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Board of Education Regular Meeting
Palos Verdes Peninsula USD
October 10, 2019 5:30PM
Malaga Cove Administration Center 375 Via Almar Palos Verdes Estates, CA 90274 Closed Session - 5:30 p.m. Open Session - 6:30 p.m.

A. 5:30 p.m. - Call to Order
A.1. Public Comment on Closed Session Items
Quick Summary / Abstract:
The public will be given the opportunity to address the Board on closed session agenda items. Remarks shall be limited to three minutes per person.  The Board reserves the right to limit public comment beyond a total of fifteen minutes per agenda item.
B. Recess to Closed Session
B.1. Conference with Legal Counsel - Existing LitigationConfidential agenda item.
Quick Summary / Abstract:

Significant exposure to litigation pursuant to subdivisions (d)(2) and (e)(2) of Government Code Section 54956.9.  Facts and circumstances withheld due to student privacy rights pursuant to 20 U.S.C.A. 1232g (FERPA) and Education Code Section 49060 et seq.

OAH Case No. #2019040971

B.2. Conference with Legal Counsel - Existing LitigationConfidential agenda item.
Quick Summary / Abstract:

Significant exposure to litigation pursuant to subdivisions (d)(2) and (e)(2) of Government Code Section 54956.9.  Facts and circumstances withheld due to student privacy rights pursuant to 20 U.S.C.A. 1232g (FERPA) and Education Code Section 49060 et seq.

OAH Case No. 2019030742

B.3. Conference with Legal Counsel - Existing LitigationConfidential agenda item.
Quick Summary / Abstract:

Significant exposure to litigation pursuant to subdivisions (d)(2) and (e)(2) of Government Code Section 54956.9.  Facts and circumstances withheld due to student privacy rights pursuant to 20 U.S.C.A. 1232g (FERPA) and Education Code Section 49060 et seq.

OAH Case No. 2019070110/2019070381

B.4. Conference with Legal Counsel - Existing LitigationConfidential agenda item.
Quick Summary / Abstract:

Significant exposure to litigation pursuant to subdivisions (d)(2) and (e)(2) of Government Code Section 54956.9.  Facts and circumstances withheld due to student privacy rights pursuant to 20 U.S.C.A. 1232g (FERPA) and Education Code Section 49060 et seq.

OAH Case No. #2019071183

C. Reconvene to Open Session - Estimated Time 6:30 p.m.
D. Pledge of Allegiance to the Flag
E. Report of Board Action Taken in Closed Session
F. Approval of Agenda
F.1. Approval of the Regular Board of Education Meeting Agenda for October 10, 2019
Quick Summary / Abstract:
That the Board approve the agenda for the Regular Board of Education Meeting of October 10, 2019, as presented.

G. Public Communications
G.1. Public Comment on Open Session Agenda Items
Quick Summary / Abstract:
The public will be given the opportunity to address the Board during each agenda item. Remarks shall be limited to three minutes per person.  The Board reserves the right to limit public comment beyond a total of fifteen minutes per agenda item.
H. Approval of Minutes
H.1. Approval of the Regular Board of Education Meeting Minutes for September 25, 2019
Quick Summary / Abstract:
That the Board approve the minutes for the Regular Meeting of September 25, 2019, as presented.

Attachments:
Exhibit A - Proposed Minutes for Regular Meeting of 9-25-19
I. Board President Announcements
J. Report of Student Board Members
K. Special Report
K.1. Facilities Advisory Committee Report
Rationale:

Background Information

At the November 14, 2018 Board meeting, the Board passed Resolution 9 – 2018/19, Authorizing the Formation of a Facilities Advisory Committee (FAC).  The FAC began meeting in April 2019 with the intent to recommend ideas to the Board of Education related to identifying potential priorities for facility repairs and upgrades, as well as how to fund said repairs/upgrades.

Current Considerations

Dr. Keith Butler (Associate Superintendnent, Business Services), and Mr. Tim Buresh and Mr. Howard Edelson (FAC Co-Chairs) will present the FAC Report to the Board of Education.

Administrator

Superintendent of Schools

 
Quick Summary / Abstract:

Staff Recommendation:

  1. That the Board direct staff to engage the services of bond counsel, with the intent of presenting bond information to the Board of Education at the Regular Meeting on October 23, 2019.
  2. That the Board direct staff to issue an RFP (Request for Proposal) for a Financial Advisor, with the intent of having bond financing information presented to the Board of Education at the Regular Meeting on October 23, 2019.

Attachments:
Exhibit A - FAC Report and Recommendations
Exhibit B - Condition Assessment
Exhibit C -Board Resolution Creating FAC
Exhibit D - LA County School Bond Rates 2016-17
Exhibit E - List of Schools and FAC Assignments
Exhibit F - Preliminaary Cost Comparison DLR and FAC
Exhibit G - USGS Forecasting California Earthquakes
Exhibit H- USGS Great Shakeout Scenario
L. Consent Calendar
L.1. Human Resources
L.1.a. Personnel Assignment Orders and Other Personnel Action
Rationale:

Background Information

Unless noted under current considerations, all assignment orders are in accordance with the Adopted Budget, budget revisions, and/or negotiated contractual agreements (hiring ratios), as approved by the Board of Education.

