for financial considerations

Quick Summary / Abstract:

That the District enter into an agreement with the designated nonpublic schools and agencies for the purpose of providing special education and related services for TK-12th grade students for the 2019-20 school year because the student's special education needs cannot be met within the District.

Attachments:
Exhibit A - Proposed 2019-20 NPS Contracts for TK-12
Exhibit B - Proposed 2019-20 NPA Contracts for TK-12
Exhibit C - Financial Considerations
J.2.b. Authorization for Overnight/Out-of-State Field Trips – PVHS Varsity Boys Water Polo Team Members – Santa Barbara Invitational – Santa Barbara, CA September 6–7, 2019)
Rationale:

Background Information

In past years, teams representing the District’s high school(s) have participated in overnight or out-of-state invitational tournaments and competitions or conferences. Approval has been granted by the Board of Education, with the provision that all arrangements are made in strict accordance with Board Policies and Administrative Regulations 6153 and 6153.1 (Out-of-State Field Trips) and Education Code Section 35330.

Current Considerations

Palos Verdes High’s administration is requesting authorization for the PV High School’s varsity Boys Water Polo team (approximately 14-16 students) to participate in the Santa Barbara Invitational.  The players are scheduled to depart with their parents on Friday morning, September 6th, 2019, and return on Saturday, September 7th, 2019.  Students attending the meet will gain valuable experience competing against other teams in the country and build team unity and spirit.

Administrator

Assistant Superintendent, Educational Services

 
Financial Impact:
Expenses for the traveling team are estimated at approximately $275 per student that will be paid by student/parent families and fundraisers, which will ensure that all students will be able to participate.  Funds from the team’s Student Store/ASB account will also be used to financially aid a student/family incapable of paying for the trip. These expenses include transportation, meals, lodging, etc. One (1) head coach/certificated teacher Patrick O’Brien and one (1) assistant coach Steve Granick will accompany the team. There will be male coaches and a male certificated teacher to monitor the male students. ADA can be claimed for school days involved in approved field trips supervised by credentialed personnel. Sub coverage will be needed for the teacher for one day.

Quick Summary / Abstract:

That the Board approve the proposed overnight/out-of-state field trip to the Santa  Barbara Invitational – Santa Barbara, CA (September 6-7, 2019), involving students on the PVHS’ Boys’ Water Polo Varsity Team, with the understanding that all arrangements be in strict accordance with Board Policies and Administrative Regulations 6153 and 6153.1 and Education Code Section 35330.

J.2.c. Authorization for Overnight Field Trip – PVPHS – Associated Student Body (ASB) Leadership Camp – Running Springs, California – September 7-8, 2019
Rationale:

Background Information

District high schools have participated in overnight or out-of-state invitational tournaments and competitions or conferences.  Approval has been granted by the Board of Education, with the provision that all arrangements are made in strict accordance with Board Policies and Administrative Regulations 6153 and 6153.1 (Out-of-State Field Trips) and Education Code Section 35330. 

 

The necessary permission slips and consent forms needed from each participating student, chaperone, and staff person will be processed through the District’s online field trip approval system prior to departure.

 

Current Considerations

Palos Verdes Peninsula High School administration is requesting authorization for the student body Leadership Team (approximately 37 students) to participate in a leadership camp.  The goal of this trip is to provide leadership training and build teamwork through various activities. In addition, the students will set goals for the fall semester and plan activities for the student body. Specifically, they will be planning the details of Homecoming and school spirit events for the student body. The group is scheduled to depart via school bus on Saturday, September 7, 2019, to Running Springs, California, and return on Sunday, September 8, 2019.

 

Administrator

Assistant Superintendent, Educational Services



 
Financial Impact:

Expenses for the traveling group are estimated at approximately $210 per participant and will be paid by family contributions, fundraising, and/or ASB funds, which will ensure that every student will be able to participate. These expenses include transportation, meals, lodging, etc. One Activities Director (certificated teacher) and six certificated teachers (including at least one male) will accompany the group. 
No substitute costs will be incurred. 



Quick Summary / Abstract:

That the Board approve the proposed overnight field trip for PV Peninsula High School student body leadership team to participate in a Leadership Camp at Running Springs, California, from September 7-8, 2019. 



J.2.d. Authorization for Overnight/Out-of-State Field Trips - PVHS Triton Yearbook Leaders - Fall JEA/NSPA National High School Journalism Convention - November 20-24, 2019
Rationale:

Background Information


In the past 13 years, leadership groups representing the District's high school(s) have participated in overnight or out-of-state national and invite-only conferences and competitions. Approval has been granted by the Board of Education, with the provision that all arrangements are made in strict accordance with Board Policies and Administrative Regulations 6153 and 6153.1 (Out-of-State Field Trips) and Education Code Section 35330.


