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Board of Education Regular Meeting
Palos Verdes Peninsula USD
May 27, 2020 5:00PM
Malaga Cove Administration Center 375 Via Almar Palos Verdes Estates, CA 90274 Closed Session - 5:00 p.m. Open Session - 6:30 p.m. Via Zoom Teleconference

A. MODIFIED MEETING PROCEDURES DURING COVID-19 (CORONAVIRUS) PANDEMIC:
Quick Summary / Abstract:
In an attempt to control the spread of Coronavirus (COVID-19) and to reduce and minimize the risk of infection, Governor Newsom issued Executive Orders N-25-20 (March 12, 2020), and N-29-20 (March 17, 2020), waiving certain Brown Act requirements around teleconferencing and public participation at Board meetings. Under the new Executive Orders, Board Members may participate in Board meetings, via teleconference, without geographical or posting restrictions; while, requiring the Board to make the public meeting accessible telephonically or otherwise electronically to all members of the public to observe and to address the Board. During the existence of these Executive Orders, the Board is not required to have a location for the public to be physically present to observe the Board meeting or to address the Board.

PVPUSD is doing its part to help in the efforts to reduce the spread of COVID-19 by encouraging members of the public to watch the Board of Trustees meetings live online. Information on how to view the live stream is available at: www.pvpusd.net.  Public comment may be submitted via several methods and there will be an opportunity to speak during the meeting.
 
Directions on how to submit a comment are available at:  www.pvpusd.net/feedback/


B. 5:00 p.m. - Call to Order
B.1. Public Comment on Closed Session Items
Quick Summary / Abstract:

The public will be given the opportunity to address the Board on closed session agenda items. Remarks shall be limited to three minutes per person.  The Board reserves the right to limit public comment beyond a total of fifteen minutes per agenda item.

Directions on how to submit a comment are available at:  www.pvpusd.net/feedback/

C. Recess to Closed Session
C.1. Conference with Labor NegotiatorConfidential agenda item.
Quick Summary / Abstract:

Agency Designated Representative:  Trent Bahadursingh and Matthew Horvath

Employee Organizations: PVFA and CSEA Chapter 123

Unrepresented Employees:

Superintendent of Schools
Deputy Superintendent
Associate Superintendent, Business Services
Assistant Superintendent, Educational Services
Assistant Superintendent, Human Resources
Executive Director, Secondary Education
Executive Director, Curriculum and Instruction
Director, Fiscal Services
Director, Food Services
Director, Information Systems
Director, Maintenance and Operations
Director, Purchasing
Director, Special Education and Pupil Personnel Services
Assistant Director, Fiscal Services
Coordinator, Human Resources
Coordinator, Student Services
High School Principal
Intermediate Principal
Elementary Principal
Associate Principal
Assistant Principal
Operations Supervisor
Administrative Assistant
Human Resource Specialist
Secretary, Executive
Secretary, Administrative
Secretary, Financial/Accounting
Preschool Site Supervisor

C.2. Public Employee Performance Evaluation
Quick Summary / Abstract:

Titles:

Superintendent of Schools

Assistant Superintendents

Executive Directors

Directors

Principals

Assistant Principals

D. Reconvene to Open Session - Estimated Time 6:30 p.m.
E. Pledge of Allegiance to the Flag
F. Report of Board Action Taken in Closed Session
G. Approval of Agenda
G.1. Approval of the Regular Board of Education Meeting Agenda for May 27, 2020
Quick Summary / Abstract:
That the Board approve the agenda for the Regular Board of Education Meeting of May 27, 2020, as presented.

H. Public Communications
H.1. Public Comment on Non-Agenda Items
Quick Summary / Abstract:

The public will be given the opportunity to address the Board at this time on topics not listed on this agenda.  Remarks shall be limited to three minutes per person.  The Board reserves the right to limit public comment beyond a total of fifteen minutes per agenda item.  The Board cannot engage in public discussion during this portion of the agenda due to the Ralph M. Brown Act (Government Code Sections 54950 – 54963).

Directions on how to submit a comment are available at:  www.pvpusd.net/feedback/
H.2. Public Comment on Open Session Agenda Items
Quick Summary / Abstract:

The public will be given the opportunity to address the Board during each agenda item. Remarks shall be limited to three minutes per person.  The Board reserves the right to limit public comment beyond a total of fifteen minutes per agenda item.