Current Considerations

The administration has reviewed the positions and believes that the additional and/or replacement personnel are necessitated by legitimate business, safety and/or educational needs.

Administrator

Assistant Superintendent, Human Resources

 



 
Quick Summary / Abstract:

That the Board of Education approve and/or ratify the Administrative, Certificated and Classified Assignment Orders, Educational Services consultant, Mira Catalina Elementary consultant, Soleado Elementary consultant and Palos Verdes Peninsula High consultants, as presented.


Attachments:
Exhibit A - Proposed Personnel Assignments
L.1.b. Educational Affiliation Federal Work Study Program Agreement with Marymount California University
Rationale:

Background Information

The Palos Verdes Peninsula Unified School District (District) provides teacher observations and assistance for aspiring educators.  We recommend that the Board of Education approve the Educational Affiliation Federal Work Study Agreement with Marymount California University for the assignment of students seeking a career in teaching and enrolled in their federal work study program to schools in the District for teacher observations and assistance, effective for the 2019-20 school year and to be revaluated for future years.

Current Considerations

Marymount California University requests the services of students seeking a career in teaching and enrolled in their Federal Work Study program to schools in the District.  This agreement will allow for teacher observations and teacher assistance in classrooms in the District.

This affiliation agreement has been reviewed by the Associate Superintendent, Business Services and the Alliance of Schools for Cooperative Insurance Programs (ASCIP).

Administrator

Assistant Superintendent, Human Resources

 



 
Quick Summary / Abstract:

That the Board of Education approve the Educational Affiliation Federal Work Study Agreement with Marymount California University for the assignment of students seeking a career in teaching and enrolled in their Federal Work Study Program to schools in the District, effective for the 2019-20 school year.

Attachments:
Exhibit A - Educational Affiliation Agreement
L.2. Educational Services
L.2.a. Agreement for 2019-20 Services of Nonpublic, Nonsectarian School and Agency Services for TK-12th Grade
Rationale:
Background
State and federal statutes require that appropriate educational programs, as well as support services (Designated Instructional Services [DIS]), be provided for all students identified as requiring special education.  Under existing law, the need and eligibility for these programs and services is based upon specific assessment and is established by the Individual Education Plan (IEP) team.  In a small number of cases when the needs of a student are so unique that they cannot be met in the public school setting or by public school providers, it is necessary to establish an individual services contract with a nonpublic school or agency in order to provide the program established by the IEP team. 

Current Considerations
Approval of 2019-20 Nonpublic, Nonsectarian School and Agency Service Contracts for students in Transitional Kindergarten through 12th grade, as mandated by Individual Education Plans (Exhibit A).

Administrators
Associate Superintendent, Business Services
Assistant Superintendent, Educational Services
 
Financial Impact:

See Exhibit B for financial considerations

Quick Summary / Abstract:

That the District enter into an agreement with the designated nonpublic schools and agencies for the purpose of providing special education and related services for TK-12th grade students for the 2019-20 school year because the student's special education needs cannot be met within the District.

Attachments:
Exhibit A - Proposed 2019-20 NPS/NPA Contracts for TK-12
Exhibit B - Financial Considerations
L.2.b. Approve the Pali Institute Contract #06370, for Ridgecrest Intermediate School’s Participation in Pali Institute’s Outdoor Education Program 2019-2020 in Running Springs, CA
Rationale:

Background Information

Pursuant to Administrative Regulation 6153 (School-Sponsored Trips), schools are required to obtain prior Board approval for school-sponsored overnight trips as well as those for out-of-state.  In addition, governing Boards of school districts may enter into contracts in order to provide programs and classes in outdoor science education for pupils under the provisions set forth in Education Code Section 8763.  The District’s Associate Superintendent of Business Services reviewed and approved the content of this contract.

 

Current Considerations

Staff is requesting Board approval of the Pali Institute contract for Ridgecrest Intermediate School to participate in the Pali Institute’s Outdoor Education program in Running Springs, CA.  The Pali program is a 3 day, residential experience for eighth grade students.  

The necessary permissions and consent needed from each participating student, chaperone, and staff person will be processed through the District’s online field trip approval system prior to departure.

 Administrator

Assistant Superintendent, Educational Services



 
Financial Impact:
Estimated donation request per student is approximately $315 for three days, which will be paid by student/parent donations.  To ensure that all students can participate, a scholarship fund is set up through the PTA for this purpose.  
Quick Summary / Abstract:

That the Board approve the Pali Institute Contract #06370 for Ridgecrest Intermediate School’s participation in Pali Institute’s Outdoor Education Program – Running Springs, CA for the 2019-2020 school year, in accordance with Education Code Section 8763 for School-Sponsored Trips (PVPUSD Administrative Regulation 6153).