Current Considerations


Palos Verdes High School's administration is requesting authorization for the Palos Verdes High School Triton Yearbook Leadership team (approximately 4 students) to participate in t he Fall National High School Journalism Convention at the Washington Marriott Wardman Park 2660 Woodley Rd NW, Washington, DC 20008.  The team will be driven by their parents to and from LAX and will stay at the hotel unless attending media tours where they will be shuttled by buses.  Students attending the workshop will gain exposure to industry professionals and work with other competitive journalism students from all across the nation to develop skills by attending workshops, seminars, keynote addresses, media excursions and college visits, as well as competing with fellow journalists in write-off competitions.


The necessary permission slips and consent forms needed from each participating student, chaperone, and staff person will be processed through the District’s online field trip approval system prior to departure.

 

Administrator

Assistant Superintendent, Educational Services






 
Financial Impact:

Expenses for the traveling team are estimated at approximately $1295 per student will be paid by student/parent families and by the ASB yearbook program funds should the need arise to help to pay or pay for a student who cannot afford to pay for the trip. These expenses will include workshops, flight, meals, lodging, registration fees.  The trip will be chaperoned by the adviser and another chaperone if necessary.  A substitute will be required for this trip since it is during the school year.  There will only be female students attending this workshop this year.  ADA can be claimed for school days involved in approved field trips supervised by credentialed personnel.



Quick Summary / Abstract:

That the Board approve the proposed overnight/out-of-state field trip to the Fall JEA/ NSPA National High School Journalism Convention in Washington, D.C. involving students on the PVHS Triton Yearbook Leadership team, from November 20-24, 2019.



J.2.e. Authorization for Overnight/Out-of-State Field Trips - PVHS Triton Yearbook Leaders - Spring JEA/NSPA National High School Journalism Convention - (April 15- 19, 2020)
Rationale:

Background  Information

In the past 13 years, leadership groups representing the District's high school(s) have participated in  overnight or out-of-state national and invite-only conferences and competitions. Approval has been granted by the Board of Education, with the provision that all arrangements are made in strict accordance with Board Policies and Administrative Regulations 6153 and 6153.1 (Out-of-State Field Trips) and Education Code Section 35330.

Current Considerations

Palos Verdes High's administration is requesting authorization for the Palos Verdes High School Triton Yearbook Leadership team (approximately 8-10 students) to participate in the Spring JEA/NSPA National High School Journalism Convention at the Gaylord Opryland Resort & Convention Center 2800 Opryland Dr., Nashville, TN. The team will be driven by their parents to and from LAX and will stay at the hotel unless they are attending media tours where they will be shuttled by buses. Students attending the workshop will gain exposure to industry professionals and work with other competitive journalism students from all across the nation to develop skills by attending workshops, seminars, keynote addresses, media excursions and college visits as well as competing with fellow journalists in write-off competitions.

The necessary permission slips and consent forms needed from each participating student, chaperone, and staff person will be processed through the District’s online field trip approval system prior to departure.

Administrator

Assistant Superintendent, Educational Services

 
Financial Impact:

Expenses for the traveling team are estimated at approximately $1295 per student will be paid by student/parent families and by the ASB yearbook program funds should the need arise to help to pay or pay for a student who cannot afford to pay for the trip.These expenses will include workshops, flight, meals, lodging, registration fees. The trip will be chaperoned by the adviser and another chaperone if necessary. A substitute will be required for this trip since it is during the school year. There will only be female students attending this workshop this year. ADA can be claimed for school days involved in approved field trips supervised by credentialed personnel.



Quick Summary / Abstract:

That the Board approve the proposed overnight/out-of-state field trip to the Spring JEA/ NSPA National High School Journalism Convention in Nashville, TN, from April 15-19, 2020, involving students on the PVHS Triton Yearbook Leadership team.

J.2.f. Authorization for Out-Of-State Conference Attendance – PVPHS – National Association of College Admission Counselors (NACAC) Annual Conference, Kentucky International Convention Center, Louisville, Kentucky – September 23-28, 2019
Rationale:

Background Information
In the past, the Board has approved requests by the District administration for school representatives to attend various out-of-state conferences and college visits, providing that arrangements for the proposed conference were made within strict accordance of Board Policy and Administrative Regulation 3350.

Current Considerations
Under the proposed trip, two representatives from the Palos Verdes Peninsula High School College and Career Center are requesting to attend the conference. They will represent Palos Verdes Peninsula High School and the Palos Verdes Peninsula Unified School District.

This annual conference is the largest and most comprehensive gathering of College Admission Officers and High School Counselors in the country. Attendance at this annual conference is for professional education and development regarding trends and updates about the College Application process and financial aid. They will be attending College tours in the surrounding areas to learn more about colleges in the Midwest. This conference also provides opportunities to meet with professionals from around the country to discuss the best practices and issues facing college and high school students and high school faculty and staff.

The group is scheduled to depart via commercial airlines to Louisville, Kentucky, on Monday, September 23, 2019, and return on Saturday, September 28, 2019.