Directions on how to submit a comment are available at:  www.pvpusd.net/feedback/

I. Approval of Minutes
I.1. Approval of the Regular Board of Education Meeting Minutes for May 13, 2020
Quick Summary / Abstract:
That the Board approve the minutes for the Regular Meeting of May 13, 2020, as presented.
Attachments:
Exhibit A - Proposed Minutes for Regular Meeting of 5-13-20
J. Board President Announcements
J.1. Recognition of 2019-20 Student Board Members
K. Report of Student Board Members
L. Report of the Palos Verdes Faculty Association (PVFA) Leadership
M. Report of the Palos Verdes Chapter 123, California School Employees Association (CSEA) Leadership
N. Report of Superintendent 1. PVIS Assistant Principal 2. Enrollment Update 3. Budget Update 4. School Plans for Reopening Was edited within 72 hours of the Meeting
Quick Summary / Abstract:

The Superintendent will give an update on the new AP at PVIS, enrollment, the state budget and plans for reopening.


Attachments:
Exhibit A - Enrollment Update
Exhibit B - Enrollment Update Presentation
O. Report of the Southern California Regional Occupational Center Board Member
P. Report of the PVPUSD Technology Advisory Committee Board Representatives
Q. Report of the Peninsula Regional Law Enforcement Committee Board Representative
R. Discussion/Action
R.1. Budget Advisory Committee Recommendations Regarding Board Policy/Administrative Regulation 3100, Related to Reserve Balance
Rationale:

Background

On February 25, 2018 the Board of Education adopted Resolution No. 27 - 2017/18, authorizing the formation of a Budget Advisory Committee (BAC).  The purpose of the committee was outlined in the Resolution:

1.2  The purpose of the BAC for Spring/Summer 2018 is to build awareness and ideally mutual understanding of the District budget.

1.3  The purpose of the BAC for Summer 2018 and beyond is to identify potential expenditure reductions and revenue enhancements to recommend to the Board. The BAC shall serve strictly in an advisory capacity to the Board by making recommendations on budgetary issues for the benefit of the District. The BAC shall not participate in any capacity in District personnel matters.

Current Considerations

At its meeting on May 18, 2020, the Budget Advisory Committee approved a district reserve balance policy draft for consideration by the Board. Teresa O’Sullivan and Bruce Colin, Co-Chairs of the Budget Advisory Committee, will present to the Board the recommendation for District reserve balance policy language, including conditions under which reserve balances should be used for operations. 

Administrator

Acting Assistant Superintendent Administrative Service
 
Quick Summary / Abstract:
That the Board approve the recommendation from the Budget Advisory Committee to adopt reserve balance policy language.
Attachments:
Exhibit A - BAC Proposed Budget Reserve Policy Language
R.2. Memorandum on Late Certificated Layoffs
Rationale:

Background Information

On Thursday, May 14, 2020, Governor Newsom released a significantly revised state budget amid the coronavirus pandemic, which projects General Fund revenues decline over $41 billion over the current and budget fiscal years. When combined with COVID-19 expenses, a $54 billion deficit will need to be addressed. While the Governor’s Administration is proposing a combination of actions to address the projected state deficit, local districts must prepare for the pending reductions as a result of the revised budgets.

The Los Angeles County Office of Education (LACOE) Memorandum on Late Certificated Layoffs from the Office of General Council describes in detail the specific process for enacting late certificated layoffs under California Education Code section 44955.5.

Current Considerations

The Human Resources staff is actively reviewing potential reductions and the need for late certificated layoffs in response to the significantly revised State budget and the effects to the PVPUSD budget for the 2020-21 school year.

Administrator

Assistant Superintendent, Human Resources





 
Quick Summary / Abstract:

That the Board of Education review and discuss the Memorandum on Late Certificated Layoffs in preparation for August 15th layoffs.



Attachments:
Exhibit A - Memorandum of Late Certificated Layoffs
Exhibit B - August 15th Certificated Layoff Timeline
R.3. Palos Verdes Peninsula Unified School District’s Draft 2020 LCAP COVID-19 Operations Written Report
Rationale:

Background Information

Executive Order (EO) N-56-20 was established on April 22, 2020, by California Governor Gavin Newsom, to address the impact of continued school closures in response to the COVID-19 pandemic and the District’s ability to conduct meaningful annual planning, and the ability to meaningfully engage stakeholders in these processes.