Attachments:
Exhibit A - PALI Contract for Ridgecrest Intermediate
L.2.c. Authorization for Overnight Field Trip - PVHS Varsity Cross Country Teams - Clovis Invitational - Fresno, California - October 11-12, 2019
Rationale:

Background Information

District high schools have previously participated in overnight or out-of-state invitational tournaments and competitions or conferences.  Approval has been granted by the Board of Education, with the provision that all arrangements are made in strict accordance with Board Policy and Administrative Regulation 6153 (School-Sponsored Trips) and Education Code Section 35330.

 Current Considerations

Palos Verdes High School administration is requesting authorization for the Varsity Cross Country teams (approximately 40 students) to participate in the Clovis Invitational in Fresno, CA.  Students attending the meet will gain valuable experience competing against other teams in the country and build team unity and spirit.  The teams are scheduled to depart via bus on Friday morning, October 11, 2019, and return via bus on Saturday, October 12, 2019. 

The necessary permissions and consent needed from each participating student and staff person will be processed through the District’s online field trip approval system prior to departure.

Administrator

Assistant Superintendent, Educational Services

 
Financial Impact:

Expenses for the traveling teams are approximately $60 per student that will be paid by family contributions, fundraisers, and/or ASB funds which will ensure that all students will be able to participate.  Expenses include transportation, meals, lodging, etc.  Two coaches/certificated teachers and three assistant coaches (including both male and female) will accompany the team.  No substitute coverage is required.  ADA can be claimed for students who participate in Board approved field trips supervised by credentialed personnel.

Quick Summary / Abstract:

That the Board approve the proposed overnight field trip to Fresno, California, for the PVHS Varsity Cross Country Teams to participate in the Clovis Invitational from October 11-12, 2019.

L.2.d. Authorization for Overnight Field Trip – PVPHS – Model United Nations (MUN) – Triton MUN UCSD Novice Conference - San Diego, California – October 25-26, 2019
Rationale:

Background Information

District high schools have participated in overnight or out-of-state invitational tournaments and competitions or conferences.  Approval has been granted by the Board of Education, with the provision that all arrangements are made in strict accordance with Board Policies and Administrative Regulations 6153 and 6153.1 (Out-of-State Field Trips) and Education Code Section 35330. 

Current Considerations

Palos Verdes Peninsula High School administration is requesting authorization for the Model United Nations (MUN) team (approximately 20 students) to participate in the Triton MUN UCSD Novice Conference.  Students who participate in the conference will gain valuable experience competing as a MUN delegate in varied events which is instrumental in the training of PVPHS delegates.  The MUN team is scheduled to depart via bus on Friday, October 25, 2019, after school and return via bus on Saturday, October 26, 2019.

The necessary permissions and consent needed from each participating student, chaperone, and staff person will be processed through the District’s online field trip approval system prior to departure.

Administrator

Assistant Superintendent, Educational Services

 
Financial Impact:

Expenses for the traveling team are approximately $125 per student and will be paid by family contributions, fundraisers, and/or ASB funds which will ensure that all students will have an opportunity to attend.  These expenses include meals, lodging, transportation, etc.  One certificated teacher and one additional chaperone (which includes one female) will accompany the team.  No substitute coverage will be required.


Quick Summary / Abstract:

That the Board approve the proposed overnight field trip to San Diego, California, for the PVPHS Model United Nations team to participate in the Triton MUN UCSD Novice Conference from October 25-26, 2019.

L.2.e. Authorization for Overnight Field Trip – PVPHS – Model United Nations (MUN) – Bruin MUN UCLA Conference - Westwood, California – November 15-17, 2019
Rationale:

Background Information

District high schools have participated in overnight or out-of-state invitational tournaments and competitions or conferences.  Approval has been granted by the Board of Education, with the provision that all arrangements are made in strict accordance with Board Policies and Administrative Regulations 6153 and 6153.1 (Out-of-State Field Trips) and Education Code Section 35330. 

Current Considerations

Palos Verdes Peninsula High School administration is requesting authorization for the Model United Nations (MUN) team (approximately 40 students) to participate in the Bruin MUN UCLA Conference.  Students who participate in the conference will gain valuable experience competing as a MUN delegate in varied conference events which is instrumental in the training of PVPHS delegates.  The MUN team is scheduled to depart via bus on Friday, November 15, 2019, after school and return via bus on Sunday, November 17, 2019.

The necessary permissions and consent needed from each participating student, chaperone, and staff person will be processed through the District’s online field trip approval system prior to departure.

Administrator

Assistant Superintendent, Educational Services

 
Financial Impact:

Expenses for the traveling team are approximately $175 per student and will be paid by family contributions, fundraisers, and/or ASB funds which will ensure that all students will have an opportunity to attend.  These expenses include meals, lodging, transportation, etc.  One certificated teacher and three additional chaperones (which includes one female) will accompany the team.  No substitute coverage will be required.