Administrator
Assistant Superintendent, Educational Services

 
Financial Impact:
All traveling expenses for the group, including air/ground transportation, lodging, and meals, approximately $2,900 total, will be paid by the PVPHS PTSA. No substitute costs will be incurred.


Quick Summary / Abstract:

That the Board approve the out-of-state conference attendance for the PVPHS representatives from the College and Career Center to attend the National Association of College Admission Counselors (NACAC) Annual Conference in Louisville, Kentucky, from September 23-28, 2019.

J.3. Business Services
J.3.a. Approval to Renew Snack, Staple and Frozen Food Distribution Contracts with Gold Star Foods from August 1, 2019 through July 31, 2020
Rationale:

Background Information

The District has contracted with Gold Star Foods for distribution of Snack, Staples, and Frozen food items since 2017, through its membership in the South Bay Purchasing Cooperative (SBPC). 

The SBPC awarded Snack Food Distribution RFP #SN17.18-19.20 to Gold Star Foods on May 16, 2017 by SBPC member district Santa Monica-Malibu Unified School District. The SBPC awarded Staple Food Distribution RFP #ST17.18-19.20 to Gold Star Foods on May 23, 2017 by SBPC member district Glendale Unified School District. Both snack and staples contracts were for the 2017-2018 school year, with the option to renew each contract for an additional two (2) successive years. 

The SBPC awarded USDA Food Products and Commercial Food Products (Frozen/Refrigerated) Distribution RFP #USDA-FRZN18.19-20.21 to Gold Star Foods on July 16, 2018 by SBPC member district Torrance Unified School District. The contract was for the 2018-2019 school year, with the option to renew the contract for an additional two (2) successive years. 

Gold Star Foods has performed and met contractual agreements and the SBPC wishes to opt into renewals of the Snack, Staple Food, and Frozen contracts for the 2019-2020 year.

Current Considerations

Staff is requesting approval for an additional one (1) year extension of all Gold Star Foods contracts for  for a contract period August 1, 2019 through July 31, 2020.

Administrator

Associate Superintendent, Business Services

 
Financial Impact:

Annual expenditures for Snacks, Staple Food, and Frozen goods are approximately $525,000.00.

Quick Summary / Abstract:

That the Board approve the  renewal of the contract for snack food distribution of staple  and frozen/refrigerated food  with Gold Star Foods for the period of August 1, 2019 through July 31, 2020, as presented.

Attachments:
Exhibit A - Proposed Snack Food Contract
Exhibit B - Proposed Rollover Pricing for Snack Food
Exhibit C - Proposed Staple Foods Contract
Exhibit D - Proposed Rollover Pricing for Staple Foods
Exhibit E - Proposed Frozen Food Contract
Exhibit F - Proposed Rollover Pricing for Frozen Foods
J.3.b. Approval to Renew Dairy Product Distribution Contract with Driftwood Dairy from August 1, 2019 through July 31, 2020
Rationale:

Background Information

The District has contracted with Driftwood Dairy for Dairy Products since 2012, through its membership in the South Bay Purchasing Cooperative (SBPC). The SBPC awarded Dairy Bid RFP #D17.18-19.20 to Driftwood Dairy on May 16, 2017 by SBPC member district Lawndale Elementary School District. The contract was for the 2017-2018 school year, with the option to renew the contract for an additional two (2) successive years. Driftwood Dairy has performed and exceeded contractual agreements and the SBPC wishes to opt into the second and last renewal year.

Current Considerations

Staff is a requesting to exercise the option to renew the contract for an additional one (1) year extension of the Driftwood Dairy contract for the upcoming school year, for contract period August 1, 2019 through July 31, 2020.

Administrator

Associate Superintendent, Business Services
 
Financial Impact:
Annual expenditures for dairy products are approximately $75,000.00.
Quick Summary / Abstract:

That the Board approve the renewal of the contract for Dairy Products to Driftwood Dairy for the period of August 1, 2019 through July 31, 2020, as presented.


Attachments:
Exhibit A - Proposed Contract
Exhibit B - Proposed Rollover Pricing
J.3.c. Approval to Renew Produce Distribution Contract with Valley Produce from August 1, 2019 through July 31, 2020
Rationale:

Background Information

The District has contracted with Val Pro Inc., dba Valley Fruit & Produce, Co. (Valley Produce) since 2018, through its membership in the South Bay Purchasing Cooperative (SBPC). The SBPC awarded Produce Bid RFP # P18.18-19 to Valley Produce on June 18, 2018 by SBPC member district Manhattan Beach Unified School District. The contract was for the 2018-2019 school year, with the option to renew the contract for an additional two (2) successive years. Valley Produce has performed and exceeded contractual agreements and the SBPC wishes to opt into the first renewal year.

Current Considerations

This is a request to opt into an additional one (1) year extension of the Valley Produce contract for the upcoming school year, for contract period August 1, 2019 through July 31, 2020.