EO N-56-20 issued timeline and approval waivers for school districts to adopt the Local Control and Accountability Plan (LCAP) and the Budget Overview for Parents by July 1 of each year, (pursuant to Education Code sections 47604.33, 47606.5, 52060, 52061, 52064.1, 52066, and 52067), and extended that deadline until December 15, 2020.

The Executive Order also established the requirement that Districts adopt a written report (COVID-19 Operations Written Report) explaining to its community the changes to program offerings in response to school closures to address the COVID-19 emergency and the major impacts of such closures on students and families.

Current Considerations

Submitted for Board review is the District’s Draft 2020 LCAP COVID-19 Operations Written Report.

This report is an overview explaining the changes to program offerings that the District has made in response to school closures to address the COVID-19 emergency and the major impacts of the closures on students and families including:

  • How the District is meeting the needs of its English learners, foster youth and low-income students.
  • The steps that have been taken by the District to continue delivering high-quality distance learning opportunities.
  • The steps that have been taken by the District to provide school meals while maintaining social distancing practices.
  • The steps that have been taken by the District to arrange for supervision of students during ordinary school hours

The final version of the COVID-19 Operations Written Report must be adopted by the local governing board or body in conjunction with the adopted annual budget by July 1, 2020.

Administrator

Assistant Superintendent, Educational Services


 
Quick Summary / Abstract:

Presented for discussion.  No action required.


Attachments:
Exhibit A - DRAFT 2020 LCAP COVID 19 Operations Written Report
R.4. Measure M Consumer Price Index Adjustment
Rationale:

Background Information

On November 8, 2011, the voters within the Palos Verdes Peninsula Unified School District passed Measure M, the parcel tax that replaced Measures P and V.  The ballot language allows the Board to annually adjust the amount of the parcel tax commencing as of the 2012-13 tax year for inflation by the change in the “Consumer Price Index for all Urban Consumers California”.  At its meeting of April 26, 2012, the Board established 2012-13 as the base year for Measure M parcel tax and that there be no CPI increase in 2012-13.

At its meeting of March 13, 2019, the Board approved increasing the parcel tax by the CPI in effect as of June 30, 2019 for the 2019-20 budget year.  The estimated 2019-20 CPI adjustment was 3.18% (provided by School Services of California at its January 16, 2019 Governor’s Budget Workshop).  The actual CPI as of June 30, 2019, was 3.33% making the assessment $448.60 per parcel, which was an increase of $13.49 per parcel, for total revenue of $8,994,879.

Current Considerations

The estimated 2020-21 CPI is 2.99% as provided by School Services of California at its January 15, 2020 Governor's Budget Workshop.

Administrator

Acting Assistant Superintendent, Administrative Services

 
Quick Summary / Abstract:
That the Board approve the recommendation from the Citizens’ Oversight Committee to increase the parcel tax by the CPI in effect as of June 30, 2020, for the 2020-21 budget year.
Attachments:
Exhibit A – 2020-21 COC Measure M Proposal
R.5. Parcel Tax Proposed Annual Plan for the 2020-21 Budget
Rationale:

Background Information

As a result of the passage of Measure M on November 8, 2011, the Board approved the establishment of a Citizens’ Oversight Committee to ensure that parcel tax revenues are spent for their authorized purposes and to report annually to the Board and the community regarding the expenditure of such funds.  Pursuant to Resolution No. 5 – 2011/12, adopted by the Board of Education on July 28, 2011, and subsequently approved by the voters as Ballot Measure M on November 8, 2011, the Committee shall review the annual expenditure plan (the “Proposed Annual Plan”), developed by District staff prior to presentation to the Board

Current Considerations

At its meeting of May 12, 2020, the Citizens’ Oversight Committee for Measure M reviewed the current annual expenditure plan and the Proposed Annual Plan was developed.  Exhibit A highlights the proposed changes to the Parcel Tax Allocation for 2020-21.  Gretchen Carner, Chairman of the Citizen’s Oversight Committee for Measure M, will be available to answer Board questions regarding the recommended changes to the Parcel Tax Allocation for 2020-21.