Quick Summary / Abstract:

That the Board approve the proposed overnight field trip to Westwood, California, for the PVPHS Model United Nations team to participate in the Bruin MUN UCLA Conference from November 15-17, 2019.

L.2.f. Authorization for Out-of-State Field Trip – PVHS – The Point Journalism Students – Journalism Education Association (JEA) and National Scholastic Press Association (NSPA) National Convention – Washington Marriott Wardman Park – Washington, DC – November 20-24, 2019
Rationale:

Background Information

District high schools have participated in overnight or out-of-state invitational tournaments and competitions or conferences.  Approval has been granted by the Board of Education, with the provision that all arrangements are made in strict accordance with Board Policies and Administrative Regulations 6153 and 6153.1 (Out-of-State Field Trips) and Education Code Section 35330. 

Current Considerations

Palos Verdes High School administration is requesting authorization for The Point journalism students (approximately 8 students) to attend the JEA/NSPA National Convention in Washington, DC.  Students attending the convention will gain valuable experience by attending workshops, networking with other student journalists, entering their publication into competitions, and building team spirit.  The students are scheduled to depart via commercial airline on Wednesday, November 20, 2019 and return via commercial airline on Sunday, November 24, 2019.

The necessary permissions and consent needed from each participating student and staff person will be processed through the District’s online field trip approval system prior to departure.

Administrator

Assistant Superintendent, Educational Services

 
Financial Impact:

Expenses for the traveling group are approximately $900 per participant that will be paid by family contributions, fundraisers, and/or ASB funds which will ensure that all students will be able to participate.  Expenses include air/ground transportation, meals, lodging, registration fees, etc. One certificated female teacher will accompany the all-female students.  Two days of substitute coverage will be required, paid at the current salary rate, plus benefits, payable out of the PVHS site discretionary fund.  ADA can be claimed for students who participate in a Board approved field trip chaperoned by credentialed personnel.


Quick Summary / Abstract:

That the Board approve the proposed out-of-state field trip to Washington, DC, for The Point journalism students to attend the JEA/NSPA National Convention from November 20-24, 2019.

L.2.g. Authorization for Overnight Field Trip - PVHS Varsity Cross Country Teams - State Championship - Fresno, California - November 29-30, 2019
Rationale:

Background Information

District high schools have previously participated in overnight or out-of-state invitational tournaments and competitions or conferences.  Approval has been granted by the Board of Education, with the provision that all arrangements are made in strict accordance with Board Policy and Administrative Regulation 6153 (School-Sponsored Trips) and Education Code Section 35330.

Current Considerations

Palos Verdes High School administration is requesting authorization for the Varsity Cross Country teams (approximately 24 students) to participate in the California State Championship.  Students attending the meet will gain valuable experience competing against other teams in the state and build team unity and spirit.  The teams are scheduled to depart via bus on Friday morning, November 29, 2019, and return via bus on Saturday, November 30, 2019.  

Administrator

Assistant Superintendent, Educational Services


 
Financial Impact:

Expenses for the traveling teams are approximately $60 per student that will be paid by family contributions, fundraisers, and/or ASB funds which will ensure that all students will be able to participate.  Expenses include transportation, meals, lodging, etc.  Two coaches/certificated teachers and three assistant coaches (including both male and female) will accompany the team.  No substitute coverage is required.  ADA can be claimed for students who participate in Board approved field trips supervised by credentialed personnel. 



Quick Summary / Abstract:

That the Board approve the proposed overnight field trip to Fresno, California, for the PVHS Varsity Cross Country Teams to participate in the State Championship from November 29-30, 2019.

L.2.h. Authorization for Overnight Field Trip – PVPHS – Varsity Girls Basketball – Southern California Holiday Prep Classic – San Diego, California – December 26-30, 2019
Rationale:

Background Information

District high schools have participated in overnight or out-of-state invitational tournaments and competitions or conferences.  Approval has been granted by the Board of Education, with the provision that all arrangements are made in strict accordance with Board Policies and Administrative Regulations 6153 and 6153.1 (Out-of-State Field Trips) and Education Code Section 35330. 

Current Considerations

Palos Verdes Peninsula High School administration is requesting authorization for the Varsity Girls Basketball team, consisting of 12 players, to participate in the Southern California Holiday Prep Classic in San Diego, CA.  The team will gain valuable experience competing against other teams for the upcoming season while building team camaraderie and unity.  The team is scheduled to depart via leased vehicles on Thursday, December 26, 2019, and return via leased vehicles on Monday, December 30, 2019. 

The necessary permissions and consent needed from each participating student and staff person will be processed through the District’s online field trip approval system prior to departure.

Administrator

Assistant Superintendent, Educational Services


 
Financial Impact:

Expenses for the traveling group are approximately $375 per student and will be paid by family contributions, fundraisers, and/or ASB funds which will ensure that all students will have an opportunity to attend.  These expenses include meals, lodging, transportation, etc.  One (1) certificated teacher/head coach and one (1) assistant coach (both female) will accompany the team.  No sub costs will be incurred.