Administrator

Associate Superintendent, Business Services
 
Financial Impact:
Annual expenditures for produce are approximately $20,000.00. This is supplemented with produce from the USDA commodity programs.
Quick Summary / Abstract:

That the Board approve the renewal of the contract for Produce Distribution with Valley Produce for the period of August 1, 2019 through July 31, 2020, as presented.


Attachments:
Exhibit A - Proposed Contract
Exhibit B - Proposed Rollover Pricing
J.3.d. Approval to Accept Bid No. P19.20-24.25 for Distribution of Paper Products from P&R Paper Supply Company, Inc. from July 1, 2019 through June 30, 2020
Rationale:

Background Information

Through the District’s membership in the South Bay Purchasing Cooperative (SBPC), the SBPC went out to bid for a new Paper Products Distribution contract and awarded RFP Bid No. P19.20-24.25 to P&R Paper Supply Company, Inc. (P&R Paper), the lowest responsible and responsive bidder. The District has contract with P&R Paper since 2013 and they have performed and exceeded contractual agreements.The contract is a one year contract, with the option to renew the contract for an additional four successive years.

Current Considerations

Staff is requesting  to purchase paper from P&R Paper for the contract period of July 1, 2019 through June 30, 2020. The RFP was awarded June 11, 2019, by SBPC member district Lennox School District.

Administrator 

Associate Superintendent, Business Services

 
Financial Impact:
PVPUSD annual expenditures for paper products are approximately $52,500.00.
Quick Summary / Abstract:
That the Board award the contract for Distribution of Paper Products to P&R Paper Supply Company, Inc. for the period of July 1, 2019 through June 30, 2020, as presented.
Attachments:
Exhibit A - Proposed Contract
Exhibit B - Proposed Pricing
J.3.e. Monthly Contract Approval/Ratification Report
Rationale:

Background Information

Each month, District offices receive requests from school sites to sign contracts for various events or services including but not limited to Fall Festival vendors, promotion party vendors, and banquet location contracts.  Additionally, during the summer months certain contracts require signature that are now being brought to the Board for ratification.  The list of the contract approval/ratification requests is attached as Exhibit A.

Administrator

Associate Superintendent, Business Services

 
Quick Summary / Abstract:
That the agreements with the following entities: Los Angeles County Office of Education (two contracts, HRS & SSN), Los Angeles County Auditor-Controller, Cumming, Williams Scotsman and Pilgrim Fence be approved/ratified, as presented.
Attachments:
Exhibit A - Chart of Monthly Contracts
Exhibit B - LACOE Contract HR/Computer Systems
Exhibit C - LACOE Use of Social Security Numbers Contract
Exhibit D - L.A. County Auditor Assesor Contract
Exhibit E - Cumming Contract
Exhibit F - Williams Scotsman Contract Extension
Exhibit G - Cornerstone Fence and Gate Bid Tabulation
Exhibit H - Pilgrim Fence Co. Contract
J.3.f. Facilities Project Report for Board Approval
Rationale:

Background Information

On September 26, 2018, the Board requested that District Staff present all project approval requests to the Board for approval/ratification. The Board requested that a monthly recap of the project approval requests be presented as a consent item.  The list of the project approval requests for the August 14, 2019 Board Meeting is as follows:

Proposed Project

District Site

Estimated Cost

Payment Category

Board Action Date

Exhibit A Tree Carving

Point Vicente ES

$1,000.00 (materials—labor donated)

Site discretionary funds

8-14-2019

 Administrator

Associate Superintendent, Business Services


 
Quick Summary / Abstract:
That the Facilities Project Report for Approval for the Point Vicente ES Tree Carving be approved as presented.
Attachments:
Exhibit A - Proposed Lighthouse Project
J.3.g. Facilities Project Report for Board Ratification
Rationale:

Background Information

On September 26, 2018, the Board requested that District Staff present all project approval requests to the Board for approval. The Board requested that a monthly recap of the project approval requests be presented as a consent item.  The list of project approval requests for ratification for the August 14, 2019 Board Meeting is as follows:

 

Proposed Project

District Site

Estimated Cost

Payment Category

Board Action Date

Exhibit A Lacrosse Shed

Palos Verdes High

$5,387

Boosters

Ratification

Exhibit B Update “C” Mural

Cornerstone

$2,740

Parents/Community

Ratification

Exhibit C Library Shelves

Dapplegray

N.T.E. $2,000

Scout project

Ratification

Exhibit D Picnic Table

Lunada Bay

Approx. $1,400

PTA

Ratification

Exhibit E Seating Bench

Peninsula High

$329.08

ASB

Ratification

Exhibit F Game Tables

Montemalaga

$600

Scout project

Ratification

Exhibit G School Garden

Pt. Vicente

NTE $7,000

PTA

Ratification

Exhibit H Refinish Stage

Palos Verdes Intermediate

$5,820

PTA

Ratification

Exhibit I Outdoor Garden

Dapplegray

$7,000

Boosters

Ratification

Administrator

Associate Superintendent, Business Services

 
Financial Impact:

See the Exhibits - Facilities Project Approval Forms.