Administrator

Acting Assistant Superintendent, Administrative Services
 
Quick Summary / Abstract:
That the Board approve the recommendation from the Citizens’ Oversight Committee to adopt the Parcel Tax (Measure M) Proposed Annual Plan for the 2020-21 Budget.
Attachments:
Exhibit A – 2020-21 COC Measure M Proposal
R.6. Approval to Award Re-Roofing and Repairs at Dapplegray Elementary, Miraleste Intermediate, Ridgecrest Intermediate, Palos Verdes High and Peninsula High Schools
Rationale:

Background

In an effort to ensure timely repair and replacement of roofing for District sites, the Governing Board approved an RFP for the Re-Roofing and Repair for Dapplegray Elementary, Miraleste Intermediate, Ridgecrest Intermediate, Palos Verdes High and Peninsula High Schools.

Current Considerations

The project involves re-roofing and repair of 5 sites.  Notices calling for bids on this project were published in the South Bay Daily Breeze on April 29, 2020 and May 6, 2020 (see Exhibit A). A mandatory job walk and pre-bid conference was held on May 7, 2020 at the Purchasing Office, with a total of six (6) contractors represented and visiting each site (see Exhibit B). Sealed bids were received Monday, May 18, 2020 at 2pm, with a total of four (4) responses (see Exhibit C).

Administrator

Acting Assistant Superintendent, Administrative Services

 
Financial Impact:
The lowest responsive bidder is Adco Roofing, Inc., and this will be paid for from existing facilities funds in Fund 35.

Quick Summary / Abstract:

That the RFP for Re-Roofing and Repair for 5 sites (DM015_04.22.20) be awarded to Adco Roofing, Inc. in the amount of $424,177.00.

Attachments:
Exhibit A - Proof of Publication
Exhibit B - Attendance Sign-In
Exhibit C - Bid Tabulation
R.7. Revised Schedule for Regular Board of Education Meetings - July 1, 2020 through June 30, 2021
Rationale:
Background Information

At the Regular Board Meeting on January 22, 2020, the Board approved the dates, time and location of Regular Board Meetings for the 2020-21 school year.  (Exhibit A)

Current Considerations

Staff is recommending that 3 additional Regular Board Meetings be added to the 2020-21 Regular Board Meeting Schedule, as follows:

Wednesday, July 8, 2020
Wednesday, July 22, 2020
Wednesday, August 5, 2020
 
The proposed Revised 2020-21 Regular Board Meetings is outlined in Exhibit B.

Administrator

Superintendent of Schools


 
Quick Summary / Abstract:
That the Board revise the schedule for Regular Meetings of the Board of Education during the period from July 1, 2020 - June 30, 2021, to include three (3) additional meetings on Wednesday, July 8, 2020, Wednesday, July 22, 2020, and Wednesday, August 5, 2020.
Attachments:
Exhibit A - 2020-21 Regular Board Meeting Schedule approved on 1-22-20
Exhibit B - Proposed Revisions to 2020-21 Regular Board Meeting Schedule
S. Consent Calendar
S.1. Human Resources
S.1.a. Personnel Assignment Orders and Other Personnel Action
Rationale:

Background Information

Unless noted under current considerations, all assignment orders are in accordance with the Adopted Budget, budget revisions, and/or negotiated contractual agreements (hiring ratios), as approved by the Board of Education.

Current Considerations

The administration has reviewed the positions and believes that the additional and/or replacement personnel are necessitated by legitimate business, safety and/or educational needs.

Administrator

Assistant Superintendent, Human Resources

 


 
Quick Summary / Abstract:

That the Board of Education approve and/or ratify the Administrative, Certificated and Classified Assignment Orders and Educational Services consultant, as presented.


Attachments:
Exhibit A - Proposed Personnel Assignments
S.2. Educational Services
S.2.a. Agreement for 2019-20 Services of Nonpublic, Nonsectarian School and Agency Services for TK-12th Grade
Rationale:

Background
State and federal statutes require that appropriate educational programs, as well as support services (Designated Instructional Services [DIS]), be provided for all students identified as requiring special education.  Under existing law, the need and eligibility for these programs and services is based upon specific assessment and is established by the Individual Education Plan (IEP) team.  In a small number of cases when the needs of a student are so unique that they cannot be met in the public school setting or by public school providers, it is necessary to establish an individual services contract with a nonpublic school or agency in order to provide the program established by the IEP team. 

