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Board of Education Regular Meeting
Palos Verdes Peninsula USD
September 11, 2019 5:00PM
Malaga Cove Administration Center 375 Via Almar Palos Verdes Estates, CA 90274 Closed Session - 5:00 p.m. Open Session - 6:30 p.m.

A. 5:00 p.m. - Call to Order
A.1. Public Comment on Closed Session Items
Quick Summary / Abstract:
The public will be given the opportunity to address the Board on closed session agenda items. Remarks shall be limited to three minutes per person.  The Board reserves the right to limit public comment beyond a total of fifteen minutes per agenda item.
B. Recess to Closed Session
B.1. Conference with Legal Counsel – Anticipated LitigationConfidential agenda item.
Quick Summary / Abstract:
Significant exposure to litigation pursuant to subdivisions (d)(2) and (e)(2) of Government Code Section 54956.9.  Facts and circumstances withheld due to student privacy rights pursuant to 20 U.S.C.A. 1232g (FERPA) and Education Code Section 49060 et seq.
B.2. Conference with Legal Counsel - Anticipated Litigation
Quick Summary / Abstract:

Significant exposure to litigation pursuant to subdivisions (d)(2) and (e)(3) of Section 54956.9:  1 case.  Board review of Claim Number:  2019-20-099  Current and/or former teachers (individual names are in the agenda packet) to accept or reject the claim.

Agency Claimed Against: Palos Verdes Peninsula Unified School District

Attachments:
Exhibit A - Claim #2019-20-099
B.3. Conference with Legal Counsel - Anticipated Litigation
Quick Summary / Abstract:

Significant exposure to litigation pursuant to subdivisions (d)(2) and (e)(3) of Section 54956.9:  1 case.  Board review of Claim Number:  2019-20-101  Current and/or former teachers (individual names are in the agenda packet) to accept or reject the claim.

Agency Claimed Against: Palos Verdes Peninsula Unified School District


Attachments:
Exhibit A - Claim #2019-20-101
B.4. Conference with Legal Counsel - Anticipated LitigationConfidential agenda item.Was edited within 72 hours of the Meeting
Quick Summary / Abstract:

Significant exposure to litigation pursuant to subdivisions (d)(2) and (e)(3) of Section 54956.9:  1 case.  (Case name unspecified as disclosure may jeopardize existing settlement negotiations).  Board review of Claim Number: 1806354.  

Agency Claimed Against: Palos Verdes Peninsula Unified School District

C. Reconvene to Open Session - Estimated Time 6:30 p.m.
D. Pledge of Allegiance to the Flag
E. Report of Board Action Taken in Closed Session
F. Approval of Agenda
F.1. Approval of the Regular Board of Education Meeting Agenda for September 11, 2019
Quick Summary / Abstract:
That the Board approve the agenda for the Regular Board of Education Meeting of September 11, 2019, as presented.

G. Public Communications
G.1. Public Comment on Open Session Agenda Items
Quick Summary / Abstract:
The public will be given the opportunity to address the Board during each agenda item. Remarks shall be limited to three minutes per person.  The Board reserves the right to limit public comment beyond a total of fifteen minutes per agenda item.
H. Approval of Minutes
H.1. Approval of the Special Board of Education Meeting Minutes for August 12, 2019
Quick Summary / Abstract:
That the Board approve the minutes for the Special Meeting of August 12, 2019, as presented.
Attachments:
Exhibit A - Proposed Minutes for Special Meeting of 8-12-19
H.2. Approval of the Regular Board of Education Meeting Minutes for August 14, 2019
Quick Summary / Abstract:
That the Board approve the minutes for the Regular Meeting of August 14, 2019, as presented.

Attachments:
Exhibit A - Proposed Minutes for Regular Meeting of 8-14-19
I. Board President Announcements
I.1. Introduction of 2019-20 Student Board Members
J. Report of Student Board Members
K. Consent Calendar
K.1. Human Resources
K.1.a. Personnel Assignment Orders and Other Personnel Action
Rationale:

Background Information

Unless noted under current considerations, all assignment orders are in accordance with the Adopted Budget, budget revisions, and/or negotiated contractual agreements (hiring ratios), as approved by the Board of Education.

Employees listed as “New Hires” are new to the District and hired into current openings. Employees listed as “Re-hires” are former employees who received a temporary release notice and are being re-hired due to openings resulting from adopted staffing ratios, projected enrollment or as temporary replacements for approved leave of absence requests.

The contract percentage (if less than full-time) and contract status (temporary, probationary or permanent) is noted for each certificated employee.

Current Considerations

The administration has reviewed the positions and believes that the additional and/or replacement personnel are necessitated by legitimate business, safety and/or educational needs.

Administrator

Assistant Superintendent, Human Resources

 



 
Quick Summary / Abstract:

That the Board of Education approve and/or ratify the Administrative, Certificated and Classified Assignment Orders, Adult Education consultant, Educational Services consultants, Lunada Bay Elementary consultant, Montemalaga Elementary consultant, Soleado Elementary consultants and Vista Grande Elementary consultant, as presented.