Quick Summary / Abstract:

That the Board approve the proposed overnight field trip for the PVPHS Varsity Girls Basketball team to participate in the Southern California Holiday Prep Classic in San Diego, California, from December 26-30, 2019.

L.2.i. Authorization for Out-of-State Field Trip – PVPHS – Jazz Band – Essentially Ellington Jazz Festival – University of Nevada Las Vegas – Las Vegas, Nevada – January 30-February 2, 2020
Rationale:

Background Information

District high schools have participated in overnight or out-of-state invitational tournaments and competitions or conferences.  Approval has been granted by the Board of Education, with the provision that all arrangements are made in strict accordance with Board Policies and Administrative Regulations 6153 and 6153.1 (Out-of-State Field Trips) and Education Code Section 35330. 

Current Considerations

Palos Verdes Peninsula High School administration is requesting authorization for the Intermediate and Advanced Jazz Bands (approximately 40 students) to participate in the Essentially Ellington Jazz Festival in Las Vegas, Nevada.  The Jazz Band students will gain valuable performance experience in a regional competition setting and will represent the District in one of the most prestigious Jazz Festivals in the nation.  The group is scheduled to depart via motor coach on Thursday, January 30, 2020, and return via motor coach on Sunday, February 2, 2020.  

The necessary permissions and consent needed from each participating student, chaperone, and staff person will be processed through the District’s online field trip approval system prior to departure. 

Administrator

Assistant Superintendent, Educational Services

 
Financial Impact:

Expenses for the traveling group are approximately $500 per student and will be paid by family contributions, fundraisers, and/or ASB funds, which will ensure that all students will have an opportunity to attend.  These expenses include meals, lodging, transportation, etc.  One certificated teacher and three additional chaperones (which includes one female) will accompany the group.  One and a half days of substitute coverage is required for one teacher, paid at the current salary rate, plus benefits, payable out of the PVPHS school site funds.  ADA can be claimed for school days involved in approved field trips supervised by credentialed personnel.

Quick Summary / Abstract:

That the Board approve the proposed overnight out-of-state field trip for the PVPHS Intermediate and Advanced Jazz Bands to participate in the Essentially Ellington Jazz Festival in Las Vegas, Nevada, from January 30-February 2, 2020.

L.2.j. Authorization for Out-Of-State Conference Attendance – PVPHS – American Council on the Teaching of Foreign Languages (ACTFL) Annual Convention and Expo - Walter E. Washington Convention Center - Washington, DC – November 21-24, 2019
Rationale:

Background Information
In the past, the Board has approved requests by the District administration for school representatives to attend various out-of-state conferences and college visits, providing that arrangements for the proposed conference were made within strict accordance of Board Policy and Administrative Regulation 3350.

Current Considerations
One representative from the Palos Verdes Peninsula High School World Language Department (June Choi) will attend the American Council on the Teaching of Foreign Languages (ACTFL).  Participation in the conference is both an honor and a great opportunity to better understand the trends in building curriculum as well as representing Palos Verdes Peninsula High School and the Palos Verdes Peninsula Unified School District.  She is scheduled to depart via commercial airline to Washington, DC, on Thursday, November 21, 2019, and return via commercial airline on Sunday, November 24, 2019.

Administrators
Assistant Superintendent, Educational Services
 
Financial Impact:

Expenses for Mrs. Choi are approximately $1,300 and will be covered by the Korean Language Teachers Association (KLTA).  Expenses include air/ground transportation, lodging, meals, registration fees, etc.  Two days of substitute coverage is required for one teacher, paid at the current salary rate, plus benefits, payable out of the PVPHS school site funds.

Quick Summary / Abstract:

That the Board approve the proposed out-of-state conference for the PVPHS World Language teacher to attend the American Council on the Teaching of Foreign Languages (ACTFL) Annual Convention in Washington, DC, from November 21-24, 2019.

L.3. Business Services
L.3.a. Facilities Project Report for Board Approval
Rationale:

Background Information

On September 26, 2018, the Board requested that District Staff present all project approval requests to the Board for approval/ratification. The Board requested that a monthly recap of the project approval requests be presented as a consent item.  The list of the project approval requests for the October 10, 2019 Board Meeting is as follows:

Proposed Project

District Site

Estimated Cost

Payment Category

Board Action Date

Exhibit A Library Improvements

Palos Verdes IS

$39,000.00

Boosters 50%, PTA 50%

10-10-2019

 Administrator

Associate Superintendent, Business Services

 
Quick Summary / Abstract:

That the Facilities Project for the PVIS Library Improvements be approved as presented.