Quick Summary / Abstract:
That the Project Approval Report be ratified, as presented.
Attachments:
Exhibit A - PVHS Lacrosse Shed Project
Exhibit B - Cornerstone Mural Project
Exhibit C - Dapplegray Library Shelves Project
Exhibit D - Lunada Bay Picnic Table Project
Exhibit E - PVPHS Bench Project
Exhibit F - Montemalaga Game Tables Project
Exhibit G - Point Vicente School Garden Project
Exhibit H - PVIS Stage Project
Exhibit I - Dapplegray Outdoor Garden Project
J.3.h. Purchase Order Report
Rationale:

Background Information 

The Education Code requires that the Board approve all purchase orders. 

Administrator 

Associate Superintendent, Business Services

 
Financial Impact:
All purchase orders issued are in accordance with the adopted budget and/or contract as approved by the Board.
Quick Summary / Abstract:
That 2018-19 Purchase Order numbers 108272A through 108967 in the amount of $161,288.02, and that 2019-20 Purchase Order numbers 108203A through 109073 in the amount of $4,482,102.84, issued from the General Fund; Adult Education; Miraleste Early Learning Academy (MELA), Valmonte Early Learning Academy (VELA) and Sunrise, PV Kids’ Corner; Print Shop, Deferred Maintenance Fund and Special Reserve for Capital Outlay Fund in the total amount of $4,643,390.86 be approved and/or ratified.
Attachments:
Exhibit A - 2018-19 Purchase Order Report
Exhibit B - 2019-20 Purchase Order Report
J.3.i. Acceptance of Gifts
Rationale:

Background Information 

Gifts are presented to the Board for approval.  After the Board's acceptance of the gifts, a letter of appreciation is directed to each donor.

  

Administrator 

Director, Fiscal Services


 
Financial Impact:

Total this Report:         $3,112,646.34

Total Year to Date:      $3,112,646.34

Quick Summary / Abstract:

That the gifts of materials, supplies and $3,112,646.34 in cash received May 29, 2019 through July 30, 2019, be accepted, as presented.


Attachments:
Exhibit A - Acceptance of Gifts
J.3.j. Warrant Report June 2019
Rationale:

Background Information

Warrants and Automated Clearing House (ACH) payments are issued in accordance with approved budget and/or contracts as approved by the Board of Education for the period from June 1, 2019 through June 30, 2019. 

Current Considerations

The Director, Fiscal Services certifies that no other warrants or ACH payments have been issued other than those previously approved or included in the registers listed on Exhibit A.

Reference: Copies of the warrant registers are available for review. 

Administrator

Director, Fiscal Services

 
Financial Impact:

Funds for the warrants and ACH payments listed on Exhibit A have been budgeted for in the current fiscal year.

Quick Summary / Abstract:

That the Board approve the warrants and ACH payments issued from the various funds in the amount of $13,063,718.03, as presented.

Attachments:
Exhibit A – Warrant Report June 2019
J.3.k. Warrant Report July 2019
Rationale:

Background Information

Warrants and Automated Clearing House (ACH) payments are issued in accordance with approved budget and/or contracts as approved by the Board of Education for the period from July 1, 2019 through July 31, 2019. 

Current Considerations

The Director, Fiscal Services certifies that no other warrants or ACH payments have been issued other than those previously approved or included in the registers listed on Exhibit A. 

Reference: Copies of the warrant registers are available for review. 

Administrator

Director, Fiscal Services
 
Financial Impact:
Funds for the warrants and ACH payments listed on Exhibit A have been budgeted for in the current fiscal year.
Quick Summary / Abstract:
That the Board approve the warrants and ACH payments issued from the various funds in the amount of $10,541,238.34, as presented.
Attachments:
Exhibit A – Warrant Report July 2019
J.4. Technology and Support Services
J.4.a. Approve the Renewal of the Online Subscription with BrainPOP LLC for 2019-20
Rationale:

Background

BrainPOP is an online supplemental instructional resource that multiple schools in the District have used for several years.

BrainPOP engages students through animated movies, learning games, primary source activities, and concept mapping.  BrainPOP includes resources for many content areas, including science, mathematics, social studies, English-language arts, technology, engineering, arts, music, and health.  The online programs are standards-based and function as supplemental instructional materials to assess and monitor student progress.  Teachers use BrainPOP to differentiate instruction and as a method to support individual student needs.  The online interactive materials and activities can be accessed at school or at home. 


Current Considerations

District and school administrators are requesting the Board to approve the renewal agreement between the Palos Verdes Peninsula Unified School District and BrainPOP LLC, for the 2019-20 school year.

 

Administrator

Deputy Superintendent


 
Financial Impact:

Schools will have the option to purchase an annual subscription at a cost of $2,550. Site funding resources will be utilized for the purchase.


Quick Summary / Abstract:
That the Board of Education Approve the Renewal of the Online Subscription with BrainPOP LLC for the 2019-20 school year.