Attachments:
Exhibit A - Proposed Personnel Assignments
K.1.b. Approve New Classified Job Description, Student Support Assistant PV Kids’ Corner
Rationale:

Background Information

The District is committed to recruiting and/or retaining suitable, qualified individuals to support the District's mission to provide high-quality educational programs to its students and to ensure the efficiency of District operations.

Changing operational needs of the District, evolving industry standards and the implementation of best practices necessitate that job descriptions be created, revised and/or upgraded as conditions warrant.  Current and accurate job descriptions are critical to helping ensure the District is able to realize its mission and goals.

Current Considerations

The Human Resources office is actively developing and adopting best practices related to the recruitment and retention of highly qualified employees.  The development of current and accurate job descriptions that reflect the needs of the District are a critical component of this work.  This position is not represented as part of CSEA. 

Administrator

Assistant Superintendent, Human Resources

 



 
Quick Summary / Abstract:
That the Board of Education approve a new classified job description for the position of Student Support Assistant PV Kids’ Corner.

Attachments:
Exhibit A - Proposed Job Description
K.1.c. Credential Authorizations
Rationale:

Background Information

The California Education Code allows a credentialed teacher to be authorized to teach in areas outside of his or her credential if certain criteria are satisfied and if authorized by a Board of Education.  The Board of Education is required to take action annually on any such teaching assignments in order to bring these assignments into compliance with state regulations.

Current Considerations

The District has assigned a number of teachers to teaching assignments allowed under Education Code Sections 44258.3, 44258.7(b), 44258.7(c & d) and 44263.  These specific codes allow for the assignment of teachers to teach particular subject matter courses for which they may not hold a specific credential.  Such assignments and the particular Education Code under which the assignment is made are contained in Exhibit A and must be authorized by the Board of Education.

Administrator

Assistant Superintendent, Human Resources

 



 
Quick Summary / Abstract:

That the Board of Education approve the credential authorizations for certain teaching assignments in compliance with California Education Code Sections 44258.3, 44258.7(b, c, d) and 44263.


Attachments:
Exhibit A - Credential Authorizations
K.2. Educational Services
K.2.a. Agreement for 2019-20 Services of Nonpublic, Nonsectarian School and Agency Services for TK-12th Grade
Rationale:

Background
State and federal statutes require that appropriate educational programs, as well as support services (Designated Instructional Services [DIS]), be provided for all students identified as requiring special education.  Under existing law, the need and eligibility for these programs and services is based upon specific assessment and is established by the Individual Education Plan (IEP) team.  In a small number of cases when the needs of a student are so unique that they cannot be met in the public school setting or by public school providers, it is necessary to establish an individual services contract with a nonpublic school or agency in order to provide the program established by the IEP team. 

Current Considerations
Approval of 2019-20 Nonpublic, Nonsectarian School and Agency Service Contracts for students in Transitional Kindergarten through 12th grade, as mandated by Individual Education Plans (Exhibit A).

Administrators
Associate Superintendent, Business Services
Assistant Superintendent, Educational Services

 
Financial Impact:

See Exhibit B for financial considerations

Quick Summary / Abstract:

That the District enter into an agreement with the designated nonpublic schools and agencies for the purpose of providing special education and related services for TK-12th grade students for the 2019-20 school year because the student's special education needs cannot be met within the District.

Attachments:
Exhibit A - Proposed 2019-20 NPS/NPA Contracts for TK-12
Exhibit B - Financial Considerations
K.2.b. Acceptance of a Grant from the Special Children's League to Promote Acceptance of Special Needs Children in Mainstream Settings
Rationale:

Background

The Special Children's League seeks to increase opportunities and acceptance of children with special needs in mainstream settings by providing funding for assistive technology and other supplies/activities in the classroom or in other learning environments.

Current Considerations

The Special Children's League has awarded grants to eight PVPUSD applicants.  Hasmine Belmonte, Palos Verdes High Teacher, was awarded $158.13 for a Subscription to Scholastic News Magazine to support reading and writing skills.  Bari Cohen and Kia Barnett, Rancho Vista Elementary SLPs, were awarded $1384.34 for Language Based Learning Activity Materials. Sasha Ritcheske, Rancho Vista Elementary Teacher, was awarded $1364.31 for Technology and Supplemental Curriculum Materials. Betsy Fujinaga, Peninsula High Teacher, was awarded $1743.85 for Alternative Seating, Headphones, and Community Based Instruction Materials. Kari Ito, Miraleste Intermediate Teacher, was awarded $1209.12 for an annual subscription to Reading Naturally Live and the Step Up to Writing Program. Lori Dixon, Miraleste Intermediate Techer, was awarded $1918.89 for iPads with protective cases to support the Unique Learning Systems program. Amy Eastman, Montemalaga Teacher, was awarded $1232.64 for Alternative Seating. Nancy Lemargie, PVPUSD Valmonte Garden, was awarded $148.73 for White Boards and Dry Erase Markers for students to create on-site visuals.