Attachments:
Exhibit A - Proposed PVIS Library Project
L.3.b. Citizens’ Oversight Committee for Measure M – Minutes From the Meeting of May 14, 2019
Rationale:

Background Information

At the November 2, 2012, special meeting of the Board of Education, a Citizens' Oversight Committee for Measure M was established.  The Committee’s mission is to ensure the proper expenditure of the parcel tax (Measure M) funds.

Current Considerations

The Board of Education has previously requested minutes from the Citizens’ Oversight Committee for Measure M Meeting. The minutes from the meeting on Tuesday,  May 14, 2019, are attached as Exhibit A.

Administrator

Associate Superintendent, Business Services

 
Quick Summary / Abstract:
That the Board accept the minutes from the Citizens’ Oversight Committee for Measure M meeting on May 14, 2019, as an information item.

Attachments:
Exhibit A - Minutes of COC Measure M Meeting on 5-14-19
L.3.c. Acceptance of Gifts
Rationale:

Background Information 

Gifts are presented to the Board for approval.  After the Board's acceptance of the gifts, a letter of appreciation is directed to each donor.

  

Administrator 

Director, Fiscal Services


 
Financial Impact:

Total this Report:         $43,972.18

Total Year to Date:      $3,193,888.28
Quick Summary / Abstract:

That the gifts of materials, supplies and $43,972.18 in cash received September 13, 2019 through September 26, 2019, be accepted, as presented.

Attachments:
Exhibit A – Acceptance of Gifts
L.4. Technology and Support Services
L.4.a. Approve the annual CAMSA Microsoft Licensing Agreement with Softchoice Corporation effective November 1, 2019.
Rationale:

Background

The District uses the Microsoft Office suite of software applications for administrative and instructional productivity purposes. In addition to the core application software programs (Word, Powerpoint, Excel), the District also uses it as the email platform (Outlook) for staff and students and for desktop and server operating system licenses. Additionally, Microsoft offers many instructional programs for staff and students to use for technology integration into the curriculum.

The California Educational Technology Professionals Association (CETPA) has an agreement with Microsoft that California school districts can participate in to receive discounted pricing. The CETPA and Microsoft Strategic Alliance (CAMSA) program is a California statewide purchasing contract with Microsoft for the Educational Enrollment Solution (EES) program. This contract serves as a master purchasing vehicle for K-12 educational institutions in the state of California. Offering major discounts and simplifying the license purchase process, this consortium includes over 70% of LEAs in California who would not qualify for this type of pricing on their own. 

Current Considerations

Microsoft applications have been a staple of the business and administrative operations as well as teaching and learning tools for staff and students in PVPUSD.  The District baseline standard for desktop computers is the Windows operating system. Microsoft also offers a employee and student home use program.

Administrator

Deputy Superintendent








 
Financial Impact:
CETPA has selected SoftChoice as the vendor for the CAMSA agreement for 2019-20.  The  formula used in the pricing structure has been updated which provides a reduced cost for PVPUSD compared to last year. The licensing agreement for 2019-20 is $16,644.68 less than 2018-19.
Quick Summary / Abstract:
That the Board of Education approve the annual CAMSA Microsoft Licensing Agreement with Softchoice Corporation effective November 1, 2019.
Attachments:
Exhibit A - Quote
Exhibit B - CAMSA Agreement
M. Report of the Palos Verdes Faculty Association (PVFA) Leadership
N. Report of the Palos Verdes Chapter 123, California School Employees Association (CSEA) Leadership
O. Report of Superintendent
P. Public Communications
P.1. Public Comment on Non-Agenda Items
Quick Summary / Abstract:

The public will be given the opportunity to address the Board at this time on topics not listed on this agenda.  Remarks shall be limited to three minutes per person.  The Board reserves the right to limit public comment beyond a total of fifteen minutes per agenda item.  The Board cannot engage in public discussion during this portion of the agenda due to the Ralph M. Brown Act (Government Code Sections 54950 – 54963).

Q. Discussion/Action
Q.1. Public Hearing on Sufficiency of Instructional Materials Compliance - Grades TK-12 - 2019-20
Rationale:

Background

Board Policy 6161.1 and Education Code Section 60119 require the District to hold a public hearing on the sufficiency of instructional materials on or before the eighth week of school.  In addition, pursuant to EC Section 60119, the District must provide at least 10 days notice of the public hearing.  A Notice of Public Hearing was posted on September 26, 2019, inviting the community to the public hearing. (Exhibit A)

Current Considerations

District administrators are requesting that the Board hold a Public Hearing on October 10, 2019, on the sufficiency of textbooks and instructional materials at all elementary, intermediate, and high school levels for the 2019-20 school year.