Attachments:
Exhibit A - BrainPOP Quote
Exhibit B - BrainPOP Addendum
J.4.b. Approve the Renewal Agreement Between the Palos Verdes Peninsula Unified School District and Learning Ally
Rationale:

Background
Learning Ally is a vendor that provides the largest collection of narrated audio textbooks and literature for blind, visually impaired, and students with learning disabilities.  Their online reading program is designed for students who are struggling with reading.  Audiobooks can be accessed at home or school for students having difficulty with school work.  Learning Ally supports students with multisensory language interventions and appropriate accommodations to help them become better readers and more effective learners.  Multiple students require this service pursuant to their Individual Education Plan (IEP) throughout the school year.


Current Considerations
The license is for 10 seats of 24/7 unlimited access to the Learning Ally online library. District and school administrators are requesting the Board to approve the renewal agreement between the Palos Verdes Peninsula Unified School District and Learning Ally, for the 2019-20 school year.


Administrator
Deputy Superintendent





 
Financial Impact:

Total cost of the Learning Ally online program is $990.00 for the 2019-20 school year to remain in compliance with student IEPs, and is paid for out of the District’s General Fund.

Quick Summary / Abstract:

That the Board approve the renewal agreement between the Palos Verdes Peninsula Unified School District and Learning Ally, for the 2019-20 school year.


Attachments:
Exhibit B - Learning Ally Quote
J.4.c. Approve the Renewal Agreement Between the Palos Verdes Peninsula Unified School District and IXL Learning for 2019-20
Rationale:

Background Information

District schools have used IXL Learning online products that engage students, support educators, and bolster achievement.

IXL Learning provides a web-based math intervention program that incorporates interactive graphing, word problems, and parent/teacher support materials.  The interactive math program is standards-based and is used as supplemental instructional materials.  Teachers can differentiate instruction to support individual student needs.  The online interactive materials and activities can be accessed at school or at home. 


Current Considerations

District and school administrators are requesting the Board to approve the renewal agreement between the Palos Verdes Peninsula Unified School District and IXL Learning, for the 2019-20 school year.

 

Administrator

Deputy Superintendent



 
Financial Impact:

Financial Considerations

The cost of the IXL Learning online program varies between $12 to $20 per student depending on the number of licenses and the package purchased by each site.  IXL is used at Cornerstone, Dapplegray, Lunada Bay, Montemalaga, Silver Spur, Soleado, Elementary Schools, and Miraleste Intermediate School.

Quick Summary / Abstract:

That the Board approve the agreement between the Palos Verdes Peninsula Unified School District and IXL Learning, for the 2019-20 school year.


Attachments:
Exhibit A - IXL Addendum 2019-20
Exhibit B- IXL Quote
J.4.d. Approve the Renewal Agreement Between the Palos Verdes Peninsula Unified School District and Houghton Mifflin Harcourt (Reading Counts) for 2019-20
Rationale:

Background

Houghton Mifflin Harcourt, Reading Counts, formerly owned by Scholastic, has been used as a supplemental learning resource at Rancho Vista and Silver Spur Elementary schools.

Reading Counts is designed to motivate students to read independently and comprehend what they have read by using differentiated reading practice goals for each student.  This Lexile-based independent reading program tracks students’ success on the books they read, during or after school.  School and classroom libraries using the Reading Counts program have been updated to clearly identify Reading Counts titles for students.


Current Considerations

District and school administrators are requesting the Board to approve the renewal agreement between the Palos Verdes Peninsula Unified School District and Houghton Mifflin Harcourt (Reading Counts), for the 2019-20 school year.

 

Administrator

Deputy Superintendent

 
Financial Impact:

Cost of the online Reading Counts program, hosted by Houghton Mifflin Harcourt, for Silver Spur Elementary will be $4,500 and $3,360 for Rancho Vista Elementary.  The program will be used at both schools, school wide, and payable out of school site funds, respectively.



Quick Summary / Abstract:

That the Board approve the renewal agreement between the Palos Verdes Peninsula Unified School District and Houghton Mifflin Harcourt (Reading Counts) for the 2019-20 school year.


Attachments:
Exhibit A - HMH Reading Counts Addendum
Exhibit B - HMH Reading Counts Quote
J.4.e. Approve the Renewal Agreement Between the Palos Verdes Peninsula Unified School District and Learning A-Z for 2019-20
Rationale:

Background

School personnel have used Learning A-Z online products, such as Headsprout, Raz-Kids and Reading A-Z, in elementary classrooms, to support and enhance student literacy skills in elementary schools throughout the District. 

These online programs are standards-based and used as supplemental instructional materials to assess and monitor student progress.  Teachers can differentiate instruction to support all individual student needs.  The online interactive materials and activities can be accessed at school or at home.  Teachers and students can track and monitor progress.