Administrators

Deputy Superintendent

Assistant Superintendent, Educational Services

 
Quick Summary / Abstract:

That the Board approve the acceptance of a grant for $9,160.01 from the Special Children's League, as presented.

Attachments:
Exhibit A - Special Children's League Grant Award Letter
K.2.c. Authorization for Overnight Field Trip – PVPHS Varsity Girls Tennis Team – Point Loma Tennis Invitational – San Diego, California – September 26-28, 2019
Rationale:


Background Information

District high schools have participated in overnight or out-of-state invitational tournaments and competitions or conferences.  Approval has been granted by the Board of Education, with the provision that all arrangements are made in strict accordance with Board Policies and Administrative Regulations 6153 and 6153.1 (Out-of-State Field Trips) and Education Code Section 35330. 


Current Considerations

Palos Verdes Peninsula High School administration is requesting authorization for the Varsity Girls Tennis Team (approximately 10-12 selected players) to participate in the Point Loma Tennis Invitational Tournament. This is an exclusive 16-team tennis tournament featuring the best tennis players. The girls tennis team is scheduled to depart via leased vehicles on Thursday, September 26, 2019, and return via leased vehicles on Saturday, September 28, 2019. 

The necessary permission slips and consent forms needed from each participating student, chaperone, and staff person will be processed through the District’s online field trip approval system prior to departure.

Administrator

Assistant Superintendent, Educational Services















 
Financial Impact:

Expenses for the traveling group are estimated at approximately $150 per student and will be paid by family contributions, fundraisers, and/or ASB funds which will ensure that all students will have an opportunity to attend.  These expenses include meals, lodging, transportation, etc.  Two certificated teachers (which includes one female teacher) will accompany the team. One day of substitute coverage is required for two teachers, paid at the current salary rate, plus benefits, payable out of the PVPHS site discretionary fund. ADA can be claimed for school days involved in approved field trips supervised by credentialed personnel.





Quick Summary / Abstract:

That the Board approve the proposed overnight field trip for the PVPHS' Varsity Girls Tennis Team to participate in the Point Loma Tennis Invitational Tournament, San Diego, California, from September 26-28, 2019.

K.2.d. Authorization for Overnight Field Trip – PVHS Varsity Girls’ Tennis Team – Point Loma Tennis Invitational – San Diego, California – September 26-28, 2019
Rationale:

Background Information

In past years, teams representing the District’s high school(s) have participated in overnight or out-of-state invitational tournaments and competitions or conferences. Approval has been granted by the Board of Education, with the provision that all arrangements are made in strict accordance with Board Policies and Administrative Regulations 6153 and 6153.1 (Out-of-State Field Trips) and Education Code Section 35330.


Current Considerations

Palos Verdes High School’s administration is requesting authorization for the Varsity Girls’ Tennis Team (approximately 12 players) to participate in the Point Loma Tennis Invitational, San Diego, California.  The team is scheduled to depart on Thursday afternoon, September 26, 2019, and return in the evening of Saturday, September 28, 2019, via parent drivers who have been cleared by the District's DMV clearance process.  Students attending the meet will gain valuable experience competing against other teams in the Southern California area while building team unity and spirit.

The necessary permission slips and consent forms needed from each participating student, chaperone, and staff person will be processed through the District's online field trip approval system prior to departure.


Administrator

Assistant Superintendent, Educational Services











 
Financial Impact:

Expenses for the traveling team will be paid by family contributions, fundraisers, and/or ASB funds which will ensure that all students will have an opportunity to attend.  These expenses include meals, lodging, transportation, etc.  One Head Coach (certificated teacher) and one assistant coach will accompany the team.  There will be two male coaches and a District-vetted female parent to monitor the female students.  One day of substitute coverage will be covered  by the PVHS site discretionary fund.  ADA can be claimed for school days involved in approved field trips supervised by credentialed personnel.









Quick Summary / Abstract:

That the Board approve the proposed overnight field trip for the PVHS' Girls Varsity Tennis Team to participate in the Point Loma Tennis Invitational, San Diego, California, from September 26-28, 2019.

K.3. Business Services
K.3.a. Monthly Contract Approval/Ratification Report
Rationale:

Background Information

Each month, District offices receive requests from school sites to sign contracts for various events or services including but not limited to Fall Festival vendors, promotion party vendors, and banquet location contracts.  Additionally, certain contracts require immediate signature that are now being brought to the Board for ratification.  The list of the contract approval/ratification requests is attached as Exhibit A. 