Current Considerations
Approval of 2019-20 Nonpublic, Nonsectarian School and Agency Service Contracts for students in Transitional Kindergarten through 12th grade, as mandated by Individual Education Plans (Exhibit A).

Administrators
Associate Superintendent, Business Services
Assistant Superintendent, Educational Services



 
Financial Impact:

See Exhibit B for financial considerations

Quick Summary / Abstract:
That the District enter into an agreement with the designated nonpublic schools and agencies for the purpose of providing special education and related services for TK-12th grade students for the 2019-20 school year because the student's special education needs cannot be met within the District.

Attachments:
Exhibit A - Proposed 2019-20 NPS/NPA Contracts for TK-12
Exhibit B - Financial Considerations
S.2.b. Approval for AP Environmental Science Textbook Adoption
Rationale:

Background Information

In accordance with Board policies and administrative regulations and as required by the state textbook adoption process and the Williams’ settlement, the AP Environmental Science textbook for high school has been reviewed by teachers from both high schools in collaboration with Educational Services.  Parents and other interested community members had the opportunity to review the materials during the public display period virtually.  The College Board recommends that AP textbooks are updated regularly and aligned to changes in the AP test.  The current textbook was adopted in 2007. 

Current Considerations

Cengage Learning’s Exploring Environmental Science for AP Updated specifically meets the needs of the AP Environmental Science 2019 course updates to prepare students for the revised AP exam in Environmental Science.  It also includes MindTap, an online platform which utilizes an updated interactive eBook and homework solution that helps students learn and understand key concepts through focused assignments and immediate feedback.  The publisher will also provide free professional development and one day is factored into the financial considerations.

Administrator

Assistant Superintendent, Educational Services
 
Financial Impact:
The estimated cost of the AP Environmental Science textbook adoption and one day of substitute costs is $24,234.75 that will be funded through Parcel Tax.
Quick Summary / Abstract:
That the Board approve the recommendation to adopt Cengage Learning’s Exploring Environmental Science for AP Updated for use in AP Environmental Science beginning in the 2020-2021 school year.
Attachments:
Exhibit A - Cengage Learning's AP Environmental Science Textbook Adoption
S.2.c. Approval for AP Computer Science Textbook Adoption
Rationale:

Background Information

In accordance with Board policies and administrative regulations and as required by the state textbook adoption process and the Williams’ settlement, the AP Computer Science textbook for high school has been reviewed by teachers from both high schools in collaboration with Educational Services.  Parents and other interested community members had the opportunity to review the materials during a public display period virtually.  The College Board recommends that AP textbooks are updated regularly and aligned to changes in the AP test.  The current textbook was adopted in 2004.

Current Considerations

Cengage Learning’s Fundamentals of Java: AP Computer Science Essentials, 4th Edition provides a multilevel approach to teaching JAVA and allows PVPUSD students access to advanced data structures.  Since it is non-software specific, it can be used with any Java compiler.  It also includes VitalSource, online access to the textbook along with a full suite of study tools.  The publisher will provide free professional development and one day is factored into the financial considerations.

Administrator

Assistant Superintendent, Educational Services

 
Financial Impact:
The estimated cost of the AP Computer Science textbook adoption and one day of substitute costs is $23,430.25 that will be funded through Parcel Tax.
Quick Summary / Abstract:
That the Board approve the recommendation to adopt Cengage Learning’s Fundamentals of Java: AP Computer Science Essentials, 4th Edition beginning in the 2020-2021 school year.
Attachments:
Exhibit A - Cengage Learning's AP Computer Science Textbook Adoption
S.2.d. Approve the Pali Institute Contracts #07174, 07135, and 07133 for Cornerstone Elementary School, Lunada Bay Elementary School, and Palos Verdes Intermediate School’s Participation in Pali Institute’s Outdoor Education Program for the 2020-2021 School Year in Running Springs, CA
Rationale:

Background Information

Pursuant to Administrative Regulation 6153 (School-Sponsored Trips), schools are required to obtain prior Board approval for school-sponsored overnight trips as well as those for out-of-state.  In addition, governing Boards of school districts may enter into contracts in order to provide programs and classes in outdoor science education for pupils under the provisions set forth in Education Code Section 8763.  The District’s acting Assistant Superintendent of Administrative Services reviewed and approved the content of this contract.