Administrator

Assistant Superintendent, Educational Services


 
Quick Summary / Abstract:
That a public hearing on the sufficiency of instructional materials for Grades TK-12 for the fiscal year 2019-20 be held on October 10, 2019, in accordance with Education Code Section 60119.
Attachments:
Exhibit A - Notice of Public Hearing
Q.2. Statement of Sufficiency of Instructional Materials for Fiscal Year 2019-20 and Approval of Resolution No. 1 - 2019/20, Sufficiency of Instructional Materials Compliance
Rationale:

Background Information

The Palos Verdes Peninsula Unified School District’s Board of Education, in order to comply with the requirements set forth in Education Code Section 60119 and Board Policy 6161.1, held a public hearing on October 10, 2019, at 6:30 p.m.  In addition, pursuant to EC Section 60119, the District provided 10 days notice of the public hearing.  The notice was posted in at least three (3) public places within District boundaries that stated the time, place, and purpose of the hearing.

Current Considerations

All Principals have verified that students at their schools have been provided with sufficient textbooks and instructional materials.

Administrator

Assistant Superintendent, Educational Services


 
Quick Summary / Abstract:

That the Board approve Resolution No. 1-2019/20, Resolution for Sufficiency of Instructional Materials Compliance.

Attachments:
Exhibit A - Resolution Regarding Sufficiency of Instructional Materials
Q.3. Citizens’ Oversight Committee for Parcel Tax (Measure M)
Rationale:
Background Information

Resolution No. 5 – 2011/12 was adopted by the Board of Education on July 28, 2011, and subsequently approved by the voters as Ballot Measure M on November 8, 2011.  The Ballot Measure requires that a Citizens’ Oversight Committee (Committee) be appointed to ensure that parcel tax revenues are spent for purposes outlined in the resolution.  On November 1, 2012, the Board appointed nine community members to the Committee.

Current Considerations

Currently the Committee has seven community members with four (4) members' terms to expire November 2020, and three (3) members' terms to expire November 2021.  The Mission statement, which was Board approved on July 26, 2012, states that “the Committee shall be composed of 7 to 9 members appointed by the Board of Education”. 

It is the Committee's recommendation that the Board begin the process of appointing two (2) Committee Members to the Citizens’ Oversight Committee for a four year term to begin in Spring 2020.

Administrator

Associate Superintendent, Business Services


 
Quick Summary / Abstract:

That the Board direct staff to actively seek additional interested community members to serve on the Citizens’ Oversight Committee for Measure M (parcel tax).

Attachments:
Exhibit A - Citizens' Oversight Committee for Measure M
Q.4. Resolution No. 2 - 2019/20, Support of Southern California Regional Occupational Center 2019-20 Career Technical Education Incentive Grant
Rationale:

Background

The Southern California Regional Occupational Center (SoCal ROC) has requested support from the Palos Verdes Peninsula Unified School District for the award of the 2019-20 Career Technical Education Incentive Grant (CTEIG).

Current Conditions

Board approval of Resolution No. 2 - 2019/20, Southern California Regional Occupational Center Career Technical Education Incentive Grant.

Administrator

Superintendent of Schools

 
Quick Summary / Abstract:
That the Board approve Resolution No. 2 - 2019/20, Support of Southern California Regional Occupational Center 2019-20 Career Technical Education Incentive Grant.

Attachments:
Exhibit A - Proposed Resolution No. 2 - 2019/20
Q.5. Revisions to PVPUSD Board Policies and Administrative Regulations Manual – Presented for a First Reading
Rationale:

Background

Board Members (Brach and Reid) have reviewed staff recommendations for revisions to the PVPUSD Board Policies and Administrative Regulations Manual.

Current Considerations

Board review of proposed revisions to the PVPUSD Board Policies and Administrative Regulations Manual based on recommendations from staff, as follows:

AR 4161.1/4361.1 - Personal Illness/Injury Leave

AR 4261.1 - Personal Illness/Injury Leave

AR 4161.8/4261.8/4361.8 - Family Care and Medical Leave

BP 4140/4240/4340 - Bargaining Units

BP/AR 5121 - Grades/Evaluation of Student Achievement

BP 5131 - Conduct

BP 5131.9 - Academic Honesty

BP 5145.9 - Hate-Motivated Behavior

BP 5112.5 - Open/Closed Campus

AR 5112.5 - Open/Closed Campus - DELETE

AR 5141.32 - Health Screening for School Entry

BP/AR 6174 - Education for English Learners

BP 6142.3 - Civic Education

BP 6170.1 - Transitional Kindergarten

BP/AR 6178 - Career Technical Education

BP 6190 - Evaluation of the Instructional Program

AR 5113 - Absences and Excuses

AR 5131.41 - Use of Seclusion and Restraint

BP/AR 5141.52 - Suicide Prevention

BP 5146 - Married/Pregnant/Parenting Students

AR 6173.2 - Education of Children of Military Families

AR 5125.2 - Withholding Grades, Diploma & Transcripts

BP 5127 - Graduation Ceremonies / Activities

BP/AR 5131.2 - Bullying

BP 6146.1 - High School Graduation Requirements

BP/AR 5136 - Gangs

BP/AR 6142.2 - World Language Instruction

AR 6145.2 - Athletic Competition

AR 5111.12 - Residency Based on Parent/Guardian Employment

AR 5117 - Interdistrict Attendance

Administrators

Deputy Superintendent

Assistant Superintendent, Educational Services

Assistant Superintendent, Human Resources






 
Quick Summary / Abstract:

Revisions to Board Policies and Administrative Regulations presented for discussion/direction, as a first reading:

AR 4161.1/4361.1 - Personal Illness/Injury Leave

AR 4261.1 - Personal Illness/Injury Leave

AR 4161.8/4261.8/4361.8 - Family Care and Medical Leave

BP 4140/4240/4340 - Bargaining Units

BP/AR 5121 - Grades/Evaluation of Student Achievement

BP 5131 - Conduct

BP 5131.9 - Academic Honesty

BP 5145.9 - Hate-Motivated Behavior

BP 5112.5 - Open/Closed Campus

AR 5112.5 - Open/Closed Campus - DELETE

AR 5141.32 - Health Screening for School Entry

BP/AR 6174 - Education for English Learners

BP 6142.3 - Civic Education

BP 6170.1 - Transitional Kindergarten

BP/AR 6178 - Career Technical Education

BP 6190 - Evaluation of the Instructional Program

AR 5113 - Absences and Excuses

AR 5131.41 - Use of Seclusion and Restraint

BP/AR 5141.52 - Suicide Prevention

BP 5146 - Married/Pregnant/Parenting Students

AR 6173.2 - Education of Children of Military Families

AR 5125.2 - Withholding Grades, Diploma & Transcripts

BP 5127 - Graduation Ceremonies / Activities

BP/AR 5131.2 - Bullying

BP 6146.1 - High School Graduation Requirements

BP/AR 5136 - Gangs

BP/AR 6142.2 - World Language Instruction

AR 6145.2 - Athletic Competition

AR 5111.12 - Residency Based on Parent/Guardian Employment

AR 5117 - Interdistrict Attendance

Attachments:
Exhibit A - AR 4161.1/4361.1, Personal Illness/Injury Leave
Exhibit B - AR 4261.1, Personal Illness/Injury Leave
Exhibit C - AR 4161.8/4261.8/4361.8, Family Care and Medical Leave
Exhibit D - BP 4140/4240/4340, Bargaining Units
Exhibit E - BP 5121, Grades/Evaluation of Student Achievement
Exhibit F - AR 5121, Grades/Evaluation of Student Achievement
Exhibit G - BP 5131.9, Academic Honesty
Exhibit H - BP 5145.9, Hate-Motivated Behavior
Exhibit I - BP 5112.5, Open/Closed Campus
Exhibit J - AR 5112.5, Open/Closed Campus (DELETE)
Exhibit K - AR 5141.32, Health Screening for School Entry
Exhibit L - BP 6174, Education for English Learners
Exhibit M - AR 6174, Education for English Learners
Exhibit N - BP 6142.3, Civic Education
Exhibit O - BP 6170.1, Transitional Kindergarten
Exhibit P - BP 6178, Career Technical Education
Exhibit Q - AR 6178, Career Technical Education
Exhibit R - BP 6190, Evaluation of the Instructional Program
Exhibit S - AR 5113, Absences and Excuses
Exhibit T - AR 5131.41, Use of Seclusion and Restraint
Exhibit U - BP 5141.52, Suicide Prevention
Exhibit V - AR 5141.52, Suicide Prevention
Exhibit W - BP 5146, Married/Pregnant/Parenting Students
Exhibit X - AR 6173.2, Education of Children of Military Families
Exhibit Y - AR 5125.2, Withholding Grades, Diploma & Transcripts
Exhibit Z - BP 5127, Graduation Ceremonies / Activities
Exhibit Z.1 - BP 5131.2, Bullying
Exhibit Z.2 - AR 5131.2, Bullying
Exhibit Z.3 - BP 6146.1, High School Graduation Requirements
Exhibit Z.4 - BP 5136, Gangs
Exhibit Z.5 - AR 5136, Gangs
Exhibit Z.6 - BP 6142.2, World Language Instruction
Exhibit Z.7 - AR 6142.2, World Language Instruction
Exhibit Z.8 - AR 6145.2, Athletic Competition
Exhibit Z.9 - AR 5111.12, Residency Based on Parent/Guardian Employment
Exhibit Z.9.1 - AR 5117, Interdistrict Attendance
R. Reports of Board Members
S. Adjournment
Disability Information:
Individuals who require disability-related accommodations or modifications in order to participate in the Board meeting, including auxiliary aids and services, should contact the Superintendent in writing at 375 Via Amar, Palos Verdes Estates, CA 90274. --Note: Agenda documents that have been distributed to members of the Board of Education less than 72 hours prior to the meeting are available for inspection at the Malaga Cove Administration Center, 375 Via Almar, Palos Verdes Estates, CA 90274, during regular business hours, 7:30 a.m. to 4:30 p.m., Monday - Friday.

Published: October 4, 2019, 2:47 PM

The resubmit was successful.