Administrator

Associate Superintendent, Business Services

 
Quick Summary / Abstract:
That the agreements with the following entities: Complete Business Systems, United Merchant Services of California, Inc., Foamalicious and Night Lights by BB be approved/ratified, as presented.
Attachments:
Exhibit A - Chart of Monthly Contracts
Exhibit B - Contract with Complete Business Systems
Exhibit C - Proposed Contract with United Merchant Services
Exhibit D - Proposed Contract with Foamalicious
Exhibit E - Quote from Night Lights by BB
Exhibit F - Proposed Contract with Night Lights by BB
K.3.b. Facilities Project Report for Board Ratification
Rationale:

Background Information

On September 26, 2018, the Board requested that District Staff present all project approval requests to the Board for approval. The Board requested that a monthly recap of the project approval requests be presented as a consent item.  The list of project approval requests for ratification for the September 11, 2019 Board Meeting is as follows:

Proposed Project

District Site

Estimated Cost

Payment Category

Board Action Date

Exhibit A Donor Wall Beautification

Palos Verdes High

$1,600.00

Scout Project

Ratification

Administrator

Associate Superintendent, Business Services

 
Financial Impact:
See Exhibit A - Facilities Project Approval Form

Quick Summary / Abstract:
That the Project Report be ratified, as presented.
Attachments:
Exhibit A - Facilities Project Approval Form
K.3.c. Memorandum of Understanding between the Palos Verdes Peninsula Unified School District, the City of Rolling Hills Estates and the City of Rancho Palos Verdes for Use of Pool Facilities
Rationale:

Background Information

MOU with the City of Rolling Hills Estates

At its meeting of December 13, 2012, the Board approved a Memorandum of Understanding between Palos Verdes Peninsula Unified School District and the City of Rolling Hills Estates for use of pool facilities for a five year time period ending December 13, 2017.  For this use the District was paid $73,000 in restricted Quimby Funds, which pursuant to Government Code Section 66477 could only be spent on new or rehabilitation of existing neighborhood, community park or recreation facilities.

At its meeting of December 13, 2017, the Board approved a one year extension to the MOU with the City of Rolling Hills Estates. 

At its meeting of November 14, 2018, the Board approved a two month further extension to enable the Board to reach a decision regarding future community use of this facility and how it will be used.

At its meeting of May 22, 2019 the Board approved an extension to the MOU through June 30, 2019 with the City of Rolling Hills Estates. 

At its meeting of June 26, 2019 the Board approved a new MOU through May 30, 2024 with the City of Rolling Hills Estates and the City of Rancho Palos Verdes.

MOU with the City of Rancho Palos Verdes

At its meeting of November 14, 2013, the Board approved a Memorandum of Understanding between Palos Verdes Peninsula Unified School District and the City of Rancho Palos Verdes for the use of pool and gymnasium facilities for a five year period ending November 6, 2018.  For this use the District was paid $80,000 in restricted Quimby Funds, which pursuant to Government Code Section 6647 could only be spent on new or rehabilitation of existing neighborhood, community park or recreation facilities.

At its meeting of November 14, 2018, the Board approved a two month further extension to enable the Board to reach a decision regarding future community use of these facilities and how they will be used.

At its meeting of February 13, 2019, the Board approved a Memorandum of Understanding between Palos Verdes Peninsula Unified School District and the City of Rancho Palos Verdes for the use of gymnasium facilities for a five year period ending January 31, 2024.

At its meeting of June 26, 2019 the Board approved a new MOU through May 30, 2024 with the City of Rolling Hills Estates and the City of Rancho Palos Verdes.

Current Consideration

The City of Rolling Hills Estates has requested minor changes to the MOU already approved by the PVPUSD Board, and the final agreement is attached to this agenda item.  Approval of the attached Memorandum of Understanding with the cities of Rolling Hills Estates and Rancho Palos Verdes for community use of District pool facilities is requested.

Administrator

Associate Superintendent, Business Services

 
Quick Summary / Abstract:
That the Board approve the Memorandum of Understanding with the cities of Rolling Hills Estates and Rancho Palos Verdes for community use of District pool facilities through May 30, 2024, as presented.
Attachments:
Exhibit A - Proposed MOU
K.3.d. Ratification of Temporary Entry Permit – Stirrup Substation Elimination Project
Rationale:

Background Information

JME Inc., under contract to Southern California Edison, has been installing conduit along Crest Road and has requested a temporary entry permit to Miraleste Intermediate School, located at 29323 Palos Verdes Drive East, Rancho Palos Verdes, California, (the Property). Temporary entry was requested as of August 26, 2019 (Effective Date). 

Current Considerations

JME Inc. is requesting access to the Property for the purpose of using a portion of the Property as a laydown yard for purposes of storing construction materials and staging activities in connection with the conduit work.

The District will be paid $2,900.00 per month for this agreement.  The project is expected to last no more than one month.