Current Considerations

Staff is requesting Board approval of the Pali Institute contracts for Cornerstone Elementary School, Lunada Bay Elementary School, and Palos Verdes Intermediate School to participate in the Pali Institute’s Outdoor Education program in Running Springs, CA for the 2020-2021 school year.  Camp Pali is a residential experience for students.  Approval of this contract will reserve the dates for the schools.

 Administrator

Assistant Superintendent, Educational Services


 
Financial Impact:
Estimated donation request per student is approximately $315 for three days, which will be paid by student/parent donations.  To ensure that all students can participate, a scholarship fund is set up through the PTA for this purpose.  The District currently has a credit balance established with Pali due to mandatory cancellation of 2019-2020 outdoor education trips because of COVID-19.
Quick Summary / Abstract:

That the Board approve the Pali Institute Contracts #07174, 07135, and 07133 for Cornerstone Elementary School, Lunada Bay Elementary School, and Palos Verdes Intermediate School’s Participation in Pali Institute’s Outdoor Education Program for the 2020-2021 School Year in Running Springs, CA in accordance with Education Code Section 8763 for School-Sponsored Trips (PVPUSD Administrative Regulation 6153).


Attachments:
Exhibit A - Pali - Cornerstone 2020-2021 Contract
Exhibit B - Pali - Lunada Bay 2020-2021 Contract
Exhibit C - Pali - PVIS 2020-2021 Contract
S.2.e. Authorization of 2020-21 Designation of California Interscholastic Federation (CIF) Representatives
Rationale:

Background Information

Under the bylaws of the California Interscholastic Federation (CIF), District Boards of Education must designate the appointment of voting representatives to the CIF.

Current Considerations

School and District staffs are seeking Board approval of Dr. Brent Kuykendall and Mr. Glenn Van Enk (Principal and Athletic Director, Palos Verdes Peninsula High School) and Dr. Allan Tyner and Mr. Brian Shapiro (Principal and Athletic Director, Palos Verdes High School) as the District’s CIF representatives for the 2020-21 school year. 

Administrator

Assistant Superintendent, Educational Services


 
Quick Summary / Abstract:

That the Board approve the designation of Dr. Brent Kuykendall and Mr. Glenn Van Enk (Principal and Athletic Director, Palos Verdes Peninsula High School) and Dr. Allan Tyner and Mr. Brian Shapiro (Principal and Athletic Director, Palos Verdes High School) as California Interscholastic Federation (CIF) voting representatives for the 2020-2021 school year.


Attachments:
Exhibit A - CIF Rep to League Form 2020-21
S.3. Business Services
S.3.a. 2019-20 Budget Revision (Gifts) – Unrestricted General Fund 01.1 (BA030)
Rationale:

Background Information

The 2019-20 budget was adopted June 26, 2019. The adopted budget did not include any gifting-related revenues and expenditures as those funds are not budgeted until received.  As gifts are received throughout the year, budget revisions will be brought to the Board for approval.

Current Considerations

A budget revision is necessary at this time to recognize gifts received since March 13, 2020.

Administrator

Director, Fiscal Services


 
Financial Impact:

Refer to Exhibit A.

Quick Summary / Abstract:

That the Board approve Budget Revision BA030 as follows:

  • Budget Summary BA030 for the Unrestricted General Fund 01.1 by increasing budgeted revenues and transfers in by $301,464 and by increasing expenditures and transfers out by $301,464, with no change to the ending fund balance.

Attachments:
Exhibit A – Exhibit A – Budget Revision – Fund 01.1 Gifts (BA030)
S.3.b. Purchase Order Report
Rationale:

Background Information 

The Education Code requires that the Board approve all purchase orders. 

Administrator 

Acting Assistant Superintendent, Administrative Services
 
Quick Summary / Abstract:
That 2019-20 Purchase Order numbers 109071A through 110272 and 110273 through 110318, in the total amounts of $623,013.79 and $152,766.58, respectively issued from the General Fund and other District funds, be approved and/or ratified.
Attachments:
Exhibit A - 2019-20 PO Report (109071A-110272)
Exhibit B - 2019-20 PO Report (110273-110318)
S.3.c. Acceptance of Gifts
Rationale:

Background Information

Gifts are presented to the Board for approval.  After the Board's acceptance of the gifts, a letter of appreciation is directed to each donor.