 

Current Considerations

The license for 2019-20 includes the following products/services that will be used at multiple campuses:

  • Reading A-Z
  • Raz-Kids
  • Headsprout
  • Webinar Training (complimentary zero cost) - 4 Sessions

The following schools have requested renewal of existing licenses:  Cornerstone, Dapplegray, Lunada Bay, Montemalaga, Point Vicente, Rancho Vista, Silver Spur, Soleado, Miralest Intermediate


Administrator

Deputy Superintendent



 
Financial Impact:
Cost of the Learning A-Z online products for individual school sites varies depending on the programs purchased and will be paid with school site funds. The cost for one-year renewal of existing licenses is $8,396.05.
Quick Summary / Abstract:
That the Board Approve the Renewal Agreement Between the Palos Verdes Peninsula Unified School District and Learning A-Z for 2019-20.

Attachments:
Exhibit A - Learning A-Z Addendum
Exhibit B- Learning A-Z Quote
J.4.f. Approve the Renewal Agreement Between the Palos Verdes Peninsula Unified School District and Turnitin, LLC. for 2019-20.
Rationale:

Background

Turnitin is a web-based program designed to help students avoid plagiarism, assist teachers with online evaluation and peer review and used by more than 10,000 institutions in 135 countries to manage the submission, tracking and evaluation of student work online.

The program supports the following three College and Career Readiness (CCR) anchor standards for writing as described in the new State Standards for English Language Arts:

#5:  Develop and strengthen writing as needed by planning, revising, editing, rewriting, or trying a new approach;

#6:  Use technology, including the Internet, to produce and publish writing and to interact and collaborate with others; and

#8:  Gather relevant information from multiple print and digital sources, assesses the credibility and accuracy of each source, and integrate the information while avoiding plagiarism.

 

Current Considerations

Palos Verdes High School, Peninsula High School and Miraleste Intermediate School administrators are requesting the authorization to renew a one-year agreement between Turnitin, LLC. and the Palos Verdes Peninsula Unified School District for online services provided to secondary teachers and students, from August 14, 2019 through August 13, 2020.

 

Administrator

Deputy Superintendent



 
Financial Impact:

Total cost of the one-year proposal is $21,538.75 which will be paid out of site funds for Palos Verdes High School, Peninsula High School and Miraleste Intermediate School.

Quick Summary / Abstract:
That the Board Approve the Renewal Agreement Between the Palos Verdes Peninsula Unified School District and Turnitin, LLC. for 2019-20.
Attachments:
Exhibit A - Turnitin Addendum
Exhibit B - Turnitin Quote
J.4.g. Approve the Renewal Agreement Between the Palos Verdes Peninsula Unified School District and Renaissance Learning (Accelerated Reader [AR] and STAR Reading)for 2019-20.
Rationale:

Background

Renaissance Learning Education products have been used as supplemental learning resource in elementary schools throughout the District.  Two Renaissance products are Accelerated Reader and Star Reading.

  • Accelerated Reader (AR) is designed to motivate students to read independently and comprehend what they have read by using differentiated reading practice goals for each student.  This Lexile-based independent reading program tracks students’ success on the books they read, either at school or at home.  School/classroom libraries using the AR program have been updated to clearly identify AR titles for students.

Star Reading is a standards-based, computer-adaptive assessment that measures a students’ reading comprehension, monitors student achievement and growth, and tracks a students’ understanding of focus skills aligned to the California State Standards


Current Considerations

Schools that will be using Accelerated Reader and STAR Reading for 2019-20 are:

  • Point Vicente
  • Ridgecrest
  • Dapplegray
  • Lunada Bay
  • Soleado
  • Vista Grande


Administrator

Deputy Superintendent

 
Financial Impact:
The total costs for renewal is $37,126.40 which will be paid out of site funds from the participating schools. This combined licensing purchase includes a $985.08 applied discount.
Quick Summary / Abstract:
That the Board Approve the Renewal Agreement Between the Palos Verdes Peninsula Unified School District and Renaissance Learning (Accelerated Reader [AR] and STAR Reading) for 2019-20.
Attachments:
Exhibit A - Renaissance Addendum
Exhibit B - Renaissance Learning Quote
J.4.h. Approve the Renewal Agreement Between the Palos Verdes Peninsula Unified School District and Social Studies School Service, Inc. (Active Classroom) for 2019-20
Rationale:

Background

Active Classroom is a digital program that allows secondary Social Science teachers to differentiate curriculum to meet individual student needs and is aligned to the new State Standards.  This resource helps teachers to differentiate by providing readings at all levels and by using multimedia to engage students of all learning styles.  Numerous resources are available to teachers such as web-based lessons, PowerPoint presentations, Google Earth, historical maps, image and simulations, which makes the curriculum “come alive” to students.  Teachers are able to search by subject, series titles, era, or theme and have the ability to manage and share assignments/resources with colleagues throughout the District.

Current Considerations

Peninsula High School and District administration are requesting the Board approve the  renewal agreement between the Palos Verdes Peninsula Unified School District and Social Studies School Service, Inc. (Active Classroom), beginning August 14, 2019  through August 13, 2020.