Administrator

Associate Superintendent, Business Services

 
Quick Summary / Abstract:
That the Board ratify the Temporary Entry Permit with JME Inc. for access to District property located at 29323 Palos Verdes Drive East, Rancho Palos Verdes, California, (the “Property”) on a temporary basis.
Attachments:
Exhibit A - Proposed Temporary Entry Permit
K.3.e. Agreement for District-Wide Fire Alarm Testing, Maintenance and Inspections
Rationale:

Background Information 

The Purchasing Department requested competitive bids from qualified vendors to perform District-Wide Fire Alarm Testing, Maintenance and Inspections. The scope of work asked each eligible contractor licensed for Notifier, Fire-Lite and Silent Knight fire Alarm systems to submit bids with fixed pricing for testing, maintenance and inspections in accordance with NFPA -72 and California Fire Code. 

Current Considerations

Invitations to bid were sent to six (6) contractors and all submitted responses (see bid tabulation).  The bid specifications were designed such that solution prices were requested for each system, allowing us to evaluate responses individually or as a total solution price. District staff is recommending that the total solution price be awarded to Intercom Clock & Signal Service for $37,618.00 annually, in addition to replacement parts and labor at the specified rates for repair.  The contract term is three (3) years, with the option for a 1-year renewal.

Administrator

Associate Superintendent, Business Services


 
Quick Summary / Abstract:
That the Board approve the three year contract with Intercom Clock & Signal Service for District-Wide Fire Alarm Testing, Maintenance and Inspections, as presented.
Attachments:
Exhibit A - Bid Tabulation
Exhibit B - Proposed Contract with ICS
Exhibit C - ICS Bid Form and Attachments
K.3.f. Amendment No. 15 – Transportation of Students for Special Education – Bid No. 045-07.24.03
Rationale:

Background Information

The Board approved Bid No. 045-07.24.03 for the transportation of Special Education students on July 24, 2003; Amendment No. 1 on February 10, 2005; Amendment No. 2 on April 27, 2006; Amendment No. 3 on June 29, 2006; Amendment No. 4 on May 9, 2007; Amendment No. 5 on June 26, 2008; Amendment No. 6 on June 25, 2009, Amendment No. 7 on July 22, 2010; Amendment No. 8 on June 23, 2011; Amendment No. 9 on July 12, 2012; Amendment No. 10 on June 27, 2013; Amendment No. 11 on June 26, 2014; Amendment No. 12 on June 22, 2016, Amendment No. 13 on June 6, 2017 and Amendment No. 14 on June 5, 2018.

Current Considerations

The contract language (developed by District’s legal counsel) in the Amendment No. 15 under Articles 2 and 16, extends the contract one year from June 30, 2019 to June 30, 2020.

The District entered into the original Agreement with Administrative Services Cooperative, Inc. (ASC) in July 2003, and is satisfied at this time with ASC’s services.

Administrator

Associate Superintendent, Business Services

 
Quick Summary / Abstract:
That the Board approve Amendment No. 15 – Transportation of Students for Special Education – Bid No. 045-07.24.03 to Administrative Services Cooperative, Inc. for fiscal year June 30, 2019 to June 30, 2020.
Attachments:
Exhibit A - Agreement dated 7-24-03
Exhibit B - Proposed Amendment No. 15
K.3.g. Change Orders #1 – #4 District-Wide Fencing Repairs and Improvements - Bid No. DM013_042419
Rationale:

Background Information

On June 12, 2019, the Board approved the bid for District-Wide Fencing Repairs and Improvements - Bid No. DM013_042419 awarding the job to Quality Fence Co., Inc., in an amount not to exceed $345,621.00. for work to be performed at student-based sites.

Current Considerations

During its work Quality Fence Co., Inc., proposed four change orders to adjust the final contract value and to reflect the scope performed which was more than the not to exceed amount originally approved by the Board. Details of the Change Orders are as follows:

·       Change Order #1.  $14,000.00 for replacing an additional 210 linear feet of twelve-foot high fencing at Ridgecrest Intermediate School.  Once construction was underway it was determined that degradation of this portion was greater than originally determined and that replacement was warranted.

·       Change Order #2.  $4,000.00 for replacing an additional 150 linear feet of six-foot high fencing at Dapplegray Elementary School.  Once construction was underway it was determined that degradation of this portion was greater than originally determined and that replacement was warranted.

·       Change Order #3.  $2,000.00 for adding gates and a small panel of fence at Valmonte Early Learning Academy.  Once construction was underway it was determined that there was an opening between the Little League main field and the interior field.  In order to allow for Little League use but to minimize entry into the Valmonte campus these gates and fence were added.

·       Change Order #4.  $1,000.00 for installing cane bolts and a pull handle to a gate at Soleado Elementary School.  Once construction was underway it was determined that there was a need for additional locations where gates could be swung open held in place during student arrival and dismissal times, thus this gate modification was added. 

District staff has reviewed Change Orders #1 through #4 and agreed with the need for these Change Orders.  Work on these Change Orders has been satisfactorily completed.  The additional $21,000 in change orders brings the total project price to $365,621.00, below the original estimate of $515,000.00 for this project. 