 

Administrator

Director, Fiscal Services


 
Financial Impact:

Total this Report:         $120,484.25

Total Year to Date:      $3,854,835.60


Quick Summary / Abstract:

That the gifts of materials, supplies and $120,484.25 in cash received May 1, 2020 through May 13, 2020, be accepted, as presented.


Attachments:
Exhibit A – Acceptance of Gifts
S.4. Technology and Support Services
S.4.a. Renewal of Service Agreement for Account Identity, Management and Single Sign On Portal Solution With Identity Automation
Rationale:

Background

The District creates and manages student and staff user accounts for access to a wide range of electronic resources including:

  • Network Domain access
  • email
  • Aeries portals
  • Core instructional software applications
  • Supplemental instructional software applications
  • Productivity application suites (i.e., Microsoft Office 365)

To simplify and effectively manage access, the District has used an Identity Automation Management (IAM) solution. As new students enroll and new staff is hired, the IAM solution automates their access to the wide range of online resources. Without this solution, teachers and support staff would have to manually roster students and assign various levels of access for each program.

The key to this automation process is a solution that can communicate with the Student Information System (Aeries) and all of the online programs the District uses for instruction and support. A unique identity is matched for each user which provides a "Single Sign On" (SSO) experience. The user can login to the SSO portal and then access programs without having to use and remember separate usernames and passwords.  The PVPUSD portal can be viewed at https://portal.pvpusd.net

 

Current Considerations

The solution the District uses is provided by Enboard, an enterprise-class, identity and access management platform that delivers automated account provisioning/rostering and personalized single sign-on with security tools, user self-service, and resource utilization insights.

Enboard was recently acquired by Identity Automation, which offers a comprehensive identity and access management platform. Their Rapid Identity solution is recognized as a leader in the K-12 market.

This a a renewal of the current year services agreement the District with Enboard.

 

Administrator

Deputy Superintendent




 
Financial Impact:
The renewal cost for 7/1/2020 - 6/30/21 is $27,490.
Quick Summary / Abstract:
That the Board of Education Approve the Renewal of the Service Agreement for Account Identity, Management and Single Sign On Portal Solution with Identity Automation

Attachments:
Exhibit A - Renewal
Exhibit B - Service Agreement
T. Future Agenda Items
Rationale:

Board

Member

 

Topic

Board Meeting

Date

Brach

Conflict of Interest

2-12-2020

Brach

Extended Education Programs outside of PVPUSD

2-12-2020

Crawford

Budget – Reserve Fund for Facilities Repairs/Maintenance

2-12-2020

Crawford

Establish Sustainability Advisory Committee

2-12-2020

Crawford

District Internship Program - Expand Community Partnerships

2-12-2020

Phillips

K-12 Computer Science Program

2-12-2020

Phillips

Duties of Citizen Oversight Committees

2-12-2020

Phillips

Substitute Teachers

2-12-2020

Reid

Intermediate School Bell Schedules

2-12-2020

Reid

Renewable Energy

2-12-2020

Seymour

Interventions

2-12-2020

Crawford

Financial Literacy Curriculum

2-26-20

Crawford

End time for Board Meetings

2-26-20

Crawford

Outdoor Education for Elementary and Intermediate Students

2-26-20

Brach

Policy - Enrollment Based on Parent Employment and Class Sizes

2-26-20

Seymour

Privacy - Google vs. Microsoft

2-26-20

Seymour

APEX Fundraising Programs

2-26-20

Phillips

Online Classes

3-11-20

Brach

Communications Advisory Committee

3-11-20

Phillips

RFP for Student Information System 2020-21 Contract Renewal

5-13-20

Crawford

Role of Student Board Members

5-13-20

Board

Analysis of Learning Management Systems

5-13-20

Phillips

Private E-mail System for Board Members

5-13-20

 

 

 


 
U. Reports of Board Members
V. Adjournment
Disability Information:
Individuals who require disability-related accommodations or modifications in order to participate in the meeting, including auxiliary aids and services, should submit requests via e-mail to: beck@pvpusd.net or by calling: (310) 896-3436 at least 24 hours prior to the start of the meeting.

Published: May 19, 2020, 3:18 PM

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