Administrator

Deputy Superintendent


 
Financial Impact:
Cost of the license for Active Classroom is $1,697.25 which will be paid out of Peninsula High school site funds.
Quick Summary / Abstract:
That the Board approve the renewal agreement between the Palos Verdes Peninsula Unified School District and Social Studies Service, Inc. (Active Classroom), beginning August 14, 2019 through August 13, 2020.
Attachments:
Exhibit A - Active Classroom Addendum 2019-20
Exhibit B - Active Classroom Quote
K. Report of Superintendent
L. Report of Board Members Serving on the Facilities Advisory Committee
M. Public Communications
M.1. Public Comment on Non-Agenda Items
Quick Summary / Abstract:

The public will be given the opportunity to address the Board at this time on topics not listed on this agenda.  Remarks shall be limited to three minutes per person.  The Board reserves the right to limit public comment beyond a total of fifteen minutes per agenda item.  The Board cannot engage in public discussion during this portion of the agenda due to the Ralph M. Brown Act (Government Code Sections 54950 – 54963).

N. Discussion/Action
N.1. Agreement with Allied Universal for School Resource OfficersWas edited within 72 hours of the Meeting
Rationale:

Background

The deployment of security personnel has proven to be an effective method to enhance the safety and security of a school campus.  School Resource Officers (SRO) have been utilized by school districts, particularly at the high school level, to enhance school security on campuses.  There are currently over 20,000 SRO’s nationwide, and in the South Bay alone nearly every high school campus has an SRO. Per Board direction, the PVPUSD has taken steps to hire two SROs.

Current Considerations

Staff is recommending of approval of agreement with Allied Universal for School Resource Officer Services.  

Administrators

Assistant Superintendent, Human Resources

Associate Superintendent, Business Services



 
Quick Summary / Abstract:
That the Board approve the agreement with Allied Universal for School Resource Officer Services, as presented. 



Attachments:
Exhibit A - Allied Universal Proposal
Exhibit B - Allied Universal Service Agreement
N.2. Promoting District Schools and Events in the Community
Rationale:

Background

The City of Rolling Hills Estates allows for the posting of light pole signs to promote community activities and events. Board of Education members have requested information about this program.

Staff has communicated with City of Rolling Hills  Estates staff members and will share the information gathered.

Current Considerations

Staff has gathered information regarding the following issues:

  • Cost of signs
  • Installation and placement options
  • Costs to install
  • Ability to promote multiple events or activities throughout the year
  • Partnerships
  • Approval and Production Timeline

Administrator

Deputy Superintendent

 
Financial Impact:
Staff will report on their findings regarding potential costs.
Quick Summary / Abstract:
Presented for discussion/direction.
O. Information
O.1. Sale and/or Disposal of Surplus Property
Rationale:

Background Information

On July 11, 2002, the Board authorized the administration to declare items as surplus and sell and/or dispose of the items in accordance with Education Code Sections 17540 through 17542 and 17545 through 17555.

Current Considerations

The Board requested that a recap of items deemed surplus would be presented as an information item.  The list of surplus items for the month is shown as Exhibit A.

Administrator

Deputy Superintendent



 
Quick Summary / Abstract:
Presented as an information item. No action required.
Attachments:
Exhibit-A Surplus Technology Equipment
O.2. Williams Uniform Complaint Quarterly Report
Rationale:

Background Information

The Board of Education adopted Administrative Regulation 1312.4 and approved Resolution No. 15 - 2004/05 at the March 10, 2005 regular scheduled Board Meeting.  As part of the Williams Lawsuit Settlement and according to California Education Code Section 35186, the State of California requires school districts to modify their uniform complaint procedures in order to identify and resolve complaints related to 1) instructional materials; 2) emergency or urgent facilities conditions that pose a threat to the health and safety of pupils or staff; and 3) teacher vacancy or missassignment.

Current Considerations

California Education Code Section 35186 (d) states, in part, that a school district shall report summarized data on the nature and resolution of all complaints on a quarterly basis to the County Superintendent of Schools and to the Board of Education.  The report shall include the number of complaints by general subject area with the number of resolved and unresolved complaints.  The complaints and written responses shall be available as public records.

Administrator

Assistant Superintendent, Human Resources

 



 
Quick Summary / Abstract:

Presented as an information item.


Attachments:
Exhibit A - Williams Uniform Complaints Report
P. Reports of Board Members
Q. Adjournment
Disability Information:
Individuals who require disability-related accommodations or modifications in order to participate in the Board meeting, including auxiliary aids and services, should contact the Superintendent in writing at 375 Via Amar, Palos Verdes Estates, CA 90274. --Note: Agenda documents that have been distributed to members of the Board of Education less than 72 hours prior to the meeting are available for inspection at the Malaga Cove Administration Center, 375 Via Almar, Palos Verdes Estates, CA 90274, during regular business hours, 7:30 a.m. to 4:30 p.m., Monday - Friday.

Published: August 8, 2019, 3:38 PM

The resubmit was successful.