Administrator:

Associate Superintendent, Business Services

 
Quick Summary / Abstract:
That the Board ratify Change Orders #1 though #4 and for the total amount of $21,000; and that the Board approve the total project cost of $365,621.00 for the District-Wide Fencing Repairs and Improvements - Bid No. DM013_042419.
Attachments:
EXhibit A - Change Order #1 Fencing at RIS
Exhibit B - Change Order #2 Fencing at Dapplegray
Exhibit C - Change Order #3 Fencing at VELA
Exhibit D - Change Order #4 Fencing at Soleado
K.3.h. Notice of Completion #DM013-042419 District-Wide Fencing Repairs and Improvements by Quality Fence Co., Inc.
Rationale:

Background Information
On June 12, 2019, the Board approved #DM013-042419 District-Wide Fencing Repairs and Improvements and awarded the contract to Quality Fence Co., Inc., in the sum of $345,621.00 for fencing repairs and improvements at various sites.

Change Orders to the original contract have been addressed earlier in this meeting agenda, for a total project amount of $365,621.00.


Current Considerations
District staff has confirmed that Quality Fence Co., Inc. has met all of the requirements for completion of its contract and has completed the work under
#DM013-042419 District-Wide Fencing Repairs and Improvements in the total sum of $365,621.00.


Administrator
Associate Superintendent, Business Services

 
Quick Summary / Abstract:
That the Board accept as complete Project #DM013-042419, District-Wide Fencing Repairs and Improvements by Quality Fence Co., Inc., and that the Board authorize the District Staff to process a Notice of Completion and retention payment in the amount of $365,621.00 be paid 60 days after the Notice of Completion to Quality Fence Co., Inc. as payment in full.
Attachments:
Exhibit A - Notice of Completion
K.3.i. Acceptance of Gifts
Rationale:

Background Information 

Gifts are presented to the Board for approval.  After the Board's acceptance of the gifts, a letter of appreciation is directed to each donor. 

Administrator 

Director, Fiscal Services
 
Financial Impact:

Total this Report:         $15,292.72

Total Year to Date:      $3,127,939.06

Quick Summary / Abstract:

That the gifts of materials, supplies and $15,292.72 in cash received July 31, 2019 through August 28, 2019, be accepted, as presented.

Attachments:
Exhibit A - Acceptance of Gifts
K.3.j. Warrant Report August 2019
Rationale:
Background Information

Warrants and Automated Clearing House (ACH) payments are issued in accordance with approved budget and/or contracts as approved by the Board of Education for the period from August 1, 2019 through August 31, 2019.

Current Considerations

The Director, Fiscal Services certifies that no other warrants or ACH payments have been issued other than those previously approved or included in the registers listed on Exhibit A. 

Reference: Copies of the warrant registers are available for review.

Administrator

Director, Fiscal Services

 
Financial Impact:

Funds for the warrants and ACH payments listed on Exhibit A have been budgeted for in the current fiscal year.

Quick Summary / Abstract:

That the Board approve the warrants and ACH payments issued from the various funds in the amount of $4,334,422.68, as presented.

Attachments:
Exhibit A – Warrant Report - August 2019
K.4. Technology and Support Services
K.4.a. Authorization to Renew the Maintenance Agreement between the Palos Verdes Peninsula Unified School District and Black Box Network Services
Rationale:

Background 

Black Box Network Services provides critical maintenance support for non-VoIP (Voice over Internet Protocol) phone systems at District school sites. The District is currently in the process of migrating to a Managed VoIP system at some of our school sites.  The District has been able to negotiate an agreement with Black Box Network Services allowing us to, with appropriate notice, discontinue their service at designated sites as the Managed VoIP system is deployed.

Current Considerations

This maintenance agreement is for a one year time period through 9/09/2020 with the provision that the contract term will be shorter at certain sites as a Managed VoIP system is deployed at those locations. 

Administrator

Deputy Superintendent




 
Financial Impact:
The 2019-20 annual fee for Black Box Network Services is not to exceed $8,235.79
Quick Summary / Abstract:
That the Board authorize District staff to renew the maintenance agreement between the Palos Verdes Peninsula Unified School District and Black Box Network Services through 9/10/2020 in an amount not to exceed $8,235.79
Attachments:
Exhibit A - BlackBox Order
Exhibit B - BlackBox Schedule
K.4.b. Approve the License Agreement Between the Palos Verdes Peninsula Unified School District and Essential Skills
Rationale:

Background

Essential Skills is a software program that has been utilized for intervention and student support strategies. Teachers use Essential Skills to assign individualized programs to target student skill deficits identified in a pretest assessment. Assigned activities are designed for auditory, visual and tactile learners.Students are able to work independently and teachers can monitor their progress for specific learning needs and gaps.

Current Considerations

The Essential Skills program now offers a web-based option that is better suited to school needs and support strategies.  Previous versions of the program were server based and did not allow the flexibility and ease of access for students.

Administrator

Deputy Superintendent


 
Financial Impact:

Financial Considerations

The one year license fee is $1,905.00 and will be paid for by school site funds.

Quick Summary / Abstract:
That the Board approve the License Agreement Between the Palos Verdes Peninsula Unified School District and Essential Skills.

Attachments:
Exhibit A - Essential Skills Addendum
L. Report of the Palos Verdes Faculty Association (PVFA) Leadership
M. Report of the Palos Verdes Chapter 123, California School Employees Association (CSEA) Leadership
N. Report of Superintendent
O. Report of the Southern California Regional Occupational Center Board Member
P. Report of Board Members Serving on the Facilities Advisory Committee
Q. Public Communications
Q.1. Public Comment on Non-Agenda Items
Quick Summary / Abstract:

The public will be given the opportunity to address the Board at this time on topics not listed on this agenda.  Remarks shall be limited to three minutes per person.  The Board reserves the right to limit public comment beyond a total of fifteen minutes per agenda item.  The Board cannot engage in public discussion during this portion of the agenda due to the Ralph M. Brown Act (Government Code Sections 54950 – 54963).

R. Discussion/Action
R.1. 2018-19 Unaudited Actuals
Rationale:

Background Information 

As required by Education Code 42100, the Governing Board of each school district must approve an annual statement of all revenues and expenditures of the district for the preceding fiscal year prior to September 15th.  A financial report of these revenues and expenditures is now being filed with the Los Angeles County Office of Education and the State as the District's Unaudited Actuals.

Current Considerations 

The Unaudited Actuals provide a summary of the District’s financial position at the end of the 2018-19 fiscal year.

Administrator

Director, Fiscal Services

 
Financial Impact:

Financial Considerations 

Refer to Exhibit A and C.
Quick Summary / Abstract:

That the Board accept the Unaudited Actuals for 2018-19 and approve the revisions to the projected beginning balances in all funds in the budget for 2019-20. 

Budget Revisions BA001 through BA007 will be implemented as presented: 

  • Budget Summary BA001 for the Unrestricted General Fund 01.1 by increasing budgeted revenues and transfers in by $1,404,005 and by increasing expenditures and transfers out by $554,881 for an increase to the ending fund balance of $859,124.

  • Budget Summary BA002 for the Restricted General Fund 01.3 by decreasing budgeted revenues and transfers in by $653,533 and by decreasing budgeted expenditures and transfers out by $463,324, for a decrease to the ending fund balance of $190,209.

  • Budget Summary BA003 for the Cafeteria Fund 13.0 by decreasing budgeted revenues and transfers in by $26,933, and by increasing expenses and transfers out by $27,882, for a decrease to the ending fund balance of $54,815.

  • Budget Summary BA004 for the Deferred Maintenance Fund 14.0 by decreasing revenues and transfers in by $703,000, and by decreasing budgeted expenses and transfers out by $597,653, for a decrease to the ending fund balance of $105,347.

  • Budget Summary BA005 for the Capital Facilities Fund 25.0 by increasing budgeted expenses and transfers out by $285,000, for a decrease to the ending fund balance of $285,000.

  • Budget Summary BA006 for the Capital School Facilities Fund 35.0 by decreasing budgeted expenses and transfers out by $350,000, for an increase to the ending fund balance of $350,000.

  • Budget Summary BA007 for the Special Reserve for Capital Outlay 40.0 by decreasing budgeted expenses and transfers out by $75,000, for an increase to the ending fund balance of $75,000.

 

Attachments:
Exhibit A - 2018-19 Unaudited Actuals
Exhibit B - Unaudited Actuals Presentation
Exhibit C - Budget Revisions – Fund 01.1 through Fund 40.0
R.2. 2018-19 Interfund Transfers
Rationale:

Background Information 

Per Title 2, Code of Federal Regulations (2 CFR), Section 200.426, uncollected debts are not an allowable cost for federal programs, and districts must use non-federal funds to reimburse the Cafeteria Fund for any uncollected debts remaining at the end of the fiscal year.  Cafeteria Fund 13.0 had $9,241.49 in uncollected debt at the close of 2018-19, requiring an interfund transfer from the unrestricted general fund for that amount.  

In addition, during the 2018-19 year-end closing process an additional transfer of $183,409.96 was necessary in order to maintain the required ending fund balance in Cafeteria Fund 13.0.

Administrator

Director, Fiscal Services

 
Financial Impact:
The total amount of interfund transfers from Unrestricted General Fund 01.1 to Cafeteria Fund 13.0 is $192,651.45.
Quick Summary / Abstract:

That the Board approve the following interfund transfers:

  • A transfer of $9,241.49 from Unrestricted General Fund 01.1 to Cafeteria Fund 13.0 to offset uncollected debt

  • A transfer of $183,409.96 from Unrestricted General Fund 01.1 to Cafeteria Fund 13.0 in order to maintain the required ending fund balance

R.3. Approve the Contract for Employment with the Deputy Superintendent
Rationale:

Background Information

Executive Cabinet positions including the Deputy Superintendent requires an individual employment contract between the Palos Verdes Peninsula Unified School District and employee.

Current Considerations

The administration and legal counsel have reviewed the employment contract for the Deputy Superintendent.  Employment contracts for administrative employees must be approved in public at a regular scheduled Board of Education meeting.

Administrator

Superintendent of Schools

 



 
Quick Summary / Abstract:

That the Board of Education approve the Contract for Employment with the Deputy Superintendent, for the period of July 1, 2020 through June 30, 2022.


Attachments:
Exhibit A - Proposed Employment Contract
R.4. Ratification of Agreement with Allied Universal for School Resource Officers
Rationale:

Background

The deployment of security personnel has proven to be an effective method to enhance the safety and security of a school campus.  School Resource Officers (SRO) have been utilized by school districts, particularly at the high school level, to enhance school security on campuses.  There are currently over 20,000 SRO’s nationwide, and in the South Bay alone nearly every high school campus has an SRO. Per Board direction, the PVPUSD has taken steps to hire two SROs.

At the August 14, 2019 meeting the Board directed staff to make changes related to the contract originally proposed.  Any such changes have been incorporated into the attached contract, which has been signed to begin operation of the School Resource Officers.

Current Considerations

Staff is recommending ratification of the agreement with Allied Universal for School Resource Officer Services. 

Administrators

Assistant Superintendent, Human Resources

Associate Superintendent, Business Services

 
Quick Summary / Abstract:
That the Board ratify the agreement with Allied Universal for School Resource Officer Services, as presented.
Attachments:
Exhibit A - Allied Universal Service Agreement
R.5. Legislative Updates: Senate Bill 328 and Assembly Bill 751
Rationale:

Background

California Senate Bill 328 (Exhibit A) would require the school day for middle schools and high schools, including those operated as charter schools, to begin no earlier than 8:30 a.m. by July 1, 2022, or the date on which a school district’s or charter school’s respective collective bargaining agreement that is operative on January 1, 2020, expires, whichever is later, except for rural school districts who are exempt.

At the Regular Board Meeting on February 27, 2019, the Board directed staff to to present a resolution in Support of Senate Bill 328, for approval at the March 13, 2019 Board Meeting.   Resolution No. 19 – 2018-19, Support Of Senate Bill 328 - An Act to Add Section 46148 to the California Education Code, Relating to Pupil Attendance and Daily Start Time, was presented for Board approval at the Regular Meeting on March 13, 2019, but was not adopted.

Assembly Bill 751 (Exhibit B), the Pathways to College Act,  would give school districts the discretion to administer a college admissions test to grade 11 students, such as the SAT or ACT, in lieu of the state assessment and to include these scores in the State’s existing accountability system.

AB 751 addresses two key priorities for our school district. First, it reduces the over-testing of grade 11 high schoolers. Second, the measure helps improve the college diploma gap by offering college entrance exams during the school day at no cost to students. Both of the these priorities are consistent with the primary tenet of the Local Control Funding Formula, in which local school districts and their communities should be allowed to exercise greater control over how students become college- and career-ready.

A growing body of evidence shows that offering a college entrance exam, provided at no-cost to students during the school day, encourages more students to attend college. This option also creates greater access to scholarships, personalized test practice tools, and college application fee waivers.  The local flexibility provided by AB 751 makes sense for school districts by creating choices that are more meaningful to students and their higher education goals.

At the Regular Board Meeting on March 27, 2019, the Board directed staff to present a resolution in support of Assembly Bill 751, the Pathways to College Act, for Board approval at the Regular Meeting on April 24, 2019. The Board adopted Resolution No. 22 - 2018/19, in Support of Assembly Bill 751 (O’Donnell) the Pathways to College Act, at the Regular Meeting on April 24, 2019.  (Exhibit C)

Current Considerations

Staff will update the Board on next steps should SB 328 and/or AB 751 become law.

Administrator

Superintendent of Schools



 
Quick Summary / Abstract:

Presented for discussion.

Attachments:
Exhibit A - Summary of SB 328
Exhibit B - Summary of AB 751
Exhibit C - Resolution 22-2018/19, Supporting AB 751
S. Reports of Board Members
T. Adjournment
Disability Information:
Individuals who require disability-related accommodations or modifications in order to participate in the Board meeting, including auxiliary aids and services, should contact the Superintendent in writing at 375 Via Amar, Palos Verdes Estates, CA 90274. --Note: Agenda documents that have been distributed to members of the Board of Education less than 72 hours prior to the meeting are available for inspection at the Malaga Cove Administration Center, 375 Via Almar, Palos Verdes Estates, CA 90274, during regular business hours, 7:30 a.m. to 4:30 p.m., Monday - Friday.

Published: September 6, 2019, 1:34 PM

The resubmit was successful.